75 results for Patient Administrative Specialist in Redwood City, CA

Administrative Assistant Job Title: Administrative Assistant / Front DeskLocation: Santa Clara, CA (Onsite, 5 Days/Week)Schedule: Monday to Friday, 8:00 AM - 5:00 PMStart Date: June 9, 2025Duration: June 9, 2025 – November 21, 2025Job Overview:We are seeking a professional Administrative Assistant/Front Desk Coordinator to support a high-profile office environment. Your role will be integral in managing front desk operations, providing administrative support to executives, and ensuring seamless meeting coordination. This is a temporary position covering maternity leave, with an anticipated end date in November. Key Responsibilities:<ol><li>Front Desk Management:</li></ol><ul><li>Answer incoming calls and act as the main point of contact for visitors, including VIPs such as the President and Chief of Staff.</li><li>Serve as the “first line of entry,” fielding inquiries with professionalism and tact.</li></ul><ol><li>Administrative Support:</li></ol><ul><li>Troubleshoot office equipment such as printers.</li><li>Manage office supplies and handle financial and personnel transactions through Workday.</li><li>Provide scheduling support for the Chief of Staff.</li></ul><ol><li>Meeting Coordination:</li></ol><ul><li>Schedule meeting rooms, set up technology for meetings, and ensure smooth execution.</li><li>Offer exceptional customer service and maintain a “white glove service” standard for the President’s meetings.</li></ul>

Administrative Assistant Responsibilities:<ul><li>Answer and direct phone calls in a polite and professional manner</li><li>Organize and schedule appointments, meetings, and conferences</li><li>Produce and distribute correspondence memos, letters, faxes, and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Order office supplies and maintain inventory</li><li>Book travel arrangements and accommodations</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>

Legal/Administrative Assistant Are you detail-oriented, tech-savvy, and looking to jumpstart your career in the legal field? A leading plaintiff firm based in Emeryville, CA is seeking a motivated Legal/Administrative Assistant to join their team. This is a contract role with the potential to become permanent for the right candidate! About the Role:As a Legal/Administrative Assistant, you will play a vital role in supporting legal staff with form-based administrative tasks. This position offers a great opportunity to gain hands-on experience working in the legal sector and develop professional skills in a dynamic and collaborative team environment. Responsibilities:<ul><li>Prepare, edit, and process legal forms and other documentation with precision and accuracy.</li><li>Manage and organize files and records while maintaining strict confidentiality.</li><li>Provide administrative support, including scheduling, data entry, email correspondence, and file maintenance.</li><li>Conduct light legal research or assist with the preparation of case-related materials as needed.</li><li>Communicate effectively with team members and assist with general office tasks to ensure smooth operations.</li></ul>

Administrative Assistant The administrative assistant leads conflict mediation, conduct processes, and restorative justice initiatives, promoting a diverse and inclusive community. Responsibilities include training staff, investigating and adjudicating conduct complaints, facilitating conflict resolution, and developing educational programs. The role ensures adherence to the company's rules and provides advisory support to key stakeholders. Key Duties:<ul><li>Oversee conduct training, investigations, and conflict resolution practices.</li><li>Maintain data on conduct trends and outcomes, reporting to stakeholders.</li><li>Advise on policy reform and develop educational materials.</li></ul>

Bilingual Administrative Assistant (English/Cantonese) We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.Responsibilities:· Answering and directing phone calls to relevant staff.· Organizing and scheduling appointments with admin software.· Booking meeting rooms and conference facilities.· Data entry and maintaining records and files.· Liaising with staff, suppliers, and clients.· Preparing documents and reports.· Assisting with special projects as needed. This person must be fluent in both English and Cantonese.

Administrative Assistant Robert Half's Fabrication client is in need of a contract to permanent Administrative Assistant in Antioch, California. This role is 100% onsite. Duties Include:- Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.- Assist with presentation preparation.- Data Entry into Excel for purchase orders- Prepare outgoing mail and correspondence, including e-mails and faxes.- Order office supplies and replenish the kitchen with snacks- Answer the phones If you are interested in this Administrative Assistant role, submit your resume today!

Admin Assistant We are in search of an Admin with Photography skills to join our team based in Oakland, California. Here are more details: Job DescriptionPosition Title: Product Photographer & Administrative CoordinatorLocation: Oakland, CAEmployment Type: Full-Time, Temp-to-HirePay Rate: Starting at ~$25 per hour (flexible based on experience)Position Summary:We are seeking a dynamic and detail-oriented individual to join our team as a Product Photographer & Administrative Coordinator. This is a full-time, temp-to-hire position perfect for someone with a creative eye for photography and the technical skills needed to maintain our online presence.Key Responsibilities:<ol><li>Photography and Photo Editing:</li></ol><ul><li>Capture high-quality product images that reflect the brand’s aesthetic.</li><li>Edit photos using Photoshop to ensure consistency and professional presentation.</li></ul><ol><li>Website Content Management:</li></ol><ul><li>Upload and organize product images and descriptions on the company website.</li><li>Maintain accuracy and attention to detail in product-related content.</li></ul><ol><li>Order Management and Administrative Support:</li></ol><ul><li>Enter and manage customer orders using Shopify or other e-commerce platforms.</li><li>Provide general administrative support as needed to ensure smooth workflows.</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to support our team in San Francisco, California. In this contract position, you will play a key role in managing daily administrative tasks and ensuring smooth office operations. This opportunity is ideal for someone with strong organizational skills and a proactive approach to problem-solving. Responsibilities:• Handle inbound and outbound phone calls with professionalism and efficiency.• Provide exceptional customer service by addressing inquiries and resolving issues promptly.• Perform accurate data entry to maintain and update records and databases.• Manage email correspondence, ensuring timely responses and clear communication.• Coordinate and schedule appointments, meetings, and events as required.• Utilize Microsoft Word, Excel, PowerPoint, and Outlook to create reports, presentations, and other documents.• Maintain organized filing systems for easy retrieval of information.• Support team members by completing various administrative tasks and projects. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013226169*

Administrative Assistant (Tech Savvy) We are seeking a highly motivated and detail-oriented individual with strong data analysis skills to join our team on a temp-to-hire basis. The ideal candidate will have experience in data entry, a solid understanding of analytical methodologies, and proficiency in Microsoft Office Suite, especially Excel. Experience with Yardi is a plus but not required. Key Responsibilities:<ul><li>Perform data entry and ensure the accuracy and integrity of data sets.</li><li>Analyze large datasets to identify trends, discrepancies, and actionable insights.</li><li>Use Excel (intermediate level) to create reports, charts, pivot tables, and data visualizations.</li><li>Collaborate with team members to support data-driven decision-making.</li><li>Assist with the preparation of summaries, presentations, and performance reports.</li><li>Maintain confidentiality and security of all data handled.</li></ul>

Case Management Assistant Non-Clinical - Administrative We are looking for a dedicated Case Management Assistant to join our team in San Leandro, California. In this long-term contract role, you will play a key administrative support role within the Care Management team, assisting with tasks related to care coordination, discharge planning, and data management. This position is ideal for someone with strong organizational skills and a background in healthcare administration. Responsibilities:• Provide administrative support for care coordination and discharge planning activities.• Maintain accurate records of patient information and assist with data entry and reporting.• Collaborate with case management staff to share clinical information for utilization reviews and service approvals.• Coordinate and document communications with payers, including securing authorizations for admissions and post-discharge services.• Manage and track important documentation such as denial letters, patient choice forms, and other correspondence.• Work closely with the revenue cycle team to ensure inpatient encounters are accurately recorded and reconciled.• Maintain and update databases of referral sources, bed availability, and services offered.• Communicate effectively with internal teams and external stakeholders to facilitate smooth operations.• Support the creation of reports and ensure compliance with organizational policies and procedures. If you are interested in this role please apply to this posting and contact us immediately at (510) 470-7450

Administrative Assistant We are looking for a professional and reliable Administrative Assistant for a contract opportunity in Union City, California. In this role, you will support a public department by managing administrative tasks, coordinating payments, and assisting with reports. This position offers a structured work schedule and the opportunity to gain experience and contribute to a dynamic team. Previous verifiable experience in a similar position is required. This is anticipated to be a 60 day contract position.It is 100% onsite Monday to Friday Responsibilities:• Provide front desk support for the administrative department, handling inquiries and directing calls as needed.• Perform data entry tasks with accuracy and efficiency, ensuring all records are up-to-date.• Scan and process documents, maintaining organized digital and physical filing systems.• Assist with preparing and processing invoices in a timely manner.• Handle email correspondence and schedule appointments to support departmental operations.• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to complete tasks.• Perform receptionist duties, such as greeting visitors and managing incoming and outgoing calls.• Maintain a welcoming and organized environment at the front desk.• Support additional administrative tasks as needed by the Accounting Manager.

Medical Assistant We are seeking a Patient Account Representative to join our healthcare team in San Mateo, California. In this role, you will be responsible for handling patient-related tasks, maintaining accurate patient records, and ensuring smooth patient and workflow within the department. Responsibilities: • Manage patient flow including pre-visit preparation, assisting with the patient visit, and post-visit duties.• Execute a plan to meet the needs for registration, scheduling, billing/claims inequities, and general questions.• Assist in resolving issues and improving the quality of care, ensuring necessary authorizations are obtained prior to patient visits.• Update patient demographics and troubleshoot any billing problems that may arise.• Prepare patients for appropriate exams/procedures by reviewing Electronic Health Record (EHR) for health maintenance, disease management, overdue or due-soon services, and pend orders, when appropriate.• Assist the Clinician with EHR In-Basket management for prescription refills results, authorizations/referrals and non-clinical secure e-messages.• Manage rooming and patient flow, ensuring that exam rooms are clean, stocked and appropriately set up each day prior to rooming patients.• Provide informational pamphlets and after care instructions to patients, and/or after visit summary as instructed by the Clinician.• Receive and record lab/radiological test results via telephone or computer and ensure that those results and related reports are with the patient’s medical record at the time of the patient’s visit.• Relay Clinician instructions/orders to pharmacy (refills only without changes), patients and other entities via computer, phone, fax or email. If you are interested in this role, please apply and call us at (510)470-7450 ASAP.

Medical Assistant We are looking for a dedicated Medical Assistant to join our team on a contract basis in Walnut Creek, California. In this role, you will support a specialty medical practice by managing patient records, coordinating administrative tasks, and ensuring smooth clinic operations. This position requires a proactive and organized individual who is committed to delivering high-quality care and maintaining professionalism in a dynamic setting. Responsibilities:• Process medical orders and prior authorizations to support patient care needs.• Utilize Epic software efficiently to manage patient records and clinic workflows.• Triage patient concerns and clinic priorities, ensuring timely resolutions to arising issues.• Handle multiple tasks simultaneously while maintaining accuracy and efficiency.• Maintain integrity and professionalism when assisting patients with serious medical conditions.• Ensure consistent attendance and reliability to support clinic operations.• Schedule patient appointments and verify insurance eligibility to streamline services.• Assist with patient check-in, intake, and registration processes.• Obtain necessary authorizations and manage requests for insurance purposes.• Provide administrative support to the medical team, ensuring seamless day-to-day operations. If you are interested in this role, please apply and call us at (510) 470-7450

PT Administrative Assistant We are seeking a highly organized and detail-oriented part-time Administrative Assistant to join our team for a 3-month term. Responsibilities:<ul><li>Assist with maintaining, updating and reviewing financial spreadsheets</li><li>Accept and log donations accurately and promptly</li><li>Assist with year end and system support tasks</li><li>Other administrative tasks as required</li></ul>

Medical Intake Specialist Robert Half is seeking a detail-oriented and compassionate Medical Intake Specialist to join a dynamic and fast-paced medical practice. This critical role involves being the first point of contact for patients, ensuring a seamless onboarding process while delivering exceptional customer service. If you have strong organizational skills, a passion for helping others, and experience in a healthcare setting, we’d love to hear from you! <ul><li>Greet new patients in a friendly and professional manner, ensuring they feel welcome and cared for.</li><li>Collect and validate patient information, including medical history, insurance details, and personal data, with accuracy and confidentiality.</li><li>Manage intake documentation using electronic health records (EHR) systems and ensure all forms are completed and filed properly.</li><li>Verify insurance eligibility and assist with pre-authorizations, referrals, and other administrative tasks as required.</li><li>Answer phones, respond to inquiries, and schedule patient appointments as necessary.</li><li>Provide patients with clear instructions regarding medical forms, practice policies, and next steps in their care journey.</li><li>Communicate effectively with clinical staff to ensure smooth handoff of patient information.</li><li>Monitor and maintain accurate patient records while adhering to HIPAA and confidentiality guidelines.</li><li>Assist with other administrative duties, such as data entry, filing, faxing, and maintaining organized records for compliance purposes.</li></ul>

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide comprehensive administrative and office management support to ensure smooth operations within the President’s Office. This position requires exceptional communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Responsibilities: • Serve as the first point of contact for visitors, providing a warm and welcoming reception while directing inquiries appropriately. • Manage incoming calls, screen and route them to the correct personnel, and ensure accurate message-taking with timely follow-ups. • Oversee office supply inventory, purchasing, organization, and maintenance, as well as coordinate equipment repair and upkeep. • Assist with daily office operations such as document preparation, archiving, photocopying, and mail processing. • Schedule and coordinate meetings and events, including room reservations, catering services, and audiovisual support. • Provide executive-level administrative support to the Chief of Staff, including calendar management, meeting preparation, and follow-up tasks. • Prepare, proofread, and format correspondence, reports, and presentation materials, ensuring high-quality output. • Process financial transactions for the President’s Office and maintain accurate records for periodic reporting. • Collaborate with student interns on various projects and tasks as needed. • Support preparations for Board and Executive Committee meetings by assisting with logistics and documentation.

Bilingual Sr. Administrative Assistant We are looking for a highly organized and detail-oriented Senior Administrative Assistant to join our team in Alameda, California. In this long-term contract position, you will play a key role in supporting education and childcare providers, ensuring seamless administrative operations and effective communication. This hybrid role offers flexibility with occasional in-office work and requires availability during evenings or weekends as needed. Responsibilities: • Assist education and childcare providers, as well as non-profit organizations, in navigating and applying for grants. • Review grant applications meticulously to ensure accuracy and compliance with eligibility criteria. • Maintain thorough documentation and track records to ensure organized and accessible information. • Coordinate and support training sessions, including scheduling and hosting sessions during evenings or weekends. • Collaborate with internal teams to address and resolve concerns raised by service providers. • Utilize Microsoft Office tools, Teams, Zoom, and other software platforms to manage tasks and communication effectively. • Provide administrative support for budget processes and calendar management. • Handle inbound calls professionally and respond to inquiries promptly. • Travel within the county when needed to support organizational objectives.

Assistant Controller - VC Firm with GREAT Benefits Please reach out to Ren Friedman via Linkedin with your updated resume to be considered for the opportunity below. Or email ren.friedman at roberthalf with your updated resume. Our client is a leading VC firm in San Francisco. They are seeking a strong and hands on Assistant Fund Controller to be based in the SF Bay area and available to go into the office once or twice a week. The ideal candidate will have a proven track record of success and advancement in prior roles and will be a person who has demonstrated strong technical fund and problem solving skills and is also someone who has a great appetite for knowledge and professional growth.Responsibilities:<ul><li>Perform fund accounting work in our accounting systems</li><li>Responsible for detailed equity accounting and analysis, including complex partnership equity accounting analysis and management fee / carried interest computations</li><li>Active role in fund reporting including preparation of quarterly financial statements, performance returns, and LP-specific statements. Also prepare annual GAAP financial statements and coordination of audits with external auditors</li><li>Involvement with operational duties including capital calls, capital distributions, and liquidity management</li><li>Assist with ad-hoc requests, investor questions, and frequent interaction with our marketing / client management and legal departments</li><li>Frequent project coordination work</li><li>Assist in driving accounting, reporting and business process simplification and efficiency initiatives</li></ul>

Legal Assistant A local government agency is seeking a Legal Assistant to join its legal department on a full-time, contract-to-hire basis. This position provides day-to-day legal and administrative support to attorneys handling municipal matters such as code enforcement, subpoenas, court petitions, public records requests, and litigation file management. The ideal candidate will bring at least one year of recent experience working in a city, county, or other public agency and will understand the internal processes, department structures, and workflows of a local government environment. While prior legal assistant experience is preferred, the agency is open to training the right candidate on more advanced legal tasks and systems. This is an excellent opportunity for someone with strong public agency experience who is looking to expand their legal skill set in a supportive environment. Key Responsibilities<ul><li>Provide administrative and legal support to attorneys, including document preparation and filing</li><li>Draft and circulate legal notices, summons, and related materials for administrative hearings</li><li>Coordinate hearing logistics, including court reporter scheduling and documentation prep</li><li>Assist with subpoena responses and public records request coordination across departments</li><li>Conduct basic legal research and locate relevant statutes, municipal codes, and case law</li><li>Prepare legal petitions and supporting documents for attorney review and court submission</li><li>Draft misdemeanor complaints for municipal code violations and arrange court dates</li><li>Maintain litigation files, calendars, legal library resources, and attorney CLE tracking</li><li>Process internal department forms, including procurement, payroll, and budget tracking</li><li>Draft correspondence, reports, and administrative materials for internal and council use</li><li>Serve as a liaison for legal inquiries from internal departments and the public</li><li>Perform related duties as assigned</li></ul>

Receptionist Our client is seeking a Receptionist for a short term role. If you have excellent communication skills, are highly organized, and enjoy delivering great customer service, we’d love to have you on our team!Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct phone calls, emails, and other inquiries to the appropriate departments.</li><li>Assist with scheduling meetings, appointments, and maintaining conference room calendars.</li><li>Monitor and manage front desk activities, including mail distribution, package handling, and office supply inventory.</li><li>Provide information about the company, its services, and policies to clients and guests.</li><li>Maintain a clean, organized, and orderly reception area.</li><li>Assist with administrative tasks, including data entry, filing, and document preparation, as needed.</li><li>Collaborate with other departments to ensure smooth daily operations.</li></ul>

Assistant Controller PLEASE CONTACT CHRISTNA TRAN AT ROBERT HALF FOR MORE DETAILS ACCOUNTING MANAGER/ASSISTANT CONTROLERAchievement-oriented Assistant Controllers looking to work with a well-respected company in the Real Estate & Property industry, should apply through Robert Half. As the Assistant Controller, you will assist in supervising the accounting staff and report to the Controller. You will identify issues and resolve problems in this career-building Assistant Controller position. Apply today! What you get to do every day:- Warrant regular account reconciliation to completion- Exceptional preparation and coordination of fiscal year-end audits- Establish relevant and timely reports on financial data analytics like the monthly flash report, key financial metrics, and actual spend against budgets/outloo- Define and flourish process improvements to streamline reporting and improve team efficiency- Facilitate to ensure a competent, trained staff through regular assessment, development, and goal setting- Be instrumental in the preparation of GAAP financial statements, including budgeting and forecasting- Sustain implementation and secure adherence to accounting policies and procedures- Develop policies, technical accounting analyses, and procedures- Facilitate the accounting team during the closing process to see to it that deadlines are met

Property Management Assistant Are you an experienced professional in property management looking for an exciting new opportunity? We are seeking a Property Management Assistant who can manage tenant relations, handle administrative tasks, oversee property maintenance, and ensure rent collections are timely and accurate. <ul><li>Conduct marketing activities to lease units and maintain waiting lists while ensuring eligibility compliance.</li><li>Administer move-in/move-out procedures, enforce lease agreements, and coordinate evictions as necessary.</li><li>Respond to tenant inquiries and maintain positive and professional relationships with residents.</li></ul>

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