Are you a seasoned administrative professional passionate about making a meaningful impact? Our client, a mission-driven organization in the nonprofit industry, is seeking a dedicated and detail-oriented Senior Administrative Assistant to support their operations. This is an incredible opportunity to use your organizational and administrative skills to contribute to a cause you can stand behind.
Key Responsibilities:
- Provide high-level administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
- Draft, edit, and proofread correspondence, reports, presentations, and other documents for internal and external stakeholders.
- Organize, compile, and maintain sensitive documentation and files, both in physical and digital formats, ensuring confidentiality and compliance.
- Act as a liaison between departments, ensuring seamless communication and collaboration across teams.
- Coordinate logistics for board meetings, volunteer meetings, fundraising events, and other organizational activities.
- Assist with budget tracking, expense reports, and financial documentation to ensure operational efficiency.
- Oversee office operations, including supply management, vendor coordination, and technology troubleshooting.
- Support project management by tracking deadlines, milestones, and deliverables for key initiatives.
- Train and mentor junior administrative staff, fostering a collaborative and professional environment.
- Take on special projects as assigned, ensuring all tasks are completed with precision and within deadlines.
- 3+ years of experience in an administrative support role, with at least 2 years providing support at the executive or senior management level.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools like Zoom, Slack, or other project management software.
- Exceptional organizational and time-management skills, with the ability to handle multiple priorities in a fast-paced environment.
- High level of professionalism, discretion, and confidentiality when handling sensitive information.
- Strong written and verbal communication skills, with attention to accuracy and detail.
- Proven ability to work independently while collaborating effectively with others.
- Prior experience in the nonprofit sector is highly preferred, but not required.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.93 results for Entry Level Office Support in San Marcos, CA
- National City, CA
- onsite
- Temporary
- 28.00 - 32.00 USD / Hourly
- <p>Are you a seasoned administrative professional passionate about making a meaningful impact? Our client, a mission-driven organization in the nonprofit industry, is seeking a dedicated and detail-oriented Senior Administrative Assistant to support their operations. This is an incredible opportunity to use your organizational and administrative skills to contribute to a cause you can stand behind.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Provide high-level administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other documents for internal and external stakeholders.</li><li>Organize, compile, and maintain sensitive documentation and files, both in physical and digital formats, ensuring confidentiality and compliance.</li><li>Act as a liaison between departments, ensuring seamless communication and collaboration across teams.</li><li>Coordinate logistics for board meetings, volunteer meetings, fundraising events, and other organizational activities.</li><li>Assist with budget tracking, expense reports, and financial documentation to ensure operational efficiency.</li><li>Oversee office operations, including supply management, vendor coordination, and technology troubleshooting.</li><li>Support project management by tracking deadlines, milestones, and deliverables for key initiatives.</li><li>Train and mentor junior administrative staff, fostering a collaborative and professional environment.</li><li>Take on special projects as assigned, ensuring all tasks are completed with precision and within deadlines.</li></ul><p><br></p>
- 2025-05-30T17:48:40Z
- Irvine, CA
- onsite
- Permanent
- 42000.00 - 45000.00 USD / Yearly
- <p><strong>Want to gain experience at Law Firm PRIOR to Law School?</strong></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p><p><br></p><p>A reputable, well-established, midsize firm with a strong presence in the Southern California legal market is seeking a Project Assistant to join its Irvine, CA office near the airport. Known for its collaborative environment and long-term team members, the firm offers a rare 7.5-hour workday and a supportive atmosphere ideal for those beginning their legal careers.</p><p><br></p><p>This firm offers consistent onsite mentorship, free parking, a stable schedule, and a highly structured environment—ideal for a recent graduate seeking hands-on law firm experience prior to law school.</p><p><br></p><p><strong>Key Responsibilities</strong> :</p><ul><li>Perform administrative tasks including making copies, restocking supplies, and distributing mail;</li><li>Assist paralegals with basic legal research or document searches;</li><li>Add postage and process outgoing mail;</li><li>Utilize the firm’s electronic management systems;</li><li>Serve as backup to the receptionist/front desk as needed;</li><li>Open the office daily by 8:00 a.m. and maintain the <strong>8:00 a.m. to 4:30 p.m.</strong> schedule with a 1-hour lunch.</li></ul><p><strong>Salary and Benefits</strong>: The salary range for this position is $22 to $23/hour. Benefits available with this position include medical, dental and vision; participation in the company's retirement plan; free parking.</p>
- 2025-06-09T15:19:03Z
- San Diego, CA
- onsite
- Temporary
- 21.00 - 26.00 USD / Hourly
- <p>Do you thrive in a fast-paced, innovative environment and have exceptional organizational skills? Our client, a dynamic and rapidly growing company in the tech industry, is looking for a dedicated Office Assistant to help keep their operations running smoothly. This role provides an exciting opportunity to contribute to the team’s success while expanding your own career in a cutting-edge field.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Perform daily administrative tasks such as managing calendars, scheduling meetings, and organizing office operations to ensure efficiency.</li><li>Serve as a point of contact for visitors, employees, and external partners, creating a professional and welcoming experience.</li><li>Support the team by maintaining office supplies, coordinating shipments, and handling vendor communication.</li><li>Assist with preparing reports, presentations, and correspondences using Microsoft Office and other tools.</li><li>Maintain accurate records and filing systems, both physical and digital, for easy access and compliance purposes.</li><li>Support HR functions such as onboarding coordination, employee assistance programs, and basic benefits inquiries.</li><li>Coordinate execution of office-wide events and team-building activities to promote a collaborative culture.</li><li>Collaborate with leadership and other departments, ensuring seamless communication and task management.</li><li>Perform ad hoc administrative projects and tasks as needed to support operational goals.</li></ul><p><br></p>
- 2025-05-30T17:43:40Z
- San Diego, CA
- onsite
- Temporary
- 27.00 - 30.00 USD / Hourly
- <p>Are you an experienced administrative professional looking to leverage your skills in a meaningful way? Our client, a mission-driven nonprofit organization, is seeking a Senior Administrative Assistant to provide critical support to their leadership team. This is a unique opportunity to contribute to an organization that’s making a difference while utilizing your expertise in organization, communication, and operational management.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Deliver high-level administrative support to executives, including managing complex calendars, scheduling meetings, and handling confidential correspondence.</li><li>Coordinate and manage special projects, ensuring deliverables are met on time and within scope.</li><li>Prepare and edit reports, presentations, and other materials for key internal and external stakeholders.</li><li>Oversee office operations, maintain organizational systems, and streamline workflows for efficiency.</li><li>Organize board meetings, take accurate minutes, and ensure follow-ups are completed.</li><li>Manage vendor relationships, contracts, and procurement in alignment with the organization’s budgetary goals.</li><li>Act as a key liaison between staff, board members, external partners, and the community, ensuring clear communication and fostering positive relationships.</li><li>Mentor and support junior staff or administrative team members as needed.</li></ul><p><br></p>
- 2025-06-09T20:49:08Z
- Chula Vista, CA
- onsite
- Temporary
- 26.00 - 30.00 USD / Hourly
- <p>Are you an experienced administrative professional with top-notch organizational skills and a track record of supporting senior leadership? Our client is looking for a detail-oriented and proactive Senior Administrative Assistant to join our team. In this key role, you’ll manage high-level administrative tasks, allowing our executives and leadership teams to focus on strategic goals. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, proofread, and edit reports, presentations, and correspondence with accuracy and professionalism.</li><li>Coordinate and manage multiple complex projects with competing deadlines.</li><li>Act as a liaison between executives and key internal and external stakeholders, ensuring effective communication.</li><li>Organize executive-level meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Maintain the confidentiality of sensitive information while managing executive files and records.</li><li>Oversee and mentor junior administrative staff, providing guidance to optimize team efficiency.</li><li>Assist with budget tracking, expense reporting, and invoice approvals for the department.</li></ul><p><br></p>
- 2025-06-09T20:59:03Z
- Aliso Viejo, CA
- onsite
- Contract / Temporary to Hire
- 34.26 - 39.67 USD / Hourly
- We are looking for a proactive and adaptable Administrative Assistant to join our team in Aliso Viejo, California. As part of a growing startup, this Contract-to-Permanent position offers an exciting opportunity to contribute directly to the establishment of our first showroom. The ideal candidate will thrive in a dynamic environment, demonstrate exceptional communication skills, and take initiative to support both executive-level tasks and day-to-day operations.<br><br>Responsibilities:<br>• Coordinate and manage the execution of non-disclosure agreements (NDAs) and other essential documents.<br>• Order and maintain supplies necessary for the efficient operation of the showroom.<br>• Utilize monday.com to track and update daily activities and project workflows.<br>• Assist in setting up and organizing the 5,000 square foot showroom, ensuring all logistics are handled effectively.<br>• Provide hands-on support to executive leadership by anticipating needs and offering actionable solutions.<br>• Handle inbound and outbound calls with attention to detail, ensuring excellent customer service.<br>• Schedule appointments and manage calendars to ensure seamless operations.<br>• Conduct email correspondence with clients, vendors, and stakeholders in a timely and meticulous manner.<br>• Perform data entry tasks with accuracy using Microsoft Office Suite tools such as Excel, Word, and PowerPoint.<br>• Act as a reliable point of contact for day-to-day administrative tasks within a hybrid work environment.
- 2025-06-06T23:19:11Z
- San Diego, CA
- onsite
- Temporary
- 19.00 - 23.00 USD / Hourly
- <p>Robert Half is partnering with a reputable client seeking a detail-oriented Data Entry Clerk for a temp-to-hire contract. As a Data Entry Clerk, you'll play a vital role in ensuring the integrity of data across the organization. Your work will directly support key business operations by inputting, reviewing, and maintaining accurate records. This role offers you the chance to showcase your organizational and problem-solving skills, with the potential to transition into a permanent position.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Accurately input data from various sources into company systems or databases.</li><li>Verify and review data for consistency, completeness, and accuracy.</li><li>Identify and resolve data discrepancies by working with team members or clients.</li><li>Maintain organized and up-to-date electronic and physical filing systems.</li><li>Perform routine data audits to ensure data integrity and compliance.</li><li>Assist in generating reports and compiling information for team use or presentations.</li><li>Provide general administrative support as needed within the department.</li></ul><p><br></p>
- 2025-05-27T17:58:44Z
- San Diego, CA
- onsite
- Temporary
- 25.00 - 28.00 USD / Hourly
- <p>Robert Half is seeking a dedicated and detail-oriented Administrative Assistant for a valued client in the nonprofit sector. Are you a proactive multitasker with a passion for mission-driven work? Do you thrive in a fast-paced environment where your organizational skills and ability to communicate effectively make a meaningful impact? If so, we want to connect with you!</p><p><br></p><p><strong>Your Responsibilities Will Include:</strong></p><ul><li>Providing administrative support to leadership and team members, including calendar management, scheduling, and preparing materials for meetings.</li><li>Handling correspondence, including drafting communications, responding to emails, and serving as the point of contact for internal and external stakeholders.</li><li>Managing and organizing sensitive documents, maintaining filing systems (electronic and physical), and ensuring up-to-date records.</li><li>Coordinating events, arranging travel logistics, and assisting with community outreach initiatives.</li><li>Interfacing with donors, stakeholders, and volunteers professionally and effectively.</li><li>Performing data entry and generating reports to support operational needs.</li><li>Contributing to other administrative tasks as assigned to support the nonprofit’s mission</li></ul><p><br></p>
- 2025-05-27T17:44:05Z
- Carlsbad, CA
- onsite
- Temporary
- 23.00 - 27.00 USD / Hourly
- <p>We are seeking a highly organized and adaptable <strong>Administrative Assistant</strong> to support the operational team at a stunning resort located in <strong>Carlsbad, CA</strong>. This hybrid work opportunity is ideal for candidates who excel at scheduling, coordinating, and supporting executive leaders in a fast-paced and dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to senior leadership, including Regional VPs and VPs of Resort Operations.</li><li>Manage calendars and coordinate schedules to ensure timely meetings and appointments.</li><li>Prepare agendas, presentations, and supporting documents for meetings and conferences.</li><li>Track deadlines for important reporting cycles and create a yearly calendar of key events and due dates.</li><li>Format and proofread Standard Operating Procedures (SOPs) and upload them to the company intranet.</li><li>Reconcile invoices and expense reports, and submit payments in adherence to company policies.</li><li>Oversee travel arrangements, including booking flights, accommodations, and ground transportation.</li><li>Coordinate meeting logistics, including reserving rooms, arranging food service, and setting up audiovisual equipment as needed.</li><li>Compile and edit team performance metrics, including monthly Guest Service Scores and other critical reports.</li></ul>
- 2025-06-03T17:58:43Z
- San Diego, CA
- onsite
- Temporary
- 21.00 - 24.00 USD / Hourly
- <p>Are you a detail-oriented, organized, and proactive individual with a talent for multitasking? Join our client's team as an Administrative Assistant! We are seeking a reliable professional to provide essential support across daily operations, ensuring that our teams and processes run smoothly. This is an excellent opportunity to showcase your organizational skills and thrive in a dynamic office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and coordinate calendars, appointments, and meetings.</li><li>Handle a variety of administrative and clerical tasks, including data entry, filing, and document preparation.</li><li>Act as the first point of contact for internal and external communications, including answering calls and responding to emails.</li><li>Maintain and organize office systems, supplies, and records.</li><li>Produce accurate reports, presentations, and correspondence as requested.</li><li>Assist with planning and logistics for events, team activities, or projects.</li><li>Perform special projects and ad hoc tasks to support the management team.</li></ul><p><br></p>
- 2025-06-09T20:43:57Z
- San Marcos, CA
- onsite
- Temporary
- 17.00 - 19.00 USD / Hourly
- <p>A reputable construction firm in Vista, CA, is seeking an <strong>Administrative Assistant</strong> on a contract basis to assist their legal team with essential office management tasks. This role is ideal for candidates with excellent organizational skills and a keen interest in administrative roles within a legal setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative operations, including file organization, data entry, and office correspondence.</li><li>Review, proofread, and format documents for accuracy and compliance with firm standards.</li><li>Greet clients and visitors, ensuring a warm and professional experience.</li><li>Handle operational tasks such as ordering office supplies, scanning records, and maintaining a well-organized filing system.</li><li>Coordinate digital communications, such as sending case updates to clients and following up on signature documents.</li></ul>
- 2025-06-06T16:48:43Z
- Fallbrook, CA
- onsite
- Temporary
- 17.00 - 19.00 USD / Hourly
- <p>Are you eager to bring your organizational skills and eye for detail to a well-established financial services company? A growing organization in <strong>Fallbrook, CA</strong>, is seeking a <strong>Data Entry Clerk</strong> to help support their team during a period of expansion. This role will allow you to contribute to a company that values accuracy, efficiency, and teamwork while offering excellent opportunities to develop your administrative skill set.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Accurately inputting sensitive financial and client information into internal systems.</li><li>Verifying, reviewing, and reconciling client data against source documents.</li><li>Escalating discrepancies or incomplete files to the appropriate department.</li><li>Maintaining confidentiality and security of client financial records.</li><li>Assisting with additional administrative support tasks, such as filing, scanning, and document preparation.</li><li>Collaborating with various departments to improve data integrity and workflow efficiency.</li></ul>
- 2025-05-30T16:59:04Z
- Del Mar, CA
- onsite
- Temporary
- 19.50 - 23.00 USD / Hourly
- <p>Robert Half is partnering with a client in the Del Mar, CA area to hire a detail-oriented and highly organized Data Entry Clerk on a temp-to-hire contract. This is an excellent opportunity to work in a dynamic environment where attention to detail and data accuracy are key to the organization’s success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Input and update information accurately into company databases and systems.</li><li>Verify data for accuracy and resolve discrepancies promptly.</li><li>Maintain records and files in electronic and physical formats as needed.</li><li>Ensure timely processing of data entry tasks supporting various departments.</li><li>Collaborate with team members to ensure data integrity across all systems.</li><li>Generate reports from the database as required to support operations.</li><li>Perform additional administrative and clerical duties as assigned.</li></ul><p><br></p>
- 2025-05-27T18:04:37Z
- San Diego, CA
- onsite
- Temporary
- 20.00 - 24.00 USD / Hourly
- <p>Are you a detail-oriented and organized professional looking to advance your career in payroll and human resources? Robert Half is working with a growing company to find a talented Payroll Assistant for a contract-to-hire role. The Payroll Assistant will support the payroll team by ensuring smooth and accurate payroll processing. You will assist with routine payroll functions, data entry, and compliance, while providing exceptional service to employees, HR, and accounting staff. This is an excellent opportunity for someone with entry-to-mid-level payroll experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process employee time and attendance data, ensuring hours worked align with company policies and procedures</li><li>Assist in weekly, bi-weekly, or monthly payroll processing, ensuring accuracy and resolving discrepancies in a timely manner </li><li>Maintain and update employee records related to payroll details, including tax forms, deductions, and direct deposit information </li><li>Respond to employee inquiries about pay, benefits, and deductions, providing clarity and resolving issues promptly </li><li>Support compliance efforts by ensuring payroll aligns with federal, state, and local wage and hour regulations </li><li>Assist with payroll reporting, preparing reports for HR and accounting teams as needed </li><li>Provide administrative support to the payroll department, including filing, document management, and other related tasks</li></ul>
- 2025-06-03T21:34:01Z
- Newport Beach, CA
- onsite
- Permanent
- 60000.00 - 75000.00 USD / Yearly
- <p>Are you an entry-level litigation assistant seeking to <strong>develop your litigation skills </strong>with <strong>hands-on mentorship</strong> and direct partnership with attorneys?</p><p><br></p><p>A growing, high-end, litigation firm in Newport Beach is seeking a Litigation Assistant to join their team. <strong>The ideal candidate will have 2-4 years of civil litigation experience here in California</strong>. This firm practices in complex areas such as real estate, employment, business, and commercial litigation. They will teach their practice areas!</p><p><br></p><p>This litigation assistant will help with critical factor in running the practice, including:</p><ul><li>filing and serving legal documents (with CA state and federal courts)</li><li>docketing litigation deadlines</li><li>preparing for trial</li><li>formatting pleadings and discovery shells</li><li>corresponding with clients regarding case updates</li><li><em> ^ pay is contingent upon fluency/experience with the duties above</em></li></ul><p>Litigation Assistants with experience in small firms will do best because they know the importance of wearing many hats! </p><p><em></em></p><p><strong>Because of their small size, this firm affords more opportunity for growth and training.</strong> <strong>The last paralegal they hired went to law school and is now an attorney with the firm!</strong></p>
- 2025-05-21T23:43:49Z
- San Diego, CA
- onsite
- Temporary
- 23.00 - 25.00 USD / Hourly
- <p>Our client, a well-established and fast-paced organization, is looking for a dedicated and detail-oriented Administrative Assistant to join their team. This role is a fantastic opportunity for someone who thrives in a versatile, high-energy environment and is passionate about supporting efficient operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate daily office tasks such as answering phone calls, responding to emails, and handling correspondence with professionalism.</li><li>Create, edit, and organize important documentation, including spreadsheets, presentations, contracts, and other business materials.</li><li> Manage calendars, book meetings, and coordinate travel arrangements while ensuring efficient use of time and resources.</li><li>Accurately input data into systems and generate reports as needed to support management or team decision-making.</li><li>Track office inventory and manage supply orders to keep the workspace fully operational.</li><li>Support various teams or departments with ad hoc projects that range from scheduling events to preparing materials for meetings.</li><li>Serve as a point of contact for internal and external stakeholders when needed, ensuring a high level of customer service.</li></ul><p><br></p>
- 2025-05-28T22:24:12Z
- San Diego, CA
- onsite
- Temporary
- 17.00 - 23.00 USD / Hourly
- <p>Our client is seeking an organized and dependable Office Assistant to support daily operations in our office. In this role, you will provide administrative and clerical support, ensuring the smooth functioning of office tasks while helping team members stay organized. As an integral part of the team, you will contribute to creating a productive work environment in which everyone can focus on achieving their goals.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform general office duties, such as answering phones, taking messages, responding to emails, and managing office supply inventory.</li><li>Coordinate schedules, book meetings, and update calendars for staff or team leads.</li><li>Organize, file, and retrieve documents (physical and digital) for easy access.</li><li>Prepare reports, presentations, and correspondence under the guidance of team members.</li><li>Greet visitors and clients with a professional and personable attitude.</li><li>Assist with incoming inquiries, providing basic information or routing to appropriate staff for follow-up.</li><li>Maintain a neat and organized workspace, including common areas, supply closets, and the reception desk.</li><li>Ensure equipment (printers, copiers, etc.) is functional and coordinate maintenance or repairs.</li><li>Enter data accurately into records and database systems, ensuring no gaps in critical information.</li><li>Update client or vendor information in administrative systems as needed.</li></ul><p><br></p>
- 2025-05-30T17:43:40Z
- San Diego, CA
- onsite
- Temporary
- 23.50 - 26.00 USD / Hourly
- <p>Robert Half has partnered with a dynamic and growing company seeking a Administrative Assistant to join their team. As the Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our client's office. You will handle a wide range of administrative tasks while supporting key team members and departments. This position is perfect for someone who is detail-oriented, proactive, and eager to contribute to the success of a collaborative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative duties, including managing correspondence, scheduling meetings, and maintaining organized filing systems.</li><li>Prepare reports, presentations, and other documentation using Microsoft Office Suite or equivalent software.</li><li>Serve as the point of contact for internal and external communications, ensuring prompt responses and high professionalism.</li><li>Support team projects by coordinating logistics, tracking deadlines, and managing follow-ups.</li><li>Monitor inventory levels for office supplies and coordinate orders or replenishment as needed.</li><li>Assist in processing expense reports, invoices, and other financial documents.</li><li>Provide backup support to other administrative roles in times of need or high demand.</li></ul>
- 2025-05-27T17:44:05Z
- La Jolla, CA
- onsite
- Temporary
- 23.00 - 27.00 USD / Hourly
- <p>Are you an organized multitasker with a passion for delivering exceptional support in a fast-paced environment? Our client, a leading property management company, is seeking a proactive Administrative Assistant to join their team. If you thrive on taking initiative and enjoy being the go-to person who keeps operations running smoothly, this role might be perfect for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including scheduling meetings, managing calendars, and coordinating correspondence.</li><li>Assist with property management documentation, such as lease agreements, tenant communication, and vendor contracts.</li><li>Maintain organized filing systems—both physical and digital—ensuring easy accessibility and compliance.</li><li>Serve as a primary point of contact for residents, property owners, and vendors, resolving inquiries with professionalism and efficiency.</li><li>Process invoices, track expenses, and assist in preparing financial reports for properties.</li><li>Coordinate maintenance and repair requests, collaborating with internal teams and service providers to ensure timely resolution.</li><li>Prepare accurate reports, presentations, and other materials as needed by the management team.</li><li>Handle general office duties, including ordering supplies, managing mail, and maintaining office equipment.</li></ul><p><br></p>
- 2025-06-09T20:43:57Z
- Irvine, CA
- onsite
- Temporary
- 21.38 - 24.75 USD / Hourly
- We are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries.<br>• Perform accurate data entry tasks and maintain records to support organizational efficiency.<br>• Coordinate and schedule appointments, meetings, and events to optimize team calendars.<br>• Draft and respond to email correspondence, maintaining a high level of professionalism.<br>• Provide exceptional customer service by addressing client and team member needs promptly.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations.<br>• Assist in maintaining organized filing systems for easy access to important documents.<br>• Support team members with various administrative tasks as needed to enhance productivity.<br>• Monitor office supplies and coordinate with vendors to ensure availability of essential materials.
- 2025-05-23T17:48:48Z
- Corona, CA
- onsite
- Contract / Temporary to Hire
- 17.41 - 20.16 USD / Hourly
- We are looking for an adaptable Office Assistant to join our dynamic team in Corona, California. This position offers a unique opportunity to contribute to multiple aspects of office operations, including administrative support, accounts payable tasks, and general organizational duties. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and is eager to take on diverse responsibilities while growing professionally.<br><br>Responsibilities:<br>• Provide administrative assistance to various departments, including customer service and logistics, ensuring smooth daily operations.<br>• Perform data entry tasks and coordinate logistics related to customer service requirements.<br>• Handle accounts payable functions such as processing invoices, organizing purchase orders, and maintaining accurate financial records.<br>• Support general office tasks, including filing, document organization, and internal communications.<br>• Communicate with vendors to address billing inquiries and payment statuses.<br>• Prioritize and manage multiple tasks effectively within a small office setting.<br>• Collaborate with team members to ensure timely completion of projects and assignments.<br>• Contribute to maintaining an organized and efficient workspace.
- 2025-06-06T15:43:44Z
- Santee, CA
- onsite
- Temporary
- 21.00 - 24.00 USD / Hourly
- <p>Robert Half is seeking a highly professional and tech-savvy Front Desk Receptionist for a dynamic client in the tech industry. This is an exciting opportunity to join a fast-paced, innovative environment where you’ll be the first point of contact for employees, clients, and partners while supporting the smooth day-to-day operations of the office.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome all visitors, clients, and employees with professionalism and enthusiasm.</li><li>Answer and direct incoming calls, take accurate messages, and maintain a professional, efficient phone presence.</li><li>Maintain the front desk and reception area to create a welcoming and organized atmosphere.</li><li>Manage office supplies inventory, placing orders as needed and ensuring stock levels are maintained.</li><li>Handle incoming and outgoing mail, deliveries, and courier services.</li><li>Coordinate meeting schedules and prepare conference rooms with necessary equipment and materials.</li><li>Provide administrative support to the tech team, including data entry, document preparation, and database management.</li><li>Assist with light troubleshooting of office technology, such as printers, video conferencing tools, and basic software issues.</li><li>Collaborate with team members on ad-hoc projects and tasks to support the company’s operations.</li></ul>
- 2025-05-27T17:58:44Z
- Rancho Santa Fe, CA
- onsite
- Temporary
- 17.00 - 19.00 USD / Hourly
- <p>Are you a skilled multitasker with a passion for keeping things organized? Our client in <strong>San Diego, CA</strong> is on the hunt for an <strong>Administrative Assistant</strong> to provide seamless support for day-to-day office operations. This role is perfect for a detail-oriented individual who excels in both independent and team-oriented settings.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings for leadership and team members.</li><li>Organize and maintain physical and digital filing systems, ensuring accessibility and accuracy.</li><li>Handle correspondence, including drafting emails, letters, and reports.</li><li>Process expense reports, invoices, and other routine financial transactions.</li><li>Assist in preparing materials for meetings, presentations, and special projects.</li><li>Maintain office supplies inventory and liaise with vendors as needed.</li><li>Provide general administrative support as required to ensure smooth office operations.</li></ul>
- 2025-05-29T18:39:23Z
- San Luis Rey, CA
- onsite
- Temporary
- 22.00 - 24.00 USD / Hourly
- <p>Are you a master multitasker who thrives on keeping teams organized and productive? A leader in the <strong>professional services sector</strong> is in search of a detail-oriented <strong>Administrative Assistant</strong> for their office in San Luis Rey. This position offers the chance to make an immediate impact by supporting daily office operations and assisting key executives. With a variety of responsibilities, no two days will look the same, making this the perfect opportunity for a sharp, motivated professional.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As the <strong>Administrative Assistant</strong>, your day-to-day will include:</p><ul><li>Managing schedules, arranging travel, and coordinating meetings for executives and team members.</li><li>Preparing and editing reports, presentations, and correspondence with professionalism.</li><li>Maintaining electronic and physical filing systems to ensure efficiency and easy accessibility.</li><li>Monitoring and restocking office supplies, liaising with vendors, and handling office invoices.</li><li>Acting as the first point of contact for visitors and phone inquiries, ensuring exceptional customer service.</li><li>Supporting event planning activities, including organizing team meetings, training sessions, or office celebrations.</li><li>Assisting with special projects as assigned, ensuring deadlines are met and tasks are accurately completed.</li></ul>
- 2025-05-30T16:59:04Z
- Irvine, CA
- onsite
- Temporary
- 31.00 - 31.00 USD / Hourly
- <p>We are looking for an Accounts Payable Clerk to join our team in Irvine, California. This is a contract position that requires working onsite during standard business hours, Monday through Friday. The role involves managing invoices, supporting weekly deadlines, and ensuring efficient payment processing for various projects and divisions.</p><p><br></p><p>Responsibilities:</p><p>• Process monthly invoices for assigned projects and divisions with accuracy and attention to detail.</p><p>• Assist in reviewing and preparing weekly check runs to ensure timely payment processing.</p><p>• Support critical deadlines by coordinating with team members and maintaining organized workflows.</p><p>• Utilize Microsoft Excel and other Office Suite tools to manage financial data and reporting.</p><p>• Maintain clear communication with internal stakeholders to address payment inquiries and discrepancies.</p><p>• Ensure compliance with company policies and procedures related to accounts payable.</p><p>• Collaborate with team members to identify and implement process improvements.</p><p>• Leverage systems such as Oracle, JDE, or Concur to streamline invoice processing and reporting tasks.</p>
- 2025-06-09T16:38:50Z