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34 results for Administrative Assistant in San Diego, CA

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*** This role can sit in ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***

A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).

The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.

Responsibilities of Role:

Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:

trial prep
litigation calendaring (no docket clerk)
TOA/TOCs
eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)
discovery shells (from macros)
redlining legal documents

Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.

Perks of Firm:

· Firm has an in-house trainer who helps get people set up

· Laid back environment

· Longevity of staff

· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance

· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes

· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals.

Solid understanding of CA civil codes & procedures - how to eFile without it getting rejected, calendar litigation deadlines, format pleadings correctly, etc.
Command of the desk – telling attorneys what is on their calendar, reminding them, etc. Being unafraid / confident to do this!
3+ years as a Legal Administrative Assistant / Legal Secretary

Ready to join an amazing regional firm? Apply today by sending your resume directly to Melanie.Kent[at]roberthalf[dotcom] with "Legal Administrative Assistant" as the subject line indicating which office you would prefer.

I look forward to hearing from you!

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

34 results for Administrative Assistant in San Diego, CA

Legal Administrative Assistant

San Diego, CA
onsite
Permanent
75000.00 - 95000.00 USD / Yearly
*** This role can sit in ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) *** A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary). The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team. Responsibilities of Role: Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:<ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping. Perks of Firm:· Firm has an in-house trainer who helps get people set up· Laid back environment· Longevity of staff· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals.
2025-07-07T15:24:06Z

Sr. Administrative Assistant

El Cajon, CA
onsite
Temporary
27.00 - 32.00 USD / Hourly
Are you an experienced administrative professional who excels at managing complex tasks and thrives in a fast-paced environment? Our client in the construction industry is seeking a Senior Administrative Assistant to provide high-level administrative support to executives and project teams. This is your opportunity to join a growing organization that values initiative, collaboration, and attention to detail. Key Responsibilities:<ul><li>Serve as the main point of contact for internal teams, external clients, and stakeholders.</li><li>Provide comprehensive calendar management, including scheduling meetings, coordinating appointments, and prioritizing time-sensitive requests.</li><li>Develop, edit, and distribute reports, presentations, and correspondence for executives and project stakeholders.</li><li>Manage expense reporting, invoice tracking, and processing of purchase orders with accuracy.</li><li>Uphold and organize critical project documents, ensuring compliance with company policies and industry standards.</li><li>Coordinate travel arrangements, including itineraries, accommodations, and transportation.</li><li>Work closely with executives to support strategic initiatives and ensure project deadlines are met.</li><li>Handle sensitive information with discretion and maintain the utmost confidentiality.</li></ul>
2025-07-15T16:39:08Z

Administrative Assistant

Corona, CA
onsite
Temporary
20.90 - 24.20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Corona, California. This Contract position offers a dynamic work environment where you'll play a vital role in supporting project-related administrative tasks and ensuring smooth operations. The role requires strong organizational skills and the ability to adapt quickly to new systems and processes. Responsibilities: • Facilitate project and client setup in internal systems, ensuring all data is accurately entered and maintained. • Submit compliance documentation and forms while adhering to company standards, with training provided. • Monitor payment statuses, follow up with clients, and assist with light collections when necessary. • Prepare and issue preliminary notices, compliance reports, and provide administrative support to project teams. • Generate routine reports to track progress and support decision-making processes. • Oversee timesheet submissions, ensuring timely and accurate reporting. • Provide day-to-day administrative assistance to team members and supervisors. • Handle inbound and outbound communication, including email correspondence and scheduling appointments. • Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint to manage tasks effectively.
2025-07-15T17:24:34Z

Administrative Assistant

Newport Beach, CA
onsite
Contract / Temporary to Hire
23.00 - 27.00 USD / Hourly
We are looking for a meticulous and proactive Administrative Assistant to join our team in Newport Beach, California. This Contract to permanent position offers an exciting opportunity to support our tax department and administrative services while contributing to the overall efficiency of our operations. The ideal candidate will demonstrate organizational expertise and a commitment to maintaining high standards in a dynamic work environment. Responsibilities: • Provide comprehensive administrative support to the Administrative Services Manager and the tax department. • Coordinate schedules, manage calendars, and organize meetings, ensuring all participants are informed and prepared. • Prepare and distribute precise correspondence, memos, and emails while maintaining confidentiality. • Perform general office tasks such as filing, photocopying, mailing, and handling data entry. • Assist with setting up client accounts in relevant applications and ensure accurate data management. • Monitor tax return workflows, track project statuses, and generate weekly status reports for partners and managers. • Assemble, prepare, and distribute completed tax returns, payment vouchers, and extensions to appropriate personnel and clients. • Oversee electronic filing processes, including managing e-file rejections and ensuring successful submissions. • Support special projects by planning objectives, setting priorities, and ensuring timely deliverables. • Maintain and update records in tax return tracking systems, ensuring consistency and accuracy.
2025-07-14T22:24:06Z

Sr. Administrative Assistant

San Diego, CA
remote
Temporary
25.00 - 30.00 USD / Hourly
We are seeking a detail-oriented and proactive Senior Administrative Assistant to provide high-level administrative support to our team/executive leadership. This individual will play a key role in enhancing the efficiency of the organization by managing a variety of administrative tasks, ensuring smooth day-to-day operations, and serving as the go-to resource for organizational coordination. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives or team members.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Serve as a point of contact between internal departments and external stakeholders.</li><li>Handle sensitive and confidential information with the utmost professionalism.</li><li>Support office operation tasks, including inventory management, vendor communication, and project coordination as needed.</li><li>Assist with event planning and logistics for meetings, conferences, and special projects.</li><li>Maintain and update filing systems, records, and databases to ensure accurate and organized documentation.</li><li>Identify and implement process improvements to enhance workflow efficiency.</li></ul>
2025-07-16T16:05:01Z

Administrative Assistant

San Diego, CA
onsite
Temporary
21.00 - 24.00 USD / Hourly
Robert Half is seeking a dedicated and detail-oriented Administrative Assistant to join a dynamic and growing team. If you thrive in fast-paced environments, are highly organized, and enjoy supporting others to achieve their goals, we want to hear from you! This is an excellent opportunity to contribute to a company that values collaboration, precision, and excellence. Key Responsibilities<ul><li>Provide comprehensive administrative support, including scheduling meetings, managing calendars, and coordinating travel arrangements.</li><li>Draft, proofread, and edit correspondence, reports, and presentations.</li><li>Develop and maintain a filing system for digital and physical documents.</li><li>Liaise with internal teams and external stakeholders to ensure clear communication and efficiency in operations.</li><li>Manage incoming calls, emails, and correspondence promptly and professionally.</li><li>Maintain office supplies by monitoring inventory and placing orders as necessary.</li><li>Support special projects and other duties as assigned.</li></ul>
2025-07-15T16:39:08Z

Administrative Assistant

San Diego, CA
onsite
Temporary
23.50 - 26.00 USD / Hourly
Are you an organized, detail-oriented professional with a passion for supporting dynamic teams? Do you thrive in fast-paced environments where multitasking is key? A client in the construction industry is seeking a motivated Administrative Assistant to join their team and contribute to their long-term success! Job Responsibilities:<ul><li>Provide administrative support to construction managers, project coordinators, and other team members.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements for staff.</li><li>Prepare and maintain project documentation, reports, and correspondence.</li><li>Handle phone calls, emails, and inquiries in a professional and timely manner.</li><li>Manage and order office supplies, ensuring business continuity.</li><li>Organize and maintain file systems, both electronically and physically.</li><li>Assist with invoice processing, expense reports, and other financial documentation.</li><li>Collaborate across teams to ensure effective communication and support project timelines.</li></ul>
2025-07-15T16:39:08Z

Administrative Assistant

Poway, CA
remote
Temporary
23.00 - 26.00 USD / Hourly
About the Role:Robert Half is partnering with a reputable construction firm seeking a reliable and detail-oriented Administrative Assistant to provide essential office support. This role is key to ensuring smooth daily operations and supporting project teams with administrative tasks.Key Responsibilities:<ul><li>Manage front desk operations including greeting visitors, answering phones, and handling general inquiries</li><li>Coordinate scheduling and calendar management for project managers and team leads</li><li>Assist with document preparation, filing, and maintaining project records and reports</li><li>Support procurement and inventory tracking by processing purchase orders and vendor communications</li><li>Prepare and distribute meeting agendas, minutes, and follow-up communications</li><li>Maintain office supplies and coordinate with vendors and service providers</li><li>Facilitate communication between internal teams, subcontractors, and clients</li><li>Assist with basic bookkeeping tasks and invoice processing as needed</li><li>Ensure compliance with company policies and assist with safety documentation and recordkeeping</li></ul>
2025-07-11T21:38:59Z

Office Assistant

Valley Center, CA
onsite
Temporary
17.00 - 23.00 USD / Hourly
Robert Half is seeking a dependable and detail-oriented Business Office Assistant for a client in Valley Center, CA. This is a great opportunity for someone who enjoys variety in their day, takes pride in staying organized, and is ready to support a busy office with a wide range of administrative tasks. From managing schedules to handling data entry and assisting with reports, you’ll be a key player in keeping the office running smoothly. If you’re a self-starter who enjoys working behind the scenes to make things happen, this role is for you. Key Responsibilities:<ul><li>Provide administrative support to office staff and management</li><li>Answer phones, manage calendars, and coordinate meetings</li><li>Prepare reports, spreadsheets, and correspondence</li><li>Maintain filing systems and office supplies</li><li>Assist with basic bookkeeping and data entry</li></ul>
2025-07-10T23:24:15Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary
26.50 - 30.00 USD / Hourly
Robert Half is seeking an experienced and proactive Senior Administrative Assistant to support our team in achieving operational excellence. In this pivotal role, you will provide advanced administrative support to leadership and key departments, ensuring seamless communication, efficient processes, and optimal productivity. As the backbone of the team, you will manage high-level responsibilities while offering professional expertise to elevate organizational operations. Key Responsibilities<ul><li>Serve as a point of contact and liaison between executives, departments, clients, and stakeholders.</li><li>Handle complex calendar management, scheduling high-priority meetings, and planning travel arrangements.</li><li>Prepare, review, and refine executive-level correspondence, reports, and presentations.</li><li>Assist with budget tracking, expense reporting, and invoice processing.</li><li>Coordinate team events, meetings, and training sessions, including logistics and materials.</li><li>Oversee office management functions, ensuring equipment and supply availability.</li><li>Research and compile data for strategic planning or decision-making purposes.</li><li>Manage confidential information with the utmost discretion and professionalism.</li><li>Support or lead special projects as assigned by senior leadership.</li><li>Provide mentorship and guidance to junior administrative staff, promoting skill development and efficiency.</li></ul>
2025-07-15T16:39:08Z

Sr. Administrative Assistant

San Marcos, CA
onsite
Temporary
26.00 - 32.00 USD / Hourly
Robert Half is partnering with a respected higher education institution to find a polished and proactive Senior Administrative Assistant. This role supports senior leadership and academic departments, playing a key part in keeping operations running smoothly. If you’re a detail-oriented professional with a passion for education and a knack for managing complex schedules and communications, this is a great opportunity. Key Responsibilities:<ul><li>Provide executive-level administrative support to department heads and faculty</li><li>Coordinate meetings, prepare agendas, and manage calendars</li><li>Draft correspondence, reports, and presentations</li><li>Assist with event planning, academic scheduling, and departmental projects</li><li>Maintain confidentiality and professionalism in all communications</li></ul>
2025-07-09T18:19:23Z

Office Assistant

Vista, CA
onsite
Temporary
20.00 - 22.00 USD / Hourly
Robert Half is seeking a reliable and resourceful Office Assistant for a small business client in Vista, CA. This part-time role is perfect for someone who enjoys supporting a team, keeping things organized, and jumping in wherever needed. You’ll be handling a mix of administrative tasks, customer communication, and light bookkeeping. If you’re someone who takes initiative, enjoys variety, and has experience with QuickBooks, we’d love to hear from you. Key Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Assist with scheduling and customer follow-ups</li><li>Perform data entry and maintain records</li><li>Create and send invoices using QuickBooks</li><li>Help with ordering supplies and managing inventory</li><li>Support general office operations and filing</li></ul>
2025-07-14T18:04:10Z

Executive Assistant

San Diego, CA
onsite
Temporary
32.00 - 36.00 USD / Hourly
Our client is a respected and fast-growing organization dedicated to excellence in San Diego, CA. They are seeking a highly organized and proactive Executive Assistant to provide top-level administrative support to their executive leaders. This role is essential to ensuring the smooth day-to-day operations of their executive team, requiring a detail-oriented professional with superb organizational skills and discretion. Key Responsibilities:<ul><li>Manage executive schedules, including calendar management, travel arrangements, and meeting coordination.</li><li>Prepare, edit, and review correspondence, reports, and presentations on behalf of the executive team.</li><li>Act as a trusted liaison between executives and internal/external stakeholders, ensuring seamless communication.</li><li>Organize and facilitate meetings, including preparing agendas, recording minutes, and tracking follow-up tasks.</li><li>Handle confidential information with discretion and prioritize multiple tasks or projects in a fast-paced environment.</li><li>Assist in event planning and execution for executive team meetings, corporate events, and other engagements.</li><li>Anticipate the needs of executives, providing proactive support and identifying methods to enhance their efficiency.</li></ul>
2025-07-03T17:33:42Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary
18.00 - 20.00 USD / Hourly
A successful and growing real estate firm is seeking a highly organized Administrative Assistant to support its daily operations and client-centric activities. This role offers broad exposure to real estate processes and administrative workflows, perfect for someone looking to grow in the field. Key Responsibilities:<ul><li>Provide administrative support to real estate agents and managers, including property-related documentation and scheduling.</li><li>Prepare reports, spreadsheets, and client correspondence in a precise and timely manner.</li><li>Coordinate listings and marketing-related activities as needed.</li><li>Maintain organized records for transactions, legal documents, and contracts.</li><li>Act as a point of contact for client inquiries and provide excellent service.</li></ul>
2025-07-03T18:34:03Z

Receptionist

Chula Vista, CA
onsite
Temporary
20.00 - 23.00 USD / Hourly
Do you have a warm and welcoming personality combined with exceptional organizational skills? Are you passionate about making a difference in your community? Our client, a leading nonprofit organization, is seeking a Receptionist to be the first point of contact for their office. If you’re ready to support a mission-driven team and thrive in an environment dedicated to helping others, this opportunity is for you! Key Responsibilities:<ul><li>Greet and welcome visitors, donors, and clients in a friendly and professional manner.</li><li>Direct incoming calls, emails, and inquiries to the appropriate team members.</li><li>Maintain the reception area to ensure it is clean, organized, and inviting.</li><li>Manage the office calendar, including scheduling meetings, coordinating events, and booking conference rooms.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Provide administrative support such as filing, data entry, and creating correspondence.</li><li>Assist with onboarding new volunteers or staff by issuing badges and orienting them to the office.</li><li>Collaborate with other administrative staff to support projects and organizational goals.</li></ul>
2025-07-15T16:44:22Z

Executive Assistant

La Jolla, CA
onsite
Temporary
36.00 - 42.00 USD / Hourly
Are you an organized and tech-savvy multitasker with a proven ability to provide high-level support? Our client, a leading company in the property management industry, is seeking a skilled Executive Assistant to provide dedicated administrative support to their executive team. This is an exciting opportunity to contribute to a dynamic organization that values efficiency, professionalism, and collaboration. Key Responsibilities<ul><li>Coordinate and manage complex executive calendars, schedule appointments, and organize meetings across multiple time zones.</li><li> Handle confidential correspondence, prepare reports, and draft emails on behalf of executives.</li><li>Organize and manage travel arrangements, including flights, accommodations, and itineraries.</li><li>Prepare agendas, take detailed minutes, and follow up on action items to ensure deadlines are met.</li><li>Oversee special projects, conduct research, and provide administrative support to cross-functional teams.</li><li>Support workflow automation efforts and maintain organized files and digital records using cloud-based systems and CRM platforms.</li><li>Serve as a key point of contact for internal and external stakeholders, maintaining professionalism in all interactions.</li></ul>
2025-07-03T17:33:42Z

Executive Assistant

Irvine, CA
onsite
Temporary
36.41 - 42.16 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join our team in Irvine, California. This long-term contract position requires someone who can provide exceptional administrative support to the global management team while maintaining confidentiality and attention to detail. If you thrive in a fast-paced environment and excel at managing priorities, this role offers an excellent opportunity to contribute to organizational success. Responsibilities: • Coordinate and manage calendars for executives, ensuring seamless scheduling of meetings and appointments. • Arrange and oversee travel logistics, including booking accommodations and transportation for executive team members. • Provide comprehensive administrative support by preparing documents, handling correspondence, and managing daily tasks with precision. • Serve as a liaison between internal teams and external stakeholders, fostering clear and effective communication. • Assist with high-impact projects for executives, ensuring all tasks are completed with discretion and efficiency. • Collaborate with other administrative staff to enhance overall operations and achieve company objectives. • Develop and refine visitor programs to ensure a positive experience for all guests. • Gain an understanding of the operational needs of commercial and engineering teams to streamline administrative workflows. • Maintain a high level of organization and attention to detail in all assigned responsibilities.
2025-07-16T17:43:45Z

Executive Assistant

Newport Beach, CA
onsite
Contract / Temporary to Hire
38.00 - 44.00 USD / Hourly
We are looking for an experienced Executive Assistant to join our team in Newport Beach, California. This Contract to permanent position offers a dynamic hybrid work model, blending both remote and in-office schedules. The ideal candidate will play a pivotal role in supporting executive-level operations through proactive planning, coordination, and administrative expertise. Responsibilities: • Manage complex calendars, ensuring seamless scheduling of meetings, appointments, and events. • Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation. • Organize and execute event planning, handling correspondence, logistics, and budget oversight. • Provide forward-thinking administrative support by anticipating needs and offering intuitive solutions. • Serve as the primary point of contact for executive communications, maintaining professionalism and discretion. • Prepare reports, presentations, and documentation for executive meetings. • Utilize Microsoft Office tools, particularly Outlook, to efficiently manage tasks and communications. • Oversee administrative procedures to ensure smooth office operations. • Collaborate with other departments to facilitate cross-functional initiatives. • Maintain organizational systems to optimize workflow and productivity.
2025-07-16T20:19:06Z

Senior Executive Assistant

San Diego, CA
remote
Temporary
40.00 - 47.00 USD / Hourly
About the Role:Robert Half’s client, a fast-growing investment firm, is seeking a highly skilled Senior Executive Assistant to provide high-level administrative support to senior executives, including the CEO and executive leadership team. The ideal candidate is proactive, detail-oriented, and excels at managing complex calendars, coordinating high-stakes meetings, and maintaining confidential information with discretion.Key Responsibilities:<ul><li>Provide comprehensive administrative support to senior executives, anticipating needs and managing priorities proactively</li><li>Manage complex and dynamic calendars, schedule meetings, and coordinate travel arrangements (domestic and international)</li><li>Prepare, review, and distribute executive correspondence, reports, and presentations with a high degree of professionalism</li><li>Coordinate and support preparation for board meetings, investor meetings, and other high-profile events</li><li>Serve as a liaison between executives, internal teams, and external stakeholders, ensuring clear communication and timely follow-up</li><li>Handle confidential and sensitive information with the utmost discretion</li><li>Manage expense reports, purchase orders, and budget tracking related to executive activities</li><li>Assist with special projects and initiatives as assigned by senior leadership</li><li>Facilitate coordination of personal and professional commitments when appropriate, including calendar syncing and property management support</li><li>Streamline office operations to optimize executive time and efficiency</li></ul>
2025-07-11T21:34:11Z

Executive Assistant

Del Mar, CA
remote
Temporary
36.00 - 43.00 USD / Hourly
Overview: Robert Half is partnering with a mission-driven nonprofit organization to hire an Executive Assistant to provide comprehensive administrative support to executive leadership. This role is ideal for a self-starter with strong organizational skills, a passion for supporting impactful work, and the ability to manage multiple priorities in a fast-paced, evolving environment. Key Responsibilities:<ul><li>Provide high-level administrative support to executive team members, including the CEO or Executive Director</li><li>Manage complex calendars, schedule internal and external meetings, and coordinate logistics across departments and partner organizations</li><li>Prepare reports, presentations, and board materials with strong attention to detail</li><li>Handle confidential and sensitive information with discretion</li><li>Draft and manage correspondence, emails, and internal communications on behalf of executives</li><li>Coordinate travel arrangements, expense reporting, and other operational logistics</li><li>Maintain accurate records and support ongoing project tracking and status updates</li><li>Liaise with board members, donors, and community stakeholders as needed</li></ul>
2025-07-11T20:58:49Z

HR Assistant

Santee, CA
onsite
Temporary
23.00 - 27.00 USD / Hourly
Are you a detail-oriented professional with a passion for human resources and supporting a dynamic team? Our client in the property management industry is seeking a motivated HR Assistant to provide administrative and operational support to their HR department. If you're looking for an opportunity to contribute to a fast-paced environment within the real estate or property management sector, this role could be the perfect fit! Key Responsibilities:<ul><li>Support the HR department with day-to-day administrative tasks, including maintaining employee records and HRIS database accuracy.</li><li>Assist with recruitment efforts, including scheduling interviews, preparing job postings, and coordinating new-hire onboarding documentation.</li><li>Respond to employee inquiries regarding policies, benefits, and other HR-related topics by providing clear and accurate information.</li><li>Help coordinate training sessions and workshops, ensuring proper setup and tracking attendance.</li><li>Process employee paperwork related to benefits enrollment, time-off requests, and compliance documentation.</li><li>Collaborate with the team to ensure compliance with labor laws and property management industry-specific regulations.</li><li>Participate in the organization and execution of employee events, company meetings, and engagement activities.</li><li>Assist with payroll processing and timekeeping tasks as needed.</li></ul>
2025-07-15T17:08:58Z

Executive Assistant

San Diego, CA
onsite
Contract / Temporary to Hire
37.00 - 43.00 USD / Hourly
About the Opportunity:Robert Half is partnering with a mission-driven nonprofit organization in search of a highly organized, proactive, and detail-oriented Executive Assistant to support their executive leadership team. This individual will play a critical role in streamlining day-to-day operations, managing executive-level communications, and ensuring the smooth coordination of internal and external activities.Key Responsibilities:<ul><li>Act as a key liaison between executive leadership and internal teams, board members, and external partners.</li><li>Manage complex calendars, schedule meetings, and coordinate domestic and international travel logistics.</li><li>Prepare meeting agendas, compile and distribute presentation materials, and track follow-up actions for board and leadership meetings.</li><li>Draft, process, and reconcile expense reports with accuracy and timeliness.</li><li>Support the development of executive presentations and briefing documents.</li><li>Lead general office administration, including inventory management and vendor coordination for office supplies and equipment.</li><li>Maintain shared calendars and schedules for organization-wide events, holidays, and key deadlines.</li><li>Serve as the point person for day-to-day office operations, ensuring an efficient and professional environment.</li><li>Plan and execute logistics for board meetings, all-hands meetings, executive offsites, and special events.</li><li>Manage hospitality arrangements, including catering and guest services.</li><li>Provide basic AV setup and technical support for in-person and hybrid meetings.</li><li>Collaborate with marketing and leadership teams on tradeshow schedules and external event planning.</li><li>Assist with cross-functional projects and special initiatives as needed.</li><li>Identify areas for administrative process improvement and help implement solutions to improve workflow and efficiency.</li></ul>
2025-07-15T23:19:00Z

Executive Assistant

San Diego, CA
remote
Temporary
36.00 - 42.00 USD / Hourly
Position Summary: Robert Half is partnering with a dynamic nonprofit organization to recruit a highly organized, proactive, and discreet Executive Assistant to the CEO. This individual will serve as a strategic partner and right-hand support to the Chief Executive Officer, managing a wide range of administrative tasks, ensuring seamless day-to-day operations, and acting as a liaison with internal and external stakeholders.Key Responsibilities:<ul><li>Provide high-level administrative support to the CEO, including calendar management, meeting coordination, travel arrangements (domestic/international), and expense reporting.</li><li>Prepare and edit correspondence, communications, presentations, and other documents with professionalism and accuracy.</li><li>Coordinate board meetings and materials, take minutes, and manage sensitive information with discretion.</li><li>Act as a gatekeeper and point of contact between the CEO and internal staff, partners, board members, and donors.</li><li>Prioritize and manage multiple projects simultaneously while following through on issues in a timely manner.</li><li>Assist with special projects, internal initiatives, and donor engagement activities.</li><li>Maintain filing systems, contact databases, and organizational records.</li><li>Anticipate the needs of the CEO to ensure efficient workflow and alignment with strategic priorities.</li></ul>
2025-07-11T20:43:47Z

HR Assistant

San Diego, CA
onsite
Temporary
22.00 - 26.00 USD / Hourly
Robert Half is seeking a detail-oriented and efficient HR Assistant to provide vital support to human resources operations and functions. This role involves assisting with a variety of administrative duties, ensuring smooth day-to-day HR processes, and offering exceptional service to employees and leadership alike. If you’re enthusiastic about kickstarting or growing your career in human resources and have a passion for organization and collaboration, we’d love to hear from you! Key Responsibilities<ul><li>Provide administrative support to the HR team, including data entry, filing, and handling confidential employee information.</li><li>Assist with recruitment processes, such as scheduling interviews, posting job advertisements, and coordinating candidate communications.</li><li>Facilitate new-hire onboarding by preparing paperwork, coordinating orientations, and ensuring integration into the company culture.</li><li>Maintain accurate employee records, ensuring compliance with local, state, and federal regulations.</li><li>Process HR documents, such as employment contracts, benefits enrollment forms, and payroll changes.</li><li>Serve as a point of contact for employee inquiries regarding HR policies, procedures, and general support.</li><li>Assist in organizing training sessions, employee engagement programs, and company events.</li><li>Perform audits of HR data and systems to ensure accuracy and proper recordkeeping.</li><li>Support HR leadership with projects and initiatives to improve the overall employee experience.</li></ul>
2025-07-15T17:03:56Z

Accounting Assistant

Carlsbad, CA
onsite
Temporary
21.00 - 24.00 USD / Hourly
An innovative and fast-growing biotech company in Carlsbad, CA is seeking a detail-oriented and motivated Accounting Assistant to join their finance team. This is an exciting opportunity to be part of a mission-driven organization that’s making a real impact in the life sciences space. As the company continues to expand its research and product development efforts, the accounting team plays a critical role in ensuring financial accuracy and operational efficiency. In this role, you’ll support day-to-day accounting functions, assist with financial reporting, and help maintain compliance with internal controls. It’s a great fit for someone who enjoys working with numbers, thrives in a collaborative environment, and is eager to grow within a dynamic industry. Key Responsibilities:<ul><li>Assist with daily bookkeeping tasks, including data entry and account reconciliations</li><li>Support the preparation of monthly financial statements and reports</li><li>Process vendor invoices and employee expense reimbursements</li><li>Help maintain accurate records of accounts payable and receivable</li><li>Assist with month-end and year-end closing procedures</li><li>Collaborate with the finance team on budgeting and forecasting activities</li><li>Ensure compliance with internal accounting policies and procedures</li><li>Provide administrative support for audits and financial reviews</li></ul>
2025-07-17T19:29:16Z

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