Program Assistant

Comunilife is looking for an experience Program Assistant to support their Chief Program Officer.  The responsibilities include managing the Executive's calendar, interfacing with program leaders, staff, and clients, handling varied matters, collecting data, preparing and organizing statistical and program reports, handling client and staff matters, as assigned.  The Program Assistant will also perform functions such as preparing correspondence, greeting visitors, arranging conference calls, and scheduling meetings.  The salary range for this position is up to $53,000 a year. This position is entitled to receive Comunilife's generous paid time off package and employee benefits.

ESSENTIAL DUTIES INCLUDE:

• Provide administrative support for Chief Program Officer including scheduling, drafting written correspondence, preparing spreadsheets, maintaining files and other general office duties 

• Refine internal reporting systems to compile data on all program activities for Chief Program Officer

• Gather report and distribute information as needed and/or requested

• Work with facilities management, human resources and finance to address program needs;   provide additional support and troubleshooting when needed

• Receive,  respond to, and/or direct clients complaints and/or concerns

• Work  in collaboration with QI staff, program managers, senior team to compile reports, and edit documents and reports for clarity and quality, find additional information, and complete other tasks to support QI initiatives

• Assist with  the submission of proposals

• Be sufficiently knowledgeable, technologically savvy, organized and trustworthy to function as a “superuser” in key databases and systems like Awards, CARES, Salesforce, Excel, and others as needed

• Establish and maintain tracking and monitoring system for program licenses, due dates for grant, progress reports and re-submissions, etc.

• Support compliance activities as directed

• Performs special projects as needed

• Performs other duties as assigned

REQUIRED JOB QUALIFICATIONS:

Education and Experience Requirement(s):

• Bachelor’s Degree in Business Administration required; Associates degree with minimum 6 years of experience

• Must be a Notary Public 

• At least 2 years of experience performing administrative work for senior, preferably in a social services or related environment

Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.