8 results for Administrative Assistant in Holyoke, MA

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team! In this multi-faceted role, you will act as a central support system, ensuring efficiency, organization, and effective communication across the team. This position is ideal for someone who thrives in a fast-paced environment, has excellent interpersonal skills, and is a strong multitasker. Day-to-Day Responsibilities: Provide exceptional customer service by managing inbound calls, addressing inquiries, and ensuring client satisfaction. Oversee email and calendar management, including scheduling meetings, maintaining agendas, and tracking deadlines. Prepare detailed agendas, briefing materials, and minutes for meetings, ensuring follow-up on action items as needed. Act as the primary liaison between the CEO/COO and internal/external stakeholders, such as staff, donors, board members, and community partners. Perform accurate data entry in spreadsheets, CRMs, and other systems. Manage email correspondence, drafting detail oriented responses in a timely and efficient manner. Assist with organizational reporting, presentation preparation, and other special projects as required. Requirements You’ll Need to Succeed: Prior Administrative Experience: At least [choose years, e.g., 2+ years] in an administrative or customer service role. Technical Aptitude: Proficiency with tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams, or Slack). Strong Communication Skills: Excellent verbal and written skills for engaging with clients and team members. Detail-Oriented Mindset: Demonstrated ability to manage tasks with accuracy and focus. Problem-Solving Skills: Ability to handle challenges proactively and efficiently. Team-Player Attitude: Works well in a collaborative environment while also excelling independently.

Administrative Assistant - Financial Advisors Office Administrative Assistant - Financial Advisors OfficeDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Robert Half has partnered with a local financial advisor's office in their search of an employee to help provide administrative support to their President, Financial Advisor, and the office in general. Ideal candidates with have strong administrative experience within a financial services/financial advisor office - - OR interest in the industry. **This is a full-time, direct-hire position with a client of Robert Half** Main Responsibilities:General administrative functions for the officeCalendar managementPhone triage and client communicationsAssist with logging client withdrawals and depositsGeneral account maintenanceDaily use of MS Office and CRM systems **Our client offers a great work environment, strong benefit package that includes 401k contribution and Profit Sharing, Paid time off, and flexibility! For immediate consideration, please email a MS Word version of your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.

Legal Assistant Robert Half Legal Permanent Placement is seeking a Legal Assistant for a prestigious law firm in Hartford in the Trusts & Estates department. Candidates will be full-time in the office, enjoy exceptional benefits, pay and flexible hours. Must be open to joining a dynamic team and "stepping up" when necessary to get the job done. OT is available. <ul><li>Key Responsibilities:</li><li>Provide high-level administrative support and assistance to the department's chair.</li><li>Build and nurture client relationships through in-person interactions and phone communications.</li><li>Manage schedules, calendar appointments, and contact information for attorneys.</li><li>Support attorneys in preparing for meetings by organizing client files, arranging documentation, and providing relevant information.</li><li>Track essential dates and timelines, ensuring deadlines are consistently met and priorities remain aligned.</li><li>Assist with drafting key estate planning documents such as wills, powers of attorney, healthcare directives, and trust agreements for attorney review.</li><li>Open, close, organize, and maintain client files with a focus on estate planning matters.</li></ul>

Project Assistant We are looking for a highly organized and proactive Project Assistant to join our team in Worcester, Massachusetts. In this role, you will play a key part in supporting project operations by ensuring smooth workflows, maintaining accurate records, and coordinating efforts across various departments. This is a long-term contract position, ideal for someone with strong administrative skills and a keen eye for detail. Responsibilities: • Coordinate and organize meetings, ensuring all necessary materials and schedules are prepared in advance. • Monitor project timelines and workflows to ensure tasks are completed on schedule. • Provide administrative support, including data entry, file organization, and maintaining confidentiality of sensitive information. • Communicate effectively with internal departments and external vendors to streamline project operations. • Track and update project information using Microsoft Excel and other tools. • Assist with daily office tasks such as scanning, shipping, and file management. • Prepare reports and presentations using Microsoft Word, PowerPoint, and Outlook. • Support customer service efforts by addressing inquiries and resolving issues promptly. • Ensure proper documentation and filing systems are maintained for easy access and retrieval.

Legal Assistant Robert Half Legal Permanent Placement is seeking a detail-oriented and highly organized Litigation Legal Assistant to support attorneys and legal teams with a wide range of administrative and legal tasks. The ideal candidate will possess a solid understanding of civil litigation procedures and practices, as well as excellent organizational and multitasking skills. This position requires a proactive individual capable of managing deadlines and ensuring seamless workflow within fast-paced litigation environments.Responsibilities:<ul><li>Oversee calendar management and docketing, ensuring case deadlines are closely monitored and met </li><li>Conduct comprehensive internet and legal research while regularly reviewing online court docket updates </li><li>Perform state and federal court filings, maintaining accuracy and compliance with court filing requirements</li><li>Draft, review, edit, proofread, and finalize legal documents including motions, discovery requests, complaints, and correspondence </li><li>Prepare and organize document productions for legal proceedings, ensuring all relevant materials are included</li><li>Handle e-filing tasks in both federal and state courts with precision </li><li>Manage multiple projects simultaneously, ensuring deadlines are met efficiently </li><li>Collaborate with attorneys, paralegals, and legal secretaries to ensure smooth workflows and adherence to legal protocol</li></ul>

General Office Clerk We are looking for a highly organized and detail-oriented General Office Clerk to join our team on a contract basis in Worcester, Massachusetts. In this role, you will play a key part in supporting property leasing operations by handling administrative tasks, ensuring compliance with lease agreements, and assisting with resident communications. This is an excellent opportunity to contribute to a non-profit organization while utilizing your administrative and customer service expertise. Responsibilities: • Process lease agreements, including new leases and re-certifications, while ensuring accuracy and compliance. • Verify resident income and conduct background checks as part of the property leasing process. • Draft and send notices to residents and maintain accurate documentation. • Track and organize important records and documents related to leasing activities. • Provide exceptional customer service by addressing resident inquiries and concerns. • Perform data entry and maintain organized digital and physical filing systems. • Utilize Microsoft Office tools, including Word, Excel, and Outlook, for scheduling and administrative tasks. • Coordinate appointments and manage schedules to ensure efficient operations. • Assist with scanning, organizing files, and shipping functions when required. • Support various administrative duties as assigned to meet team goals.

Sales Assistant We are looking for a dedicated and detail-oriented Sales Assistant to join our team in Westborough, Massachusetts. This is a long-term contract position offering an excellent opportunity to support sales operations and contribute to organizational success. The ideal candidate will possess strong administrative and organizational skills, with the ability to manage multiple tasks effectively. Responsibilities:• Maintain and organize sales-related documents to ensure accurate record-keeping and accessibility.• Monitor compliance with company policies and industry standards in all sales operations.• Provide administrative and organizational support to the sales team to streamline daily activities.• Oversee shipping and receiving processes to ensure timely and accurate deliveries.• Manage the preparation, review, and processing of sales contracts.• Respond promptly and professionally to inquiries from clients and sales team members.• Utilize technical tools and systems to support sales operations, including CRM platforms.• Collaborate with team members to identify opportunities for process improvements.Robert Half's client in Westborough MA is looking for a detail-oriented Sales Assistant. Responsibilities include:- Document management- Ensure compliance- Administrative/organizational support- Manage shipping/receiving- Contract processing- Responding to sales inquiries- Strong technical skills- Salesforce experience is a plus Start date: May 19thEnd date: Through end of yearHours: 8am-5pm *If interested, APPLY now!

Project Administrator Project Assistant/Project Administrator - Construction industryDirect-Hire / Permanent positionRobert Half contact: Kelsey.Ryan@roberthalf (.com) Robert Half has partnered with an established, successful family-owned construction organization for exciting opportunity as a Project Administrator. In this pivotal role, you will be assisting the team with administrative tasks, ensuring the smooth execution of construction projects. Responsibilities:• Effectively rewriting and managing communications and correspondence.• Procuring bid documents for various projects.• Preparing subcontract documents in an accurate and timely manner.• Assisting in the creation of bid documents and prequalification statements.• Tracking certified payroll reports and managing online entry of reporting as needed.• Obtaining bid bonds, other bonds, and/or insurance certificates as required.• Distributing plans, specifications, or other relevant information to potential suppliers and subcontractors.• Preparing and submitting shop drawings, safety reports and data, permit applications for towns and other jurisdictions.• Keeping track of current plans, addenda, and specifications.• Maintaining bid and job files in an organized manner.• Managing project status reports.• Acquiring online prints as necessary.• Copying and filing documents as part of administrative duties.• Utilizing skills in Sage 100, Subcontractor Bids, Construction Projects, Commercial Construction Projects for effective project management. For immediate consideration, please apply today and/or email your resume to Kelsey.Ryan@roberthalf (.com) All inquiries will remain confidential.