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45 results for Receptionist in New York, NY

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We are looking for a detail-oriented and organized Receptionist to join our team in Bloomingdale, New Jersey. This is a Contract to permanent position that requires a proactive individual with excellent communication and administrative skills. The ideal candidate will create a welcoming environment while efficiently managing various office tasks to support daily operations.

Responsibilities:
• Greet visitors and provide a positive first impression by addressing inquiries and directing them to the appropriate person or department.
• Answer and manage multi-line phone systems, ensuring calls are routed accurately and messages are taken as needed.
• Handle email correspondence promptly and professionally, maintaining clear communication with internal and external contacts.
• Organize and maintain office files, ensuring all documents are easily accessible and up-to-date.
• Coordinate the ordering and approval of office supplies, ensuring necessary items are always available.
• Arrange meals for meetings and ensure all related details are handled efficiently.
• Schedule appointments and maintain calendars for team members as required.
• Perform light lifting tasks, up to 10 pounds, to manage office supplies or setup needs.
• Collaborate with colleagues to ensure smooth day-to-day office operations.
• Maintain a pleasant and detail-oriented demeanor while interacting with clients, staff, and vendors.

• A minimum of 1 year of experience in a receptionist or administrative role.
• Proficiency in answering and managing multi-line phone systems.
• Strong customer service skills with a focus on creating a welcoming environment.
• Ability to handle data entry tasks accurately and efficiently.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to lift up to 10 pounds and perform light physical tasks as needed.

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45 results for Receptionist in New York, NY

Receptionist

Bloomingdale, NJ
onsite
Contract / Temporary to Hire
19.95 - 23.10 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team in Bloomingdale, New Jersey. This is a Contract to permanent position that requires a proactive individual with excellent communication and administrative skills. The ideal candidate will create a welcoming environment while efficiently managing various office tasks to support daily operations. Responsibilities: • Greet visitors and provide a positive first impression by addressing inquiries and directing them to the appropriate person or department. • Answer and manage multi-line phone systems, ensuring calls are routed accurately and messages are taken as needed. • Handle email correspondence promptly and professionally, maintaining clear communication with internal and external contacts. • Organize and maintain office files, ensuring all documents are easily accessible and up-to-date. • Coordinate the ordering and approval of office supplies, ensuring necessary items are always available. • Arrange meals for meetings and ensure all related details are handled efficiently. • Schedule appointments and maintain calendars for team members as required. • Perform light lifting tasks, up to 10 pounds, to manage office supplies or setup needs. • Collaborate with colleagues to ensure smooth day-to-day office operations. • Maintain a pleasant and detail-oriented demeanor while interacting with clients, staff, and vendors.
2025-05-29T18:08:59Z

Receptionist

Whippany, NJ
onsite
Contract / Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented and friendly Receptionist to join our team in Whippany, New Jersey. This Contract to permanent position is ideal for someone who thrives in a dynamic office environment and enjoys being the first point of contact for clients and visitors. You will play an essential role in managing daily office operations and ensuring smooth communication across the organization. Responsibilities: • Answer and manage incoming calls on a switchboard with 10-30 lines, ensuring prompt and courteous communication. • Greet and assist visitors with professionalism, directing them to the appropriate contacts or departments. • Perform data entry tasks with accuracy, maintaining up-to-date records and documentation. • Organize and manage bulk mailings, ensuring timely distribution of materials. • File documents systematically for easy retrieval and maintain an organized filing system. • Direct incoming calls to the appropriate team members or departments efficiently. • Support general office operations and assist with administrative tasks as needed.
2025-05-22T16:49:10Z

Receptionist

New York, NY
onsite
Temporary
19.95 - 23.10 USD / Hourly
We are looking for a skilled Receptionist to join our team in New York, New York. In this long-term contract position, you will be the first point of contact for visitors and callers, ensuring smooth communication and organization within the office. This role requires exceptional communication skills, attention to detail, and proficiency in administrative tasks. Responsibilities: • Manage and operate a multi-line phone system to direct calls efficiently. • Greet visitors and clients professionally, providing a welcoming and helpful environment. • Schedule appointments and maintain an organized calendar for team members. • Handle email correspondence promptly and with accuracy. • Perform data entry tasks to update and maintain records. • Organize and manage filing systems to ensure easy access to information. • Utilize Microsoft Word, Excel, and Outlook for documentation and communication purposes. • Collaborate with team members to ensure smooth day-to-day operations. • Provide excellent customer service by addressing inquiries and resolving issues effectively.
2025-05-20T18:29:09Z

Receptionist 2

New York, NY
remote
Temporary
18.00 - 20.00 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth day-to-day operations. This position requires excellent communication skills and the ability to manage multiple tasks efficiently. Responsibilities: • Welcome and direct visitors to the appropriate personnel or departments, ensuring a positive first impression and demonstrating strong interpersonal skills. • Manage incoming and outgoing packages by coordinating with couriers and maintaining accurate records. • Keep detailed logs of visitors and calls, issue security badges, and perform basic clerical tasks as needed. • Oversee the scheduling and maintenance of boardroom facilities and equipment. • Provide general administrative support, including typing, filing, photocopying, binding documents, and preparing mailers.
2025-05-27T13:29:10Z

Department Assistant Receptionist

New Hyde Park, NY
onsite
Temporary
20.00 - 22.00 USD / Hourly
We are looking for a dedicated and detail-oriented Department Assistant Receptionist to join our team in New Hyde Park, New York. In the Department Assistant Receptionist role, you will play a crucial part in ensuring smooth day-to-day operations by managing scheduling, handling communications, and supporting administrative tasks. The Department Assistant Receptionist position offers an excellent opportunity to work in a dynamic environment and develop your skills. Responsibilities:• Greet visitors and patients in a courteous and friendly manner, ensuring a positive first impression.• Manage incoming calls by answering inquiries, directing calls, and taking messages as needed.• Schedule and coordinate appointments efficiently, using electronic medical records (EMR) systems when required.• Provide administrative support, including distributing faxes, managing referrals, and maintaining accurate records.• Collaborate with team members to ensure seamless communication and workflow.• Assist in training new staff on standard operating procedures and office tools.• Utilize Epic software for scheduling and medical records, with training provided if not already familiar.• Handle sensitive information with confidentiality and care.• Address patient concerns or direct them to the appropriate department when necessary.• Support additional receptionist duties as required to maintain office efficiency.
2025-05-01T12:33:46Z

Front Desk Medical Receptionist

Newtown, CT
onsite
Permanent
50000.00 - 52000.00 USD / Yearly
We are looking for a dedicated Front Desk Medical Receptionist to join a thriving medical spa in Newtown, Connecticut. This role involves providing exceptional customer service to clients while managing various administrative tasks to support the office's operations. If you're passionate about wellness and enjoy working in a dynamic, client-focused environment, this opportunity is perfect for you. Responsibilities: • Respond promptly to client inquiries about services, ensuring all questions are addressed professionally. • Follow up with potential clients generated through the website or digital marketing campaigns. • Schedule appointments and coordinate with medical staff, including doctors, physician assistants, and nurses, to ensure seamless service delivery. • Maintain and update the office calendar, ensuring accurate scheduling of services and staff availability. • Handle administrative tasks such as faxing, coding, and taking detailed notes as needed. • Manage inbound calls using a multi-line phone system, directing calls appropriately and taking accurate messages. • Process payments and manage cash transactions while maintaining accurate financial records. • Provide courteous and efficient assistance to walk-in clients and ensure a welcoming reception area. • Utilize CRM tools to organize client information and track leads effectively.
2025-05-30T19:58:50Z

Bilingual Spanish Receptionist

New York, NY
onsite
Permanent
50000.00 - 55000.00 USD / Yearly
We are looking for a detail-oriented and experienced Bilingual Spanish Receptionist to join our team in New York, New York. The ideal candidate will excel in providing exceptional front desk support, managing administrative tasks, and ensuring seamless scheduling and communication. This role requires strong organizational skills, attention to detail, and the ability to engage effectively with clients and team members. Responsibilities: • Greet visitors and clients warmly, ensuring a detail-oriented and welcoming environment. • Schedule and coordinate meetings, including reserving conference rooms and preparing necessary materials. • Manage calendars and appointments efficiently to support seamless operations. • Oversee and maintain the organization of conference rooms, ensuring they are ready for use. • Provide administrative support for benefits-related tasks, such as claim administration and COBRA processes. • Utilize tools like ADP Workforce Now and CRM systems to manage data and assist with employee benefits. • Assist in auditing and verifying benefit functions to ensure compliance and accuracy. • Handle inquiries related to 401(k) and other retirement savings plans with professionalism and confidentiality. • Collaborate with internal teams to streamline communication and administrative processes.
2025-05-08T19:43:43Z

Receptionists/Secretaries, Except Legal, Medical, and Exe...

Ronkonkoma, NY
remote
Temporary
20.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team onsite in Ronkonkoma, NY. This is a Long-term Contract position where you will play a key role in supporting administrative operations and ensuring excellent service to clients and colleagues. The ideal candidate will have strong organizational skills and a customer-focused approach to their work. Responsibilities:• Respond to inquiries related to sewer services and assist clients with billing questions.• Set up new client accounts accurately and efficiently.• Draft clear and concise correspondence and perform non-specialized typing tasks as needed.• Enter data accurately into systems to maintain up-to-date and organized records.• Provide exceptional customer service by addressing client concerns and resolving issues promptly.• Manage general office tasks, including filing, organizing documents, and maintaining office supplies.• Support billing functions by processing payments and verifying account details.• Operate as the first point of contact by answering phone calls and greeting visitors courteously.• Collaborate with team members to ensure smooth daily operations and workflow.• Assist in maintaining a clean and organized reception area.
2025-05-20T12:28:41Z

Front Desk Coordinator

New Haven, CT
onsite
Temporary
17.00 - 20.00 USD / Hourly
We are looking for a Front Desk Coordinator to join our team on a contract basis in New Haven, Connecticut. The ideal candidate will play a key role in creating a welcoming and organized environment for clients and visitors while providing administrative support to ensure smooth day-to-day operations. This position requires strong organizational skills, attention to detail, and a commitment to delivering excellent customer service. Responsibilities:• Greet and assist visitors and clients in a courteous and friendly manner.• Manage multi-line phone systems, including answering calls, directing inquiries, and taking messages.• Coordinate concierge services to meet client and visitor needs efficiently.• Perform data entry tasks with accuracy and maintain organized records.• Provide administrative assistance to support team operations and workflows.• Utilize Microsoft Office tools such as Word, Excel, and Outlook for documentation and communication.• Organize and maintain files, ensuring accessibility and proper handling.• Collaborate with team members to ensure seamless communication and task completion.• Address customer inquiries and resolve issues promptly, ensuring satisfaction.• Maintain the front desk area to uphold a presentable and welcoming space.
2025-05-30T18:53:55Z

Front Desk Coordinator

New York, NY
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are on the lookout for an Front Desk Coordinator to join our team in the Real Estate & Property industry, located in New York. This role provides an opportunity for short-term contract employment, where you will handle various administrative tasks, maintain customer records, and process customer applications. Responsibilities: • Efficiently manage administrative tasks for smooth office operations• Use basic computer skills to handle customer applications• Record and maintain accurate customer information• Monitor customer accounts and take necessary actions• Resolve customer inquiries promptly and professionally• Assist in processing customer credit applications• Manage customer credit records with accuracy• Ensure efficient communication within the team and with customers• Coordinate scheduling and manage calendars• Support team members with various tasks as needed
2025-05-20T18:29:09Z

Front Desk Coordinator

Roslyn, NY
onsite
Contract / Temporary to Hire
22.00 - 25.00 USD / Hourly
We are working to support a contract to hire opportunity with a client in the private architecture + interior design studio space for a front desk coordinator / office assistant. • Greet clients, vendors, and guests with professionalism and a welcoming demeanor• Manage incoming phone calls and direct them appropriately• Handle outgoing calls and follow-ups for the principal• Assist with Drafting proposals and with client or business-related project documents• Assign and track job numbers for new projects• Arrange travel plans for company-related trips• Schedule and coordinate Lunch & Learn presentations and company events• Order and manage office supply inventory• Maintain and update the monthly project list• Coordinate drivers’ daily stops for maximum efficiency• Oversee petty cash and perform monthly reconciliations• Support billing processes and administrative tasks for the Controller• Make and manage dinner reservations for business meetings or events• Assist the marketing team with client and company portfolios• Help prepare onboarding materials for new employees• Maintain up-to-date contact information in Outlook contacts and MailChimp• Manage renewal of architectural licenses for Principal (Mark)• Submit monthly meter reads for the Cannon plotter• Assist with general building maintenance and related tasks
2025-05-23T15:54:06Z

Administrative Assistant

New York, NY
onsite
Temporary
20.90 - 24.20 USD / Hourly
We are offering a role in the telecom industry based in New York, New York for an Administrative Assistant with a focus on data administration and event coordination. This position will be responsible for overseeing data entry, tracking donor activities, assisting in event planning, and maintaining the company website among other duties. The successful candidate will also be involved in direct mail initiatives and development operations. This role is a contract position with no mention of duration. Responsibilities: • Oversee all data entry and donation processing, creating coding systems for consistent donor tracking. • Develop metrics systems to measure performance and create dashboards to track development performance. • Assist in budget planning using donor reports and data analysis. • Prepare and mail acknowledgment letters to donors and maintain reports to assist department decision-making. • Learn and utilize the donor database to track information about special event donors and oversee acknowledgment letters and recognition programs for these events. • Collaborate with other departments to ensure timely invoicing, payment of invoices, and financial reconciliations. • Oversee email design and maintenance for effective communication and fundraising with diverse communities. • Liaise with Finance to ensure systematic recording & reconciliation and develop a clear understanding of how development can best work with Finance to ensure accurate reporting. • Assist with donor prospecting for team members and assemble media kits for meetings with stakeholders and donors. • Assist with planning and executing special events and projects, maintaining RSVP lists, running event check-in, and budget recap of revenue for events. • Assist with updating the website and engage and support volunteers when needed. Skills: • Receptionist Duties • Customer Service • Data Entry
2025-05-27T13:29:10Z

Administrative Assistant

Oceanside, NY
onsite
Contract / Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a proactive and adaptable Administrative Assistant to join a small, dynamic construction company in the Oceanside, NY area. This Contract-to-Permanent position offers an excellent opportunity for an individual with strong attention to detail to contribute to a variety of administrative and operational tasks. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills. Responsibilities:• Manage front desk operations, including answering inbound calls and monitoring the door buzzer.• Receive, sort, and distribute incoming mail and packages, ensuring timely handling of all deliveries.• Take accurate messages and provide reliable communication support for the team.• Coordinate the ordering of office and project supplies to maintain smooth daily operations.• Assist with basic marketing tasks, such as supporting logo and signage projects.• Sign for deliveries and ensure proper documentation of received items.• Utilize Microsoft Word, Excel, and PowerPoint for various administrative tasks and presentations.• Maintain a welcoming and organized environment for visitors and team members.• Support the team with ad hoc administrative requests as needed.
2025-05-27T20:38:45Z

Office Manager

New York, NY
onsite
Temporary
19.79 - 22.91 USD / Hourly
We are looking for an experienced Office Manager to oversee administrative operations and front office management in our New York, NY location. This is a contract position that requires a proactive individual to coordinate day-to-day office functions, manage facility needs, and ensure smooth administrative support. The role involves interacting with clients, maintaining office supplies, and handling various administrative tasks to support the organization effectively. Responsibilities: • Greet clients and visitors at the front desk and coordinate arrangements for client visits, including travel, accommodations, and meeting logistics. • Manage incoming and outgoing mail, including FedEx and other package deliveries, ensuring timely distribution. • Oversee conference room bookings and ensure meeting spaces are clean, organized, and ready for use. • Maintain inventory for office supplies, pantries, and equipment, placing orders as needed and ensuring timely replenishment. • Liaise with building management to address maintenance issues and uphold cleanliness and functionality of the office. • Organize in-house and external events in compliance with company policies and guidelines. • Handle administrative tasks such as billing, report preparation, and maintaining seat occupancy data. • Ensure proper functioning of security and access control systems, including monitoring and data analysis. • Oversee procurement processes, ensuring adherence to company purchasing policies and timely acquisition of required items. • Participate in audit preparations and ensure compliance with organizational policies and procedures.
2025-05-20T18:29:09Z

Training Specialist

New York, NY
onsite
Temporary
33.25 - 35.00 USD / Hourly
We are looking for a Training Specialist to join our team in New York, New York. This long-term contract position focuses on coordinating front desk operations while developing and delivering effective training programs. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and experience managing training materials and sessions. Responsibilities: • Coordinate front desk operations to ensure smooth daily workflows. • Develop and deliver comprehensive training programs tailored to team needs. • Create, maintain, and update training materials, including guides and presentations. • Monitor and report on the effectiveness of training sessions and employee progress. • Collaborate with stakeholders to gather feedback and refine training methods. • Troubleshoot and resolve issues related to training tools, materials, or delivery. • Manage documentation and reporting for all training activities, ensuring accuracy and accessibility. • Utilize Microsoft Office 365 and SharePoint to organize and share training resources. • Support project management tasks, including timeline planning and materials handling. • Provide guidance on best practices for service desk and front desk operations.
2025-05-19T23:48:57Z

Office Services Associate

New York, NY
onsite
Temporary
20.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Office Services Associate to join our team in New York, New York. This is a long-term contract position that requires strong organizational skills and the ability to deliver exceptional customer service. The ideal candidate will play a key role in managing reception, hospitality, and facility-related tasks while ensuring a seamless office experience for both employees and visitors. Responsibilities: • Manage reception duties, including greeting visitors, answering inbound calls, and providing a welcoming front-of-house presence. • Set up and break down conference rooms to accommodate meetings and events, ensuring all equipment and materials are properly arranged. • Coordinate hospitality services, including food setup and cleanup for events and meetings. • Schedule conference rooms and hoteling offices to optimize space usage and meet client needs. • Provide coverage for other reception staff during absences or scheduling conflicts. • Support after-hours hospitality events, including overtime when required. • Maintain the cleanliness and organization of meeting spaces and common areas. • Assist with general office services such as reprographics, mail handling, and digital document management. • Ensure a high level of customer service in interactions with clients and team members. • Collaborate with management to elevate the office experience and meet evolving standards.
2025-05-03T10:18:39Z

Workplace Exp Coordinator

New York, NY
onsite
Temporary
25.00 - 25.81 USD / Hourly
We are looking for a Workplace Experience Coordinator to provide exceptional front desk and hospitality services in an organized and efficient office environment. Based in New York, New York, this role focuses on ensuring a welcoming and seamless experience for employees and guests. This is a long-term contract position, ideal for someone who thrives in a dynamic, customer-focused setting. Responsibilities: • Greet employees and visitors warmly, ensuring a positive and friendly first impression. • Maintain accurate records of service requests, tracking their progress and providing updates as needed. • Assist with meeting preparations, including organizing materials and managing logistics. • Coordinate reservations for dining, recreational, and business activities, ensuring all arrangements are seamless. • Handle incoming calls and correspondence, providing prompt and thorough responses to inquiries. • Monitor and manage the lobby's appearance, ensuring cleanliness and a welcoming atmosphere. • Support mailroom operations by assisting with shipping, receiving, and package distribution. • Respond to emergencies calmly and efficiently by following established security and safety protocols. • Utilize Microsoft Office Suite and other tools to complete administrative tasks and generate reports. • Offer campus tours and provide guidance for office navigation to visitors and employees.
2025-05-08T20:14:05Z

Administrative Assistant

Fairfield, NJ
onsite
Temporary
18.05 - 20.90 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Fairfield, New Jersey. This role is ideal for someone with excellent communication skills and a strong aptitude for technology, as our operations are entirely paperless. You will play a key role in client interactions and administrative processes, ensuring smooth workflow and organization. Responsibilities: • Serve as the first point of contact by managing the front desk and greeting visitors professionally. • Communicate effectively with clients and team members, adapting to varying styles and needs. • Upload and organize documents within the company’s online portal, ensuring accuracy and efficiency. • Assist clients in navigating the portal and completing document submission processes. • Coordinate assignments by matching clients with appropriate accountants based on their needs. • Provide administrative support to partners, adjusting to their individual preferences and requirements. • Handle inbound and outbound calls, offering exceptional customer service. • Manage schedules and appointments for team members, ensuring timely organization. • Execute email correspondence and maintain consistent communication with clients and internal teams. • Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for administrative tasks.
2025-05-27T14:18:47Z

Sr. Administrative Assistant

Chatham, NJ
onsite
Temporary
20.90 - 24.20 USD / Hourly
We are looking for a skilled Senior Administrative Assistant to join our team in Chatham, New Jersey. This long-term contract position involves managing various clerical tasks and ensuring the smooth operation of office functions. The ideal candidate will have a strong attention to detail and the ability to adapt to diverse responsibilities. Responsibilities: • Ensure tenant insurance documentation is current, collect insurance information for new tenants, and handle tenant billing processes. • Maintain accurate and up-to-date lease records and organize related documentation. • Perform banking tasks such as cashing checks and managing transactions as needed. • Provide front desk coverage and assist in other areas of the office during high-demand periods. • Coordinate office celebrations by organizing birthday bagels, fruit, meals, and snacks. • Manage schedules and calendars, ensuring timely communication and coordination. • Facilitate conference calls and virtual meetings using tools such as Cisco Webex. • Support budget processes and ensure accurate tracking of financial details. • Utilize CRM systems to manage and track administrative workflows efficiently. • Handle paper-based administrative tasks in a detail-oriented and organized manner.
2025-05-22T13:09:10Z

Office Services Associate

New York, NY
onsite
Temporary
19.00 - 21.00 USD / Hourly
Position summary The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other service lines as needed. Job qualifications - High school diploma or equivalent. - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. - Skilled in the use of mail phone email digital reprographics and mail equipment. - Familiar with general back office procedures to meet and maintain client satisfaction. - Proven customer service skills are required in order to create maintain and enhance customer relationships. - Good written and verbal communication skills including professional telephone and email etiquette. - Attention to detail with good organizational skills. - Must be able to meet deadlines and complete all projects in a timely manner. - Ability to handle sensitive and/or confidential documents and information. - Able to make independent decisions that conform to business needs and policy. - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. - Must work well in a team environment. - Must be able to interact effectively with multi-functional and diverse backgrounds. - Ability to work in a fast-paced environment. - Must be self-motivated with positive can-do attitude.
2025-05-14T14:28:48Z

Executive Assistant

Greenwich, CT
onsite
Contract / Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to support the daily operations of two distinct entities. This is a Contract-to-Permanent position based in Greenwich, Connecticut, where you will play a vital role in managing schedules, coordinating travel, and ensuring smooth office operations. The ideal candidate will excel at multitasking, maintaining confidentiality, and providing seamless support to executives. Responsibilities: • Manage complex calendars, including scheduling and coordinating appointments for multiple executives. • Arrange both business and personal travel plans in collaboration with travel agents. • Oversee day-to-day office activities, including inventory management, guest reception, and communication triage. • Prepare and process expense reports with accuracy and attention to detail. • Perform light bookkeeping tasks as needed to support office operations. • Ensure privacy and confidentiality when handling sensitive information related to separate business entities. • Provide additional administrative support to team members as required. • Take on evolving duties and responsibilities as the role progresses.
2025-05-28T17:04:42Z

Administrator

Bedminster, NJ
onsite
Permanent
60000.00 - 70000.00 USD / Yearly
We are seeking an organized and versatile Sr. Business Support Office Administrator to support company owners and managers with day-to-day operations with our client in the Bedminster area. This role includes office administration, project and accounting support, human resources, and other miscellaneous tasks. This position is expected to be a self-starter, motivated, and be someone willing to learn new skills. System experience in Excel is helpful for reports and analyzing any office data/spreadsheets. Ideally looking for 7+ yrs of corporate office experience. Key Responsibilities:<ul><li>Office Operations: Handle mail, deliveries, visitor reception, meeting room reservations, and office maintenance.</li><li>Project & Accounting Support: Assist with budgeting, financial reporting, billing, and database management.</li><li>Human Resources: Help with recruiting, onboarding, employee records, benefits, and scheduling professional development meetings.</li><li>Technology: Support technology acquisitions.</li></ul>
2025-05-05T14:44:49Z

Administrative Coordinator

Brooklyn, NY
onsite
Temporary
20.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join a leading non-profit organization in Brooklyn, New York. This Contract position offers the opportunity to play a crucial role in supporting daily operations and ensuring smooth administrative processes. The ideal candidate will bring strong organizational skills, effective communication abilities, and a proactive approach to problem-solving. Responsibilities: • Manage and maintain schedules, calendars, and appointments for team members to ensure efficient time management. • Coordinate virtual meetings and events using platforms like Cisco Webex Meetings. • Oversee budget tracking and financial processes, including expense reporting through Concur. • Handle inbound calls professionally, providing assistance and routing inquiries as needed. • Support the preparation and distribution of financial reports and related documentation. • Assist in the creation and management of marketing materials, including banner ads. • Maintain and update customer relationship management (CRM) systems to ensure accurate data. • Collaborate with internal teams to streamline administrative workflows and improve efficiency. • Provide general office support, including document organization and correspondence. • Ensure compliance with organizational policies and procedures in all administrative activities.
2025-05-27T21:24:33Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. This long-term contract position is ideal for someone with a strong background in administrative support and excellent organizational skills. The role offers an opportunity to contribute to the smooth operation of daily activities while collaborating with a dynamic team. Responsibilities: • Respond to inbound calls professionally and address inquiries or concerns effectively. • Provide exceptional customer service to internal and external stakeholders. • Perform accurate data entry tasks to maintain and update records. • Manage email correspondence, ensuring timely responses and proper documentation. • Handle both inbound and outbound calls, maintaining clear communication standards. • Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to create and manage documentation. • Arrange and coordinate schedules, including booking and confirming appointments. • Support team members with administrative tasks to ensure seamless workflow. • Maintain organized filing systems and uphold confidentiality standards. • Assist in preparing reports and presentations as needed.
2025-05-27T13:29:10Z

Office Assistant

New York, NY
onsite
Temporary
18.05 - 20.90 USD / Hourly
We are looking for detail-oriented Office Assistants to support our team during a one-day assignment in New York, New York. This is a Contract position, ideal for individuals with strong organizational and customer service skills. The role involves assisting with event registration and ensuring a smooth experience for attendees. Responsibilities: • Manage the registration table at the event, welcoming and assisting guests with the check-in process. • Provide excellent customer service to attendees, addressing any questions or concerns. • Maintain accurate records of guest attendance. • Collaborate with the event team to ensure the registration process runs efficiently. • Handle clerical tasks as needed to support event operations. • Utilize basic computer programs to manage attendee information. • Ensure the registration area remains organized and presentable throughout the event.
2025-05-27T13:29:10Z

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45 results for Receptionist in New York, NY

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