Job Description

Description
MHA is hiring immediately for a Front Desk Administrative Assistant. The Front Desk Administrative Assistant will provide administrative assistance as needed and directed to facilitate the efficient operation of the organization.

Front Desk Administrative Assistant Position?s Essential Functions

Provide administrative and clerical support as assigned
Responsive to the needs of all MHA divisions
Act as back-up receptionist and perform front desk duties such as greeting all staff and visitors in a polite and professional manner, answering and routing incoming calls, processing and distributing mail, and performing opening and closing procedures within the reception area

Respond to inquiries from employees, outside agencies, and clients
Maintain professionalism and confidentiality which if disclosed, would have significant ramifications
Database entry of client and staff information
Create and maintain electronic health record accounts for new staff
Prepare materials for Human Rights Committee
Assist in the oversight of agency administrative files and mailing lists
Perform other administrative duties such as copying , filing and scanning
Responsible for the archival of agency and client records
Other tasks and responsibilities as assigned by the Executive Assistant or members of the Leadership Team as needed
Front Desk Administrative Assistant Required Education, Experience, Knowledge, and Abilities

Strong verbal and written communications skills
Accuracy in work and communication
Demonstration of excellent computer skills including the ability to work independently in Microsoft Outlook, Word, Excel, Publisher and Power Point and other specialized data bases
Ability to maintain confidentiality of information
Ability to read, analyze and interpret information to keep systems organized
Work cooperatively with variety of staff
Bilingual Preferred

EEOC Statement: MHA Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, MHA Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.