37 results for Executive Assistant in San Diego, CA

Executive Assistant Robert Half is seeking a proactive and detail-oriented Executive Assistant to support our client's senior leadership team. As the Executive Assistant, you will play a pivotal role in ensuring the smooth operation of high-level executive functions by managing schedules, communications, and administrative tasks. This is a dynamic role ideal for someone with excellent organizational skills, discretion, and the ability to maintain a high standard of professionalism in a fast-paced environment. Key Responsibilities<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Act as a liaison between executives and internal/external stakeholders, handling correspondence and prioritizing communications.</li><li>Prepare, edit, and distribute executive-level presentations, reports, and meeting agendas.</li><li>Oversee administrative functions such as expense reporting, vendor contracts, and invoice processing.</li><li>Track deadlines and action items to ensure follow-up on critical priorities.</li><li>Assist in planning and executing events, meetings, and off-site functions for senior leadership.</li><li>Maintain confidentiality regarding sensitive business information and strategic plans.</li><li>Proactively identify and resolve issues that impact executive productivity or the broader administrative workflows.</li></ul>

Executive Assistant Are you a detail-oriented, proactive, and resourceful professional with a passion for supporting executives and making a tangible impact? Our client, is seeking a talented Executive Assistant to join their team and provide comprehensive administrative support to senior leaders. This is an exciting opportunity to work alongside accomplished executives in a fast-paced environment where your organizational skills, discretion, and ability to think ahead will shine. Key Responsibilities:<ul><li>Manage calendars, schedules, and appointments for executives, ensuring effective time management.</li><li>Coordinate and organize meetings, including setting agendas, preparing materials, and taking meeting minutes.</li><li>Arrange complex domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.</li><li>Act as the main point of contact between executives and internal/external stakeholders, ensuring seamless communication and follow-up.</li><li>Prepare presentations, reports, and documents, ensuring a high level of accuracy and professionalism.</li><li>Handle confidential and sensitive information with discretion.</li><li>Provide general administrative support, including answering calls, responding to emails, and managing correspondence.</li><li>Assist with special projects and cross-team initiatives, ensuring deadlines are met and quality standards are upheld.</li></ul>

Executive Assistant Our client is a mission-driven non-profit organization located in San Diego, CA. Their passionate team works collaboratively to make a lasting impact in the communities we serve. We are currently seeking a proactive and detail-oriented Executive Assistant to support their executive leadership team and help drive our mission forward. The Executive Assistant will provide high-level administrative support to the Executive Director and senior leadership team. This role requires exceptional organizational skills, the ability to handle sensitive information with discretion, and a strong commitment to the values of the non-profit sector. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Prepare agendas, take minutes, and track follow-up items for board and leadership meetings</li><li>Draft, proofread, and format correspondence, reports, and presentations</li><li>Support event planning and logistics for internal and external functions</li><li>Maintain and organize confidential files and documents</li><li>Liaise with internal staff, board members, donors, and community partners</li><li>Assist with special projects and perform general office duties as needed</li></ul>

Executive Assistant Our client is a respected and innovative organization committed to excellence in our field. We are currently seeking a highly organized, proactive, and professional Executive Assistant to support our executive leadership and help drive organizational success. The Executive Assistant will provide high-level administrative support to senior executives, managing complex schedules, coordinating meetings, and handling sensitive information with discretion. This is a key role that requires excellent communication skills, attention to detail, and the ability to anticipate the needs of leadership. Key Responsibilities:<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Organize internal and external meetings, including logistics and materials preparation</li><li>Handle confidential information with a high degree of discretion and professionalism</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Coordinate special projects and assist in meeting deadlines</li><li>Monitor and respond to emails on behalf of executives when needed</li><li>Perform general administrative duties such as filing, expense reports, and invoice processing</li></ul>

Executive Assistant Our client is a respected educational institution committed to fostering academic excellence and student success. They are currently seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership and help ensure the smooth operation of the executive office. The Executive Assistant will serve as a key partner to the executive team by managing schedules, handling communications, preparing reports, and coordinating various internal and external meetings. The ideal candidate is proactive, discreet, and thrives in a mission-driven environment. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and edit correspondence, presentations, and reports</li><li>Serve as a liaison between executive leadership and staff, students, and external partners</li><li>Organize and maintain confidential files and records</li><li>Assist in the preparation and follow-up of board meetings, including agenda development and minute-taking</li><li>Monitor and respond to emails on behalf of executives as needed</li><li>Support project coordination and ensure timely follow-ups on key initiatives</li><li>Perform other administrative duties to support daily operations and strategic goals</li></ul>

Executive Assistant Robert Half is seeking an experienced Executive Assistant for a prestigious client in Solana Beach, CA. This role supports C-suite executives, managing schedules, projects, and high-level correspondence to ensure effective operations. Ideal candidates are polished professionals who thrive in a fast-paced, high-demand environment. Key Responsibilities:<ul><li>Provide high-level administrative support to C-suite executives, including managing their schedules, emails, calls, and daily priorities.</li><li>Prepare and edit correspondence, reports, presentations, and other documentation as needed.</li><li>Handle confidential information with a high degree of discretion and professionalism.</li><li>Coordinate travel arrangements, expense reports, and event logistics for executives.</li><li>Proactively manage upcoming deadlines while anticipating and mitigating potential challenges.</li><li>Serve as a liaison between executives and company stakeholders, clients, and staff.</li><li>Support special projects as directed, ensuring prompt and accurate delivery of objectives.</li></ul>

Legal Administrative Assistant A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary) for their San Diego branch. The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team. Responsibilities of Role: Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:<ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros) </li><li>redlining legal documents</li></ul>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping. Perks of Firm:· Firm has an in-house trainer who helps get people set up· Laid back environment· Longevity of staff · Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals.

Sr. Administrative Assistant Are you a highly organized, detail-oriented professional with exceptional multitasking abilities? Our client in the construction industry is searching for a talented and proactive Senior Administrative Assistant to join their team. This pivotal role supports leadership and project teams by ensuring smooth day-to-day operations in a fast-paced, dynamic environment. Key Responsibilities<ul><li>Assist senior management with scheduling meetings, preparing reports, managing calendars, and handling correspondence.</li><li>Organize travel arrangements, expense reports, and other executive-level tasks.</li><li>Coordinate office operations, including maintaining supply inventory and managing vendor relationships.</li><li>Draft, proofread, and format correspondence, presentations, and other business documents as needed.</li><li>Support construction projects by organizing schedules, tracking project progress, and facilitating communications with subcontractors and team members.</li><li>Assist with preparing documents related to permits, compliance, bids, and contracts.</li><li>Maintain accurate and up-to-date filing of project paperwork, contracts, and department records.</li><li>Organize and update databases and internal systems.</li><li>Serve as the primary point of contact for inquiries, responding to stakeholders promptly and professionally.</li><li>Coordinate team meetings and disseminate critical project information.</li></ul>

Law Firm Administrative Assistant 20 Attorney Law Firm seeks Legal Administrative Assistant $75,000 DOEThe Legal Administrative Assistant will proofread and redline transactional legal documents including corporate agreements, real estate documents, and finance documents. The attorneys will provide substantive legal edits and the Legal Administrative Assistant will implement the changes and proofread for spelling, grammar, and punctuation using Word and track changes. The role is ideal for someone who enjoys polishing legal documents, ensuring consistency, and working closely with attorneys on content refinement. NO law firm experience required if you have proofreading experience in a similar industry. 100% paid benefits + retirement + parking. 100% Onsite and NO overtime! TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]

Administrative Assistant Our client is a dynamic and growing organization committed to delivering exceptional service and support to our clients and team members. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team and play a key role in ensuring smooth day-to-day operations. The Administrative Assistant will provide essential administrative support to the office and team, helping to manage daily tasks, maintain records, and ensure efficient communication across departments. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting a collaborative team. Key Responsibilities:<ul><li>Answer and direct phone calls and emails in a professional and timely manner</li><li>Schedule meetings, appointments, and maintain calendars for managers or departments</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Maintain physical and digital filing systems</li><li>Order office supplies and manage inventory</li><li>Support internal team with various administrative tasks as needed</li><li>Assist in organizing company events or meetings</li><li>Ensure office operations run smoothly and efficiently</li></ul>

Administrative Assistant Our client is looking for an Administrative Assistant to provide vital support to our team, contributing to the efficiency and success of our organization. In this role, you will manage administrative tasks, coordinate schedules, and assist with communication across departments, making you an essential part of our workforce. Key Responsibilities:<ul><li>Perform clerical tasks, such as scheduling meetings, managing calendars, preparing correspondence, and coordinating travel arrangements for the team or leadership.</li><li>Manage and maintain physical and digital records, while ensuring proper organization and compliance.</li><li>Act as the first point of contact for visitors or incoming calls, delivering excellent customer service and professional communication.</li><li>Create and distribute meeting agendas, presentations, and reports, ensuring accuracy and attention to detail.</li><li>Collaborate with team members on administrative projects, including data entry and document preparation.</li><li>Assist with tracking and reconciling expenses, as well as processing invoices as needed.</li><li>Organize office functions and maintain supply inventory, working closely with vendors when necessary.</li><li>Identify opportunities for process improvements to increase office efficiency and effectiveness.</li></ul>

Litigation Administrative Assistant A regional firm with multiple offices in CA is seeking a 7+ year Litigation Administrative Assistant to provide crucial support to the labor & employment litigation team. Key Responsibilities:<ul><li>Prepare and Manage Legal Documents: Create, edit, and format a wide range of legal documents, including pleadings, correspondence, and presentations, ensuring accuracy and adherence to Firm standards.</li><li>Ensure Proper Court Filings: Format and file court documents in compliance with all relevant court rules and administrative procedures, utilizing Firm software for tables of authorities and contents.</li><li>Coordinate Meetings and Travel: Manage scheduling and logistical arrangements for meetings, conferences, teleconferences, and attorney travel.</li><li>Maintain Organized Case Files: Establish and maintain well-organized physical and electronic files and binders for case-related materials.</li><li>Manage Attorney Schedules: Maintain accurate Outlook calendars for attorneys and the office, coordinating with Docketing for critical deadlines.</li><li>Process Billing and Expenses: Enter attorney time entries, assist with monthly billing reviews, prepare check requests, and process expense reports.</li><li>Ensure Document Accuracy: Proofread all documents for errors in spelling, grammar, punctuation, and formatting.</li><li>Support Business Development Initiatives: Collaborate with attorneys on activities related to practice growth.</li></ul>Pay is contingent upon experience as a Litigation Administrative Assistant (or Legal Secretary / Paralegal) with the duties above, fluency to operate independently, and knowledge of labor & employment law. Perks of Firm:o “Consciously working towards creating diverse, positive and supportive environments to help drive the success of their attorneys.”o Very collegial environment and teamo Paid parkingo Wednesday lunch provided (sometimes more often)o This practice group is high functioning with an excellent reputation and stellar management! This Litigation Administrative Assistant will be joining a wonderful team.

Human Resources (HR) Assistant Our client is looking for an HR Administrative Assistant to provide essential support to our HR team. This position combines administrative expertise with a passion for HR, offering an opportunity to contribute to recruitment, onboarding, benefits administration, and more. If you thrive in a detail-oriented role and enjoy helping people, this opportunity is for you! Key Responsibilities:<ul><li>Provide administrative support to the HR team by managing calendars, scheduling interviews, and assisting with recruitment processes.</li><li>Prepare and maintain accurate employee records, including onboarding and offboarding documentation, in compliance with company policies and labor laws </li><li>Serve as the first point of contact for HR inquiries, helping employees navigate benefits, policies, and procedures.</li><li>Assist in organizing company-wide training sessions, employee engagement activities, and compliance initiatives.</li><li>Support payroll and benefits processes by helping to update employee information and troubleshooting issues.</li><li>Conduct initial application reviews and assist in screening candidates for various roles.</li><li>Prepare reports and presentations for HR leadership, compiling data related to hiring metrics, turnover, employee engagement, and more.</li><li>Collaborate with internal departments to streamline HR processes and improve operational efficiency.</li></ul>

Administrative Assistant Our client is a mission-driven non-profit organization dedicated to creating meaningful impact in the community through advocacy, education, and support services. They are seeking a highly organized and proactive Administrative Assistant to join their team and support day-to-day operations that help drive their mission forward. The Administrative Assistant will provide essential administrative and clerical support to ensure smooth and efficient office operations. This individual will be the first point of contact for many stakeholders, requiring a professional demeanor, excellent communication skills, and a strong sense of discretion. The ideal candidate is detail-oriented, resourceful, and passionate about supporting non-profit initiatives. Key Responsibilities:<ul><li>Provide administrative support to executive leadership and program staff</li><li>Answer phones, respond to emails, and greet visitors in a professional and welcoming manner</li><li>Schedule meetings, manage calendars, and coordinate logistics for internal and external events</li><li>Prepare correspondence, reports, and presentation materials</li><li>Maintain organized filing systems (electronic and physical) and ensure confidentiality of sensitive documents</li><li>Assist with data entry, donor records, and database maintenance</li><li>Support grant and fundraising efforts by organizing documentation and tracking deadlines</li><li>Order office supplies and coordinate with vendors as needed</li><li>Perform other administrative duties as assigned to support the organization’s goals</li></ul>

Sr. Administrative Assistant Are you an experienced and detail-oriented professional seeking a dynamic and rewarding opportunity in administrative support? Our client is looking for a Senior Administrative Assistant to join our team and contribute to our success with your organizational skills, proactive mindset, and ability to manage multiple priorities effectively. As a Senior Administrative Assistant, you will play a critical role in ensuring seamless operations, supporting leadership, and delivering high-quality administrative services. Key Responsibilities:<ul><li>Provide executive-level administrative support, including scheduling meetings, preparing reports, managing calendars, and tracking deadlines.</li><li>Coordinate office operations and ensure business processes run smoothly.</li><li>Draft and edit correspondence, documents, and presentations accurately and professionally.</li><li>Conduct research, compile data, and assist in preparing materials for meetings or projects.</li><li>Manage expense reports, budgets, and accounts payable/receivable as needed.</li><li>Mentor and collaborate with junior administrative staff to optimize team efficiency.</li><li>Handle confidential information with discretion and professionalism.</li><li>Serve as the main point of contact for internal and external inquiries.</li></ul>

Sr. Administrative Assistant Our client, a well-established company in the property management industry, is seeking a Senior Administrative Assistant to join their team. If you excel in a fast-paced, dynamic environment and are passionate about supporting operational efficiency, this role could be the perfect fit for you! Key Responsibilities<ul><li>Provide high-level administrative support to executives and senior property management staff.</li><li>Serve as a key liaison between internal teams, clients, and vendors, ensuring clear and professional communication.</li><li>Coordinate and manage complex scheduling, including meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and organize reports, presentations, and correspondence.</li><li>Oversee document management, including maintaining property records, lease agreements, and other critical files.</li><li>Manage daily office operations, including supply ordering and vendor communication.</li><li>Assist with budgeting and financial tracking, ensuring expenses are aligned with property goals.</li><li>Help onboard new team members and provide training on organizational policies and tools.</li><li>Handle confidential information with discretion and professionalism.</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Santa Ana, California. In this Contract-to-permanent role, you will play a key part in ensuring smooth administrative operations by managing schedules, maintaining case files, and providing general office support. This position offers an excellent opportunity to showcase your organizational skills and contribute to a dynamic workplace. Responsibilities: • Coordinate expert witness depositions and testimony schedules by liaising with attorneys, clients, and other parties. • Manage calendars and rescheduling tasks using Microsoft Outlook to ensure accuracy and efficiency. • Organize and maintain both physical and digital case files, ensuring proper labeling and archiving. • Scan documents for electronic storage and oversee the secure disposal or shredding of outdated physical files. • Utilize Salesforce to track case statuses, update client details, and maintain comprehensive records. • Reconcile monthly financial statements and generate invoices using QuickBooks. • Handle billing records, prepare bank deposits, and deliver them as necessary. • Monitor office supply inventory and place orders to ensure the team has necessary resources. • Assist with general administrative tasks and team projects as needed to support overall operations.

Administrative Assistant Our client, a respected nonprofit organization dedicated to driving meaningful change in their community, is seeking a highly organized and motivated Administrative Assistant to support their daily operations. This is a fantastic opportunity for a detail-oriented professional to contribute to a mission-driven organization and make a real difference. If you enjoy working in a fast-paced, impactful environment, this role may be the perfect fit for you! Key Responsibilities<ul><li>Provide high-level administrative support, including scheduling meetings, managing calendars, and coordinating travel arrangements for leadership staff.</li><li>Prepare and edit correspondence, reports, presentations, and other professional documents.</li><li>Handle incoming communications such as emails and phone calls, responding promptly or routing to the appropriate team member.</li><li>Organize and maintain filing systems, both electronic and physical, ensuring all records are accurate and up-to-date.</li><li>Assist with the planning and execution of organizational events, including board meetings, charity events, and volunteer activities.</li><li>Support fundraising initiatives by preparing donor correspondence and maintaining donor databases.</li><li>Collaborate with internal teams to ensure the seamless operation of daily office functions.</li><li>Monitor office supplies and coordinate with vendors for replenishment needs.</li><li>Serve as the primary point of contact for general office inquiries.</li><li>Take on additional tasks as required to assist in achieving organizational goals.</li></ul>

Medical Administrative Assistant Robert Half is partnering with a trusted healthcare provider that is seeking an experienced and highly organized Medical Administrative Assistant to join their front office team. This client is known for delivering compassionate, patient-focused care, and they’re looking for someone who can help support both clinical staff and patients with professionalism and efficiency. As the Medical Administrative Assistant, you’ll play a vital role in ensuring smooth daily operations by managing front desk activities, handling patient communications, scheduling appointments, and supporting medical staff with administrative duties. The ideal candidate will have previous experience in a healthcare setting and a passion for providing excellent service to patients and staff alike. Key Responsibilities:<ul><li>Greet and check in patients with a friendly and professional demeanor</li><li>Answer phone calls, respond to inquiries, and direct messages appropriately</li><li>Schedule, confirm, and update patient appointments</li><li>Maintain accurate and up-to-date patient records in the electronic medical records (EMR) system</li><li>Assist with insurance verification, billing inquiries, and co-pay collection</li><li>Coordinate with medical staff to ensure patient flow and office efficiency</li><li>Support clinical and administrative teams with documentation, forms, and general office tasks</li></ul>

Administrative Assistant We are looking for a skilled Administrative Assistant to join our team on a long-term contract basis in Tustin, California. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional organizational and administrative support. As part of the real estate and property industry, you will play a key role in managing day-to-day operations and ensuring seamless communication across teams. Responsibilities: • Manage and respond to inbound and outbound calls, ensuring accurate and timely communication. • Organize and maintain schedules by coordinating meetings and appointments for team members. • Perform data entry tasks with accuracy, including updating records and maintaining databases. • Handle email correspondence, prioritizing and escalating matters as needed. • Provide exceptional customer service by addressing inquiries and resolving issues efficiently. • Utilize Microsoft Office tools such as Excel, Word, PowerPoint, and Outlook to prepare reports, presentations, and other documents. • Support event planning and execution, including scheduling and logistics coordination. • Maintain program documentation and ensure all records are up to date. • Assist in gathering feedback and preparing communications for internal and external stakeholders. • Collaborate with team members to ensure smooth execution of administrative tasks and projects.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join one of our El Cajon clients in the healthcare industry. In this contract role, you will play a vital part in supporting daily operations and ensuring smooth communication within the organization. The ideal candidate will excel in multitasking and possess strong organizational and communication skills. Responsibilities:• Handle inbound and outbound calls with professionalism and accuracy.• Provide exceptional customer service, addressing inquiries and resolving issues promptly.• Perform data entry tasks to maintain accurate records and databases.• Manage email correspondence, ensuring timely and appropriate responses.• Schedule and coordinate appointments to optimize team efficiency.• Utilize Microsoft Word, Excel, PowerPoint, and Outlook to complete administrative tasks.• Assist in preparing reports and presentations using Microsoft Office tools.• Collaborate with team members to streamline office operations and workflows.• Maintain organized filing systems for easy retrieval of information.

Administrative Assistant We are looking for a skilled Administrative Assistant to join our team in Escondido, California. This is a long-term contract opportunity within the non-profit sector, offering a chance to contribute to meaningful work while utilizing your administrative expertise. The ideal candidate will excel in organization, communication, and attention to detail, ensuring smooth day-to-day operations. Responsibilities:• Prepare various documents, including correspondence, agendas, and reports, by typing from handwritten, printed, or recorded sources, review and proofread materials for accuracy and completeness.• Serve as the first point of contact for visitors and incoming calls, using discretion to screen inquiries and provide accurate information about programs, services, and policies.• Organize and maintain records, correspondence, and reports, ensuring files are kept orderly and accessible.• Compile routine reports by gathering and summarizing data from multiple sources such as logs, files, and correspondence.• Manage office supply inventory by processing requests, ordering replacements, and ensuring availability of necessary items.• Operate and maintain office equipment, including computers, photocopiers, and fax machines; perform basic maintenance as needed.

Administrative Assistant Robert Half is hiring an Administrative Assistant for our client in the financial services industry. This position plays a vital role in ensuring the smooth operation of day-to-day office activities and supporting key stakeholders within the company. The ideal candidate possesses exceptional organizational skills, an ability to handle multiple tasks simultaneously, and a proactive mindset for problem-solving. If you’re looking for a fast-paced role that challenges and rewards, this is your opportunity! Key Responsibilities:<ul><li>Act as the first point of contact for clients and stakeholders, providing prompt and professional communication via phone, email, and in person.</li><li>Coordinate and manage office calendars, schedules, and appointments, ensuring timely preparation for meetings and events.</li><li>Prepare reports, presentations, and correspondence by gathering relevant data from multiple sources, maintaining accuracy and attention to detail.</li><li>Handle confidential information with discretion, safeguarding sensitive documents and maintaining organizational compliance.</li><li>Assist with travel arrangements, including booking flights, accommodations, and logistics for staff members.</li><li>Order and maintain office supplies, ensuring stock levels are sufficient and cost-effective.</li><li>Support team projects by organizing resources, tracking deadlines, and providing administrative assistance as needed.</li><li>Address incoming inquiries, escalating issues to the appropriate departments or managers as necessary.</li></ul>

Legal Assistant - Bankruptcy Litigation One of RHL's best clients - a national law firm with offices around the country - is seeking to add a Legal Administrative Assistant (LAA) to their team in Costa Mesa. This LAA will support the Commercial Litigation team. The Am Law firm prides itself on strong mentorship, quality training, and a congenial workplace. We have placed 3 LAAs there who are super happy! Responsibilities of Role: o eFilings – up to 10 per week Filing & serving documents is an important part of the job.o Formatting – they have a word processing dept. but this LAA will have to format occasionally as well. The attorney are perfectionists; this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.).o Calendaring – for 4 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.o Billing – enter attorney time, and LAA approves pre-bills then send cover letters out.o No heavy trial preparation work, but exposure to this is a plus.^ Pay is contingent upon experience with these things. Details of Role:· Hours: 7.5 hour day. Roughly 8:30 - 5 daily.· Profile that would be a fit:o Extremely high attention to detail. These partners are perfectionists, but kind.o As many years of litigation secretary/assistant experience as possible.o Ability to eFile, calendar, format, and managing attorney time. Perks of the Firm:· People on this team help each other figure it out!· High level of respect for staff, no micromanaging, no drama· Firm prioritizes pro bono work, and partner closely with Public Law Center· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years!

Medical Administrator Are you a detail-oriented and compassionate professional with a strong background in healthcare administration? Our client is seeking a Medical Administrative Assistant to support their team in maintaining smooth day-to-day operations within their medical facility. This is an excellent opportunity to contribute to patient care and make a meaningful impact in a fast-paced, rewarding environment. Key Responsibilities:<ul><li>Greet and assist patients in person or over the phone, ensuring a positive patient experience.</li><li>Schedule and confirm patient appointments, procedures, and follow-ups.</li><li>Maintain and update patient records in compliance with privacy regulations, using electronic medical records (EMR) systems such as Cerner or Epic.</li><li>Process patient intake forms, insurance documents, and billing information accurately.</li><li>Coordinate with medical staff to facilitate efficient workflow and communication.</li><li>Manage office supplies, equipment maintenance, and vendor relationships as needed.</li><li>Provide general administrative support, including correspondence, filing, and data entry.</li></ul>

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