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22 results for Executive Assistant in Saint Louis, VA

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We are looking for a highly organized and detail-oriented Executive Assistant to support the President of a small company in McLean, Virginia. This Contract-to-Permanent position requires an individual who excels in administrative tasks, communication, and calendar management. The role is fully onsite Monday through Friday and offers an opportunity to contribute to the efficient functioning of the organization.

Responsibilities:
• Manage and maintain the President's calendar, scheduling meetings, conference calls, and appointments.
• Coordinate correspondence and communication on behalf of the President, ensuring timely responses.
• Prepare detailed reports and presentations as needed to support business operations.
• Organize and oversee office management tasks to ensure a productive and efficient work environment.
• Handle administrative duties, including filing, document preparation, and record-keeping.
• Collaborate with team members to streamline processes and improve workflows.
• Utilize Microsoft Office Suite to create and manage documents, spreadsheets, and presentations.
• Act as the primary point of contact for internal and external stakeholders.
• Assist in planning and executing company events or meetings.
• Maintain confidentiality and a high level of professionalism in all interactions and tasks.

• Minimum of 5 years of experience as an Executive Assistant or Office Manager.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines effectively.
• Experience in creating reports and presentations.
• Familiarity with calendar management and scheduling.
• Detail-oriented approach and ability to maintain confidentiality.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

22 results for Executive Assistant in Saint Louis, VA

Executive Assistant We are looking for a highly organized and detail-oriented Executive Assistant to support the President of a small company in McLean, Virginia. This Contract-to-Permanent position requires an individual who excels in administrative tasks, communication, and calendar management. The role is fully onsite Monday through Friday and offers an opportunity to contribute to the efficient functioning of the organization. Responsibilities: • Manage and maintain the President's calendar, scheduling meetings, conference calls, and appointments. • Coordinate correspondence and communication on behalf of the President, ensuring timely responses. • Prepare detailed reports and presentations as needed to support business operations. • Organize and oversee office management tasks to ensure a productive and efficient work environment. • Handle administrative duties, including filing, document preparation, and record-keeping. • Collaborate with team members to streamline processes and improve workflows. • Utilize Microsoft Office Suite to create and manage documents, spreadsheets, and presentations. • Act as the primary point of contact for internal and external stakeholders. • Assist in planning and executing company events or meetings. • Maintain confidentiality and a high level of professionalism in all interactions and tasks.

Executive Assistant If you are professional and highly skilled, there is an opening for an Executive Assistant that might be the perfect job for you! This Executive Assistant position is for someone who can maintain various administrative duties for executive management. Are you looking for a short-term contract position. This position is based in the McLean, Virginia and you will work Monday to Friday on-site.What you get to do every single day - Instruct and direct other support staff and customer relations - Managing travel arrangements, such as flight bookings, hotel reservations, and itinerary creation.- Preparing reports, presentations, and other business documents.- Put together reports and financial data - Managing calendars, emails, and appointments

Personal Executive Assistant We are looking for a highly organized and detail-oriented Personal Executive Assistant to provide comprehensive support to a high-net-worth individual. This role involves a combination of administrative and personal tasks, requiring exceptional multitasking abilities and a proactive mindset. Based in Washington, D.C., this position offers a hybrid work schedule, competitive salary, and opportunities for growth. Responsibilities:• Deliver administrative and personal support to the Principal, ensuring smooth day-to-day operations.• Oversee the management of 8-10 rental properties, including scheduling maintenance and handling tenant communications.• Coordinate and maintain calendars, schedules, and itineraries, adapting to changing priorities as necessary.• Arrange domestic and international travel, including flights, accommodations, and ground transportation.• Assist with special projects, such as planning events and coordinating engagements.• Edit and proofread documents for accuracy and clarity using Word.• Handle billing, accounts payable, and invoice processing tasks with precision.• Utilize QuickBooks and other tools for financial record-keeping and reporting.• Communicate effectively with internal and external stakeholders to facilitate seamless operations. All interested candidates in this Personal Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.

Executive Assistant We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.

Junior Administrative Assistant We are in search of a Jr. Administrative Assistant to join our team in McLean, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working onsite. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Your duties include extensive Filing and Data Entry.• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Junior Administrative Assistant We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. This position is based in Fairfax, Virginia and is on-site.Your duties include extensive Filing and Data Entry.<ul><li>You will also be tasked with overseeing the storage and retrieval of documents.</li><li>Your duties also include analyzing documents for relevancy and accuracy, acting as the point of contact for all document related inquiries.</li><li>The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.</li><li>Answer phone calls and direct them to the appropriate parties</li><li>Maintain the office environment and ensure it is organized and functional</li></ul>

Junior Administrative Assistant We are in search of a Jr. Administrative Assistant to join our team based in Reston, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working onsite. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Manage registrations and logistics for trade shows• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Junior Administrative Assistant We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. This is a great opportunity to enhance your skills. Your duties include extensive Filing and Data Entry: You will check mail and emails daily, respond to inquiries, forward communication, when necessary, Your duties also include handling general clerical responsibilities and assist with filing, copying, and faxing.You will set up appointments, handle filing, and assist in coordinating schedules and activities.The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.This position requires strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred.

Junior Administrative Assistant We are in search of a Jr. Administrative Assistant to join our team based in McLean, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working Monday to Friday onsite. Responsibilities:• Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Perform general administrative duties as needed• Support field personnel with administrative tasks• Maintain a strong work ethic and provide exceptional customer service• Utilize MS Office applications and data entry skills to perform tasks efficiently

Office Assistant We are offering a short-term contract employment opportunity in McLean, Virginia. We're seeking a highly organized and personable Office Assistant to support our sales team, manage front desk responsibilities, and assist with administrative duties This role is ideal for someone who thrives in a fast-paced environment and enjoys multitasking across customer service and administrative duties.Responsibilities: <ul><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li> Write and distribute email, correspondence memos, letters, faxes and forms.</li><li> Develop and maintain a filing system.</li><li> Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li> Provide administrative support to management and other staff.</li><li> Maintain the professional and clean appearance of office areas.</li></ul>

Administrative Assistant We are accepting applications for the role of an Administrative Assistant in the Real Estate & Property industry, based in Washington, District of Columbia. This role presents an exciting opportunity to support our team by maintaining high levels of organization and detail orientation. Responsibilities: • Manage inbound calls, providing efficient and detail oriented customer service • Oversee data entry tasks to ensure customer credit records are accurate and up-to-date • Handle email correspondence, responding to inquiries and concerns promptly • Coordinate both inbound and outbound calls, ensuring smooth communication flow • Use Microsoft Excel for various administrative tasks, including data analysis and report generation • Maintain and organize schedules, setting appointments as needed • Operate Microsoft Outlook to manage, send, and receive detail oriented emails • Develop and deliver presentations using Microsoft PowerPoint • Draft, edit, and format documents with Microsoft Word.

Junior Administrative Assistant We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. As a Jr. Administrative Assistant, you will be working within the insurance department. You will be working onsite., Monday to Friday.You will be providing support to ensure smooth operations, assisting team members, and managing day-to-day administrative tasks. These responsibilities may include:<ul><li>Handling correspondence, managing schedules, organizing files (physical and digital), and ensuring the office runs efficiently. </li><li>Assisting with customer inquiries, processing policy updates, and helping maintain customer records. must have the ability to navigate customer data confidently, blending human expertise with technology for better customer experiences </li><li>Regularly updating and verifying policyholder information, claims data, and other essential records in the company’s system</li><li>Facilitating communication between departments, drafting emails, preparing reports, and supporting external communication with clients or partner</li><li>Ensuring that insurance documentation and customer records comply with regulatory requirements and are properly maintained according to company policies.</li><li>Coordinating appointments for adjusters or insurance agents, as well as helping arrange team meetings, training sessions, or industry-related events</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Washington, District of Columbia. In this position, you will play a key role in supporting the Executive Director and ensuring the smooth operation of day-to-day administrative tasks. This role requires excellent organizational skills, proactive communication, and the ability to manage multiple priorities effectively. Responsibilities: • Coordinate and manage the Executive Director’s calendar, including scheduling meetings, travel arrangements, and appointments. • Provide logistical support for events, ensuring all necessary preparations are completed. • Process checks and payments with accuracy and attention to detail. • Draft and send acknowledgment letters to donors and handle outreach communications. • Manage invoicing and maintain accurate records of transactions. • Respond to inbound calls and emails, offering exceptional customer service. • Perform data entry tasks to ensure the integrity and organization of information. • Utilize Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word for administrative tasks. • Schedule appointments and maintain clear communication with stakeholders.

Administrative Assistant We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Rockville, Maryland. This Contract to Permanent position is ideal for someone who thrives in a dynamic environment and enjoys being the central point of contact within the office. You will play a key role in supporting daily operations and ensuring smooth communication across departments. Responsibilities: • Serve as the primary point of contact for visitors and staff, representing the office with a high level of attention to detail. • Create and edit PowerPoint presentations, ensuring formatting and design align with company standards. • Coordinate with team members to gather necessary information and documentation for various projects. • Assist the finance department by organizing receipts and preparing financial documents. • Draft well-crafted correspondence, including letters and email communications. • Schedule appointments and manage calendars to optimize workflow. • Perform data entry tasks to maintain accurate and updated records. • Handle inbound and outbound calls, providing excellent customer service. • Manage email correspondence and respond promptly to inquiries. • Utilize Microsoft Office tools, including Excel, Outlook, and Word, to support administrative functions.

Legal Administrative Assistant We are looking for a highly organized and detail-oriented Legal Administrative Assistant to join our team in Washington, District of Columbia. This is a Contract to permanent position, offering an excellent opportunity to transition into a long-term role. The ideal candidate will provide essential administrative support to attorneys, assist in managing daily operations, and ensure the smooth execution of legal tasks in a meticulous and efficient environment. Apply today and contact Grace Nowlin at (202) 998-8423 for additional information. Responsibilities:• Coordinate and manage complex travel arrangements, including booking flights, accommodations, and transportation for attorneys.• Maintain and organize attorney calendars, scheduling meetings, and ensuring there are no conflicts.• Process expense reports and reimbursements using Concur software with accuracy and timeliness.• Assist with preparing and organizing binders, documents, and materials for meetings and legal proceedings.• Collaborate with office service coordinators to arrange in-office meetings and greet clients with professionalism.• Perform light legal research and support attorneys across various practice areas, including IP, Litigation, and Anti-Trust.• Utilize document management systems like NetDocs to organize and retrieve files efficiently.• Set up virtual meetings using Microsoft Teams and coordinate with the IT team to resolve any technical issues.• Ensure all tasks and communications are handled with a high level of attention to detail and precision.

Office manager We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently. This position is onsite Monday through Friday.Responsibilities:· Oversee and support all administrative duties in the office and ensure smooth operations. · Manage office supplies inventory and place orders as necessary.· Perform reception duties such as answering phones where necessary.· Manage office layout planning and office moves, and with office refurbishment.· Organize and maintain office common areas.· Perform as HR to coordinate and direct administrative support functions for the office.· Troubleshoot office issues and resolve challenges promptly to maintain productivity.

Receptionist We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Washington, District of Columbia. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. This position requires excellent communication skills, attention to detail, and the ability to handle confidential information with discretion. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Greet and assist visitors, clients, and staff in a friendly and organized manner.• Answer and direct incoming calls using a multi-line phone system, ensuring timely and accurate call transfers.• Manage and sort incoming mail, packages, and deliveries while maintaining proper documentation.• Handle sensitive and confidential documents with the utmost care and professionalism.• Communicate effectively with managers and clients to address job-related or deadline issues.• Provide administrative support, including scheduling, filing, and maintaining office records.• Assist with switchboard operations and ensure smooth communication flow within the office.• Take on additional projects as assigned, ensuring timely and accurate completion.• Maintain a clean and organized reception area to create a positive first impression.

Accounting Manager/Supervisor Job Title: Accounting ManagerLocation: Arlington, VASalary Range: $115,000 - $124,000 base salary, with annual step increases (5% every year on anniversary date) and additional cost-of-living increases (4-5% annually in June). My client is hiring an Accounting Manager who will play a critical role as the #1 leader in the Accounting department, managing and overseeing the organization’s financial operations. This individual will supervise a team of three administrative assistants and closely collaborate with the Executive Board to provide accurate monthly financial reports and guidance. This position offers a unique opportunity for career growth, with a 6-month to 1-year planned transition into a Controller role, currently held by an interim Controller who will provide training and support. The Accounting Manager will be heavily involved in implementing the organization’s new ERP system (Intaact) with plans to launch at the start of the new fiscal year (July 1st). This role is 100% in-office and requires a proactive, detail-oriented, and highly communicative individual who is eager to manage the financial operations of a well-respected membership-based organization. Key Responsibilities<ul><li>Accounting Oversight: Maintain an accurate and documented system of accounting policies and procedures, implementing controls to reduce risk and ensure compliance.</li><li>Financial Reporting: Prepare monthly and annual financial statements for the Executive Board, providing insights through variance analysis and budget-to-actual comparisons.</li><li>Budgeting and Forecasting: Assist with producing the annual budget, providing forecasts, and reporting significant variances to the Executive Board.</li><li>Payroll Management: Oversee and sign off on biweekly payroll processing for approximately 500 employees, ensuring the timely and accurate handling of payroll, including accurate 401(k) contribution processing.</li><li>Dues and Membership Reconciliation: Manage dues collection through the membership department to ensure proper allocation of incoming payments (checks, cash, credit cards) using Microsoft Dynamics and oversee integration with the upgraded ERP system (Intaact).</li><li>Audit Support: Provide necessary documentation and coordination to external auditors for annual financial and other audits.</li><li>Regulatory Reporting: File quarterly and annual reports with the Securities and Exchange Commission and prepare the annual LM-2 with the Department of Labor.</li><li>Collaboration: Work closely with other departments and the Executive Board to explain financials and support organizational objectives.</li><li>Leadership: Supervise, review, and delegate work to a team of three accounting administrative assistants, as well as a payroll person.</li></ul>

Legal Administrator Robert Half is assisting a highly respected firm in Washington, D.C. in its search for a Full-Time Legal Administrative Assistant. This is a great opportunity for someone who has experience supporting several attorneys, including some who work from different offices in remote locations. Responsibilities:• Deliver comprehensive administrative support to a team of approximately 10 attorneys, including partners, counsel, and associates.• Manage complex scheduling needs, including meetings, appointments, and travel arrangements, ensuring seamless coordination.• Prepare and process expense reports accurately and in a timely manner.• Create and organize legal documents, such as assembling binders, drafting tables of contents, and conducting light research.• Serve as the primary point of contact for on-site visitors, including arranging conference rooms and coordinating catering services.• Collaborate with IT staff to facilitate virtual meetings using platforms like Microsoft Teams and troubleshoot technical issues as needed.• Maintain and update case files and legal records using document management systems.• Assist with special projects and tasks as assigned by attorneys to support case preparation and client needs.

Legal Secretary We are seeking a Legal Secretary to join our team in Vienna, Virginia. The role involves carrying out various secretarial tasks related to firm administrative tasks, processing new client requests, and maintaining accurate client records. This position is an integral part of our team, ensuring efficient and smooth day-to-day operations. Responsibilities:• Process new client/matter requests and maintain accurate client records.• Handle court filings, including e-filing, under the supervision of attorneys.• Perform word processing tasks, including drafting, revising, and finalizing client-related documents such as correspondence, memoranda, bills, timesheets, and project work.• Maintain physical and electronic files.• Calendar deadlines associated with federal and state rules of procedure.• Coordinate travel arrangements and meetings, and properly receive clients/guests as requested.• Answer attorneys’ phones and take messages, ensuring effective communication within the team.• Compose correspondence for client-related matters and handle incoming and outgoing mail.• Ensure the proper distribution, sending, filing, and handling of completed work.• Use various litigation skills, such as calendar management, case management software, civil litigation experience, court filing, and drafting legal documents.

Legal Assistant We are looking for a meticulous Legal Assistant to join a dynamic law firm in Washington, District of Columbia. In this role, you will provide administrative and organizational support to a team of attorneys, including partners, counsel, and associates. This position requires adaptability and the ability to work across multiple practice areas, such as litigation, antitrust, and intellectual property. Responsibilities: • Assist attorneys with case management tasks, including organizing client files and maintaining accurate records. • Manage attorney calendars, schedule meetings, and coordinate travel arrangements. • Prepare, edit, and format legal documents using tools like Adobe Acrobat and case management software. • Handle billing functions and ensure timely processing of invoices and expense reports. • Conduct research and compile information using systems such as Aderant and Automated City Register Information System (ACRIS). • Act as a liaison between attorneys and clients, ensuring clear and effective communication. • Monitor deadlines and court dates using tools like CompuLaw to ensure compliance. • Support claim administration processes, including tracking and reporting claims. • Collaborate with team members to ensure efficient workflow and adherence to firm guidelines.

Office Administrator We are looking for a highly organized and proactive Office Administrator to join our team in Hagerstown, Maryland. This role is integral in ensuring the smooth operation of daily office activities, maintaining accurate records, and supporting both clients and employees. The ideal candidate will bring strong communication skills, a meticulous mindset, and expertise in office administration and bookkeeping. Responsibilities: • Perform daily bookkeeping tasks such as managing accounts payable, invoicing, and recording cash receipts. • Organize and maintain both electronic and physical filing systems for easy access and accuracy. • Prepare detailed client settlement sheets and ensure timely processing of associated payments. • Coordinate schedules for attorneys and staff, including setting appointments and managing calls. • Serve as the primary point of contact for vendors, handling inquiries and ensuring smooth communication. • Order and maintain office supplies to ensure the workspace is fully equipped. • Compile, proofread, and revise documents and reports to ensure high standards. • Manage incoming and outgoing mail, ensuring timely distribution and processing. • Maintain and update office databases and tracking systems for efficient information management. • Provide general administrative support, including creating and filing records, to ensure a well-organized office environment.

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22 results for Executive Assistant in Saint Louis, VA

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