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37 results for Executive Assistant in San Diego, CA

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Are you an organized, proactive professional with exceptional communication skills and a strong ability to multitask? Do you excel at anticipating needs and thrive in a fast-paced environment? Our client, a leading property management company, is seeking a highly motivated and detail-oriented Executive Assistant to join their team. This is an exciting opportunity to play a pivotal role in supporting an executive within the dynamic real estate and property management industry.

Key Responsibilities:

Provide high-level administrative support to executives, including managing calendars, scheduling meetings, handling correspondence, and maintaining confidentiality.
Coordinate travel arrangements, prepare itineraries, and ensure smooth logistics for business engagements.
Assist with the preparation of reports, presentations, and spreadsheets specific to property management operations.
Act as a liaison between the executive, internal teams, and external stakeholders, fostering clear communication and timely follow-ups.
Monitor and prioritize incoming emails, phone calls, and requests, ensuring prompt and comprehensive responses.
Maintain office systems and organize critical documents, records, and files related to real estate transactions and property management projects.
Support property management tasks such as tracking leases, managing vendor relationships, and coordinating documentation as needed.
Handle special projects and ad hoc tasks as assigned to support the overall success of the organization.

A minimum of 3–5 years of experience as an Executive Assistant, preferably in property management, real estate, or a related industry.
Exceptional organizational skills with the ability to prioritize and meet deadlines in a fast-paced environment.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with property management software is a plus.
Excellent written and verbal communication skills to effectively interact with internal and external stakeholders at all levels.
Proactive problem-solving abilities and a positive, resourceful attitude.
High degree of professionalism, discretion, and trustworthiness when managing confidential information.
Bachelor’s degree in Business Administration, Real Estate, or a related field is preferred but not required.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

37 results for Executive Assistant in San Diego, CA

Executive Assistant Are you an organized, proactive professional with exceptional communication skills and a strong ability to multitask? Do you excel at anticipating needs and thrive in a fast-paced environment? Our client, a leading property management company, is seeking a highly motivated and detail-oriented Executive Assistant to join their team. This is an exciting opportunity to play a pivotal role in supporting an executive within the dynamic real estate and property management industry. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, handling correspondence, and maintaining confidentiality.</li><li>Coordinate travel arrangements, prepare itineraries, and ensure smooth logistics for business engagements.</li><li>Assist with the preparation of reports, presentations, and spreadsheets specific to property management operations.</li><li>Act as a liaison between the executive, internal teams, and external stakeholders, fostering clear communication and timely follow-ups.</li><li>Monitor and prioritize incoming emails, phone calls, and requests, ensuring prompt and comprehensive responses.</li><li>Maintain office systems and organize critical documents, records, and files related to real estate transactions and property management projects.</li><li>Support property management tasks such as tracking leases, managing vendor relationships, and coordinating documentation as needed.</li><li>Handle special projects and ad hoc tasks as assigned to support the overall success of the organization.</li></ul>

Executive Assistant Robert Half is seeking a resourceful and detail-oriented Executive Assistant to support senior leadership at one of our valued client companies. This dynamic role involves managing administrative functions, facilitating communication, and ensuring smooth day-to-day operations. If you thrive in a fast-paced environment and excel at organization, problem-solving, and balancing multiple priorities, you may be the ideal fit for this role! Key Responsibilities<ul><li>Schedule and maintain executive calendars, prioritize appointments, and resolve conflicts to ensure efficient time management and availability.</li><li>Arrange domestic and international travel accommodations, including flights, hotels, transportation, and itineraries.</li><li>Organize meetings, prepare agendas and materials, take detailed minutes, and follow up on action items.</li><li>Serve as the primary point of contact for executive communications, including drafting correspondence, handling phone calls, and filtering inquiries.</li><li>Manage sensitive information and documents with discretion and professionalism.</li><li>Lead the coordination of company events, client meetings, and team-building activities.</li><li>Identify and suggest improvements for workflows and administrative efficiencies.</li></ul>

Executive Assistant Are you a detail-oriented, proactive, and resourceful professional with a passion for supporting executives and making a tangible impact? Our client, is seeking a talented Executive Assistant to join their team and provide comprehensive administrative support to senior leaders. This is an exciting opportunity to work alongside accomplished executives in a fast-paced environment where your organizational skills, discretion, and ability to think ahead will shine. Key Responsibilities:<ul><li>Manage calendars, schedules, and appointments for executives, ensuring effective time management.</li><li>Coordinate and organize meetings, including setting agendas, preparing materials, and taking meeting minutes.</li><li>Arrange complex domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.</li><li>Act as the main point of contact between executives and internal/external stakeholders, ensuring seamless communication and follow-up.</li><li>Prepare presentations, reports, and documents, ensuring a high level of accuracy and professionalism.</li><li>Handle confidential and sensitive information with discretion.</li><li>Provide general administrative support, including answering calls, responding to emails, and managing correspondence.</li><li>Assist with special projects and cross-team initiatives, ensuring deadlines are met and quality standards are upheld.</li></ul>

Executive Assistant Our client is a mission-driven non-profit organization located in San Diego, CA. Their passionate team works collaboratively to make a lasting impact in the communities we serve. We are currently seeking a proactive and detail-oriented Executive Assistant to support their executive leadership team and help drive our mission forward. The Executive Assistant will provide high-level administrative support to the Executive Director and senior leadership team. This role requires exceptional organizational skills, the ability to handle sensitive information with discretion, and a strong commitment to the values of the non-profit sector. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Prepare agendas, take minutes, and track follow-up items for board and leadership meetings</li><li>Draft, proofread, and format correspondence, reports, and presentations</li><li>Support event planning and logistics for internal and external functions</li><li>Maintain and organize confidential files and documents</li><li>Liaise with internal staff, board members, donors, and community partners</li><li>Assist with special projects and perform general office duties as needed</li></ul>

Executive Assistant Robert Half is seeking an experienced Executive Assistant for a prestigious client in Solana Beach, CA. This role supports C-suite executives, managing schedules, projects, and high-level correspondence to ensure effective operations. Ideal candidates are polished professionals who thrive in a fast-paced, high-demand environment. Key Responsibilities:<ul><li>Provide high-level administrative support to C-suite executives, including managing their schedules, emails, calls, and daily priorities.</li><li>Prepare and edit correspondence, reports, presentations, and other documentation as needed.</li><li>Handle confidential information with a high degree of discretion and professionalism.</li><li>Coordinate travel arrangements, expense reports, and event logistics for executives.</li><li>Proactively manage upcoming deadlines while anticipating and mitigating potential challenges.</li><li>Serve as a liaison between executives and company stakeholders, clients, and staff.</li><li>Support special projects as directed, ensuring prompt and accurate delivery of objectives.</li></ul>

Sr. Administrative Assistant Robert Half is actively searching for a Senior Administrative Assistant to join one of our client organizations. In this advanced administrative role, you will take charge of more complex responsibilities while providing critical support to leadership and departments. This position requires a proactive professional with exceptional organizational skills, keen attention to detail, and the ability to manage confidential information effectively. Key Responsibilities<ul><li>Provide high-level administrative assistance to senior managers, including scheduling appointments, managing calendars, and preparing correspondence.</li><li>Draft, edit, and proofread internal communications, presentations, reports, and other materials.</li><li>Schedule and organize meetings, prepare agendas, take detailed minutes, and ensure necessary follow-up actions are completed.</li><li>Maintain and organize detailed records, databases, and filing systems to ensure the availability of critical information.</li><li>Manage domestic and international travel, including transportation and accommodations, and prepare detailed itineraries.</li><li>Plan and execute company events, meetings, or team-building activities on behalf of leadership.</li><li>Identify inefficiencies and propose solutions to streamline administrative systems and workflows.</li><li>Handle sensitive information with discretion and professionalism.</li></ul>

Sr. Administrative Assistant We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join a dynamic university department in La Jolla, California. This long-term contract opportunity involves managing executive-level administrative tasks, coordinating special events, and acting as a liaison between the department and external stakeholders. The ideal candidate will excel in calendar management, event planning, and communication, contributing to the department’s success. Responsibilities: • Coordinate and oversee all aspects of departmental events, including budgeting, logistics, marketing, and public relations. • Assist in the development and execution of complex projects and special initiatives. • Act as the primary liaison between the department and university offices, industry partners, and recruitment teams. • Provide executive-level administrative support to the Chair, including managing correspondence and scheduling priorities. • Organize and facilitate Faculty and Industry Advisory Board meetings, including preparing agendas and maintaining meeting records. • Schedule appointments, group meetings, and conference calls as required. • Collaborate with department staff to maintain and update the content on the departmental website. • Ensure effective communication with stakeholders to support departmental goals and initiatives. • Utilize CRM tools to track and manage relationships and communications effectively.

Law Firm Administrative Assistant 20 Attorney Law Firm seeks Legal Administrative Assistant $75,000 DOEThe Legal Administrative Assistant will proofread and redline transactional legal documents including corporate agreements, real estate documents, and finance documents. The attorneys will provide substantive legal edits and the Legal Administrative Assistant will implement the changes and proofread for spelling, grammar, and punctuation using Word and track changes. The role is ideal for someone who enjoys polishing legal documents, ensuring consistency, and working closely with attorneys on content refinement. NO law firm experience required if you have proofreading experience in a similar industry. 100% paid benefits + retirement + parking. 100% Onsite and NO overtime! TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]

Administrative Assistant Our client is looking for an Administrative Assistant to provide vital support to our team, contributing to the efficiency and success of our organization. In this role, you will manage administrative tasks, coordinate schedules, and assist with communication across departments, making you an essential part of our workforce. Key Responsibilities:<ul><li>Perform clerical tasks, such as scheduling meetings, managing calendars, preparing correspondence, and coordinating travel arrangements for the team or leadership.</li><li>Manage and maintain physical and digital records, while ensuring proper organization and compliance.</li><li>Act as the first point of contact for visitors or incoming calls, delivering excellent customer service and professional communication.</li><li>Create and distribute meeting agendas, presentations, and reports, ensuring accuracy and attention to detail.</li><li>Collaborate with team members on administrative projects, including data entry and document preparation.</li><li>Assist with tracking and reconciling expenses, as well as processing invoices as needed.</li><li>Organize office functions and maintain supply inventory, working closely with vendors when necessary.</li><li>Identify opportunities for process improvements to increase office efficiency and effectiveness.</li></ul>

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service. Responsibilities: • Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries. • Perform accurate data entry tasks and maintain records to support organizational efficiency. • Coordinate and schedule appointments, meetings, and events to optimize team calendars. • Draft and respond to email correspondence, maintaining a high level of professionalism. • Provide exceptional customer service by addressing client and team member needs promptly. • Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations. • Assist in maintaining organized filing systems for easy access to important documents. • Support team members with various administrative tasks as needed to enhance productivity. • Monitor office supplies and coordinate with vendors to ensure availability of essential materials.

Human Resources (HR) Assistant Our client is looking for an HR Administrative Assistant to provide essential support to our HR team. This position combines administrative expertise with a passion for HR, offering an opportunity to contribute to recruitment, onboarding, benefits administration, and more. If you thrive in a detail-oriented role and enjoy helping people, this opportunity is for you! Key Responsibilities:<ul><li>Provide administrative support to the HR team by managing calendars, scheduling interviews, and assisting with recruitment processes.</li><li>Prepare and maintain accurate employee records, including onboarding and offboarding documentation, in compliance with company policies and labor laws </li><li>Serve as the first point of contact for HR inquiries, helping employees navigate benefits, policies, and procedures.</li><li>Assist in organizing company-wide training sessions, employee engagement activities, and compliance initiatives.</li><li>Support payroll and benefits processes by helping to update employee information and troubleshooting issues.</li><li>Conduct initial application reviews and assist in screening candidates for various roles.</li><li>Prepare reports and presentations for HR leadership, compiling data related to hiring metrics, turnover, employee engagement, and more.</li><li>Collaborate with internal departments to streamline HR processes and improve operational efficiency.</li></ul>

Sr. Administrative Assistant Are you an experienced and detail-oriented professional seeking a dynamic and rewarding opportunity in administrative support? Our client is looking for a Senior Administrative Assistant to join our team and contribute to our success with your organizational skills, proactive mindset, and ability to manage multiple priorities effectively. As a Senior Administrative Assistant, you will play a critical role in ensuring seamless operations, supporting leadership, and delivering high-quality administrative services. Key Responsibilities:<ul><li>Provide executive-level administrative support, including scheduling meetings, preparing reports, managing calendars, and tracking deadlines.</li><li>Coordinate office operations and ensure business processes run smoothly.</li><li>Draft and edit correspondence, documents, and presentations accurately and professionally.</li><li>Conduct research, compile data, and assist in preparing materials for meetings or projects.</li><li>Manage expense reports, budgets, and accounts payable/receivable as needed.</li><li>Mentor and collaborate with junior administrative staff to optimize team efficiency.</li><li>Handle confidential information with discretion and professionalism.</li><li>Serve as the main point of contact for internal and external inquiries.</li></ul>

Sr. Administrative Assistant Our client, a well-established company in the property management industry, is seeking a Senior Administrative Assistant to join their team. If you excel in a fast-paced, dynamic environment and are passionate about supporting operational efficiency, this role could be the perfect fit for you! Key Responsibilities<ul><li>Provide high-level administrative support to executives and senior property management staff.</li><li>Serve as a key liaison between internal teams, clients, and vendors, ensuring clear and professional communication.</li><li>Coordinate and manage complex scheduling, including meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and organize reports, presentations, and correspondence.</li><li>Oversee document management, including maintaining property records, lease agreements, and other critical files.</li><li>Manage daily office operations, including supply ordering and vendor communication.</li><li>Assist with budgeting and financial tracking, ensuring expenses are aligned with property goals.</li><li>Help onboard new team members and provide training on organizational policies and tools.</li><li>Handle confidential information with discretion and professionalism.</li></ul>

Administrative Assistant Robert Half is looking for a motivated and detail-oriented Administrative Assistant to join one of our client teams. As an Administrative Assistant, you will play a critical role in ensuring office operations run smoothly by providing organizational and clerical support to professionals. If you excel at balancing multiple tasks, enjoy connecting with people, and have an eye for detail, this opportunity is for you! Key Responsibilities<ul><li>Manage day-to-day office operations, including organizing schedules, maintaining supplies, and coordinating logistics.</li><li>Prepare, edit, and distribute documents such as reports, presentations, and correspondence.</li><li>Arrange meetings, appointments, and travel, ensuring efficiency and timely follow-up.</li><li>Act as the first point of contact for phone calls, emails, and inquiries, while ensuring prompt and professional responses.</li><li>Maintain accurate and up-to-date filing systems, databases, and records for easy retrieval.</li><li>Assist with the planning and coordination of meetings, events, or client-related activities.</li><li>Track issues or inquiries and escalate them appropriately, ensuring high-quality outcomes.</li></ul>

Sr. Administrative Assistant Our client is seeking a Senior Administrative Assistant to provide high-level support to executives and teams within their organization. This is an exciting opportunity for a seasoned professional to use their expertise and organizational prowess to ensure processes run smoothly. If you thrive in a fast-paced environment and are ready to take on a leadership-oriented administrative role, we’d like to hear from you! Key Responsibilities:<ul><li>Manage complex calendars, schedules, and meetings for executives, ensuring efficient time management.</li><li>Prepare and proofread reports, presentations, and communications with attention to detail.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Serve as a resource and mentor to junior administrative staff, fostering their development.</li><li>Track and process expense reports while upholding compliance with company policies.</li><li>Act as the primary liaison between executives and teams, facilitating communication and ensuring timely follow-ups.</li><li>Manage confidential information with professionalism and discretion.</li><li>Contribute to special projects or initiatives as assigned by leadership.</li></ul>

Administrative Assistant Our client, a respected nonprofit organization dedicated to driving meaningful change in their community, is seeking a highly organized and motivated Administrative Assistant to support their daily operations. This is a fantastic opportunity for a detail-oriented professional to contribute to a mission-driven organization and make a real difference. If you enjoy working in a fast-paced, impactful environment, this role may be the perfect fit for you! Key Responsibilities<ul><li>Provide high-level administrative support, including scheduling meetings, managing calendars, and coordinating travel arrangements for leadership staff.</li><li>Prepare and edit correspondence, reports, presentations, and other professional documents.</li><li>Handle incoming communications such as emails and phone calls, responding promptly or routing to the appropriate team member.</li><li>Organize and maintain filing systems, both electronic and physical, ensuring all records are accurate and up-to-date.</li><li>Assist with the planning and execution of organizational events, including board meetings, charity events, and volunteer activities.</li><li>Support fundraising initiatives by preparing donor correspondence and maintaining donor databases.</li><li>Collaborate with internal teams to ensure the seamless operation of daily office functions.</li><li>Monitor office supplies and coordinate with vendors for replenishment needs.</li><li>Serve as the primary point of contact for general office inquiries.</li><li>Take on additional tasks as required to assist in achieving organizational goals.</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This role is a Contract to permanent position, offering a unique opportunity to contribute to organizational success while advancing your career. The ideal candidate will have a strong background in administrative support and healthcare, with excellent technical skills and a proactive approach to managing tasks. Responsibilities: • Provide exceptional customer service by addressing inquiries through inbound and outbound calls. • Perform accurate data entry to maintain and update records efficiently. • Coordinate and schedule appointments, ensuring smooth communication between teams. • Manage email correspondence professionally and respond promptly to client and internal communication. • Utilize advanced Microsoft Excel skills to analyze and organize data effectively. • Support daily operations by using proprietary software and adapting to organizational tools. • Collaborate with healthcare professionals to navigate insurance-related processes. • Prepare documents and presentations using Microsoft Word, Outlook, and PowerPoint. • Assist in resolving customer issues at various stages of the process, ensuring satisfaction. • Attend onsite meetings once a month to maintain alignment with organizational goals.

Medical Administrative Assistant Robert Half is partnering with a trusted healthcare provider that is seeking an experienced and highly organized Medical Administrative Assistant to join their front office team. This client is known for delivering compassionate, patient-focused care, and they’re looking for someone who can help support both clinical staff and patients with professionalism and efficiency. As the Medical Administrative Assistant, you’ll play a vital role in ensuring smooth daily operations by managing front desk activities, handling patient communications, scheduling appointments, and supporting medical staff with administrative duties. The ideal candidate will have previous experience in a healthcare setting and a passion for providing excellent service to patients and staff alike. Key Responsibilities:<ul><li>Greet and check in patients with a friendly and professional demeanor</li><li>Answer phone calls, respond to inquiries, and direct messages appropriately</li><li>Schedule, confirm, and update patient appointments</li><li>Maintain accurate and up-to-date patient records in the electronic medical records (EMR) system</li><li>Assist with insurance verification, billing inquiries, and co-pay collection</li><li>Coordinate with medical staff to ensure patient flow and office efficiency</li><li>Support clinical and administrative teams with documentation, forms, and general office tasks</li></ul>

Administrative Assistant Our client, a prominent leader in the property management industry, is seeking a dedicated and proactive Administrative Assistant to join their team. This role is vital to ensuring the seamless day-to-day operations of the office and delivering high-quality support to the property management team. If you thrive in a dynamic and fast-paced environment, this is a fantastic opportunity for you! Key Responsibilities:<ul><li>Provide administrative support to property managers, including handling correspondence, scheduling meetings, and maintaining calendars.</li><li>Manage and organize documentation related to leases, contracts, and property records.</li><li>Communicate with tenants, vendors, and stakeholders, addressing inquiries and requests promptly and professionally.</li><li>Assist with property inspections and prepare follow-up reports based on findings, as required.</li><li>Coordinate maintenance requests and liaise with vendors for timely resolutions.</li><li>Track and process invoices, payments, and expense reports to ensure accurate financial records.</li><li>Maintain office systems, including filing, record-keeping, and data entry.</li><li>Support special projects or events as assigned by management.</li></ul>

Administrative Assistant Robert Half is hiring an Administrative Assistant for our client in the financial services industry. This position plays a vital role in ensuring the smooth operation of day-to-day office activities and supporting key stakeholders within the company. The ideal candidate possesses exceptional organizational skills, an ability to handle multiple tasks simultaneously, and a proactive mindset for problem-solving. If you’re looking for a fast-paced role that challenges and rewards, this is your opportunity! Key Responsibilities:<ul><li>Act as the first point of contact for clients and stakeholders, providing prompt and professional communication via phone, email, and in person.</li><li>Coordinate and manage office calendars, schedules, and appointments, ensuring timely preparation for meetings and events.</li><li>Prepare reports, presentations, and correspondence by gathering relevant data from multiple sources, maintaining accuracy and attention to detail.</li><li>Handle confidential information with discretion, safeguarding sensitive documents and maintaining organizational compliance.</li><li>Assist with travel arrangements, including booking flights, accommodations, and logistics for staff members.</li><li>Order and maintain office supplies, ensuring stock levels are sufficient and cost-effective.</li><li>Support team projects by organizing resources, tracking deadlines, and providing administrative assistance as needed.</li><li>Address incoming inquiries, escalating issues to the appropriate departments or managers as necessary.</li></ul>

Legal Assistant - Bankruptcy Litigation One of RHL's best clients - a national law firm with offices around the country - is seeking to add a Legal Administrative Assistant (LAA) to their team in Costa Mesa. This LAA will support the Commercial Litigation team. The Am Law firm prides itself on strong mentorship, quality training, and a congenial workplace. We have placed 3 LAAs there who are super happy! Responsibilities of Role: o eFilings – up to 10 per week Filing & serving documents is an important part of the job.o Formatting – they have a word processing dept. but this LAA will have to format occasionally as well. The attorney are perfectionists; this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.).o Calendaring – for 4 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.o Billing – enter attorney time, and LAA approves pre-bills then send cover letters out.o No heavy trial preparation work, but exposure to this is a plus.^ Pay is contingent upon experience with these things. Details of Role:· Hours: 7.5 hour day. Roughly 8:30 - 5 daily.· Profile that would be a fit:o Extremely high attention to detail. These partners are perfectionists, but kind.o As many years of litigation secretary/assistant experience as possible.o Ability to eFile, calendar, format, and managing attorney time. Perks of the Firm:· People on this team help each other figure it out!· High level of respect for staff, no micromanaging, no drama· Firm prioritizes pro bono work, and partner closely with Public Law Center· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years!

Medical Administrator Are you a detail-oriented and compassionate professional with a strong background in healthcare administration? Our client is seeking a Medical Administrative Assistant to support their team in maintaining smooth day-to-day operations within their medical facility. This is an excellent opportunity to contribute to patient care and make a meaningful impact in a fast-paced, rewarding environment. Key Responsibilities:<ul><li>Greet and assist patients in person or over the phone, ensuring a positive patient experience.</li><li>Schedule and confirm patient appointments, procedures, and follow-ups.</li><li>Maintain and update patient records in compliance with privacy regulations, using electronic medical records (EMR) systems such as Cerner or Epic.</li><li>Process patient intake forms, insurance documents, and billing information accurately.</li><li>Coordinate with medical staff to facilitate efficient workflow and communication.</li><li>Manage office supplies, equipment maintenance, and vendor relationships as needed.</li><li>Provide general administrative support, including correspondence, filing, and data entry.</li></ul>

Litigation Assistant Are you an entry-level litigation assistant seeking to develop your litigation skills with hands-on mentorship and direct partnership with attorneys? A growing, high-end, litigation firm in Newport Beach is seeking a Litigation Assistant to join their team. The ideal candidate will have 2-4 years of civil litigation experience here in California. This firm practices in complex areas such as real estate, employment, business, and commercial litigation. They will teach their practice areas! This litigation assistant will help with critical factor in running the practice, including:<ul><li>filing and serving legal documents (with CA state and federal courts)</li><li>docketing litigation deadlines</li><li>preparing for trial</li><li>formatting pleadings and discovery shells</li><li>corresponding with clients regarding case updates</li><li> ^ pay is contingent upon fluency/experience with the duties above</li></ul>Litigation Assistants with experience in small firms will do best because they know the importance of wearing many hats! Because of their small size, this firm affords more opportunity for growth and training. The last paralegal they hired went to law school and is now an attorney with the firm!

Bilingual Spanish - HR Administrator Our hospitality client is seeking a Bilingual Spanish HR Administrative Assistant to provide essential support to the Human Resources department. This role is perfect for a proactive and organized individual who is fluent in both English and Spanish and enjoys working in a dynamic, people-centered environment. Responsibilities:<ul><li>Provide administrative support to the HR team, including scheduling meetings, maintaining files, and preparing documents</li><li>Assist with onboarding, I-9 verification, and new hire orientation coordination</li><li>Maintain accurate employee records and support data entry into HRIS systems</li><li>Coordinate internal communications and support bilingual correspondence</li><li>Help track employee attendance, leaves, and other HR-related documentation</li><li>Support the planning and execution of employee events and HR initiatives</li></ul>

Human Resources Administrator We're seeking a detail-oriented and proactive HR Administrative Assistant to support the daily operations of the Human Resources department for one of our valued clients. In this role, you will help ensure that HR processes run smoothly, contributing to a positive work environment and an efficient workplace. If you have strong organizational skills and a passion for people, this could be the perfect opportunity for you! Key Responsibilities<ul><li>Provide administrative support to the HR team, including scheduling interviews, coordinating onboarding processes, and maintaining employee records.</li><li>Assist with the preparation of new hire documentation, orientation materials, and training sessions.</li><li>Input and update employee data in HR systems, ensuring accuracy and confidentiality.</li><li>Coordinate benefits enrollment processes and answer routine benefits-related questions from employees.</li><li>Help in compiling reports and data related to HR metrics, such as turnover rates, employee satisfaction scores, and compliance tracking.</li><li>Manage calendars and appointments for HR leadership and handle general correspondence.</li><li>Serve as a point of contact for HR inquiries, directing them to the appropriate team member as needed.</li><li>Support compliance efforts by assisting with audits or the preparation of materials related to state, federal, and industry-specific regulations.</li><li>Work collaboratively with departments to organize company culture initiatives, events, and recognition programs.</li></ul>

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37 results for Executive Assistant in San Diego, CA

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