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88 results for Entry Level Office Support in San Marcos, CA

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Robert Half is hiring an Administrative Assistant for our client in the financial services industry. This position plays a vital role in ensuring the smooth operation of day-to-day office activities and supporting key stakeholders within the company. The ideal candidate possesses exceptional organizational skills, an ability to handle multiple tasks simultaneously, and a proactive mindset for problem-solving. If you’re looking for a fast-paced role that challenges and rewards, this is your opportunity!

Key Responsibilities:

Act as the first point of contact for clients and stakeholders, providing prompt and professional communication via phone, email, and in person.
Coordinate and manage office calendars, schedules, and appointments, ensuring timely preparation for meetings and events.
Prepare reports, presentations, and correspondence by gathering relevant data from multiple sources, maintaining accuracy and attention to detail.
Handle confidential information with discretion, safeguarding sensitive documents and maintaining organizational compliance.
Assist with travel arrangements, including booking flights, accommodations, and logistics for staff members.
Order and maintain office supplies, ensuring stock levels are sufficient and cost-effective.
Support team projects by organizing resources, tracking deadlines, and providing administrative assistance as needed.
Address incoming inquiries, escalating issues to the appropriate departments or managers as necessary.

2+ years of administrative support experience, ideally in financial services or professional settings.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Google Workspace is a plus.
Exceptional communication skills with a customer-focused mindset.
Strong organizational and time-management abilities, comfortable meeting strict deadlines.
High attention to detail, particularly in document preparation and data gathering.
Associate’s or Bachelor’s degree preferred, but equivalent work experience will be considered.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

88 results for Entry Level Office Support in San Marcos, CA

Administrative Assistant Robert Half is hiring an Administrative Assistant for our client in the financial services industry. This position plays a vital role in ensuring the smooth operation of day-to-day office activities and supporting key stakeholders within the company. The ideal candidate possesses exceptional organizational skills, an ability to handle multiple tasks simultaneously, and a proactive mindset for problem-solving. If you’re looking for a fast-paced role that challenges and rewards, this is your opportunity! Key Responsibilities:<ul><li>Act as the first point of contact for clients and stakeholders, providing prompt and professional communication via phone, email, and in person.</li><li>Coordinate and manage office calendars, schedules, and appointments, ensuring timely preparation for meetings and events.</li><li>Prepare reports, presentations, and correspondence by gathering relevant data from multiple sources, maintaining accuracy and attention to detail.</li><li>Handle confidential information with discretion, safeguarding sensitive documents and maintaining organizational compliance.</li><li>Assist with travel arrangements, including booking flights, accommodations, and logistics for staff members.</li><li>Order and maintain office supplies, ensuring stock levels are sufficient and cost-effective.</li><li>Support team projects by organizing resources, tracking deadlines, and providing administrative assistance as needed.</li><li>Address incoming inquiries, escalating issues to the appropriate departments or managers as necessary.</li></ul>

Customer Service Representative At Robert Half, we connect talented professionals with top companies to build successful businesses and fulfilling careers. We're currently seeking a Customer Service Representative for a client in San Diego, CA. As a Customer Service Representative, you will be the first point of contact for customers, providing support, resolving inquiries, and ensuring a positive experience with our client’s products or services. This role requires excellent communication skills, a proactive mindset, and the ability to manage multiple tasks efficiently. Key Responsibilities<ul><li>Professionally handle incoming inquiries via phone, email, or chat to resolve customer concerns effectively.</li><li>Provide accurate information about products, services, and company policies.</li><li>Troubleshoot and resolve customer issues in a timely and empathetic manner.</li><li>Maintain up-to-date knowledge of company offerings to address customer needs effectively.</li><li>Utilize CRM software to document, track, and manage customer interactions.</li><li>Collaborate with internal teams to escalate complex issues and ensure resolution.</li><li>Identify opportunities to improve customer satisfaction and loyalty.</li><li>Meet or exceed individual and team performance metrics.</li></ul>

Data Entry Clerk Robert Half is partnering with a reputable client seeking a detail-oriented Data Entry Clerk for a temp-to-hire contract. As a Data Entry Clerk, you'll play a vital role in ensuring the integrity of data across the organization. Your work will directly support key business operations by inputting, reviewing, and maintaining accurate records. This role offers you the chance to showcase your organizational and problem-solving skills, with the potential to transition into a permanent position. Responsibilities:<ul><li>Accurately input data from various sources into company systems or databases.</li><li>Verify and review data for consistency, completeness, and accuracy.</li><li>Identify and resolve data discrepancies by working with team members or clients.</li><li>Maintain organized and up-to-date electronic and physical filing systems.</li><li>Perform routine data audits to ensure data integrity and compliance.</li><li>Assist in generating reports and compiling information for team use or presentations.</li><li>Provide general administrative support as needed within the department.</li></ul>

Administrative Assistant Robert Half is seeking a dedicated and detail-oriented Administrative Assistant for a valued client in the nonprofit sector. Are you a proactive multitasker with a passion for mission-driven work? Do you thrive in a fast-paced environment where your organizational skills and ability to communicate effectively make a meaningful impact? If so, we want to connect with you! Your Responsibilities Will Include:<ul><li>Providing administrative support to leadership and team members, including calendar management, scheduling, and preparing materials for meetings.</li><li>Handling correspondence, including drafting communications, responding to emails, and serving as the point of contact for internal and external stakeholders.</li><li>Managing and organizing sensitive documents, maintaining filing systems (electronic and physical), and ensuring up-to-date records.</li><li>Coordinating events, arranging travel logistics, and assisting with community outreach initiatives.</li><li>Interfacing with donors, stakeholders, and volunteers professionally and effectively.</li><li>Performing data entry and generating reports to support operational needs.</li><li>Contributing to other administrative tasks as assigned to support the nonprofit’s mission</li></ul>

Sr. Administrative Assistant Our client is seeking a Senior Administrative Assistant to provide high-level support to executives and teams within their organization. This is an exciting opportunity for a seasoned professional to use their expertise and organizational prowess to ensure processes run smoothly. If you thrive in a fast-paced environment and are ready to take on a leadership-oriented administrative role, we’d like to hear from you! Key Responsibilities:<ul><li>Manage complex calendars, schedules, and meetings for executives, ensuring efficient time management.</li><li>Prepare and proofread reports, presentations, and communications with attention to detail.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Serve as a resource and mentor to junior administrative staff, fostering their development.</li><li>Track and process expense reports while upholding compliance with company policies.</li><li>Act as the primary liaison between executives and teams, facilitating communication and ensuring timely follow-ups.</li><li>Manage confidential information with professionalism and discretion.</li><li>Contribute to special projects or initiatives as assigned by leadership.</li></ul>

Administrative Assistant Our client is looking for an Administrative Assistant to provide vital support to our team, contributing to the efficiency and success of our organization. In this role, you will manage administrative tasks, coordinate schedules, and assist with communication across departments, making you an essential part of our workforce. Key Responsibilities:<ul><li>Perform clerical tasks, such as scheduling meetings, managing calendars, preparing correspondence, and coordinating travel arrangements for the team or leadership.</li><li>Manage and maintain physical and digital records, while ensuring proper organization and compliance.</li><li>Act as the first point of contact for visitors or incoming calls, delivering excellent customer service and professional communication.</li><li>Create and distribute meeting agendas, presentations, and reports, ensuring accuracy and attention to detail.</li><li>Collaborate with team members on administrative projects, including data entry and document preparation.</li><li>Assist with tracking and reconciling expenses, as well as processing invoices as needed.</li><li>Organize office functions and maintain supply inventory, working closely with vendors when necessary.</li><li>Identify opportunities for process improvements to increase office efficiency and effectiveness.</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This role is a Contract to permanent position, offering a unique opportunity to contribute to organizational success while advancing your career. The ideal candidate will have a strong background in administrative support and healthcare, with excellent technical skills and a proactive approach to managing tasks. Responsibilities: • Provide exceptional customer service by addressing inquiries through inbound and outbound calls. • Perform accurate data entry to maintain and update records efficiently. • Coordinate and schedule appointments, ensuring smooth communication between teams. • Manage email correspondence professionally and respond promptly to client and internal communication. • Utilize advanced Microsoft Excel skills to analyze and organize data effectively. • Support daily operations by using proprietary software and adapting to organizational tools. • Collaborate with healthcare professionals to navigate insurance-related processes. • Prepare documents and presentations using Microsoft Word, Outlook, and PowerPoint. • Assist in resolving customer issues at various stages of the process, ensuring satisfaction. • Attend onsite meetings once a month to maintain alignment with organizational goals.

Sr. Administrative Assistant We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join a dynamic university department in La Jolla, California. This long-term contract opportunity involves managing executive-level administrative tasks, coordinating special events, and acting as a liaison between the department and external stakeholders. The ideal candidate will excel in calendar management, event planning, and communication, contributing to the department’s success. Responsibilities: • Coordinate and oversee all aspects of departmental events, including budgeting, logistics, marketing, and public relations. • Assist in the development and execution of complex projects and special initiatives. • Act as the primary liaison between the department and university offices, industry partners, and recruitment teams. • Provide executive-level administrative support to the Chair, including managing correspondence and scheduling priorities. • Organize and facilitate Faculty and Industry Advisory Board meetings, including preparing agendas and maintaining meeting records. • Schedule appointments, group meetings, and conference calls as required. • Collaborate with department staff to maintain and update the content on the departmental website. • Ensure effective communication with stakeholders to support departmental goals and initiatives. • Utilize CRM tools to track and manage relationships and communications effectively.

Data Entry Clerk Robert Half is partnering with a client in the Del Mar, CA area to hire a detail-oriented and highly organized Data Entry Clerk on a temp-to-hire contract. This is an excellent opportunity to work in a dynamic environment where attention to detail and data accuracy are key to the organization’s success. Key Responsibilities:<ul><li>Input and update information accurately into company databases and systems.</li><li>Verify data for accuracy and resolve discrepancies promptly.</li><li>Maintain records and files in electronic and physical formats as needed.</li><li>Ensure timely processing of data entry tasks supporting various departments.</li><li>Collaborate with team members to ensure data integrity across all systems.</li><li>Generate reports from the database as required to support operations.</li><li>Perform additional administrative and clerical duties as assigned.</li></ul>

Data Entry Clerk Robert Half is hiring a Data Entry Clerk for our client in the healthcare sector. This role supports the organization’s operational success by ensuring the accuracy and completeness of important data records. If you have exceptional attention to detail, enjoy methodical tasks, and can work efficiently under tight deadlines, this position is perfect for you. Key Responsibilities:<ul><li>Enter, review, and verify high-volume data entries into the organization’s internal systems and databases with impeccable accuracy.</li><li>Prepare and format spreadsheets, ensuring alignment with reporting guidelines and company standards.</li><li>Cross-check entered data with source documents to identify discrepancies and initiate corrections as necessary.</li><li>Maintain organized files and records in both physical and digital formats, adhering to organizational regulations for data security and confidentiality.</li><li>Collaborate with other departments to ensure smooth workflows, providing support for reporting and audit requirements.</li><li>Generate reports based on entered data for managerial and team review, identifying trends or anomalies when appropriate.</li><li>Assist in implementing systems or software to streamline data entry practices and improve overall efficiency.</li><li>Respond to client, patient, or business partner inquiries about data-related matters, demonstrating a high level of professionalism</li></ul>

Litigation Assistant Are you an entry-level litigation assistant seeking to develop your litigation skills with hands-on mentorship and direct partnership with attorneys? A growing, high-end, litigation firm in Newport Beach is seeking a Litigation Assistant to join their team. The ideal candidate will have 2-4 years of civil litigation experience here in California. This firm practices in complex areas such as real estate, employment, business, and commercial litigation. They will teach their practice areas! This litigation assistant will help with critical factor in running the practice, including:<ul><li>filing and serving legal documents (with CA state and federal courts)</li><li>docketing litigation deadlines</li><li>preparing for trial</li><li>formatting pleadings and discovery shells</li><li>corresponding with clients regarding case updates</li><li> ^ pay is contingent upon fluency/experience with the duties above</li></ul>Litigation Assistants with experience in small firms will do best because they know the importance of wearing many hats! Because of their small size, this firm affords more opportunity for growth and training. The last paralegal they hired went to law school and is now an attorney with the firm!

Receptionist Are you a personable, outgoing, and resourceful professional ready to be the face of an automotive company committed to quality service? Our client in Vista is looking for a Receptionist to join their dynamic team. You’ll be the first person customers interact with, creating lasting, positive impressions while ensuring the office runs smoothly.This position is ideal for someone who values customer service, enjoys administrative tasks, and can juggle responsibilities in a fast-moving environment. What You’ll Be Doing:<ul><li>Greet Customers: Welcome clients and visitors with professionalism and a friendly attitude, ensuring they feel valued and supported during their experience.</li><li>Answer Calls: Manage phone lines, transferring calls to appropriate parties and answering inquiries about services or appointments.</li><li>Appointment Scheduling: Assist customers with scheduling automotive service appointments, managing appointment logs in scheduling software.</li><li>Administrative Support: Perform data entry, filing, and maintenance of customer records with superb attention to detail.</li><li>Coordination Tasks: Work closely with service advisors and technicians to ensure customers receive timely updates about their vehicles.</li><li>Office Maintenance: Keep reception and waiting areas clean and organized, while ordering and stocking necessary supplies.</li></ul>

Medical Administrator Are you a detail-oriented and compassionate professional with a strong background in healthcare administration? Our client is seeking a Medical Administrative Assistant to support their team in maintaining smooth day-to-day operations within their medical facility. This is an excellent opportunity to contribute to patient care and make a meaningful impact in a fast-paced, rewarding environment. Key Responsibilities:<ul><li>Greet and assist patients in person or over the phone, ensuring a positive patient experience.</li><li>Schedule and confirm patient appointments, procedures, and follow-ups.</li><li>Maintain and update patient records in compliance with privacy regulations, using electronic medical records (EMR) systems such as Cerner or Epic.</li><li>Process patient intake forms, insurance documents, and billing information accurately.</li><li>Coordinate with medical staff to facilitate efficient workflow and communication.</li><li>Manage office supplies, equipment maintenance, and vendor relationships as needed.</li><li>Provide general administrative support, including correspondence, filing, and data entry.</li></ul>

Data Entry Clerk We’re seeking a detail-oriented and highly organized Data Entry Clerk to join our client's team in San Diego, CA. In this role, you’ll be responsible for entering, updating, and maintaining accurate data in our systems while ensuring efficient workflows and data quality. If you’re a fast typist with exceptional attention to detail and love working behind the scenes to drive accuracy, this is the role for you! Key Responsibilities:<ul><li>Accurately enter data into internal databases, spreadsheets, or systems while maintaining a high level of speed and precision </li><li>Review and verify data for accuracy, completeness, and consistency.</li><li>Update existing records and correct discrepancies efficiently.</li><li>Prepare and sort documents for data entry, ensuring all records are filed appropriately for easy access.</li><li>Collaborate with cross-functional teams to gather missing information and resolve issues related to data integrity.</li><li>Maintain confidentiality and secure sensitive company or client information.</li><li>Generate basic reports and summaries as needed by department or management.</li></ul>

Medical Office Administrator Are you an organized, resourceful, and customer-focused professional ready to thrive in the fast-paced healthcare industry? Our client, a respected and growing healthcare company based in Vista, is seeking a Medical Office Administrator to join their team. In this critical role, you’ll help ensure smooth day-to-day operations while playing a key part in delivering exceptional service to patients. This is a dynamic opportunity for someone passionate about healthcare administration, providing top-level organizational support, and serving as the go-to person for both staff and visitors. What You’ll Be Doing:<ul><li>Front Office Management: Oversee daily office functions, including scheduling, patient check-ins/check-outs, and answering phones with professionalism and courtesy.</li><li>Compliance Support: Ensure all procedures align with healthcare regulations, including HIPAA and other privacy policies.</li><li>Electronic Health Records (EHR): Maintain and manage patient records using systems like Epic or Cerner, ensuring meticulous accuracy in all data entry.</li><li>Coordination Role: Collaborate with medical staff and management on department goals, administrative projects, and patient satisfaction strategies.</li><li>Billing Assistance: Provide basic support to accounts payable, billing, and coding teams to ensure financial accuracy.</li><li>Problem Solving: Act as a liaison for patient and staff concerns, handling scheduling conflicts, administrative challenges, and other day-to-day issues.</li></ul>

Administrative Assistant Our client, a respected nonprofit organization dedicated to driving meaningful change in their community, is seeking a highly organized and motivated Administrative Assistant to support their daily operations. This is a fantastic opportunity for a detail-oriented professional to contribute to a mission-driven organization and make a real difference. If you enjoy working in a fast-paced, impactful environment, this role may be the perfect fit for you! Key Responsibilities<ul><li>Provide high-level administrative support, including scheduling meetings, managing calendars, and coordinating travel arrangements for leadership staff.</li><li>Prepare and edit correspondence, reports, presentations, and other professional documents.</li><li>Handle incoming communications such as emails and phone calls, responding promptly or routing to the appropriate team member.</li><li>Organize and maintain filing systems, both electronic and physical, ensuring all records are accurate and up-to-date.</li><li>Assist with the planning and execution of organizational events, including board meetings, charity events, and volunteer activities.</li><li>Support fundraising initiatives by preparing donor correspondence and maintaining donor databases.</li><li>Collaborate with internal teams to ensure the seamless operation of daily office functions.</li><li>Monitor office supplies and coordinate with vendors for replenishment needs.</li><li>Serve as the primary point of contact for general office inquiries.</li><li>Take on additional tasks as required to assist in achieving organizational goals.</li></ul>

Administrative Assistant Our client, a prominent leader in the property management industry, is seeking a dedicated and proactive Administrative Assistant to join their team. This role is vital to ensuring the seamless day-to-day operations of the office and delivering high-quality support to the property management team. If you thrive in a dynamic and fast-paced environment, this is a fantastic opportunity for you! Key Responsibilities:<ul><li>Provide administrative support to property managers, including handling correspondence, scheduling meetings, and maintaining calendars.</li><li>Manage and organize documentation related to leases, contracts, and property records.</li><li>Communicate with tenants, vendors, and stakeholders, addressing inquiries and requests promptly and professionally.</li><li>Assist with property inspections and prepare follow-up reports based on findings, as required.</li><li>Coordinate maintenance requests and liaise with vendors for timely resolutions.</li><li>Track and process invoices, payments, and expense reports to ensure accurate financial records.</li><li>Maintain office systems, including filing, record-keeping, and data entry.</li><li>Support special projects or events as assigned by management.</li></ul>

Administrative Assistant Robert Half has partnered with a dynamic and growing company seeking a Administrative Assistant to join their team. As the Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our client's office. You will handle a wide range of administrative tasks while supporting key team members and departments. This position is perfect for someone who is detail-oriented, proactive, and eager to contribute to the success of a collaborative team. Responsibilities:<ul><li>Perform general administrative duties, including managing correspondence, scheduling meetings, and maintaining organized filing systems.</li><li>Prepare reports, presentations, and other documentation using Microsoft Office Suite or equivalent software.</li><li>Serve as the point of contact for internal and external communications, ensuring prompt responses and high professionalism.</li><li>Support team projects by coordinating logistics, tracking deadlines, and managing follow-ups.</li><li>Monitor inventory levels for office supplies and coordinate orders or replenishment as needed.</li><li>Assist in processing expense reports, invoices, and other financial documents.</li><li>Provide backup support to other administrative roles in times of need or high demand.</li></ul>

Sr. Administrative Assistant Are you an experienced and detail-oriented professional seeking a dynamic and rewarding opportunity in administrative support? Our client is looking for a Senior Administrative Assistant to join our team and contribute to our success with your organizational skills, proactive mindset, and ability to manage multiple priorities effectively. As a Senior Administrative Assistant, you will play a critical role in ensuring seamless operations, supporting leadership, and delivering high-quality administrative services. Key Responsibilities:<ul><li>Provide executive-level administrative support, including scheduling meetings, preparing reports, managing calendars, and tracking deadlines.</li><li>Coordinate office operations and ensure business processes run smoothly.</li><li>Draft and edit correspondence, documents, and presentations accurately and professionally.</li><li>Conduct research, compile data, and assist in preparing materials for meetings or projects.</li><li>Manage expense reports, budgets, and accounts payable/receivable as needed.</li><li>Mentor and collaborate with junior administrative staff to optimize team efficiency.</li><li>Handle confidential information with discretion and professionalism.</li><li>Serve as the main point of contact for internal and external inquiries.</li></ul>

Accounting Assistant This Accounting Assistant role is perfect for candidates just getting started in their career or those with a few years of experience looking to expand their skillset. You will provide key administrative and financial support to a busy accounting team, ensuring accuracy in transaction processing and contributing to the smooth running of daily financial operations. The company’s focus on mentorship and professional development means you’ll have ample opportunities to learn and grow in this role. Key Responsibilities:<ul><li>Assist with invoice processing, including coding, matching, and entering AP/AR transactions into the accounting system.</li><li>Maintain accurate records of financial transactions and support month-end close processes.</li><li>Support payment processes, including reconciling vendor statements and issuing checks or ACH payments.</li><li>Assist with data entry, bank reconciliations, and ensuring the accuracy of financial records.</li><li>Generate reports for management, such as spending analysis and budget updates.</li><li>Maintain well-organized accounting records, both physical and digital, ensuring logical filing systems.</li><li>Collaborate with team members to streamline processes and improve financial efficiency.</li></ul>

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service. Responsibilities: • Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries. • Perform accurate data entry tasks and maintain records to support organizational efficiency. • Coordinate and schedule appointments, meetings, and events to optimize team calendars. • Draft and respond to email correspondence, maintaining a high level of professionalism. • Provide exceptional customer service by addressing client and team member needs promptly. • Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations. • Assist in maintaining organized filing systems for easy access to important documents. • Support team members with various administrative tasks as needed to enhance productivity. • Monitor office supplies and coordinate with vendors to ensure availability of essential materials.

Front Desk Receptionist Robert Half is seeking a highly professional and tech-savvy Front Desk Receptionist for a dynamic client in the tech industry. This is an exciting opportunity to join a fast-paced, innovative environment where you’ll be the first point of contact for employees, clients, and partners while supporting the smooth day-to-day operations of the office. Key Responsibilities:<ul><li>Greet and welcome all visitors, clients, and employees with professionalism and enthusiasm.</li><li>Answer and direct incoming calls, take accurate messages, and maintain a professional, efficient phone presence.</li><li>Maintain the front desk and reception area to create a welcoming and organized atmosphere.</li><li>Manage office supplies inventory, placing orders as needed and ensuring stock levels are maintained.</li><li>Handle incoming and outgoing mail, deliveries, and courier services.</li><li>Coordinate meeting schedules and prepare conference rooms with necessary equipment and materials.</li><li>Provide administrative support to the tech team, including data entry, document preparation, and database management.</li><li>Assist with light troubleshooting of office technology, such as printers, video conferencing tools, and basic software issues.</li><li>Collaborate with team members on ad-hoc projects and tasks to support the company’s operations.</li></ul>

Administrative Coordinator Our client is seeking a professional and personable Front Desk Coordinator to serve as the welcoming face and voice of the organization. This pivotal role is the first point of contact for clients, guests, and internal team members—making it essential for the candidate to embody a high level of professionalism, warmth, and organizational skill. As a key member of the Administrative Support Team, you’ll help foster a productive and hospitable office environment for all staff, managers, and directors.Key Responsibilities:<ul><li>Provide general administrative assistance to staff, managers, and directors</li><li>Greet and assist clients, vendors, and visitors in a friendly and professional manner</li><li>Answer incoming phone calls and manage the team’s shared Outlook inbox</li><li>Manage notifications for new client and job creation within internal systems</li><li>Handle scanning, filing, and saving of documentation in software tools</li><li>Reserve and manage conference rooms and shared office spaces</li><li>Coordinate parking access cards, validations, and related communications</li><li>Plan, track, and clean up after food orders for meetings and events</li><li>Process mail and packages, including incoming checks and daily deposit logs</li><li>Coordinate with vendors for kitchen and office supplies</li><li>Maintain inventory of office materials and marketing collateral</li><li>Order and manage business cards, stationery, and printer/copier supplies</li><li>File financial statements as needed (varies by location)</li><li>Maintain internal calendars (e.g., birthday lists, shared group schedules)</li><li>Support onboarding of new hires in collaboration with Human Resources</li><li>Track staff availability, take absence calls, and maintain in/out logs</li><li>Oversee facilities requests and follow up to ensure resolution</li><li>Manage office security procedures for departing employees, including access control</li></ul>

Administrative Assistant Robert Half is looking for a motivated and detail-oriented Administrative Assistant to join one of our client teams. As an Administrative Assistant, you will play a critical role in ensuring office operations run smoothly by providing organizational and clerical support to professionals. If you excel at balancing multiple tasks, enjoy connecting with people, and have an eye for detail, this opportunity is for you! Key Responsibilities<ul><li>Manage day-to-day office operations, including organizing schedules, maintaining supplies, and coordinating logistics.</li><li>Prepare, edit, and distribute documents such as reports, presentations, and correspondence.</li><li>Arrange meetings, appointments, and travel, ensuring efficiency and timely follow-up.</li><li>Act as the first point of contact for phone calls, emails, and inquiries, while ensuring prompt and professional responses.</li><li>Maintain accurate and up-to-date filing systems, databases, and records for easy retrieval.</li><li>Assist with the planning and coordination of meetings, events, or client-related activities.</li><li>Track issues or inquiries and escalate them appropriately, ensuring high-quality outcomes.</li></ul>

Data Entry Clerk Our client, an innovative leader in the biotechnology sector, is looking for a detail-oriented and reliable Data Entry Clerk to join their team. This exciting opportunity supports the accurate and efficient handling of critical data to help ensure smooth operations in a cutting-edge, fast-paced environment. If you have strong organizational skills, thrive on precision, and are eager to contribute to groundbreaking biotech advancements, this could be the job for you! Key Responsibilities<ul><li>Accurately input and maintain large volumes of data into company databases and systems in compliance with biotech industry standards.</li><li>Review and verify data for accuracy, completeness, and consistency to ensure data integrity.</li><li>Organize, update, and manage electronic and physical records related to research, laboratory operations, and regulatory compliance.</li><li>Assist in compiling, analyzing, and creating reports for internal teams, including research and development, and compliance departments.</li><li>Identify errors, inconsistencies, or missing data, and collaborate with team members to resolve discrepancies.</li><li>Ensure confidentiality and secure handling of sensitive and proprietary company data in alignment with company policies and industry regulations.</li><li>Communicate effectively with team members to ensure data priorities are met and deadlines are achieved.</li><li>Support other administrative tasks as needed, particularly to assist in streamlining operational workflows.</li></ul>

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88 results for Entry Level Office Support in San Marcos, CA

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