<p>Are you a seasoned administrative professional passionate about making a meaningful impact? Our client, a mission-driven organization in the nonprofit industry, is seeking a dedicated and detail-oriented Senior Administrative Assistant to support their operations. This is an incredible opportunity to use your organizational and administrative skills to contribute to a cause you can stand behind.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Provide high-level administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other documents for internal and external stakeholders.</li><li>Organize, compile, and maintain sensitive documentation and files, both in physical and digital formats, ensuring confidentiality and compliance.</li><li>Act as a liaison between departments, ensuring seamless communication and collaboration across teams.</li><li>Coordinate logistics for board meetings, volunteer meetings, fundraising events, and other organizational activities.</li><li>Assist with budget tracking, expense reports, and financial documentation to ensure operational efficiency.</li><li>Oversee office operations, including supply management, vendor coordination, and technology troubleshooting.</li><li>Support project management by tracking deadlines, milestones, and deliverables for key initiatives.</li><li>Train and mentor junior administrative staff, fostering a collaborative and professional environment.</li><li>Take on special projects as assigned, ensuring all tasks are completed with precision and within deadlines.</li></ul><p><br></p>
<p>Do you thrive in a fast-paced, innovative environment and have exceptional organizational skills? Our client, a dynamic and rapidly growing company in the tech industry, is looking for a dedicated Office Assistant to help keep their operations running smoothly. This role provides an exciting opportunity to contribute to the team’s success while expanding your own career in a cutting-edge field.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Perform daily administrative tasks such as managing calendars, scheduling meetings, and organizing office operations to ensure efficiency.</li><li>Serve as a point of contact for visitors, employees, and external partners, creating a professional and welcoming experience.</li><li>Support the team by maintaining office supplies, coordinating shipments, and handling vendor communication.</li><li>Assist with preparing reports, presentations, and correspondences using Microsoft Office and other tools.</li><li>Maintain accurate records and filing systems, both physical and digital, for easy access and compliance purposes.</li><li>Support HR functions such as onboarding coordination, employee assistance programs, and basic benefits inquiries.</li><li>Coordinate execution of office-wide events and team-building activities to promote a collaborative culture.</li><li>Collaborate with leadership and other departments, ensuring seamless communication and task management.</li><li>Perform ad hoc administrative projects and tasks as needed to support operational goals.</li></ul><p><br></p>
We are looking for a friendly and detail-oriented Receptionist to join our team in Irvine, California. In this long-term contract position, you will play a key role in creating a welcoming environment for visitors while providing essential clerical and administrative support. This is an excellent opportunity to contribute to a dynamic workplace in the retail industry.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a positive first impression.<br>• Answer and direct phone calls efficiently while maintaining a detail-oriented demeanor.<br>• Manage and organize incoming and outgoing mail and deliveries.<br>• Provide general clerical support, including filing, data entry, and document preparation.<br>• Maintain the cleanliness and organization of the reception area.<br>• Schedule appointments and coordinate meeting room bookings as needed.<br>• Assist with administrative tasks to support various departments.<br>• Handle customer inquiries and resolve issues promptly and courteously.
<p>Robert Half is partnering with a reputable client seeking a detail-oriented Data Entry Clerk for a temp-to-hire contract. As a Data Entry Clerk, you'll play a vital role in ensuring the integrity of data across the organization. Your work will directly support key business operations by inputting, reviewing, and maintaining accurate records. This role offers you the chance to showcase your organizational and problem-solving skills, with the potential to transition into a permanent position.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Accurately input data from various sources into company systems or databases.</li><li>Verify and review data for consistency, completeness, and accuracy.</li><li>Identify and resolve data discrepancies by working with team members or clients.</li><li>Maintain organized and up-to-date electronic and physical filing systems.</li><li>Perform routine data audits to ensure data integrity and compliance.</li><li>Assist in generating reports and compiling information for team use or presentations.</li><li>Provide general administrative support as needed within the department.</li></ul><p><br></p>
<p>Robert Half is seeking a dedicated and detail-oriented Administrative Assistant for a valued client in the nonprofit sector. Are you a proactive multitasker with a passion for mission-driven work? Do you thrive in a fast-paced environment where your organizational skills and ability to communicate effectively make a meaningful impact? If so, we want to connect with you!</p><p><br></p><p><strong>Your Responsibilities Will Include:</strong></p><ul><li>Providing administrative support to leadership and team members, including calendar management, scheduling, and preparing materials for meetings.</li><li>Handling correspondence, including drafting communications, responding to emails, and serving as the point of contact for internal and external stakeholders.</li><li>Managing and organizing sensitive documents, maintaining filing systems (electronic and physical), and ensuring up-to-date records.</li><li>Coordinating events, arranging travel logistics, and assisting with community outreach initiatives.</li><li>Interfacing with donors, stakeholders, and volunteers professionally and effectively.</li><li>Performing data entry and generating reports to support operational needs.</li><li>Contributing to other administrative tasks as assigned to support the nonprofit’s mission</li></ul><p><br></p>
<p>Our client is seeking a Senior Administrative Assistant to provide high-level support to executives and teams within their organization. This is an exciting opportunity for a seasoned professional to use their expertise and organizational prowess to ensure processes run smoothly. If you thrive in a fast-paced environment and are ready to take on a leadership-oriented administrative role, we’d like to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedules, and meetings for executives, ensuring efficient time management.</li><li>Prepare and proofread reports, presentations, and communications with attention to detail.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Serve as a resource and mentor to junior administrative staff, fostering their development.</li><li>Track and process expense reports while upholding compliance with company policies.</li><li>Act as the primary liaison between executives and teams, facilitating communication and ensuring timely follow-ups.</li><li>Manage confidential information with professionalism and discretion.</li><li>Contribute to special projects or initiatives as assigned by leadership.</li></ul><p><br></p>
<p>We are seeking a highly organized and adaptable <strong>Administrative Assistant</strong> to support the operational team at a stunning resort located in <strong>Carlsbad, CA</strong>. This hybrid work opportunity is ideal for candidates who excel at scheduling, coordinating, and supporting executive leaders in a fast-paced and dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to senior leadership, including Regional VPs and VPs of Resort Operations.</li><li>Manage calendars and coordinate schedules to ensure timely meetings and appointments.</li><li>Prepare agendas, presentations, and supporting documents for meetings and conferences.</li><li>Track deadlines for important reporting cycles and create a yearly calendar of key events and due dates.</li><li>Format and proofread Standard Operating Procedures (SOPs) and upload them to the company intranet.</li><li>Reconcile invoices and expense reports, and submit payments in adherence to company policies.</li><li>Oversee travel arrangements, including booking flights, accommodations, and ground transportation.</li><li>Coordinate meeting logistics, including reserving rooms, arranging food service, and setting up audiovisual equipment as needed.</li><li>Compile and edit team performance metrics, including monthly Guest Service Scores and other critical reports.</li></ul>
<p>Are you eager to bring your organizational skills and eye for detail to a well-established financial services company? A growing organization in <strong>Fallbrook, CA</strong>, is seeking a <strong>Data Entry Clerk</strong> to help support their team during a period of expansion. This role will allow you to contribute to a company that values accuracy, efficiency, and teamwork while offering excellent opportunities to develop your administrative skill set.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Accurately inputting sensitive financial and client information into internal systems.</li><li>Verifying, reviewing, and reconciling client data against source documents.</li><li>Escalating discrepancies or incomplete files to the appropriate department.</li><li>Maintaining confidentiality and security of client financial records.</li><li>Assisting with additional administrative support tasks, such as filing, scanning, and document preparation.</li><li>Collaborating with various departments to improve data integrity and workflow efficiency.</li></ul>
We are looking for an organized and personable Front Desk Coordinator to join our team on a Contract to permanent basis in Lake Forest, California. This role is ideal for someone who thrives in a dynamic environment and enjoys interacting with customers and team members. Your ability to multitask and maintain a detail-oriented approach will be key to your success.<br><br>Responsibilities:<br>• Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment.<br>• Manage multi-line phone systems by answering, directing, and taking accurate messages.<br>• Perform administrative tasks such as organizing files, scheduling appointments, and maintaining records.<br>• Handle data entry tasks with precision and attention to detail.<br>• Support the team by preparing documents and correspondence using Microsoft Word, Excel, and Outlook.<br>• Provide concierge-level customer service by addressing inquiries and resolving issues promptly.<br>• Utilize QuickBooks to assist with basic financial or accounting tasks as needed.<br>• Maintain a clean and organized reception area to create a positive first impression.<br>• Coordinate with various departments to ensure smooth office operations.<br>• Uphold confidentiality and a detail-oriented approach in handling sensitive information.
<p>Robert Half is partnering with a client in the Del Mar, CA area to hire a detail-oriented and highly organized Data Entry Clerk on a temp-to-hire contract. This is an excellent opportunity to work in a dynamic environment where attention to detail and data accuracy are key to the organization’s success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Input and update information accurately into company databases and systems.</li><li>Verify data for accuracy and resolve discrepancies promptly.</li><li>Maintain records and files in electronic and physical formats as needed.</li><li>Ensure timely processing of data entry tasks supporting various departments.</li><li>Collaborate with team members to ensure data integrity across all systems.</li><li>Generate reports from the database as required to support operations.</li><li>Perform additional administrative and clerical duties as assigned.</li></ul><p><br></p>
<p>Are you a detail-oriented and organized professional looking to advance your career in payroll and human resources? Robert Half is working with a growing company to find a talented Payroll Assistant for a contract-to-hire role. The Payroll Assistant will support the payroll team by ensuring smooth and accurate payroll processing. You will assist with routine payroll functions, data entry, and compliance, while providing exceptional service to employees, HR, and accounting staff. This is an excellent opportunity for someone with entry-to-mid-level payroll experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process employee time and attendance data, ensuring hours worked align with company policies and procedures</li><li>Assist in weekly, bi-weekly, or monthly payroll processing, ensuring accuracy and resolving discrepancies in a timely manner </li><li>Maintain and update employee records related to payroll details, including tax forms, deductions, and direct deposit information </li><li>Respond to employee inquiries about pay, benefits, and deductions, providing clarity and resolving issues promptly </li><li>Support compliance efforts by ensuring payroll aligns with federal, state, and local wage and hour regulations </li><li>Assist with payroll reporting, preparing reports for HR and accounting teams as needed </li><li>Provide administrative support to the payroll department, including filing, document management, and other related tasks</li></ul>
<p>Are you an entry-level litigation assistant seeking to <strong>develop your litigation skills </strong>with <strong>hands-on mentorship</strong> and direct partnership with attorneys?</p><p><br></p><p>A growing, high-end, litigation firm in Newport Beach is seeking a Litigation Assistant to join their team. <strong>The ideal candidate will have 2-4 years of civil litigation experience here in California</strong>. This firm practices in complex areas such as real estate, employment, business, and commercial litigation. They will teach their practice areas!</p><p><br></p><p>This litigation assistant will help with critical factor in running the practice, including:</p><ul><li>filing and serving legal documents (with CA state and federal courts)</li><li>docketing litigation deadlines</li><li>preparing for trial</li><li>formatting pleadings and discovery shells</li><li>corresponding with clients regarding case updates</li><li><em> ^ pay is contingent upon fluency/experience with the duties above</em></li></ul><p>Litigation Assistants with experience in small firms will do best because they know the importance of wearing many hats! </p><p><em></em></p><p><strong>Because of their small size, this firm affords more opportunity for growth and training.</strong> <strong>The last paralegal they hired went to law school and is now an attorney with the firm!</strong></p>
<p>Our client, a well-established and fast-paced organization, is looking for a dedicated and detail-oriented Administrative Assistant to join their team. This role is a fantastic opportunity for someone who thrives in a versatile, high-energy environment and is passionate about supporting efficient operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate daily office tasks such as answering phone calls, responding to emails, and handling correspondence with professionalism.</li><li>Create, edit, and organize important documentation, including spreadsheets, presentations, contracts, and other business materials.</li><li> Manage calendars, book meetings, and coordinate travel arrangements while ensuring efficient use of time and resources.</li><li>Accurately input data into systems and generate reports as needed to support management or team decision-making.</li><li>Track office inventory and manage supply orders to keep the workspace fully operational.</li><li>Support various teams or departments with ad hoc projects that range from scheduling events to preparing materials for meetings.</li><li>Serve as a point of contact for internal and external stakeholders when needed, ensuring a high level of customer service.</li></ul><p><br></p>
<p>Are you a personable, outgoing, and resourceful professional ready to be the face of an automotive company committed to quality service? Our client in <strong>Vista</strong> is looking for a <strong>Receptionist</strong> to join their dynamic team. You’ll be the first person customers interact with, creating lasting, positive impressions while ensuring the office runs smoothly.</p><p>This position is ideal for someone who values customer service, enjoys administrative tasks, and can juggle responsibilities in a fast-moving environment.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li><strong>Greet Customers:</strong> Welcome clients and visitors with professionalism and a friendly attitude, ensuring they feel valued and supported during their experience.</li><li><strong>Answer Calls:</strong> Manage phone lines, transferring calls to appropriate parties and answering inquiries about services or appointments.</li><li><strong>Appointment Scheduling:</strong> Assist customers with scheduling automotive service appointments, managing appointment logs in scheduling software.</li><li><strong>Administrative Support:</strong> Perform data entry, filing, and maintenance of customer records with superb attention to detail.</li><li><strong>Coordination Tasks:</strong> Work closely with service advisors and technicians to ensure customers receive timely updates about their vehicles.</li><li><strong>Office Maintenance:</strong> Keep reception and waiting areas clean and organized, while ordering and stocking necessary supplies.</li></ul>
<p>Our client is seeking an organized and dependable Office Assistant to support daily operations in our office. In this role, you will provide administrative and clerical support, ensuring the smooth functioning of office tasks while helping team members stay organized. As an integral part of the team, you will contribute to creating a productive work environment in which everyone can focus on achieving their goals.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform general office duties, such as answering phones, taking messages, responding to emails, and managing office supply inventory.</li><li>Coordinate schedules, book meetings, and update calendars for staff or team leads.</li><li>Organize, file, and retrieve documents (physical and digital) for easy access.</li><li>Prepare reports, presentations, and correspondence under the guidance of team members.</li><li>Greet visitors and clients with a professional and personable attitude.</li><li>Assist with incoming inquiries, providing basic information or routing to appropriate staff for follow-up.</li><li>Maintain a neat and organized workspace, including common areas, supply closets, and the reception desk.</li><li>Ensure equipment (printers, copiers, etc.) is functional and coordinate maintenance or repairs.</li><li>Enter data accurately into records and database systems, ensuring no gaps in critical information.</li><li>Update client or vendor information in administrative systems as needed.</li></ul><p><br></p>
<p>Are you an organized, resourceful, and customer-focused professional ready to thrive in the fast-paced healthcare industry? Our client, a respected and growing healthcare company based in <strong>Vista</strong>, is seeking a <strong>Medical Office Administrator</strong> to join their team. In this critical role, you’ll help ensure smooth day-to-day operations while playing a key part in delivering exceptional service to patients. This is a dynamic opportunity for someone passionate about healthcare administration, providing top-level organizational support, and serving as the go-to person for both staff and visitors.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li><strong>Front Office Management:</strong> Oversee daily office functions, including scheduling, patient check-ins/check-outs, and answering phones with professionalism and courtesy.</li><li><strong>Compliance Support:</strong> Ensure all procedures align with healthcare regulations, including HIPAA and other privacy policies.</li><li><strong>Electronic Health Records (EHR):</strong> Maintain and manage patient records using systems like Epic or Cerner, ensuring meticulous accuracy in all data entry.</li><li><strong>Coordination Role:</strong> Collaborate with medical staff and management on department goals, administrative projects, and patient satisfaction strategies.</li><li><strong>Billing Assistance:</strong> Provide basic support to accounts payable, billing, and coding teams to ensure financial accuracy.</li><li><strong>Problem Solving:</strong> Act as a liaison for patient and staff concerns, handling scheduling conflicts, administrative challenges, and other day-to-day issues.</li></ul>
<p>Our client, a prominent leader in the property management industry, is seeking a dedicated and proactive Administrative Assistant to join their team. This role is vital to ensuring the seamless day-to-day operations of the office and delivering high-quality support to the property management team. If you thrive in a dynamic and fast-paced environment, this is a fantastic opportunity for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to property managers, including handling correspondence, scheduling meetings, and maintaining calendars.</li><li>Manage and organize documentation related to leases, contracts, and property records.</li><li>Communicate with tenants, vendors, and stakeholders, addressing inquiries and requests promptly and professionally.</li><li>Assist with property inspections and prepare follow-up reports based on findings, as required.</li><li>Coordinate maintenance requests and liaise with vendors for timely resolutions.</li><li>Track and process invoices, payments, and expense reports to ensure accurate financial records.</li><li>Maintain office systems, including filing, record-keeping, and data entry.</li><li>Support special projects or events as assigned by management.</li></ul><p><br></p>
<p>Robert Half has partnered with a dynamic and growing company seeking a Administrative Assistant to join their team. As the Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our client's office. You will handle a wide range of administrative tasks while supporting key team members and departments. This position is perfect for someone who is detail-oriented, proactive, and eager to contribute to the success of a collaborative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative duties, including managing correspondence, scheduling meetings, and maintaining organized filing systems.</li><li>Prepare reports, presentations, and other documentation using Microsoft Office Suite or equivalent software.</li><li>Serve as the point of contact for internal and external communications, ensuring prompt responses and high professionalism.</li><li>Support team projects by coordinating logistics, tracking deadlines, and managing follow-ups.</li><li>Monitor inventory levels for office supplies and coordinate orders or replenishment as needed.</li><li>Assist in processing expense reports, invoices, and other financial documents.</li><li>Provide backup support to other administrative roles in times of need or high demand.</li></ul>
We are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries.<br>• Perform accurate data entry tasks and maintain records to support organizational efficiency.<br>• Coordinate and schedule appointments, meetings, and events to optimize team calendars.<br>• Draft and respond to email correspondence, maintaining a high level of professionalism.<br>• Provide exceptional customer service by addressing client and team member needs promptly.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations.<br>• Assist in maintaining organized filing systems for easy access to important documents.<br>• Support team members with various administrative tasks as needed to enhance productivity.<br>• Monitor office supplies and coordinate with vendors to ensure availability of essential materials.
<p>Robert Half is seeking a highly professional and tech-savvy Front Desk Receptionist for a dynamic client in the tech industry. This is an exciting opportunity to join a fast-paced, innovative environment where you’ll be the first point of contact for employees, clients, and partners while supporting the smooth day-to-day operations of the office.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome all visitors, clients, and employees with professionalism and enthusiasm.</li><li>Answer and direct incoming calls, take accurate messages, and maintain a professional, efficient phone presence.</li><li>Maintain the front desk and reception area to create a welcoming and organized atmosphere.</li><li>Manage office supplies inventory, placing orders as needed and ensuring stock levels are maintained.</li><li>Handle incoming and outgoing mail, deliveries, and courier services.</li><li>Coordinate meeting schedules and prepare conference rooms with necessary equipment and materials.</li><li>Provide administrative support to the tech team, including data entry, document preparation, and database management.</li><li>Assist with light troubleshooting of office technology, such as printers, video conferencing tools, and basic software issues.</li><li>Collaborate with team members on ad-hoc projects and tasks to support the company’s operations.</li></ul>
<p>Are you a skilled multitasker with a passion for keeping things organized? Our client in <strong>San Diego, CA</strong> is on the hunt for an <strong>Administrative Assistant</strong> to provide seamless support for day-to-day office operations. This role is perfect for a detail-oriented individual who excels in both independent and team-oriented settings.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings for leadership and team members.</li><li>Organize and maintain physical and digital filing systems, ensuring accessibility and accuracy.</li><li>Handle correspondence, including drafting emails, letters, and reports.</li><li>Process expense reports, invoices, and other routine financial transactions.</li><li>Assist in preparing materials for meetings, presentations, and special projects.</li><li>Maintain office supplies inventory and liaise with vendors as needed.</li><li>Provide general administrative support as required to ensure smooth office operations.</li></ul>
<p>Are you a master multitasker who thrives on keeping teams organized and productive? A leader in the <strong>professional services sector</strong> is in search of a detail-oriented <strong>Administrative Assistant</strong> for their office in San Luis Rey. This position offers the chance to make an immediate impact by supporting daily office operations and assisting key executives. With a variety of responsibilities, no two days will look the same, making this the perfect opportunity for a sharp, motivated professional.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As the <strong>Administrative Assistant</strong>, your day-to-day will include:</p><ul><li>Managing schedules, arranging travel, and coordinating meetings for executives and team members.</li><li>Preparing and editing reports, presentations, and correspondence with professionalism.</li><li>Maintaining electronic and physical filing systems to ensure efficiency and easy accessibility.</li><li>Monitoring and restocking office supplies, liaising with vendors, and handling office invoices.</li><li>Acting as the first point of contact for visitors and phone inquiries, ensuring exceptional customer service.</li><li>Supporting event planning activities, including organizing team meetings, training sessions, or office celebrations.</li><li>Assisting with special projects as assigned, ensuring deadlines are met and tasks are accurately completed.</li></ul>
<p>Our client is seeking a professional and personable <strong>Front Desk Coordinator</strong> to serve as the welcoming face and voice of the organization. This pivotal role is the first point of contact for clients, guests, and internal team members—making it essential for the candidate to embody a high level of professionalism, warmth, and organizational skill. As a key member of the Administrative Support Team, you’ll help foster a productive and hospitable office environment for all staff, managers, and directors.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative assistance to staff, managers, and directors</li><li>Greet and assist clients, vendors, and visitors in a friendly and professional manner</li><li>Answer incoming phone calls and manage the team’s shared Outlook inbox</li><li>Manage notifications for new client and job creation within internal systems</li><li>Handle scanning, filing, and saving of documentation in software tools</li><li>Reserve and manage conference rooms and shared office spaces</li><li>Coordinate parking access cards, validations, and related communications</li><li>Plan, track, and clean up after food orders for meetings and events</li><li>Process mail and packages, including incoming checks and daily deposit logs</li><li>Coordinate with vendors for kitchen and office supplies</li><li>Maintain inventory of office materials and marketing collateral</li><li>Order and manage business cards, stationery, and printer/copier supplies</li><li>File financial statements as needed (varies by location)</li><li>Maintain internal calendars (e.g., birthday lists, shared group schedules)</li><li>Support onboarding of new hires in collaboration with Human Resources</li><li>Track staff availability, take absence calls, and maintain in/out logs</li><li>Oversee facilities requests and follow up to ensure resolution</li><li>Manage office security procedures for departing employees, including access control</li></ul><p><br></p>
<p>Robert Half is looking for a motivated and detail-oriented Administrative Assistant to join one of our client teams. As an Administrative Assistant, you will play a critical role in ensuring office operations run smoothly by providing organizational and clerical support to professionals. If you excel at balancing multiple tasks, enjoy connecting with people, and have an eye for detail, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage day-to-day office operations, including organizing schedules, maintaining supplies, and coordinating logistics.</li><li>Prepare, edit, and distribute documents such as reports, presentations, and correspondence.</li><li>Arrange meetings, appointments, and travel, ensuring efficiency and timely follow-up.</li><li>Act as the first point of contact for phone calls, emails, and inquiries, while ensuring prompt and professional responses.</li><li>Maintain accurate and up-to-date filing systems, databases, and records for easy retrieval.</li><li>Assist with the planning and coordination of meetings, events, or client-related activities.</li><li>Track issues or inquiries and escalate them appropriately, ensuring high-quality outcomes.</li></ul><p><br></p>
<p>Are you highly organized, proactive, and detail-oriented? Robert Half is working with a mid-size organization] seeking an Administrative Assistant! This is your chance to join a dynamic team, contribute to the success of the organization, and build your career in a supportive environment.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Managing schedules, including coordinating meetings, appointments, and events.</li><li>Answering and directing phone calls or emails, and serving as the first point of contact for clients and visitors.</li><li>Preparing reports, presentations, and documents with accuracy and professionalism.</li><li>Managing data entry tasks, maintaining accurate records, and running reports as requested.</li><li>Assisting with travel arrangements, expense reports, and purchase orders.</li><li>Maintaining organized filing systems (physical and digital) for documents and correspondence.</li><li>Supporting various administrative projects and providing ad hoc assistance as needed.</li></ul><p><br></p>
