<p>A client in Palmdale is seeking a professional and personable Receptionist to be the first point of contact for clients, visitors, and staff at [Insert company name]. The ideal candidate will possess outstanding communication skills, a friendly demeanor, and the ability to manage multiple tasks efficiently. As a Receptionist, you will support daily operations by handling front desk responsibilities, managing administrative duties, and ensuring a welcoming environment for everyone who enters our office.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Front Desk Operations:</strong> Greet all visitors professionally and warmly, directing them to the appropriate personnel or department.</li><li><strong>Telephone Management:</strong> Answer and route incoming phone calls, take messages, and respond to general inquiries in a timely and courteous manner.</li><li><strong>Appointment Scheduling:</strong> Manage and update calendars for staff, coordinate meetings, and assist with scheduling conference room usage.</li><li><strong>Administrative Support:</strong> Perform data entry, file documents, and maintain organized records as needed.</li><li><strong>Office Maintenance:</strong> Ensure the reception area is clean, presentable, and well-stocked with brochures or company materials.</li><li><strong>Mail Handling:</strong> Receive, sort, and distribute mail and deliveries efficiently.</li><li><strong>Team Collaboration:</strong> Support other departments with light administrative tasks and special projects when required.</li></ul><p><br></p>
<p>We’re working with a tech company in West Los Angeles who are looking for a Front Desk Coordinator to support their team. You’ll help to check in guests and vendors, create access badges and parking passes, order office supplies and help with event set up. This is an on-site opportunity.</p>
<p><strong>Position Overview:</strong></p><p>We are seeking a professional and reliable <strong>Receptionist</strong> for a <strong>1-day assignment</strong> to support front desk operations at our Santa Monica office on <strong>Thursday, August 1st from 10am - 6pm PST.</strong> This is an onsite role and a great opportunity for someone with excellent communication skills who enjoys creating a welcoming and organized office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and check in visitors and clients in a friendly and professional manner</li><li>Answer and direct incoming phone calls</li><li>Manage front desk email communications and handle basic inquiries</li><li>Accept deliveries and manage mail distribution</li><li>Maintain a clean and orderly reception area</li><li>Provide general administrative support as needed</li></ul><p><br></p>
We are looking for a Front Desk Coordinator to join our team in Corona, California. This is a Contract to permanent position within the construction industry, ideal for someone who thrives in a fast-paced, collaborative environment. The role involves ensuring smooth front office operations while providing exceptional administrative support to various departments.<br><br>Responsibilities:<br>• Welcome visitors with an attentive and friendly demeanor, while managing deliveries and coordinating their distribution.<br>• Open, sort, and ensure timely delivery of incoming mail to the appropriate departments.<br>• Provide administrative support to multiple teams, assisting with tasks such as scheduling, data entry, and document filing.<br>• Maintain a clean, organized, and well-managed front office space at all times.<br>• Perform general clerical duties, including managing records and ensuring accurate data entry.<br>• Coordinate multiple tasks effectively, ensuring deadlines are consistently met.<br>• Collaborate with team members to address operational needs and improve efficiency.
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Manhattan Beach, California. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and providing excellent customer service. This position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized atmosphere.<br>• Operate a multi-line phone system, handling inbound calls promptly and directing them appropriately.<br>• Manage a switchboard with 1 to 10 phone lines, ensuring effective call routing.<br>• Maintain accurate records of calls and messages for internal tracking.<br>• Handle general receptionist duties, including scheduling appointments and managing inquiries.<br>• Support part-time receptionist tasks as needed to ensure smooth daily operations.<br>• Coordinate with various departments to facilitate communication and operational needs.<br>• Maintain a clean and organized reception area to reflect a detail-oriented image.<br>• Provide administrative support as required, such as data entry or document preparation.
We are looking for an organized and detail-oriented Receptionist to join our team in Irvine, California. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and enjoys engaging with clients and team members. The role involves managing front desk operations, handling communications, and supporting administrative tasks.<br><br>Responsibilities:<br>• Greet visitors and ensure a welcoming reception area.<br>• Answer and direct calls using a multi-line phone system or switchboard.<br>• Manage inbound calls efficiently while maintaining a courteous demeanor.<br>• Provide administrative support, including managing correspondence and scheduling.<br>• Coordinate with team members to ensure smooth office operations.<br>• Maintain updated records and handle basic data entry tasks.<br>• Monitor and distribute incoming mail and packages.<br>• Use Microsoft Office tools to prepare documents and reports as needed.<br>• Assist with receptionist duties during peak hours.<br>• Uphold company policies and ensure confidentiality of sensitive information.
<p><strong><u>ADMINISTRATIVE ASSISTANT/FRONT DESK SUPPORT </u></strong></p><p>We are seeking a proactive, organized, and professional individual to provide essential administrative and front desk support to our team. This role requires multitasking proficiency, excellent communication skills, and a customer-focused mindset. The Administrative Assistant plays a key role in ensuring the office runs smoothly and providing support for billing and other administrative functions as needed. This position offers the opportunity for growth into a billing-specific role. This is an on-site part-time role, from 8:30-2:30 (some flexibility) Monday through Friday.</p><p><br></p><p>PRIMARY RESPONSIBILITIES</p><ul><li>Serve as the first point of contact by answering incoming calls and welcoming visitors with a friendly and professional demeanor.</li><li>Receive and route incoming mail and package deliveries.</li><li>Maintain a clean and organized workspace by tidying shared areas, stocking supplies, restocking kitchen items, and ensuring office equipment is functioning properly.</li><li>Track and manage office inventory, including supplies, archived files, periodicals, and other materials.</li><li>Process supply orders and monitor needs for replenishment.</li><li>Assist with managing facility and equipment issues, submitting service requests as necessary.</li><li>Provide administrative support to the Business Admin team, including assistance with expense reporting, invoice processing, data entry, and event planning.</li><li>Maintain and update administrative resources, such as employee contact details, templates, procedures, IDs, and passwords.</li><li>Support staff with various clerical tasks, including printing, copying, filing, and document binding.</li><li>Act as an occasional backup for other administrative or executive assistants when needed.</li></ul><p>QUALIFICATIONS AND SKILLS</p><ul><li>1+ year of experience in an administrative or receptionist role, ideally within a professional office setting.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent verbal and written communication; comfortable interacting professionally with individuals at all levels.</li><li>Ability to manage multiple tasks efficiently in a fast-paced environment.</li><li>Discretion and professionalism when handling confidential or sensitive information.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>Ability to work independently and prioritize tasks with minimal supervision.</li><li>A positive, self-starting attitude with the desire to grow within the role.</li><li>Flexibility to occasionally work beyond standard office hours as needed.</li></ul><p>This is a great opportunity for someone who enjoys variety in their work and thrives in a collaborative, detail-oriented environment. The role will provide opportunities for career development and learning, making it a valuable step for professionals seeking growth in administrative or billing support positions.</p>
<p><strong>🚨 Immediate Hire: Bilingual Office Assistant (Spanish/English) – Interview TODAY, Start TOMORROW! 🚨</strong></p><p>We’re hiring <strong>ASAP</strong> for a part-time <strong>Bilingual Office Assistant</strong> in <strong>Cerritos</strong>! If you're organized, professional, and ready to jump into a role that could grow into something long-term, this is your moment.</p><p><br></p><p>🗓️ <strong>Interview:</strong> TODAY (Sunday, 8/4)</p><p> 🚀 <strong>Start Date:</strong> TOMORROW (Monday, 8/5)</p><p> 📍 <strong>Location:</strong> Cerritos, CA</p><p> 🕒 <strong>Schedule:</strong> Part-time – <strong>Mondays, Wednesdays & Fridays</strong> | <strong>12:00 PM – 4:00 PM</strong></p><p> 📈 <strong>Temp-to-Hire:</strong> Potential for permanent hire based on performance</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Greeting visitors and answering phones with professionalism and warmth</li><li>Assisting with light admin tasks and office organization</li><li>Supporting Spanish-speaking clients and team members</li><li>Handling basic data entry and document prep</li></ul><p><br></p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
We are looking for a skilled and personable Front Desk Coordinator to join a dynamic dermatology practice in Santa Monica, California. This Contract to permanent position offers an excellent opportunity for an organized and detail-oriented individual with experience in reception, calendar management, and travel coordination. The ideal candidate will thrive in a fast-paced environment and bring exceptional communication and multitasking abilities to the team.<br><br>Responsibilities:<br>• Welcome patients and visitors warmly, creating a friendly and detail-oriented atmosphere at the reception area.<br>• Handle appointment scheduling, patient check-ins, and maintain accurate electronic medical records using systems like Epic or Cerner.<br>• Process payments, collect co-pays, and ensure compliance with payment procedures.<br>• Keep the reception area clean, organized, and stocked with necessary supplies.<br>• Manage the physician’s calendar, coordinating appointments, meetings, and calls to optimize schedules.<br>• Collaborate with the office administrator to address scheduling conflicts and streamline operations.<br>• Arrange travel plans for the physician, including booking flights, accommodations, and transportation.<br>• Prepare detailed itineraries that align with clinical and conference commitments.<br>• Handle changes to travel plans, ensuring prompt resolution of cancellations or adjustments.<br>• Support overall office operations with administrative tasks as needed.
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
We are looking for a detail-oriented and meticulous Receptionist to join our team in Toms River, New Jersey. In this long-term contract position, you will play a key role in ensuring smooth daily operations by managing front desk activities and providing top-notch service to visitors and staff. If you excel in multitasking, have a strong attention to detail, and thrive in an office setting, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome guests and visitors with courtesy and ensure they have a positive experience.<br>• Manage conference room bookings using designated systems and coordinate meeting setups.<br>• Assist with beverage service and catering arrangements for meetings and events.<br>• Validate parking for visitors and maintain accurate records.<br>• Provide backup support for mailroom operations, including sorting and distributing mail.<br>• Answer and direct incoming calls promptly and courteously.<br>• Maintain a tidy and organized reception area to uphold a detail-oriented environment.<br>• Collaborate with team members to ensure seamless execution of office functions.<br>• Handle administrative tasks with a focus on accuracy and efficiency.<br>• Learn and utilize office systems, including conference booking software, effectively.
We are looking for a meticulous Administrative Assistant to join our team in Covina, California. This is a Contract to Permanent position, offering an excellent opportunity to showcase your organizational skills and contribute to a dynamic work environment. The ideal candidate will bring a strong background in office administration and QuickBooks expertise to support a variety of clerical and administrative tasks.<br><br>Responsibilities:<br>• Perform general clerical tasks including filing, updating spreadsheets, and data entry.<br>• Utilize QuickBooks to manage invoicing, update pricing details, change dates, and ensure accurate recordkeeping.<br>• Provide receptionist support by answering inbound calls and directing inquiries appropriately.<br>• Process purchase orders and enter invoices into the system with a high degree of accuracy.<br>• Maintain organized records and ensure timely updates to administrative documents.<br>• Collaborate with team members to streamline office operations and improve efficiency.<br>• Assist in creating and maintaining detailed reports as needed.<br>• Adhere to a business casual dress code while interacting with team members and clients.
<p><strong>🌟 Administrative Coordinator – Empower Equity, Drive Impact 🌟</strong></p><p> 📍 Los Angeles, CA | 🕒 Full-Time | 💼 Education & Nonprofit Sector</p><p>Are you an organized, tech-savvy multitasker with a passion for education, equity, and impactful programs? Join a dynamic team dedicated to advancing inclusive learning through research, outreach, and professional development initiatives.</p><p><br></p><p>We’re seeking a detail-driven <strong>Administrative Coordinator</strong> who thrives in a fast-paced academic environment. In this pivotal role, you’ll serve as the backbone of a mission-driven center supporting faculty, researchers, and community partners. If you enjoy balancing logistics, budgets, events, and communications with precision and heart — we want to hear from you!</p><p><br></p><p><strong>What You’ll Do:</strong></p><p> ✨ Coordinate events, speaker series, webinars, and training sessions</p><p> 📊 Manage budgets, process invoices, track data, and support research logistics</p><p> 📣 Lead outreach and communications (flyers, emails, web content, and more)</p><p> 🧠 Support professional development programs from registration to execution</p><p> 🤝 Act as liaison to internal departments and external partners</p><p> 📂 Supervise student workers and maintain confidential files with discretion</p><p><br></p>
We are looking for a dedicated and organized Office Assistant to join our team on a contract basis in Inglewood, California. This role involves providing critical administrative and operational support to ensure the smooth functioning of our middle school. If you are passionate about serving diverse communities and thrive in a collaborative, fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Provide front office support by managing daily tasks such as issuing tardy slips, distributing school communications, and coordinating with staff.<br>• Maintain and organize confidential records, including cumulative files and attendance logs.<br>• Administer basic first aid to students and communicate with parents or emergency responders in cases of significant health concerns.<br>• Assist with the school’s food program by counting and serving meals during breakfast and lunch periods.<br>• Facilitate the enrollment and re-enrollment process by ensuring accurate data collection and maintaining clear communication with families.<br>• Supervise students in designated areas on campus to ensure safety and adherence to school policies.<br>• Uphold high expectations for students and foster a belief in their ability to succeed.<br>• Model ethical behavior and align personal actions with the mission and vision of the school.<br>• Perform other administrative and operational tasks as needed to support the school’s daily activities.
<p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p>
<p>We are looking for a detail-oriented Administrative Assistant to work for our client in the mid-Wilshire area. This Administrative Assistant role position is to primarily support the CEO and his family and is heavily concentrated around private domestic and international travel. This position is on-site Monday through Thursday, and you will work remotely on Fridays. </p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate departments or individuals.</p><p>• Coordinate complex private travel arrangements, including international itineraries and expense tracking, using tools like Concur Travel.</p><p>• Perform data entry tasks with accuracy and maintain organized records.</p><p>• Support office operations by handling receptionist duties and greeting visitors.</p><p>• Schedule meetings, book travel accommodations, and arrange logistics as needed.</p><p>• Assist in preparing reports, presentations, and other documentation.</p><p>• Maintain an efficient filing system for both digital and physical documents.</p><p>• Monitor and replenish office supplies to ensure uninterrupted workflow.</p><p>• Collaborate with team members to address administrative needs and streamline processes.</p>
<p>We are looking for an organized and tech-savvy Administrative Assistant/Office Manager to join our team in Los Angeles, California. This is a long-term contract position that offers the flexibility of part-time hours, with a focus on providing essential administrative support to help drive business growth. The ideal candidate will have strong communication skills, a proactive mindset, and the ability to quickly adapt to new tools and systems.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling appointments and organizing files.</p><p>• Respond to inbound calls and emails in a timely and detail-oriented manner.</p><p>• Perform data entry and maintain accurate records within office systems.</p><p>• Act as the first point of contact for visitors, handling receptionist duties with care and efficiency.</p><p>• Support team members with various office management tasks to ensure smooth operations.</p><p>• Assist in preparing reports, presentations, and business correspondence.</p><p>• Utilize modern office tools and software to streamline processes and improve efficiency.</p><p>• Coordinate virtual meetings and provide technical support during online interviews.</p>
<ul><li><strong>Document Management:</strong> Manage the retrieval, copying, scanning, and filing of legal documents, case files, and correspondence to ensure accurate record-keeping (Source: SG25 US Legal.docx).</li><li><strong>Mail and Courier Services:</strong> Sort, distribute, and deliver office mail and coordinate courier services for legal documents (Source: SG25 US Legal.docx).</li><li><strong>Office Supplies and Inventory:</strong> Maintain inventory of office supplies, ordering as needed to ensure seamless day-to-day operations (Source: SG25 US Legal.docx).</li><li><strong>Meeting and Event Support:</strong> Assist with the setup and coordination of meetings, conferences, and staff events, including preparing materials and arranging meeting spaces (Source: SG25 US Legal.docx).</li><li><strong>Client Interaction:</strong> Provide professional and courteous assistance to clients and visitors, often acting as the first point of contact for the office (Source: SG25 US Legal.docx).</li><li><strong>Equipment Maintenance:</strong> Troubleshoot and maintain office equipment, such as printers, copiers, and scanners (Source: SG25 US Legal.docx).</li></ul><p><br></p>
<p>Our client, a family-owned manufacturing company located in Culver City, is looking for an Administrative Assistant on a contract to hire basis. As the Administrative Assistant, you will play a key role in supporting this stable and growing company! Your main job duties will include coordinating in-person and virtual meetings, distributing meeting agendas, taking meeting minutes, and organizing the filing system. Additional duties will include coordinating travel, completing expense reports, and coordinating recruiting and hiring with their HR consultant. Additionally, you will also help support the organizations marketing efforts! You will work closely with the marketing team to build and execute the social media strategy by conducting research and creating social media calendars. </p><p><br></p><p>Robert Half is looking for a tech savvy candidate who feels comfortable writing and editing presentations. Someone with a positive attitude, who is detailed and customer oriented would do great in this position! As the Administrative Assistant, it will be important to be good at multitasking with a strong organizational ability. This is a contract to hire position, and the salary range is $55-$65k. Hours are 8:30am-5pm Monday-Thursday, and Fridays from 8am-3pm.</p>
We are looking for a detail-oriented Office Assistant to join our team on a long-term contract basis in Irvine, California. This role involves supporting daily office operations, managing mailroom activities, and ensuring a well-organized workspace. If you are skilled in administrative tasks and enjoy maintaining efficiency in a fast-paced environment, we invite you to apply.<br><br>Responsibilities:<br>• Receive, review, and distribute incoming mail and packages, ensuring timely handling and proper routing.<br>• Monitor and maintain office supply inventory, placing orders as needed to keep stock levels adequate.<br>• Keep the kitchen area stocked with beverages, snacks, and necessary utensils, ensuring staff needs are met.<br>• Prepare meeting spaces for visitors, including investors, attorneys, and other guests, ensuring a well-prepared and welcoming environment.<br>• Serve as the primary point of contact for external vendors, including facilities maintenance, repair services, and construction crews.<br>• Collaborate with the IT department to coordinate equipment repairs and manage service contracts.<br>• Dedicate several hours daily to scanning incoming mail and processing documents such as statements, turnover letters, and client correspondence.<br>• Upload scanned documents to the appropriate ticketing system for efficient tracking and follow-up.<br>• Safely dispose of original documents after scanning and securely discard promotional materials and unnecessary items.<br>• Uphold office organization standards to facilitate smooth workflow and operations.
We are looking for a motivated Administrative Assistant to join our team in Ontario, California. This Contract-to-Permanent position requires an individual who excels in multitasking, demonstrates exceptional attention to detail, and is eager to grow in their career. The role combines front desk coordination with HR support responsibilities, offering a dynamic and rewarding work environment.<br><br>Responsibilities:<br>• Manage inbound calls efficiently using a multi-line phone system, ensuring prompt and effective communication.<br>• Serve as the first point of contact at the front desk, welcoming visitors and maintaining a positive atmosphere.<br>• Assist with administrative tasks related to human resources, such as onboarding and orientation preparation.<br>• Provide support during employee orientations, ensuring all necessary documentation and materials are organized.<br>• Maintain accurate records and documentation for HR processes and daily administrative activities.<br>• Collaborate with team members to address inquiries and resolve issues in a timely manner.<br>• Uphold confidentiality and handle sensitive information with discretion.<br>• Participate in ongoing training and development opportunities to enhance skills and knowledge.<br>• Offer bilingual support in Spanish to effectively communicate with diverse clients and staff.
