18 results for Legal Administrator in Hingham, MA

Legal Assistant Robert Half Legal is seeking a Legal Administrative Assistant in the Boston area and south. 1-day a week WFH. some travel required weekly. This position involves coordinating schedules, preparing and proofreading legal documents, maintaining organized case files, and ensuring smooth day-to-day operations. The ideal candidate is detail-oriented, organized, and thrives in a collaborative, fast-paced environment. Responsibilities:<ul><li>Manage attorney schedules, appointments, and travel.</li><li>Prepare, proofread, and format legal documents and correspondence.</li><li>Organize and maintain electronic and physical case files.</li><li>Assist with pleadings, e-filings, motions, and legal billing/invoicing.</li><li>Provide general office support (phones, client greetings, mail).</li></ul>

Legal Assistant Robert Half Legal Permanent Placement is seeking a Legal Administrative Assistant to support a Plymouth, MA client in family law area. This position involves coordinating schedules, preparing and proofreading legal documents, maintaining organized case files, and ensuring smooth day-to-day operations. The ideal candidate is detail-oriented, organized, and thrives in a collaborative, fast-paced environment. 1-day a week WFH. Responsibilities:<ul><li>Manage attorney schedules, appointments, and travel.</li><li>Prepare, proofread, and format legal documents and correspondence.</li><li>Organize and maintain electronic and physical case files.</li><li>Assist with pleadings, e-filings, motions, and legal billing/invoicing.</li><li>Provide general office support (phones, client greetings, mail).</li></ul>

Legal Administrative Assistant Robert Half Legal Permanent Placement is seeking a full-time, in-person Legal Administrative Assistant to join our client's team in Boston. The ideal candidate will bring 2 plus years of litigation experience, a proactive and positive attitude, and enjoy working in a close-knit, collaborative environment. Key Responsibilities:<ul><li>Assist in preparing and editing pleadings and discovery materials for federal and state court cases, arbitration proceedings, and FINRA matters.</li><li>Navigate Massachusetts Rule 9A procedures adeptly.</li><li>Handle e-filing processes for both Massachusetts state courts and federal courts.</li><li>Proofread legal documents to ensure accuracy and contextual relevance.</li><li>Draft letters and discovery templates in alignment with procedural standards.</li><li>Manage case-related deadlines by maintaining an organized office calendar.</li><li>Create, manage, and store client files utilizing electronic and paper filing systems.</li><li>Conduct research using Westlaw, Pacer, and state court docket systems.</li><li>Compile hearing and trial binders, as well as deposition exhibits with precision.</li><li>Serve as a liaison with courts and litigation vendors, including process servers and couriers.</li><li>Provide general administrative support, such as phone coverage, handling incoming mail, scanning documents, compiling supply lists, and organizing deliveries.</li><li>Archive closed cases efficiently.</li></ul>

Legal Assistant We are looking for a highly organized and experienced Legal Assistant to join our team in Boston, Massachusetts. In this role, you will provide essential support to attorneys by managing litigation processes and ensuring the smooth handling of various legal tasks. This position is ideal for a dedicated individual who thrives in a fast-paced environment and has a strong command of legal procedures and documentation. Responsibilities: • Assist attorneys in preparing legal documents, including pleadings, motions, subpoenas, and correspondence. • Organize and maintain case files, ensuring timely filing and accurate documentation. • Track case deadlines and ensure compliance with court rules and procedural requirements. • Coordinate and schedule meetings, depositions, hearings, and court appearances. • Communicate with clients, opposing counsel, court personnel, and other stakeholders to facilitate case progress. • Support discovery processes by collecting, organizing, and preparing materials for review. • Monitor eDiscovery processes and collaborate with vendors when necessary. • Maintain billing records, process invoices, and assist attorneys with time entry tasks. • Conduct basic legal research and summarize key documents, such as depositions and trial transcripts, for attorney review.

Legal Assistant Robert Half Legal Permanent Placement is seeking a detail-oriented and highly organized Litigation Legal Assistant to support attorneys and legal teams with a wide range of administrative and legal tasks. The ideal candidate will possess a solid understanding of civil litigation procedures and practices, as well as excellent organizational and multitasking skills. This position requires a proactive individual capable of managing deadlines and ensuring seamless workflow within fast-paced litigation environments.Responsibilities:<ul><li>Oversee calendar management and docketing, ensuring case deadlines are closely monitored and met </li><li>Conduct comprehensive internet and legal research while regularly reviewing online court docket updates </li><li>Perform state and federal court filings, maintaining accuracy and compliance with court filing requirements</li><li>Draft, review, edit, proofread, and finalize legal documents including motions, discovery requests, complaints, and correspondence </li><li>Prepare and organize document productions for legal proceedings, ensuring all relevant materials are included</li><li>Handle e-filing tasks in both federal and state courts with precision </li><li>Manage multiple projects simultaneously, ensuring deadlines are met efficiently </li><li>Collaborate with attorneys, paralegals, and legal secretaries to ensure smooth workflows and adherence to legal protocol</li></ul>

Legal Assistant Robert Half Legal Permanent Placement is looking for a skilled and detail-oriented Legal Assistant to support our client in Wellesley, MA. This position focuses on probate and estate administration, providing essential assistance to attorneys in managing legal documents, deadlines, and client communications. If you excel at organization, possess strong technical skills, and thrive in a structured legal environment, we encourage you to apply. Overview:We are seeking a highly organized and detail-oriented Legal Assistant with expertise in probate administration to join our team. This role involves supporting attorneys specializing in estate planning, probate, and trust administration with administrative, document management, and client-facing tasks. The ideal candidate thrives in a fast-paced setting, demonstrates excellent communication skills, and handles sensitive information with professionalism and confidentiality. <ol><li>Key ResponsibilitiesProbate Case Management:</li></ol><ul><li>Prepare and file probate-related legal documents (e.g., petitions, inventories, and accountings) both electronically and manually.</li><li>Track case deadlines, ensuring hearings, filings, and legal proceedings are properly scheduled and met.</li></ul><ol><li>Client Communication:</li></ol><ul><li>Serve as the primary point of contact for probate clients, responding to inquiries and providing updates on case progress.</li><li>Maintain confidentiality and professionalism in all client interactions.</li></ul><ol><li>Document Drafting & Review:</li></ol><ul><li>Draft and proofread legal documents such as wills, trusts, powers of attorney, and probate pleadings.</li><li>Prepare estate settlement agreements and collateral legal documentation with a high degree of accuracy.</li></ul><ol><li>Court and Administrative Support:</li></ol><ul><li>Manage electronic filing of probate court documents and coordinate hearing dates with court clerks.</li><li>Collaborate with attorneys to compile information and materials needed for case preparation.</li></ul><ol><li>Recordkeeping:</li></ol><ul><li>Organize and maintain accurate physical and electronic records for probate and estate files in alignment with firm protocols.</li><li>Track estate accounts, distributions, and other relevant case milestones.</li></ul><ol><li>Legal Research & Analysis:</li></ol><ul><li>Conduct probate-related legal research and assist in interpreting case-specific issues.</li><li>Support attorneys in preparing case summaries and ensuring compliance with relevant probate laws.</li></ul>

Jr. Legal Secretary We are offering an exciting opportunity for a Legal Assistant in the legal industry. Located in Boston, Massachusetts, this role encompasses providing secretarial and administrative assistance to attorneys, preparing complex legal documents, and maintaining effective client relations in a team-oriented environment. Responsibilities:• Draft and process correspondence and memoranda with Microsoft Office, ensuring appropriate formatting, spelling, and grammar.• Prepare complex legal documents and revisions as per client requirements.• Carry out e-filing of documents as necessary.• Manage mail and fax communications, including preparation and processing of outgoing mail and faxes, and coordinating specialized mail or courier services as needed.• Maintain and update attorneys' calendars with meetings, appointments, due dates, and client-related activities.• Maintain paper and electronic files in compliance with internal policies, perform routine filing, and retrieve files as needed.• Offer general administrative support including new matter document processing, phone call screening, message taking, client and visitor direction, and travel arrangement coordination.• Communicate effectively and professionally with clients and other firm members, anticipating the business needs of assigned attorneys.• Schedule meetings, arrange conference rooms, and coordinate meal provisions.• Maintain chronological and administrative files for assigned attorneys.

Executive Administrator We are offering a permanent employment opportunity for an Executive Administrator in Boston, Massachusetts. As an Executive Administrator, you will be a key member of our team in the CPA Firm sector, providing comprehensive administrative support and ensuring efficient operations. Responsibilities:• Oversee and manage administrative tasks to ensure smooth operation within a detail-oriented services environment• Handle financial transactions with precision and diligence• Prepare and draft contracts and correspondence with attention to detail• Coordinate executive meetings, maintaining detail-orientalism and effective communication• Utilize advanced Microsoft Office skills, particularly in Excel and PowerPoint, to optimize administrative processes• Leverage proficiency in Microsoft Teams, Word, and Outlook for effective team collaboration and communication• Work independently, managing multiple tasks to adhere to deadlines• Ensure all client services are delivered in an organized, timely manner while maintaining a focus on results

Payroll Administrator Job Title: Payroll Specialist Job Summary:We are seeking a skilled and detail-oriented Payroll Specialist with multistate payroll experience to join our team. This role is critical in ensuring employees across multiple states are paid accurately and on time in compliance with state and federal regulations. The ideal candidate will possess strong expertise in state-specific tax laws, payroll compliance, and multistate payroll processing. If you are a problem solver with exceptional attention to detail and a passion for providing excellent service, this opportunity may be a great fit for you! Key Responsibilities: Payroll Processing: Process and administer end-to-end payroll for employees in multiple states, ensuring accuracy, compliance, and timeliness in every pay cycle.Tax Compliance: Manage state-specific tax filings, unemployment insurance requirements, garnishments, and other deductions while staying current with regulatory changes across all applicable jurisdictions.Data Management: Maintain employee records in payroll systems, ensuring accuracy for hires, terminations, promotions, and other employee status changes.Auditing & Reporting: Conduct regular audits on payroll data to ensure compliance with internal standards and legal mandates. Prepare and distribute payroll reports and metrics as required.Multistate Expertise: Act as the go-to resource for payroll-related matters across various states, providing guidance on compliance and system configurations specific to each state.Customer Support: Address employee inquiries related to payroll, tax forms, deductions, and discrepancies promptly and professionally.Vendor Coordination: Work with third-party payroll providers, tax agencies, benefits vendors, and other partners to ensure smooth payroll operations.Process Improvement: Identify opportunities for improving payroll processes and work with the team to implement best practices for efficiency and accuracy. Qualifications: Experience: Minimum of 3–5 years in payroll processing, with significant experience handling multistate payroll. Knowledge: Strong understanding of federal and state payroll tax laws, wage and hour laws, unemployment insurance, and garnishment processing. Skills: Exceptional attention to detail, problem-solving skills, and ability to manage deadlines in a fast-paced environment. Communication: Excellent written and verbal communication skills, with the ability to clearly explain payroll-related matters to employees and stakeholders. If interested and qualified please apply to this listing or email your resume to jeremy.tranfaglia@roberthalf

Paralegal Our client, a successful and growing law firm, has an opportunity for a Paralegal in Boston, Massachusetts. The role involves working in the legal industry, with a focus on employment law and litigation. Location: Boston, MARole: Litigation ParalegalComp Package: Up to $120,000 (depending on experience)Schedule: Hybrid - 3 days in office / 2 days remote Responsibilities: <ul><li>Assist attorneys in the preparation and litigation of class action wage and hour cases by communicating with clients and class members via phone and email, gathering and organizing case information, and managing document review and production for pretrial and trial purposes.</li><li>Draft, prepare, and file legal documents in both state and federal courts while ensuring adherence to court rules and deadlines.</li><li>Collect, organize, and analyze large datasets relevant to legal cases using Excel and various database systems.</li><li>Support the drafting of discovery documents and responses, including interrogatories, requests for production of documents, and requests for admissions.</li><li>Manage attorney calendars and coordinate the scheduling of depositions, hearings, and trial dates to ensure streamlined case progression.</li><li>Professionally communicate with clients and class members, addressing inquiries and providing updates with courtesy and professionalism.</li><li>Maintain focus and flexibility while handling diverse tasks in a fast-paced, dynamic environment, ensuring a consistent and organized workflow.</li><li>Perform general administrative tasks such as organizing litigation binders, providing phone coverage, and supporting day-to-day operational needs.</li></ul>

Paralegal Our client, a successful investment company, is seeking a Paralegal to join their legal team in the real estate field. Role: Real Estate ParalegalLocation: Cambridge, MASalary: $110,000 - $120,000 (hourly pay - OT eligible)Schedule: Hybrid - 3 days in / 2 days remote Responsibilities:<ul><li>Review legal contracts and approvals using approved templates and standardized checklists.</li><li>Manage document execution and filing processes, including drafting cover sheets, setting up documents in DocuSign, circulating hard copies, scanning and saving files with proper naming conventions, coordinating distribution, and updating document statuses in relevant software systems. Periodically run contract reports and maintain an organized archive of original documents for auditing and efficient retrieval.</li><li>Draft various form letter agreements, such as notice letters, simple amendments, SNDAs, and estoppels.</li><li>Examine title insurance policies and land surveys for accuracy and compliance.</li><li>Input investment, real estate, and vendor contract Terms & Conditions (T& Cs) into software systems and collaborate with Legal staff to ensure compliance and proper monitoring.</li><li>Support the creation and maintenance of legal entities for real estate investments, including reviewing annual state reports, updating governing documents, and drafting tax forms.</li><li>Coordinate data management and deadline tracking for the Real Estate Legal team by updating and communicating critical dates tied to legal action items.</li><li>Address and, when necessary, direct internal and external inquiries regarding the status of legal documents, ensuring timely and accurate responses.</li></ul>

Executive Assistant Our client, a successful & fast-growing law firm, is looking for a highly organized and proactive Legal Executive Assistant to support the managing partner of the firm in Boston, Massachusetts. This role involves managing complex schedules, coordinating travel, and providing both detailed and personal assistance. Job Title: Legal Executive Assistant to Managing PartnerLocation: Boston, MASchedule: Hybrid - 3 days in office / 2 days remoteSalary: Up to $120,000 (depending on experience) Responsibilities:<ul><li>Provide high-level administrative support to the Managing Partner, including managing calendar, scheduling appointments, coordinating meetings, and maintaining task lists.</li><li>Serve as a liaison between the Managing Partner and internal/external stakeholders, including clients, partners, and staff.</li><li>Organize legal files, case materials, and confidential documents (both electronic and hard copies).</li><li>Manage travel arrangements, itineraries, and logistics for business trips and client engagements.</li><li>Monitor deadlines, court dates, and other key dates for active matters and ensure timely reminders.</li><li>Maintain professional and responsive communication on behalf of the Managing Partner.</li></ul>

In House Counsel We are looking for an experienced In House Counsel to join our team in Boston, Massachusetts. In this role, you will provide legal expertise for investment management and fund operations, ensuring compliance and accuracy in all processes. This is a long-term contract position ideal for someone with a solid background in corporate finance and legal documentation. Responsibilities: • Draft, review, and update fund-related legal documents to ensure compliance and accuracy. • Coordinate and oversee investment processes to facilitate smooth operations. • Analyze and negotiate commercial contracts, ensuring they align with corporate objectives. • Provide legal counsel on matters related to corporate finance and regulatory compliance. • Review and manage documentation related to investment and fund management. • Utilize legal software tools to streamline auditing and claim administration tasks. • Conduct thorough assessments of contracts and agreements to identify potential risks. • Collaborate with cross-functional teams to address legal challenges and opportunities. • Maintain knowledge of relevant laws and regulations to advise on compliance matters. • Support the development and implementation of best practices for legal documentation and processes.

Paralegal We are looking for a highly organized and detail-oriented Paralegal to join our team in Natick, Massachusetts. This Contract to permanent position offers an exciting opportunity to support estate planning and administration processes, working closely with attorneys and clients. If you thrive in a fast-paced environment and have a passion for estate law, we encourage you to apply. Responsibilities: • Draft estate planning documents with precision and accuracy to meet client needs. • Prepare and review estate tax returns to ensure compliance with legal requirements. • Manage a high volume of tasks, prioritizing effectively to meet deadlines. • Assist with probate and estate administration, ensuring all procedures are handled efficiently. • Coordinate client intake processes, providing a detail-oriented and welcoming experience. • Maintain and update case management software to track progress and deadlines. • Handle calendar management for attorneys, scheduling meetings and important dates. • Support attorneys in briefing and preparing for client meetings or court appearances. • Address urgent issues as they arise, providing quick and effective solutions.

Paralegal Robert Half Legal Permanent Placement is seeking a Litigation Paralegal who will play a critical role in supporting litigation activities in Boston. You will manage a variety of substantive case-related tasks including drafting legal documents for attorney review, compiling information, analyzing and summarizing case materials, and coordinating efforts between attorneys, clients, external legal counsel, opposing counsel, and vendors. This position requires strong organizational skills and attention to detail, all within a fast-paced work environment. Excellent pay! Key Responsibilities:<ul><li>Litigation Support:</li><li>Draft simple pleadings and assist attorneys with major motions and filings.</li><li>Perform cite-checking, fact-checking, and apply Blue Book formatting to legal memoranda; Shepardize cases.</li><li>Organize documents for witness interviews, depositions, hearings, trials, or arbitrations.</li><li>Review, organize, and maintain document databases for case tracking, discovery, and production.</li><li>Utilize legal software such as Relativity and other litigation technologies like eDiscovery tools.</li><li>Document Management:</li><li>Coordinate electronic filing (eFiling) in both State and Federal courts and oversee document service processes.</li><li>Conduct online research or document reviews to locate and consolidate case-relevant information.</li><li>Assist attorneys with preparing trial binders, trial exhibits, and pretrial motions.</li><li>Manage data rooms and physical or digital matter files.</li><li>Courtroom Support:</li><li>Provide assistance to attorneys during depositions, hearings, trials, or arbitrations.</li></ul>

Paralegal We are looking for a highly organized and detail-oriented Paralegal to join our client's team on a long-term contract basis. Working remotely for a Massachusetts based company, this role involves providing critical support to the Legal Department by managing workflows, drafting legal documents, and conducting research. If you thrive in a collaborative environment and excel at handling multiple priorities, we encourage you to apply. Responsibilities:• Collaborate with internal teams to understand priorities and ensure projects are completed on time.• Draft, review, and prepare legal documents and correspondence under attorney supervision.• Conduct research, gather information from various departments, and compile data for legal matters.• Coordinate and organize incoming work for the Legal Department, including managing deadlines and streamlining workflows.• Oversee the organization of files and tracking of documents to support ongoing and pending projects.• Assist in managing trademark and patent portfolios to ensure compliance and proper documentation.• Address day-to-day issues related to Legal Department operations and provide administrative support as needed.

Paralegal We are looking for an experienced Paralegal to join our team in Cambridge, Massachusetts. In this long-term contract position, you will play a vital role in managing and ensuring the accuracy of legal contracts. This is an excellent opportunity for someone with strong attention to detail and expertise in contract management. Responsibilities: • Review and analyze legal contracts to ensure compliance with organizational standards. • Organize and maintain parent-child contract relationships within the contract management system. • Perform quality checks on agreements to identify discrepancies or areas for improvement. • Utilize expertise in Agiloft to manage and update contract records efficiently. • Draft and edit legal documents with precision and adherence to legal guidelines. • Collaborate with internal teams to resolve contract-related inquiries and issues. • Ensure all contract documentation is accurate and up-to-date. • Provide support for contract administration tasks as needed. • Assist in the management of contract lifecycles, from initiation to finalization.

Patient Access Specialist 3rd Shift (Night Shift) Patient Access Specialist! 11:00pm-7:00am - Multiple Openings! We are offering a contract to permanent employment opportunity for a Patient Access Specialist in Nashua, New Hampshire. In this role, you will be fundamental in providing quality services to patients by managing their admission processes and ensuring regulatory compliance within the healthcare industry. Responsibilities: • Ensure precise assignment of MRNs and carry out medical necessity and compliance checks.• Efficiently handle incoming, outgoing, and inter-office calls via the telephone switchboard.• Adhere to organizational policies while delivering exceptional customer service with compassion.• Conduct pre-registration of patients' accounts prior to their visits, which may involve both inbound and outbound communication to gather demographic, insurance, and other patient information.• Inform patients, guarantors, or legal guardians about general consent for treatment forms, obtain necessary signatures, and distribute patient education documents.• Review responses in the insurance verification system, select the applicable insurance plan code, and enter benefit data to support Point of Service Collections and billing processes.• Use the Advance Beneficiary Notice (ABN) software to accurately screen medical necessity, inform Medicare patients of potential non-payment of tests, and distribute the ABN as needed.• Utilize auditing and reporting systems for quality assurance to correct accounts, including those from other employees, departments, and facilities.• Conduct account audits to ensure all forms are completed accurately and timely, meeting audit standards, and provide statistical data to Patient Access leadership.