Job Description

Human Resources Assistant/Generalist

Our Culture: Why work with us?

Joining Outer Cape Health Services isn't just about taking on a new role; it's about embracing a mission that goes beyond the day-to-day. Here, you become part of a dedicated team committed to safeguarding & nurturing invaluable community health resources. Our ethos is built on creating a vibrant & inclusive workplace where every team member is valued & recognized for their unique contributions.

A day in the life of this role:
Reporting to the head of Human Resources, the HR Assistant/Generalist is responsible for supporting the other HR Business Partners & for helping provide first-class customer service to the employees of OCHS in addition to acting as the primary HR contact for a few smaller departments? staff, to answer employee questions & address any concerns via in-person meetings, telephone or email. Responsible for benefits admin, compensation, recruiting (backup) employee relations, orientations, terminations, offboarding, mgmt coaching & counseling for this smaller group of employees.

Summary of duties:
Assist HR Business Partners with the administration of benefits & leaves
Prepares reports, filings & documents as needed including HIRD & EEO-1 reports;
Assist with open enrollment for benefits, prepares open enrollment benefit materials & literature
Working with the HR Director, oversee the retirement plan including periodically check for maxing out on contributions, scheduling education & work on annual testing for the retirement plan
Plan, participate in, conduct, & evaluate special projects as needed
Conduct surveys & performs research on administrative & human resources problems or issues;
Prepare & distribute HR newsletters.
Prepare transition emails for organization each week showing the comings & goings of staff
Creation of employee identification badges as needed.
Maintain & update the telephone directory on a monthly basis & distributes to all staff
Assist with duties associated with new employee, intern, or residents. Including but not limited to conducting reference checks, confirming education, & setting-up new hire orientation.
Maintain Human Resources records by updating employee records & scanning documents into employee records.
Assist Recruiter with references & scheduling of interviews for managers/supervisors
Coordinate on internships, insuring contracts with schools & compliance coordination
Act as the day-to-day contact for HR for the employees in the assigned business units
Support supervisors regarding human resources-related issues, needs & services; counsels employees on human resources programs, policies & processes; explains programs provisions, procedures, & eligibility requirements; & assists employees with forms & human resources documents;

Work environment:

Travel to all three sites, as required

What we need from you:
High school degree required, Bachelor's degree preferred
1 - 3 years office experience required HR experience a plus
Experience with Paycom helpful
Demonstrated proficiency with MS Office applications especially Word, Excel, & PowerPoint
Demonstrated ability to appropriately handle & manage confidential & highly sensitive information & communication
Proven excellent customer service
Must be able to communicate with employees as well as all levels of management clearly & professionally
High attention to detail with a personalized touch
Ability to work independently with minimal direction
Proactive, passionate, & responsive
Ability to multi-task & appropriately prioritize tasks
Must handle confidential information in a professional manner
Reliable transportation to travel to OCHS sites & work events