<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
<ul><li>Perform general administrative tasks, including managing calendars, scheduling meetings, and organizing appointments.</li><li>Prepare, proofread, and edit documents, presentations, and reports with high attention to detail.</li><li>Handle incoming calls, emails, and correspondence, responding promptly and professionally to inquiries.</li><li>Maintain and update office records, filing systems, and databases to ensure accuracy and accessibility.</li><li>Coordinate travel arrangements, accommodations, and itineraries for team members as needed.</li><li>Assist in the preparation and organization of company events, meetings, and presentations.</li><li>Monitor and manage office supplies inventory and handle procurement of necessary items.</li><li>Serve as the primary contact for visitors and clients, ensuring a positive and professional experience.</li><li>Support team members with expense reporting and reconciliation tasks.</li><li>Work collaboratively across departments to provide administrative support as needed.</li></ul><p><br></p>
We are looking for a skilled Administrative Assistant/Executive Assistant II to join our team in Eagan, Minnesota. In this long-term contract role, you will provide essential administrative support by managing communication, organizing information, and assisting with various office tasks. This position requires a proactive individual with excellent organizational and interpersonal skills to ensure seamless operations.<br><br>Responsibilities:<br>• Conduct research and compile data to support decision-making processes.<br>• Manage incoming and outgoing correspondence, including emails, memos, and faxes.<br>• Prepare financial statements, invoices, and other documentation with accuracy and attention to detail.<br>• Organize and maintain records, ensuring confidentiality and accessibility.<br>• Coordinate schedules and appointments for executives, including calendar management.<br>• Utilize Microsoft Office tools such as Word, Excel, and PowerPoint to create and edit documents.<br>• Provide support for meetings, including preparing agendas and distributing materials.<br>• Perform clerical tasks such as photocopying, scanning documents, and distributing faxes.<br>• Assist with basic bookkeeping tasks, including invoice preparation and tracking.<br>• Handle customer service inquiries and ensure a thorough and friendly communication experience.
<p>This role requires a self-motivated individual with strong organizational and communication skills, capable of managing tasks and projects independently from start to finish. The ideal candidate thrives in a fast-paced environment, is adaptable to changing priorities, and consistently seeks ways to contribute to the team's success.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide comprehensive administrative support to ensure smooth daily operations.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, hotels, and transportation.</p><p>• Manage complex calendars across multiple time zones, ensuring seamless scheduling and conflict resolution.</p><p>• Prepare detailed reports, presentations, and business correspondence to support organizational objectives.</p><p>• Track production and cost metrics to aid in decision-making and performance analysis.</p><p>• Foster strong relationships with manufacturers, customers, and internal teams to support business goals.</p><p>• Collaborate across departments to address organizational needs and promote a unified team approach.</p><p>• Handle competing priorities effectively, ensuring projects are completed accurately and on time despite deadline pressures.</p><p>• Assist with event planning and execution, ensuring all logistics are carefully managed.</p><p>• Perform additional tasks as required to contribute to the success of the company.</p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis. This role is based in Irvine, California, and is a key opportunity to contribute to a dynamic healthcare organization. The ideal candidate will provide essential administrative support while managing social media communications and assisting with marketing-related tasks.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and manage the lead automation dashboard to ensure timely follow-up and accurate tracking.</p><p>• Register potential patients for consultations or appointments through effective communication with practices or software systems.</p><p>• Follow up with practices to gather conversion metrics and ensure comprehensive reporting.</p><p>• Coordinate the distribution and routing of marketing materials for internal and external use.</p><p>• Review, edit, and manage the routing of monthly organic content calendars.</p><p>• Schedule and oversee downstream product marketing communications across platforms such as Instagram, Facebook, X (formerly Twitter), and LinkedIn.</p><p>• Address and manage social media complaints to maintain a positive brand image.</p><p>• Consistently demonstrate superior customer service by fostering positive interactions with both internal and external stakeholders.</p><p>• Provide support for additional marketing activities and projects as needed.</p>
We are looking for an organized and customer-focused Administrative Assistant to join our team in Wayzata, Minnesota. In this role, you will play a key part in ensuring smooth day-to-day operations by managing administrative tasks and providing excellent service to clients and team members. This is a long-term contract position with the potential for a permanent role, offering an exciting opportunity to grow within a dynamic real estate company.<br><br>Responsibilities:<br>• Manage incoming calls and emails, responding promptly and courteously to inquiries.<br>• Greet visitors and clients, ensuring they feel welcomed and directing them to the appropriate personnel.<br>• Perform data entry tasks, including coding invoices and maintaining accurate records.<br>• Schedule and coordinate appointments, meetings, and other office activities.<br>• Provide support to the operations team, including technicians, project managers, and operations assistants.<br>• Handle customer inquiries related to properties, leases, and other services.<br>• Maintain an organized and efficient workspace, ensuring office supplies are stocked and readily available.<br>• Collaborate with team members to complete projects and meet deadlines.<br>• Assist with tenant communications, including accepting payments and addressing concerns.<br>• Uphold a business-casual appearance in alignment with company standards.
We are looking for an Administrative Assistant to join our team in Minneapolis, Minnesota. This long-term contract position offers the opportunity to play a key role in managing client relationships and ensuring smooth operations. The ideal candidate will bring exceptional organizational skills and a proactive approach to client communication.<br><br>Responsibilities:<br>• Serve as the primary manager for company software, ensuring seamless integration with bookkeeping systems.<br>• Support business development efforts by coordinating client communications and managing proposal workflows.<br>• Oversee the client onboarding process, including account setup and team introductions.<br>• Collaborate with internal teams to ensure client needs are met in line with service agreements.<br>• Regularly assess and address client requirements, both remotely and in person, to maintain satisfaction.<br>• Respond promptly to client inquiries and resolve issues, particularly during high-demand periods.<br>• Lead the development of customized solutions to address client challenges, coordinating input from various team members.<br>• Build and nurture strong relationships with key personnel within assigned client accounts.<br>• Manage account renewals and meet strategic objectives, ensuring alignment with company goals.<br>• Maintain organized records and oversee the accuracy of client data within company systems.
<p>We are looking for a detail-oriented and proactive traveling Office Assistant to join our client. In this position, you will play a vital role in ensuring smooth day-to-day operations by supporting various administrative functions. If you're someone who thrives in a fast-paced environment and enjoys tackling diverse tasks, this opportunity is perfect for you. You will be responsible for traveling to different mailrooms across the metro. Responsibilities:</p><ul><li>Covering client sites for vacation, sick days and heavier than expected workloads</li><li>Working in a mailroom helping with print production</li><li>Scanning and uploading documents online</li><li>Light maintenance such as replacing toner and restocking paper</li><li>Grabbing the mail several times throughout the day and distributing across the organization</li><li>Covering the receptionist area </li><li>Handling administrative tasks; ordering lunch, managing the front desk and managing the conference rooms for the day</li></ul>
We are looking for a dedicated Office Assistant to join our healthcare team in Saint Paul, Minnesota. In this long-term contract position, you will play a vital role in supporting the daily operations of our health center, ensuring a positive and productive environment for both staff and patients. This opportunity allows you to contribute to meaningful work in the healthcare industry while fostering collaboration and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to health center staff, promoting teamwork and a positive workplace culture.<br>• Assist the Health Center Manager in developing and executing plans that align with organizational goals and objectives.<br>• Monitor daily operations and promptly address barriers to quality performance and customer service.<br>• Ensure compliance with policies, procedures, medical standards, and regulatory guidelines.<br>• Mentor staff to reinforce patient-centered service delivery and uphold high customer service standards.<br>• Participate in hiring, training, and ongoing development of health center staff.<br>• Conduct analyses to identify opportunities for operational improvements and assist in implementing solutions.<br>• Support clinic flow by performing non-licensed tasks such as front desk duties, patient rounding, stocking, and cleaning.<br>• Collaborate with other departments to ensure the health center achieves organizational goals.<br>• Assume full operational accountability in the Health Center Manager’s absence.
<p>We are looking for an Executive Assistant to provide high-level administrative support in a dynamic manufacturing environment. This is a Contract to Hire position based in Minneapolis, Minnesota, offering an exciting opportunity for an individual skilled in managing schedules, coordinating events, and handling communication with precision. The ideal candidate will be an expert at multitasking and ensuring that operations run smoothly for the executive team.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, scheduling meetings and appointments with accuracy and efficiency.</p><p>• Coordinate travel arrangements using tools like Concur and ensure all itineraries are well-organized.</p><p>• Oversee event planning, including logistics, vendor coordination, and on-site support.</p><p>• Prepare, review, and distribute correspondence and documentation with attention to detail.</p><p>• Handle time management tasks by prioritizing and organizing daily activities effectively.</p><p>• Act as the primary point of contact for internal and external communication on behalf of executives.</p><p>• Maintain and update records, reports, and files, ensuring confidentiality and accuracy.</p><p>• Utilize Microsoft Office Suite to create presentations, spreadsheets, and other documents.</p><p>• Troubleshoot scheduling conflicts and provide proactive solutions to maintain productivity.</p><p>• Support the team with additional administrative duties as needed.</p>
<p><strong>Position Summary:</strong></p><p>A highly skilled and professional Executive Assistant (EA) is sought to provide comprehensive administrative and strategic support to senior-level executives. This individual will act as a trusted partner, facilitating the seamless execution of daily operations, managing high-priority tasks, and upholding confidentiality while fostering effective communication across internal and external stakeholders. The ideal candidate is proactive, detail-oriented, and excels in managing complex schedules, projects, and communications in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Executive Support:</strong></p><ul><li>Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, edit, and manage correspondence, presentations, and reports with precision and professionalism.</li><li>Act as the first point of contact, screening and prioritizing incoming communications and requests.</li></ul><p><strong>Scheduling and Coordination:</strong></p><ul><li>Manage complex and dynamic schedules, ensuring alignment with business priorities and minimizing conflicts.</li><li>Organize and coordinate meetings, conferences, and events, including preparing agendas, materials, and follow-up action items.</li></ul><ol><li><strong>Project Management:</strong></li></ol><ul><li>Assist in planning and managing special projects, ensuring deadlines and objectives are met.</li><li>Track deliverables and facilitate cross-functional team collaboration when applicable.</li></ul><p><strong>Relationship Management:</strong></p><ul><li>Serve as a liaison between executives, employees, clients, and external stakeholders.</li><li>Build and maintain relationships that reflect the company’s values of integrity, inclusion, innovation, and commitment to success.</li></ul><p><strong>Confidentiality and Discretion:</strong></p><ul><li>Manage sensitive information with a high degree of confidentiality and professionalism.</li><li>Exercise sound judgment in handling complex and highly confidential matters.</li></ul><p><strong>Administrative Processes and Tools:</strong></p><ul><li>Manage expense reports, budget tracking, and other administrative tasks.</li><li>Use advanced knowledge of Microsoft Office Suite and other relevant tools to optimize efficiency.</li><li>Continuously identify and implement process improvements to enhance executive support.</li></ul><p><br></p>
<p>We are partnering with a top law firm with a national presence to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li><strong>Practice Management:</strong> Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li><strong>Client and Professional Relationships:</strong> Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li><strong>Calendar Management:</strong> Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li><strong>Travel Coordination:</strong> Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li><strong>Billing Oversight:</strong> Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li><strong>Team Coordination:</strong> Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li><strong>Meeting Preparation:</strong> Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li><strong>Administrative Support:</strong> Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>
We are looking for a motivated and detail-oriented Clinical Administrative Coordinator to join our team in Eden Prairie, Minnesota. In this role, you will play a critical part in supporting office operations within the health insurance sector. This is a long-term contract position offering an exciting opportunity to work in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Coordinate and manage administrative tasks to ensure smooth office operations.<br>• Assist with healthcare-related documentation and compliance processes, including tasks associated with HealthCare.gov and TRICARE.<br>• Collaborate with offshore teams to streamline workflows and maintain efficient communication.<br>• Utilize video conferencing tools to support virtual meetings and team collaboration.<br>• Analyze and interpret data using R Code to support decision-making and reporting.<br>• Provide administrative support for projects involving the National Institute of Standards (NIS) and other regulatory bodies.<br>• Monitor deadlines and ensure timely completion of assigned tasks.<br>• Act as a liaison between internal teams and external stakeholders to address inquiries and resolve issues effectively.<br>• Maintain accurate records and ensure that all documentation adheres to company policies and regulatory requirements.
<ul><li>Manage and oversee the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, reports, presentations, and correspondence on behalf of the executive.</li><li>Serve as the primary point of contact between the executive and internal/external stakeholders.</li><li>Handle sensitive and confidential information with discretion.</li><li>Support meeting preparation, including agenda creation, document distribution, and taking minutes.</li><li>Coordinate travel arrangements, including itineraries, transportation, and accommodations.</li><li>Monitor and prioritize incoming communications (emails, calls, inquiries), ensuring timely responses.</li><li>Conduct research and compile data to support decision-making and project planning.</li><li>Assist in planning and coordinating executive events, conferences, and team activities.</li><li>Collaborate with other departments and administrative professionals to support organizational objectives.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Legal Assistant or Paralegal to support attorneys specializing in intellectual property litigation. This contract position is based in Minneapolis, Minnesota, and offers the opportunity to work on cases involving patents, trademarks, copyrights, and trade secrets. Candidates will play a key role in managing case documentation, preparing legal filings, and maintaining critical schedules.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys handling intellectual property litigation, including patent, trademark, copyright, and trade secret disputes.</p><p>• Organize and manage case files, exhibits, deposition transcripts, and related documentation to ensure efficient retrieval and usage.</p><p>• Draft and format legal documents, including pleadings, motions, subpoenas, and discovery materials, adhering to federal and state court requirements.</p><p>• Perform electronic filing of legal documents across various court systems while ensuring compliance with deadlines and formatting standards.</p><p>• Conduct basic research using patent, trademark, and copyright databases to assist attorneys in case preparation.</p><p>• Maintain and update attorneys’ calendars to ensure awareness of court dates and filing deadlines.</p><p>• Provide additional administrative support as needed to ensure the smooth progression of cases.</p>
<p>Our downtown Minneapolis law firm client is seeking a detail-oriented Legal Assistant with strong Litigation experience to join their team. As a Legal Assistant, you will prepare various legal documents, manage electronic client files, and provide high-quality administrative support to busy Attorneys. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Preparation of legal correspondence, agreements, and documents, including conversions and comparisons of documents and manipulation of PDF files</p><p>• Electronic filing of pleadings and other documents in local and national state, federal, and appellate courts</p><p>• Docketing of court orders, schedules, and other litigation requirements</p><p>• Management of electronic client files, including pleadings and indices, along with original client documents and pleadings</p><p>• Review and finalization of time entries for attorneys and paralegals and handling of client invoices</p><p>• Provision of general legal administrative support, including managing calendars, scheduling and coordinating attorney and client meetings, conferences and depositions, and handling routine correspondence</p><p>• Using Case Management Software and Microsoft Office Suites for various tasks</p><p>• Delivering quality, responsive customer service to clients, attorneys, and team members.</p><p><br></p><p>Position offers fantastic benefits, including: health, dental, 401k, profit sharing, PTO</p>
<p>We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. </p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol>
<p>Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support a Patent practice. In this role, you will provide essential support to attorneys, ensuring smooth case management and administrative operations. This position is ideal for someone who thrives in a fast-paced environment and excels in client billing, organization and client relations.</p><p><br></p><p>After 100% in-office training, the position offers 1 work from home day per week.</p><p><br></p><p>Responsibilities:</p><p>• Support attorneys in managing patent files.</p><p>• Handle billing functions, ensuring accuracy and timely processing.</p><p>• Coordinate calendar management, including scheduling meetings and travel.</p><p>• Maintain communication with clients to address inquiries and provide updates on case progress.</p><p>• Collaborate with team members to optimize administrative processes and workflow.</p>
<p>We are looking for a detail-oriented General Office Clerk to join our team in Eagan, Minnesota. This position offers a dynamic blend of administrative tasks, event coordination, and office support in a hybrid work environment. The role requires someone who is organized, proactive, and capable of managing multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate hotel reservations and travel accommodations for visiting staff.</p><p>• Manage daily mailroom operations, including opening, sorting, and distributing incoming mail.</p><p>• Serve as a communication liaison between departments, ensuring smooth and effective information flow.</p><p>• Provide general administrative support, such as scheduling appointments, organizing files, and data entry.</p><p>• Assist with shipping and distribution tasks, including preparing packages and tracking deliveries.</p><p>• Maintain and update staff schedules to ensure efficient operations.</p><p>• Utilize Microsoft Office tools, such as Excel, Word, and Outlook, to support administrative activities.</p><p>• Support department leadership with miscellaneous tasks as needed.</p>