We are looking for a detail-oriented and friendly Receptionist to join our team in Woodcliff Lake, New Jersey. This Contract to permanent position requires an individual who excels in customer service and possesses exceptional organizational skills. As the first point of contact, you will play a key role in ensuring smooth daily operations while providing outstanding support to both staff and visitors.<br><br>Responsibilities:<br>• Greet visitors warmly and courteously, ensuring a positive first impression.<br>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.<br>• Maintain and organize files and records to ensure easy access and retrieval.<br>• Handle email correspondence promptly and efficiently, addressing inquiries and forwarding messages as needed.<br>• Schedule appointments and coordinate meeting arrangements for staff and clients.<br>• Perform data entry tasks with accuracy, updating and maintaining relevant databases.<br>• Utilize Microsoft Word, Excel, and Outlook to complete administrative tasks and documentation.<br>• Assist with general receptionist duties, including managing the front desk and providing support to team members.<br>• Ensure the reception area remains tidy and presentable at all times.<br>• Provide excellent customer service to visitors and staff, addressing needs and resolving issues effectively.
Our client is seeking a detail-oriented and proactive Executive Admin/Receptionist to take on a dynamic, multi-functional role within their organization. This individual will oversee front office operations while simultaneously handling key administrative responsibilities. The ideal candidate will ensure smooth day-to-day business operations, maintaining detail oriented and efficient interactions with both clients and employees. Key Responsibilities: Facility Readiness: Conduct daily walk-throughs to ensure cleanliness, operational readiness, and the replenishment of supplies across the facility (Source: "US Demand for Skilled Talent Q1 2025"). Manage inventory and refilling of office and breakroom supplies, including maintaining tea/coffee stations (Source: Robert Half placement data). Coordinate printing needs, office shipping services, and order administrative supplies as required (Source: Robert Half placement data). Provide logistical support for client visits and assist with ad hoc administrative tasks. Reception Duties: Professionally manage the reception area, welcoming clients, guests, and employees. Adhere to security protocols, including ID badge management and access tracking. Handle mailroom operations and shipping requirements with carriers such as FedEx and UPS (Source: Robert Half placement data). Manage conference room reservations, ensuring readiness and cleanliness for scheduled meetings (Source: Robert Half placement data). Executive Admin Duties: Procure and manage supplies for pantries, copiers, and general office use. Ensure cleanliness and maintenance of office equipment, coordinating with building management as needed. Maintain seating occupancy data and contribute to recommendations for space optimization. Assist in vendor relationship management, including tracking budgets and preparing reports (Source: Robert Half placement data). Organize daily, monthly, and billing reports. Tackle additional administrative tasks and projects as assigned by the Office Admin/Supervisor (Source: "US Demand for Skilled Talent Q1 2025"). Qualifications: Associate degree preferred. permanent, office-based role (Monday to Friday). 4–7 years of experience in administrative and reception roles for medium-sized facilities (100–200 associates preferred) (Source: "US Demand for Skilled Talent Q1 2025"). Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management protocols (Source: Robert Half placement data). Outstanding English communication skills (written and verbal). Demonstrated ability to manage tasks collaboratively and independently in a multicultural work environment. Problem-solving, organizational, and decision-making skills with an adaptive and proactive mindset. Availability to respond to onsite emergencies and flexibility to work outside regular hours when required. Core Competencies: Multiline phone system management. Expertise in email correspondence and accurate data entry. Excellent customer service skills, maintaining a detail oriented and welcoming presence.
We are looking for a friendly and detail-oriented Receptionist to join our team in Stamford, Connecticut. In this role, you will be the first point of contact for visitors and play a key role in maintaining smooth daily operations. This is a long-term contract position ideal for someone with excellent customer service skills and a proactive attitude.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Answer and direct phone calls promptly and efficiently.<br>• Manage incoming and outgoing mail and deliveries.<br>• Maintain the reception area, ensuring it is clean and tidy at all times.<br>• Coordinate scheduling and appointments as needed.<br>• Provide administrative support to various departments within the company.<br>• Handle inquiries and provide accurate information about the organization.<br>• Monitor and manage office supplies, placing orders when necessary.
We are looking for an experienced receptionist with 3-6 years of expertise to join our team in Brooklyn, New York. In this long-term contract position, you will be the first point of contact for visitors and clients, ensuring smooth operations and providing excellent customer service. This role demands strong organizational skills and the ability to manage multiple tasks in a detail-oriented and welcoming environment.<br><br>Responsibilities:<br>• Greet visitors and clients in a detail-oriented and courteous manner, ensuring a positive first impression.<br>• Answer and manage multi-line phone systems, directing calls and taking detailed messages as needed.<br>• Coordinate meeting room reservations, including catering and audio-visual setup, to support seamless events.<br>• Maintain accurate records through data entry and ensure the organized management of office supplies and inventory.<br>• Collaborate with external partners and vendors to facilitate service delivery and operational needs.<br>• Monitor and uphold security protocols by managing visitor access and ensuring compliance with facility guidelines.<br>• Provide support for daily operations, including scheduling, correspondence, and other administrative tasks.<br>• Handle incoming and outgoing mail and deliveries, ensuring timely distribution and organization.<br>• Assist in reviewing and improving processes to enhance overall efficiency and service quality.<br>• Act as a liaison between departments to ensure effective communication and coordination.
We are looking for a detail-oriented and organized Receptionist to join our team in Bloomingdale, New Jersey. This is a Contract to permanent position that requires a proactive individual with excellent communication and administrative skills. The ideal candidate will create a welcoming environment while efficiently managing various office tasks to support daily operations.<br><br>Responsibilities:<br>• Greet visitors and provide a positive first impression by addressing inquiries and directing them to the appropriate person or department.<br>• Answer and manage multi-line phone systems, ensuring calls are routed accurately and messages are taken as needed.<br>• Handle email correspondence promptly and professionally, maintaining clear communication with internal and external contacts.<br>• Organize and maintain office files, ensuring all documents are easily accessible and up-to-date.<br>• Coordinate the ordering and approval of office supplies, ensuring necessary items are always available.<br>• Arrange meals for meetings and ensure all related details are handled efficiently.<br>• Schedule appointments and maintain calendars for team members as required.<br>• Perform light lifting tasks, up to 10 pounds, to manage office supplies or setup needs.<br>• Collaborate with colleagues to ensure smooth day-to-day office operations.<br>• Maintain a pleasant and detail-oriented demeanor while interacting with clients, staff, and vendors.
<p>Are you a friendly and organized professional with a passion for delivering exceptional customer service? Robert Half is seeking a dedicated <strong>Receptionist</strong> to be the first point of contact for a local and reputable organization. Join a collaborative environment where your contributions help create a welcoming and productive workplace!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome clients, guests, and team members with a professional and enthusiastic attitude.</li><li>Answer and direct phone calls promptly while handling inquiries or forwarding them to the appropriate departments.</li><li>Manage the reception area, maintain a clean and organized workspace, and ensure a positive first impression.</li><li>Assist with scheduling appointments, booking meeting rooms, and managing calendars as needed.</li><li>Receive and distribute mail, deliveries, and other correspondence with accuracy.</li><li>Provide general administrative support, such as data entry and assisting with projects or reports.</li><li>Uphold confidentiality and professionalism in all interactions.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York City. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. This position requires exceptional communication skills and the ability to manage multiple administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet clients and visitors, ensuring a detail-oriented and friendly experience.</p><p>• Assist guests in locating and being escorted to designated conference rooms.</p><p>• Coordinate meeting schedules using the Condeco system and communicate relevant details.</p><p>• Manage catering requests and orders for scheduled meetings.</p><p>• Collaborate with administrative and executive staff to ensure smooth operations.</p><p>• Assign conference rooms to hospitality staff and oversee room availability.</p><p>• Handle sensitive or confidential documents with discretion.</p><p>• Perform ad hoc administrative tasks as needed to support daily operations.</p><p>• Communicate effectively with management and clients regarding deadlines or job-related concerns.</p><p>• Sort and distribute incoming mail and deliveries to the appropriate recipients.</p>
We are looking for a detail-oriented and friendly Receptionist to join our team in Whippany, New Jersey. This Contract to permanent position is ideal for someone who thrives in a dynamic office environment and enjoys being the first point of contact for clients and visitors. You will play an essential role in managing daily office operations and ensuring smooth communication across the organization.<br><br>Responsibilities:<br>• Answer and manage incoming calls on a switchboard with 10-30 lines, ensuring prompt and courteous communication.<br>• Greet and assist visitors with professionalism, directing them to the appropriate contacts or departments.<br>• Perform data entry tasks with accuracy, maintaining up-to-date records and documentation.<br>• Organize and manage bulk mailings, ensuring timely distribution of materials.<br>• File documents systematically for easy retrieval and maintain an organized filing system.<br>• Direct incoming calls to the appropriate team members or departments efficiently.<br>• Support general office operations and assist with administrative tasks as needed.
We are looking for a skilled Receptionist to join our team in New York, New York. In this long-term contract position, you will be the first point of contact for visitors and callers, ensuring smooth communication and organization within the office. This role requires exceptional communication skills, attention to detail, and proficiency in administrative tasks.<br><br>Responsibilities:<br>• Manage and operate a multi-line phone system to direct calls efficiently.<br>• Greet visitors and clients professionally, providing a welcoming and helpful environment.<br>• Schedule appointments and maintain an organized calendar for team members.<br>• Handle email correspondence promptly and with accuracy.<br>• Perform data entry tasks to update and maintain records.<br>• Organize and manage filing systems to ensure easy access to information.<br>• Utilize Microsoft Word, Excel, and Outlook for documentation and communication purposes.<br>• Collaborate with team members to ensure smooth day-to-day operations.<br>• Provide excellent customer service by addressing inquiries and resolving issues effectively.
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth day-to-day operations. This position requires excellent communication skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Welcome and direct visitors to the appropriate personnel or departments, ensuring a positive first impression and demonstrating strong interpersonal skills.<br>• Manage incoming and outgoing packages by coordinating with couriers and maintaining accurate records.<br>• Keep detailed logs of visitors and calls, issue security badges, and perform basic clerical tasks as needed.<br>• Oversee the scheduling and maintenance of boardroom facilities and equipment.<br>• Provide general administrative support, including typing, filing, photocopying, binding documents, and preparing mailers.
We are looking for a dedicated Front Desk Medical Receptionist to join a thriving medical spa in Newtown, Connecticut. This role involves providing exceptional customer service to clients while managing various administrative tasks to support the office's operations. If you're passionate about wellness and enjoy working in a dynamic, client-focused environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Respond promptly to client inquiries about services, ensuring all questions are addressed professionally.<br>• Follow up with potential clients generated through the website or digital marketing campaigns.<br>• Schedule appointments and coordinate with medical staff, including doctors, physician assistants, and nurses, to ensure seamless service delivery.<br>• Maintain and update the office calendar, ensuring accurate scheduling of services and staff availability.<br>• Handle administrative tasks such as faxing, coding, and taking detailed notes as needed.<br>• Manage inbound calls using a multi-line phone system, directing calls appropriately and taking accurate messages.<br>• Process payments and manage cash transactions while maintaining accurate financial records.<br>• Provide courteous and efficient assistance to walk-in clients and ensure a welcoming reception area.<br>• Utilize CRM tools to organize client information and track leads effectively.
We are looking for a detail-oriented and experienced Bilingual Spanish Receptionist to join our team in New York, New York. The ideal candidate will excel in providing exceptional front desk support, managing administrative tasks, and ensuring seamless scheduling and communication. This role requires strong organizational skills, attention to detail, and the ability to engage effectively with clients and team members.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a detail-oriented and welcoming environment.<br>• Schedule and coordinate meetings, including reserving conference rooms and preparing necessary materials.<br>• Manage calendars and appointments efficiently to support seamless operations.<br>• Oversee and maintain the organization of conference rooms, ensuring they are ready for use.<br>• Provide administrative support for benefits-related tasks, such as claim administration and COBRA processes.<br>• Utilize tools like ADP Workforce Now and CRM systems to manage data and assist with employee benefits.<br>• Assist in auditing and verifying benefit functions to ensure compliance and accuracy.<br>• Handle inquiries related to 401(k) and other retirement savings plans with professionalism and confidentiality.<br>• Collaborate with internal teams to streamline communication and administrative processes.
<p>We are looking for a dedicated Medical Receptionist to join our team in Sparta, New Jersey. This long-term contract position offers an excellent opportunity to contribute to healthcare services by supporting patients and ensuring their needs are met efficiently. The ideal candidate will possess strong organizational skills and a commitment to delivering exceptional service in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients warmly and assist them with any inquiries to ensure a positive experience.</p><p>• Enter patient demographic and insurance details accurately into the system.</p><p>• Collect co-payments and outstanding balances during patient visits.</p><p>• Verify insurance eligibility and obtain referrals when necessary.</p><p>• Schedule appointments efficiently while managing patient flow.</p><p>• Provide support across multiple locations within the regional area when needed.</p><p>• Participate in weekend rotations as required.</p><p>• Utilize Electronic Health Record (EHR) software to maintain accurate records and streamline processes.</p>
We are looking for a dedicated and personable Medical Receptionist to join our team in New Rochelle, New York. In this long-term contract position, you will play a key role in providing excellent customer service to patients while managing essential administrative tasks. This role is ideal for someone with strong organizational skills and a friendly demeanor who thrives in a healthcare environment.<br><br>Responsibilities:<br>• Welcome patients warmly and assist them with check-in procedures.<br>• Verify insurance details and ensure accurate documentation.<br>• Process cash payments and maintain financial records securely.<br>• Organize and manage patient charts, ensuring proper filing and categorization.<br>• Handle clerical duties such as sorting paperwork and maintaining office supplies.<br>• Input and update patient data using medical software systems.<br>• Collaborate with billing functions to ensure accurate invoicing and record-keeping.<br>• Address patient inquiries promptly and professionally to ensure satisfaction.<br>• Support the team with additional administrative tasks as needed.
<p>We are looking for a Front Desk Coordinator to join our team in Syosset, New York. In this Contract-to-ongoing position, you will play a key role in creating a welcoming environment for clients and visitors while ensuring smooth day-to-day operations. This role requires strong organizational skills, attention to detail, and a commitment to exceptional customer service.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients, visitors, and employees with professionalism and ensure they feel valued.</p><p>• Keep the reception area clean, organized, and presentable at all times.</p><p>• Manage the company’s primary email inbox, directing inquiries to the appropriate team members.</p><p>• Coordinate and schedule client appointments, maintaining accurate meeting room calendars.</p><p>• Provide administrative support by handling tasks such as scanning, copying, mailing, and filing.</p><p>• Monitor office supply levels and place orders to ensure uninterrupted operations.</p><p>• Sort and distribute incoming mail, packages, and courier deliveries efficiently.</p><p>• Assemble tax return folders and prepare client packets during peak seasons.</p>
<p>We are on the lookout for an Front Desk Coordinator to join our team in the Real Estate & Property industry, located in New York. This role provides an opportunity for short-term contract employment, where you will handle various administrative tasks, maintain customer records, and process customer applications.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently manage administrative tasks for smooth office operations</p><p>• Use basic computer skills to handle customer applications</p><p>• Record and maintain accurate customer information</p><p>• Monitor customer accounts and take necessary actions</p><p>• Resolve customer inquiries promptly and professionally</p><p>• Assist in processing customer credit applications</p><p>• Manage customer credit records with accuracy</p><p>• Ensure efficient communication within the team and with customers</p><p>• Coordinate scheduling and manage calendars</p><p>• Support team members with various tasks as needed</p>
<p>We are looking for a skilled Front Desk Coordinator to join our team in Newark, New Jersey. In this long-term contract role, you will be the first point of contact for visitors, ensuring their needs are met with professionalism and efficiency. This position is ideal for someone who thrives in a dynamic environment and is passionate about delivering exceptional service. Typical office environment with exposure to moderate noise levels. At times, high volume walk in traffic or phone calls.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, providing information and directing them to the appropriate staff members as needed.</p><p>• Handle inquiries from the public regarding program details and services with clarity and professionalism.</p><p>• Retrieve and review data from the system of record to address visitor needs effectively.</p><p>• Document visitor interactions in the system of record, including names, purpose of visit, referrals, and any required actions.</p><p>• Maintain a well-organized and safe waiting area, monitoring traffic flow and addressing any issues promptly.</p><p>• Prepare and update weekly reports, including visitor statistics and reasons for visits.</p><p>• Notify the Managing Director immediately about any complaints or concerns related to discrimination or legal matters.</p><p>• Foster teamwork and treat colleagues with respect, promoting a positive work environment.</p><p>• Ensure compliance with the quality management system requirements as they apply to this role.</p><p>• Perform additional duties as assigned to support the team and organization.</p>
• Lead all aspects of Reception, Front of House and Concierge functions, and all associated duties. <br>• Provide a friendly and welcoming experience to all employees, visitors and guests entering the office. <br>• Lead the guest experience on both arrival to and departure from the office. <br>• Meet and greet any clients, customers, and visitors to the offices in a friendly and professional manner.<br>• Offer concierge-style services to all guests, supporting with queries and assisting as required. <br>• Take ownership of the reception area, maintaining high standards and always positively representing the business. <br>• Partner with the Security team to promote a positive and welcoming atmosphere on entry into the building. <br>• Monitor T2’s main telephone line and direct calls to the appropriate party.<br>• Ensure the reception desk and phones are always supported, through effective organization and collaborating with colleagues.<br>• Assist with on-site events, continuing an exemplary guest experience as required. <br>• Provide support with workplace ticketing requests via ServiceNow, responding to relevant queries and acting as a quick-response contact for the workplace team. <br>• Support with courier deliveries, engaging with employees and the broader workplace team on the booking process and ensuring outgoing items are dispatched as requested. <br>• Handle incoming mail, working with workplace support to arrange pick up of deliveries<br>• Monitor and schedule conference rooms, private offices and guest flex desk as needed<br>• Produce and maintain local information guides as a source of knowledge for employees and guests, establishing relationships to support recommendations for restaurants, hotels, taxis/airport transfers, parking etc.<br>• Support additional projects as needed
We are offering a role in the telecom industry based in New York, New York for an Administrative Assistant with a focus on data administration and event coordination. This position will be responsible for overseeing data entry, tracking donor activities, assisting in event planning, and maintaining the company website among other duties. The successful candidate will also be involved in direct mail initiatives and development operations. This role is a contract position with no mention of duration.<br><br>Responsibilities:<br>• Oversee all data entry and donation processing, creating coding systems for consistent donor tracking.<br>• Develop metrics systems to measure performance and create dashboards to track development performance.<br>• Assist in budget planning using donor reports and data analysis.<br>• Prepare and mail acknowledgment letters to donors and maintain reports to assist department decision-making.<br>• Learn and utilize the donor database to track information about special event donors and oversee acknowledgment letters and recognition programs for these events.<br>• Collaborate with other departments to ensure timely invoicing, payment of invoices, and financial reconciliations.<br>• Oversee email design and maintenance for effective communication and fundraising with diverse communities.<br>• Liaise with Finance to ensure systematic recording & reconciliation and develop a clear understanding of how development can best work with Finance to ensure accurate reporting.<br>• Assist with donor prospecting for team members and assemble media kits for meetings with stakeholders and donors.<br>• Assist with planning and executing special events and projects, maintaining RSVP lists, running event check-in, and budget recap of revenue for events.<br>• Assist with updating the website and engage and support volunteers when needed. <br><br>Skills:<br>• Receptionist Duties<br>• Customer Service<br>• Data Entry
<p>We are looking for a Medical Front Desk Specialist to join our healthcare team in Ewing, New Jersey. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of front desk activities, providing exceptional service to patients and staff alike. This role is ideal for someone with strong administrative skills and a background in healthcare systems.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and visitors with professionalism, ensuring a positive first impression.</p><p>• Manage inbound calls, addressing inquiries and scheduling appointments efficiently.</p><p>• Maintain patient records accurately using electronic health record (EHR) systems.</p><p>• Process billing and insurance documentation with attention to detail.</p><p>• Assist in coordinating patient check-ins and check-outs to streamline office workflow.</p><p>• Update charts and graphs to reflect patient data and treatment progress.</p><p>• Collaborate with healthcare staff to ensure seamless communication and operations.</p><p>• Utilize software such as Allscripts, Cerner, Dentrix, and Eaglesoft to support administrative tasks.</p><p>• Handle sensitive patient information in compliance with healthcare regulations.</p><p>• Monitor office supplies and coordinate replenishment as needed.</p>
<p>We are looking for an Administrative Assistant to join our team on a Contract-to-Ongoing basis. In this role, you will support daily office operations and ensure smooth administrative processes for a small and dynamic company in the construction industry. The ideal candidate will be adaptable, proactive, and skilled in handling a variety of tasks to maintain efficient workflow.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming calls while taking accurate messages as needed.</p><p>• Manage reception duties, including monitoring the door buzzer and greeting visitors.</p><p>• Handle mail and packages by receiving, signing for, and distributing them promptly.</p><p>• Order and maintain office supplies, as well as project-related materials.</p><p>• Assist with basic marketing tasks, such as creating signage and logo-related materials.</p><p>• Provide support in preparing documents using Microsoft Word, Excel, and PowerPoint.</p><p>• Collaborate with team members to ensure efficient communication and task management.</p><p>• Maintain a conscientious demeanor while interacting with diverse personalities within the company.</p><p>• Assist in maintaining an organized and clean office environment.</p>
<p><strong><em>Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then:</em></strong></p><p><br></p><p>We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><p><br></p><p><strong>Administrative Support:</strong></p><ul><li>Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.</li><li>Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.</li></ul><p><strong>Reception Duties:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors.</li><li>Answer and route calls appropriately, greet visitors warmly, and provide accurate information.</li></ul><p><strong>Construction Industry Coordination:</strong></p><ul><li>Manage and update project documentation according to construction schedules and deadlines.</li><li>Assist with the preparation of bids, proposals, and contracts specific to construction projects.</li><li>Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.</li></ul><p><strong>Scheduling and Meetings:</strong></p><ul><li>Coordinate appointments and meetings for upper management.</li><li>Prepare meeting agendas and take detailed minutes when required.</li></ul><p><strong>Data Entry and Reporting:</strong></p><ul><li>Maintain accurate records and assist with data entry related to ongoing or completed construction projects.</li><li>Prepare reports or summaries relevant to construction operations.</li></ul>
We are looking for an experienced Office Manager to oversee administrative operations and front office management in our New York, NY location. This is a contract position that requires a proactive individual to coordinate day-to-day office functions, manage facility needs, and ensure smooth administrative support. The role involves interacting with clients, maintaining office supplies, and handling various administrative tasks to support the organization effectively.<br><br>Responsibilities:<br>• Greet clients and visitors at the front desk and coordinate arrangements for client visits, including travel, accommodations, and meeting logistics.<br>• Manage incoming and outgoing mail, including FedEx and other package deliveries, ensuring timely distribution.<br>• Oversee conference room bookings and ensure meeting spaces are clean, organized, and ready for use.<br>• Maintain inventory for office supplies, pantries, and equipment, placing orders as needed and ensuring timely replenishment.<br>• Liaise with building management to address maintenance issues and uphold cleanliness and functionality of the office.<br>• Organize in-house and external events in compliance with company policies and guidelines.<br>• Handle administrative tasks such as billing, report preparation, and maintaining seat occupancy data.<br>• Ensure proper functioning of security and access control systems, including monitoring and data analysis.<br>• Oversee procurement processes, ensuring adherence to company purchasing policies and timely acquisition of required items.<br>• Participate in audit preparations and ensure compliance with organizational policies and procedures.
We are looking for a Training Specialist to join our team in New York, New York. This long-term contract position focuses on coordinating front desk operations while developing and delivering effective training programs. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and experience managing training materials and sessions.<br><br>Responsibilities:<br>• Coordinate front desk operations to ensure smooth daily workflows.<br>• Develop and deliver comprehensive training programs tailored to team needs.<br>• Create, maintain, and update training materials, including guides and presentations.<br>• Monitor and report on the effectiveness of training sessions and employee progress.<br>• Collaborate with stakeholders to gather feedback and refine training methods.<br>• Troubleshoot and resolve issues related to training tools, materials, or delivery.<br>• Manage documentation and reporting for all training activities, ensuring accuracy and accessibility.<br>• Utilize Microsoft Office 365 and SharePoint to organize and share training resources.<br>• Support project management tasks, including timeline planning and materials handling.<br>• Provide guidance on best practices for service desk and front desk operations.
We are looking for a Workplace Experience Coordinator to provide exceptional front desk and hospitality services in an organized and efficient office environment. Based in New York, New York, this role focuses on ensuring a welcoming and seamless experience for employees and guests. This is a long-term contract position, ideal for someone who thrives in a dynamic, customer-focused setting.<br><br>Responsibilities:<br>• Greet employees and visitors warmly, ensuring a positive and friendly first impression.<br>• Maintain accurate records of service requests, tracking their progress and providing updates as needed.<br>• Assist with meeting preparations, including organizing materials and managing logistics.<br>• Coordinate reservations for dining, recreational, and business activities, ensuring all arrangements are seamless.<br>• Handle incoming calls and correspondence, providing prompt and thorough responses to inquiries.<br>• Monitor and manage the lobby's appearance, ensuring cleanliness and a welcoming atmosphere.<br>• Support mailroom operations by assisting with shipping, receiving, and package distribution.<br>• Respond to emergencies calmly and efficiently by following established security and safety protocols.<br>• Utilize Microsoft Office Suite and other tools to complete administrative tasks and generate reports.<br>• Offer campus tours and provide guidance for office navigation to visitors and employees.
