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27 results for Administrative Coordinator in Manassas, VA

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We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. You will be working onsite Monday to Friday.

Your duties include extensive Filing and Data Entry.

You will also be tasked with overseeing the storage and retrieval of documents.

Your duties also include analyzing documents for relevancy and accuracy, acting as the point of contact for all document-related inquiries.

The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.

handling general clerical responsibilities

Your duties include extensive Filing and Data Entry:

You will check mail and emails daily, respond to inquiries, forward communication, when necessary,

Your duties also include handling general clerical responsibilities and assist with filing, copying, and faxing.

You will set up appointments, handle filing, and assist in coordinating schedules and activities.

The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.

This position requires strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred.

• Minimum of 1+ years of office experience or customer service experience.

• Proven ability to provide Administrative Assistance in a detail-oriented setting

• Demonstrated experience in providing Ad Hoc support to various teams and departments

• Proficient in Filing, with a keen eye for detail and organization

• Strong communication skills, both written and verbal

• Excellent time management abilities

• Ability to multitask and prioritize work based on urgency and importance

• Proficient in using office software including Microsoft Suites

• Ability to handle sensitive information with the highest degree of integrity and confidentiality

• High level of detail orientation and data entry ability

• Excellent communication skills especially on the phone in a fast-paced environment

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

27 results for Administrative Coordinator in Manassas, VA

Junior Administrative Assistant

Fairfax, VA
onsite
Temporary
18.00 - 18.50 USD / Hourly
We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. You will be working onsite Monday to Friday. Your duties include extensive Filing and Data Entry.You will also be tasked with overseeing the storage and retrieval of documents.Your duties also include analyzing documents for relevancy and accuracy, acting as the point of contact for all document-related inquiries.The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.handling general clerical responsibilities Your duties include extensive Filing and Data Entry:You will check mail and emails daily, respond to inquiries, forward communication, when necessary, Your duties also include handling general clerical responsibilities and assist with filing, copying, and faxing.You will set up appointments, handle filing, and assist in coordinating schedules and activities.The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.This position requires strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred.
2025-06-11T15:14:06Z

Administrative Assistant

Washington, DC
onsite
Permanent
55000.00 - 60000.00 USD / Yearly
We are accepting applications for the role of an Administrative Assistant in the Real Estate & Property industry, based in Washington, District of Columbia. This role presents an exciting opportunity to support our team by maintaining high levels of organization and detail orientation. Responsibilities: • Manage inbound calls, providing efficient and detail oriented customer service • Oversee data entry tasks to ensure customer credit records are accurate and up-to-date • Handle email correspondence, responding to inquiries and concerns promptly • Coordinate both inbound and outbound calls, ensuring smooth communication flow • Use Microsoft Excel for various administrative tasks, including data analysis and report generation • Maintain and organize schedules, setting appointments as needed • Operate Microsoft Outlook to manage, send, and receive detail oriented emails • Develop and deliver presentations using Microsoft PowerPoint • Draft, edit, and format documents with Microsoft Word.
2025-05-29T12:49:05Z

Administrative Assistant

Fall Church, VA
onsite
Temporary
20.00 - 25.00 USD / Hourly
We are seeking an Administrative/Human Resources Assistant to join our team in Falls Church, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. Responsibilities: • Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Manage and maintain accurate customer credit records • Process customer credit applications efficiently.
2025-06-11T15:54:22Z

HR Administrative Assistant

Vienna, VA
onsite
Temporary
18.00 - 19.00 USD / Hourly
We are providing an opportunity for a dedicated Human Resources (HR) Administrative Assistant to join our team in Vienna, Virginia. This position combines administrative expertise with a passion for HR, offering an opportunity to gain experience within recruitment, onboarding, benefits administration, and more. If you thrive in a detail-oriented role and enjoy helping people, this opportunity is for you! Responsibilities:<ul><li>Provide administrative support to the HR team by managing calendars, scheduling interviews, and assisting with recruitment processes.</li><li>Prepare and maintain accurate employee records, including onboarding and offboarding documentation, in compliance with company policies and labor laws</li><li>Serve as the first point of contact for HR inquiries, helping employees navigate benefits, policies, and procedures.</li><li>Assist in organizing company-wide training sessions, employee engagement activities, and compliance initiatives.</li><li>Support payroll and benefits processes by helping to update employee information and troubleshooting issues.</li><li>Conduct initial application reviews and assist in screening candidates for various roles.</li><li>Prepare reports and presentations for HR leadership, compiling data related to hiring metrics, turnover, employee engagement, and more.</li><li>Collaborate with internal departments to streamline HR processes and improve operational efficiency.</li></ul>
2025-05-29T16:33:44Z

Executive Administrative Assistant

Washington, DC
onsite
Permanent
60000.00 - 75000.00 USD / Yearly
We are looking for a highly organized and proactive Executive Administrative Assistant to support a dynamic team in a fast-paced, multi-client environment. This role involves managing schedules, coordinating meetings, and overseeing a variety of administrative tasks to ensure smooth operations. The ideal candidate is detail-oriented, adaptable, and skilled at maintaining efficient workflows. Responsibilities: • Organize and manage team calendars by scheduling meetings and appointments in a multi-client setting. • Coordinate travel arrangements and handle travel and expense reporting with accuracy. • Process client invoices and collaborate directly with clients’ accounting teams for seamless transactions. • Serve as the team coordinator by organizing meetings, tracking deadlines, and monitoring project milestones. • Prepare and submit quarterly lobbying disclosure reports and semi-annual lobbying contribution reports. • Take detailed notes during meetings, generate comprehensive minutes, and update records as required. • Create legislative and regulatory hearing summaries, distributing them effectively to clients. • Develop preparatory materials and collateral for client meetings with policy stakeholders. • Assist in crafting visually appealing PowerPoint presentations for team and client use.
2025-06-04T12:24:08Z

Sr. Accountant

Dulles, VA
onsite
Permanent
90000.00 - 100000.00 USD / Yearly
Are you a driven, organized, detail-oriented Senior Accountant with sharp analysis skills? If that sounds like you, then we should talk. My client is looking for a Senior Accountant who will play a key role in ensuring the smooth running of their finances. Reporting directly to the Senior Controller, this position will not only have significant exposure to the EVP of Finance and the Chief Financial & Administrative Officer but will also have the opportunity to drive positive results across the team. The Senior Accountant will be on site for the first 90 days and then transition to 4 days in-office and 1 day work from home. If you are a highly motivated and driven individual looking to work in a complex structure that rewards high performers, please apply.Key Responsibilities:General Ledger: <ul><li>Assist in the month-end closing process, reconcile assigned accounts, and prepare and post general journal entries.</li></ul>Financial Reporting & Analysis: <ul><li>Assist in preparing monthly financial statements, revenue, and expense analysis, and year-end audit.</li><li>Perform financial analysis and assist with the annual budget.</li></ul>General Department Responsibilities:<ul><li>Prepare schedules, research issues, and work collaboratively with staff accountants, accounts payable personnel, controllers, and accounting systems staff.</li><li>Undertake special projects and show the ability and initiative to be a team player.</li><li>Occasionally assist in training new employees.</li></ul>Please apply directly to this job post for consideration. If you have additional questions, please contact Lee Chernett, VP at Robert Half Finance & Accounting, via LinkedIn or by calling 571.297.9074
2025-05-21T16:29:09Z

Executive Assistant

Washington, DC
onsite
Permanent
145000.00 - 165000.00 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2025-05-20T14:18:44Z

Office Assistant

Fairfax, VA
onsite
Temporary
18.00 - 19.00 USD / Hourly
Robert Half's client is seeking a proficient Office Assistant situated in Fairfax, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position working Monday to Friday onsite.Responsibilities: • Handling communication through phone calls and scheduling appointment• Filing and organizing charts to ensure easy accessibility and accuracy• Scanning and photocopying documents as required• Using MS Office to manage, organize, and update relevant data• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees • Dispatching outgoing mail in a timely and accurate manner • Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations • Keeping track of office equipment and arranging for maintenance or repairs when necessary • Implementing basic office skills to effectively perform daily tasks and duties.
2025-06-11T15:09:12Z

Collections Assistant

Fairfax, VA
onsite
Temporary
19.00 - 20.00 USD / Hourly
We are looking for a Collections Assistant who will support the collections department. You are primarily responsible for managing and monitoring outstanding balances owed to an organization. and other administrative tasks as necessary. You will be working on-site Monday to Friday. Responsibilities:• Review collection reports to monitor outstanding balances and assess the effectiveness of current collection strategies.• Conduct audits of overdue accounts to ensure all collection efforts have been properly executed before assigning them as bad debt.• Submit delinquent accounts to legal representatives for further collection actions when necessary.• Organize and maintain correspondence and documentation related to collections activities.• Collaborate with internal teams to streamline collection processes and improve efficiency.• Provide timely updates and reports on collection activities and account statuses.• Communicate with clients to resolve payment discrepancies and negotiate payment plans.• Ensure compliance with all company policies and legal regulations during the collection process.• Identify opportunities to enhance collection policies and recommend improvements.
2025-05-29T17:29:18Z

Operations Coordinator

Falls Church, VA
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for an experienced Operations Coordinator to join our team in Falls Church, Virginia. This is a Contract-to-long-term position, offering the opportunity to transition into a stable role after six months. The ideal candidate will possess a strong background in administrative operations, human resources, and payroll systems, with the ability to manage documentation and compliance effectively. Responsibilities: • Provide support to the Operations Manager by handling administrative tasks and ensuring smooth day-to-day operations. • Assist with human resources functions, including onboarding processes and compliance management. • Manage contractor timesheets using systems such as Dominion Payroll and UltiPro to ensure accurate tracking and reporting. • Maintain thorough and organized documentation to support payroll, HR, and operational processes. • Contribute to recruiting activities by coordinating job postings and candidate communications. • Support benefit administration efforts, ensuring accurate enrollment and addressing employee inquiries. • Utilize technology and software tools to streamline administrative tasks and improve efficiency. • Collaborate with various departments to address operational needs and support small business functions. • Handle correspondence and data entry tasks with precision and attention to detail.
2025-06-11T15:09:12Z

Executive Assistant

Washington, DC
onsite
Temporary
30.40 - 35.20 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to join our team on a contract basis in Washington, District of Columbia. In this role, you will provide vital administrative and operational support to senior leadership, ensuring seamless day-to-day operations. If you thrive in a fast-paced environment and excel at managing multiple priorities, this opportunity is perfect for you. Responsibilities: • Manage complex calendars and coordinate meetings, ensuring efficient scheduling and time management. • Prepare and process expense reports accurately and in a timely manner. • Arrange and oversee travel plans, including booking accommodations, transportation, and itineraries. • Draft, review, and manage general correspondence on behalf of executive leadership. • Collaborate with staff to organize and prepare materials for external meetings, including coordinating with the Communications Director on presentations and podcasts. • Maintain and organize SharePoint files for the Executive Office, ensuring easy access and version control. • Provide support for Board of Directors and Executive Committee meetings, including scheduling and documentation. • Coordinate monthly all-staff meetings, ensuring smooth communication and logistics. • Assist with special projects and assignments, delivering high-quality results under tight deadlines. • Conduct research and compile reports or presentations, offering insights and recommendations to leadership.
2025-06-11T11:54:10Z

Legal Assistant

Columbia, MD
onsite
Permanent
48000.00 - 50000.00 USD / Yearly
Position: Legal AssistantLocation: Columbia, MD Description: The ideal candidate will be proactive, organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Candidates considered must be able to work well both independently and within a team. Strong administrative, time management, and communication skills are required. Responsibilities:<ol><li>Providing support to attorneys and paralegals with extensive document management assistance, editing and proofreading documents, maintaining transactional spreadsheets, and assisting with closing logistics and binder assembly.</li><li>Coordinating and maintaining schedules and calendars, making travel arrangements, updating contracts, creating new business intake forms, saving and directing incoming and outgoing documents, overseeing document checklists, and organizing and maintaining files.</li><li>Tracking attorney expenses and ensuring time entries comply with firm and client guidelines, and assisting with new client business proposals as needed.</li></ol> Benefits:<ol><li>Medical, dental and vision coverage;</li><li>Life insurance, short and long-term disability;</li><li>401(k) retirement savings plan with a firm contribution; and a generous paid time off program.</li><li>Health care and dependent care flexible spending accounts,</li><li>Paid parental leave; family and medical leave; employee assistance program;</li><li>Pre-tax transportation benefit.</li></ol> Schedule:This full-time position is 5 days a week in the office, with an option to work a hybrid schedule of 4 days a week in the office after 1 year. May require overtime during peak periods or to meet deadlines. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].
2025-05-23T07:09:08Z

Legal Assistant

Washington, DC
onsite
Permanent
50000.00 - 65000.00 USD / Yearly
We are looking for a motivated and detail-oriented Legal Assistant to join our team in Washington, District of Columbia. In this role, you will play a crucial part in supporting legal operations by managing client communications, preparing essential documentation, and coordinating with medical providers and insurance companies. This position requires strong organizational skills and the ability to handle multiple tasks efficiently in a fast-paced environment. Responsibilities:• Conduct client intake processes to gather necessary information and documentation.• Request and manage medical records, bills, and liens from providers.• File health insurance claims with medical providers and ensure accuracy.• Verify payments and adjustments with medical providers to maintain accurate records.• Follow up on bill reductions and ensure compliance with agreements.• Communicate with insurance companies to track claim statuses and resolve issues.• Maintain regular contact with clients to monitor their medical treatment progress.• Compile and prepare comprehensive demand packages for legal cases.• Assist with claims processing and documentation for various cases.• Open and organize new case files to ensure efficient workflow. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].
2025-05-29T12:49:05Z

Facilities Coordinator

Reston, VA
onsite
Temporary
20.00 - 23.00 USD / Hourly
We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment. In this role you will help coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services. To be successful in this role, you should be well-organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment. Ultimately, you’ll help clients, customers and guests get the most out of the facilities.Responsibilities<ul><li>Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)</li><li>Check rooms and furniture to identify needs for repairs or renovations</li><li>Restock office and kitchen supplies</li><li>Design and oversee the schedule for cleaning and disinfecting the building</li><li>Monitor activities that happen outside the building, such as proper waste disposal and recycling</li><li>Fix minor malfunctions in office equipment</li><li>Keep track of regular and ad-hoc facility expenses</li><li>Conduct market research and compare costs and benefits when evaluating new vendors</li><li>Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)</li><li>Research new services and appliances to facilitate operations</li><li>Ensure compliance with health and safety regulations</li><li>Serve as the primary contact for facility-related emergencies and after-hours issues. </li></ul>
2025-06-11T16:18:45Z

Mortgage Assistant

Fairfax, VA
onsite
Temporary
20.00 - 22.00 USD / Hourly
Robert Half has a fantastic career opportunity for an articulate, highly skilled Mortgage Assistant? This could be a great position for you. Expect this role to exist within a dynamic and fast-paced working environment. The Mortgage Assistant position is based in the Fairfax, Virginia. and is a short-term temporary employment opportunity. You will be working on-site Monday to Friday. Responsibilities:Assisting the mortgage loan officer or underwriters with loan applications.Gathering, maintaining, and reviewing loan application documentation, including credit reports, income verification, employment verification, and property appraisals.Coordinating with clients to obtain necessary information and documents.Scheduling and confirming appointments, meetings, and property showings.Providing excellent customer service to clients by answering questions and resolving issues related to their loan applications.Ensuring compliance with federal, state, and company policies and regulations.Preparing and maintaining reports and records related to loan activity.Staying up to date with changes in policies and procedures within the mortgage industry.Assisting with loan processing, including coordinating with title companies, appraisers, and other necessary parties.Performing administrative tasks as needed, such as filing, answering emails, and handling correspondence.
2025-05-29T16:54:04Z

Client Account Coordinator

Washington, DC
onsite
Permanent
90000.00 - 120000.00 USD / Yearly
We are looking for a detail-oriented Client Account Coordinator to join our team in Washington, District of Columbia. In this role, you will play a key part in overseeing client billing processes, ensuring compliance with firm and client guidelines, and maintaining accurate financial records. This position offers a hybrid work environment, competitive compensation, and excellent benefits. Responsibilities:• Prepare and distribute detailed client reports, including weekly, quarterly, and year-end summaries, using 3E software.• Ensure all billing activities comply with firm policies and client-specific guidelines, while adhering to matter engagement terms.• Collaborate effectively with attorneys, legal staff, and clients in a decentralized billing structure to resolve any invoicing issues.• Oversee client invoicing processes, manage collections activities, and generate monthly accounts receivable reports.• Review and verify the accuracy of billing data and supporting documentation prior to distribution.• Research and address client inquiries regarding billing discrepancies or issues in a timely manner.• Develop and implement new billing formats tailored to client needs and firm objectives.• Prepare and manage electronic billing submissions, while maintaining the eBilling hub to ensure smooth operations. All interested candidates in this Client Account Coordinator and other full-time permanent opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn.
2025-05-31T14:53:47Z

Digital Marketing Coordinator

Washington, DC
onsite
Temporary
28.50 - 33.00 USD / Hourly
Robert Half’s client, a respected law firm, is seeking a skilled and detail-oriented Digital Marketing Coordinator to join their marketing and business development team. This role supports a variety of digital initiatives, including website management, client alerts, social media content, podcasts, and email marketing. The ideal candidate has a strong understanding of digital best practices, exceptional organizational skills, and experience in a professional services environment. This position reports to the Senior Web and Digital Marketing Manager.Key Responsibilities<ul><li>Maintain and update website content, including attorney biographies, practice descriptions, and matter highlights.</li><li>Support routine content edits, page creation, and overall content governance.</li><li>Manage the client alert process from formatting through final distribution.</li><li>Track analytics and reporting for website traffic, social engagement, and podcast metrics, providing insight to stakeholders.</li><li>Assist with SEO efforts to enhance visibility of web and blog content.</li><li>Utilize project management tools to coordinate digital projects and ensure timely delivery.</li><li>Clean up HTML and organize metadata for optimal site performance and user experience.</li><li>Record, edit, and publish multimedia content such as podcasts and videos.</li><li>Support firm blogs, microsites, and app content maintenance.</li><li>Write requirement documentation for technical enhancements or content updates.</li><li>Monitor website performance and troubleshoot issues like broken links or outdated material.</li><li>Coordinate with third-party vendors and track time, deliverables, and updates.</li><li>Manage social media content queues and visual assets using tools like Clearview Social.</li><li>Execute email campaigns through the firm’s email platform (e.g., Vuture), following brand and QA standards.</li></ul>
2025-06-11T13:24:14Z

Business Development Officer

Washington, DC
onsite
Permanent
140000.00 - 160000.00 USD / Yearly
Development Officer ~International Nonprofit Washington, D.C. area $150k, 401(k), benefits, flexible work options My client is a well-established international mission-based nonprofit located in Washington, D.C. with a need for an experienced Development Officer. The Development Officer is a highly visible role within the organization and is an exciting new opportunity to build the membership and fundraising departments and establish relationships with networks throughout the country and around the world. The Development Officer will be responsible for developing and executing strategies for development and fundraising. The Development Officer will be responsible for the following duties: <ul><li>Responsible for developing, cultivating and expanding relationships with donor members </li><li>Coordination of donor events, increasing donor base, and leading outreach initiatives </li><li>Securing and increasing charitable revenue streams</li><li>Strategic planning of fundraising, setting goals and executing strategies to achieve funding goals</li><li>Manage existing donor relationships, including expanding donations </li><li>Collaborate with partnership committees to develop funding pipelines and networks </li><li>Lead efforts to identify new donors and build relationships to secure donations </li></ul> All interested candidates in this Development Officer role and other full-time opportunities across Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2025-05-30T13:43:41Z

Personal Executive Assistant

Washington, D.c., DC
onsite
Permanent
100000.00 - 120000.00 USD / Yearly
We are looking for a highly organized and detail-oriented Personal Executive Assistant to provide comprehensive support to a high-net-worth individual. This role involves a combination of administrative and personal tasks, requiring exceptional multitasking abilities and a proactive mindset. Based in Washington, D.C., this position offers a hybrid work schedule, competitive salary, and opportunities for growth. Responsibilities:• Deliver administrative and personal support to the Principal, ensuring smooth day-to-day operations.• Oversee the management of 8-10 rental properties, including scheduling maintenance and handling tenant communications.• Coordinate and maintain calendars, schedules, and itineraries, adapting to changing priorities as necessary.• Arrange domestic and international travel, including flights, accommodations, and ground transportation.• Assist with special projects, such as planning events and coordinating engagements.• Edit and proofread documents for accuracy and clarity using Word.• Handle billing, accounts payable, and invoice processing tasks with precision.• Utilize QuickBooks and other tools for financial record-keeping and reporting.• Communicate effectively with internal and external stakeholders to facilitate seamless operations. All interested candidates in this Personal Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2025-05-17T17:50:34Z

Receptionist

Herndon, VA
onsite
Temporary
17.10 - 19.80 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to provide contract coverage in Herndon, Virginia. This Contract position offers an opportunity to contribute to a dynamic environment within the Government Contracting industry. The ideal candidate will demonstrate excellent multitasking abilities, strong interpersonal skills, and a proactive approach to managing front desk operations and facilities tasks. Responsibilities: • Maintain the front desk area by opening and closing it daily, ensuring a clean and welcoming workspace. • Serve as the first point of contact for visitors, greeting and announcing them to appropriate personnel while managing visitor logs and badges. • Coordinate facilities tasks for new and departing employees, including badge assignments, desk setups, and key management. • Handle incoming and outgoing mail, including sorting, postage processing, and package scanning, while ensuring timely delivery. • Generate FedEx shipping labels, schedule pickups, and deliver packages to FedEx when required. • Assist with restocking office, kitchen, and beverage supplies, acting as a backup to the Facilities Coordinator. • Manage office supply inventory, placing orders and maintaining organized storage areas. • Monitor maintenance ticket systems, collaborating with facilities staff to address and resolve issues with building management. • Handle conference room scheduling conflicts and provide administrative support to various departments as needed. • Maintain confidentiality of corporate and employee information, updating desk procedures as necessary.
2025-06-10T19:14:13Z

Human Resources (HR) Assistant

Glen Burnie, MD
onsite
Temporary
24.00 - 26.00 USD / Hourly
We are looking for a dedicated and detail-oriented Human Resources (HR) Assistant to join our team in Glen Burnie, Maryland. This is a long-term contract position within the automotive industry, offering the opportunity to grow and refine your HR expertise while supporting a dynamic work environment. The ideal candidate will be proactive, empathetic, and committed to ensuring smooth HR operations. Responsibilities: • Conduct employee background checks and oversee processes to maintain compliance. • Organize and maintain electronic employee records, ensuring data accuracy and accessibility. • Post job openings across relevant platforms to attract candidates with experience in the required field. • Support general HR activities, including onboarding, benefits administration, and employee relations. • Collaborate with team members to ensure adherence to company policies and procedures. • Utilize HR systems such as ADP Workforce Now and Ceridian to manage employee information and reports. • Assist in auditing HR processes to identify areas for improvement and ensure compliance. • Provide exceptional customer service to address employee inquiries and concerns. • Coordinate training sessions and development programs to enhance workforce skills. • Monitor and update HR metrics, contributing to strategic decision-making.
2025-06-10T15:44:05Z

Legal Assistant

Washington, DC
onsite
Permanent
50000.00 - 75000.00 USD / Yearly
We are looking for a meticulous Legal Assistant to join a dynamic law firm in Washington, District of Columbia. In this role, you will provide administrative and organizational support to a team of attorneys, including partners, counsel, and associates. This position requires adaptability and the ability to work across multiple practice areas, such as litigation, antitrust, and intellectual property. Responsibilities: • Assist attorneys with case management tasks, including organizing client files and maintaining accurate records. • Manage attorney calendars, schedule meetings, and coordinate travel arrangements. • Prepare, edit, and format legal documents using tools like Adobe Acrobat and case management software. • Handle billing functions and ensure timely processing of invoices and expense reports. • Conduct research and compile information using systems such as Aderant and Automated City Register Information System (ACRIS). • Act as a liaison between attorneys and clients, ensuring clear and effective communication. • Monitor deadlines and court dates using tools like CompuLaw to ensure compliance. • Support claim administration processes, including tracking and reporting claims. • Collaborate with team members to ensure efficient workflow and adherence to firm guidelines.
2025-05-29T12:49:05Z

Controller

Largo, MD
onsite
Permanent
120000.00 - 140000.00 USD / Yearly
Our client, a $100M+ non-profit is looking for a Controller to manage and oversee the financial operations of a 15-person accounting department. This key leadership role requires strong expertise in accounting, financial compliance, and regulatory standards to support the organization’s mission and ensure fiscal accountability. The Controller will collaborate with senior leadership to maintain financial stability while directing core functions such as budgeting, reporting, and audits. Responsibilities:• Oversee the daily operations of financial departments, including the General Ledger, Bursar’s Office and Payroll functions, ensuring accuracy in GL, bank recs, mthe end close, grants, accounts receivable, accounts payable, and cash management.• Develop and implement accounting policies and procedures that align with generally accepted accounting principles (GAAP), GASB standards, and federal, state, and local regulations.• Supervise and mentor staff, providing training and guidance to ensure successful execution of their responsibilities.• Review and approve financial reports to guarantee accuracy, timeliness, and accountability.• Collaborate with IT teams to ensure the integrity, security, and functionality of financial systems, including updates and new versions.• Prepare and submit financial reports required by state and federal agencies.• Manage month-end and year-end financial closings efficiently and ensure compliance with all deadlines.• Coordinate with auditors for financial and compliance audits, including preparation of schedules and reconciliations.• Oversee collection processes, including dispute resolution, vendor meetings, and timely deposits of funds.• Plan, monitor, and manage the annual budget for the Controller’s Office, ensuring alignment with organizational goals. This Controller role is 5 days/week in the office in PG County for the first 6 months and then the option for hybrid can be discussed with your manager. The ideal candidate will have an active CPA, 3+ years as an Assistant Controller or higher, 4+ years of extensive supervisory experience of 5+ staff, advanced general ledger accounting operations and preferably non-profit industry experience but they will consider for-profit. Comp range for this Controller position is 120-140K in base salary + excellent benefits and great work/life balance. To apply to this Controller role please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035.
2025-06-10T16:34:17Z

Accounts Receivable Clerk

Washington, DC
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
We are looking for an Accounts Receivable Clerk to join our team in the legal industry, based in Washington, D.C. The role involves a combination of in-office and remote work, offering a dynamic working environment. As an Accounts Receivable Clerk, you will be responsible for managing and maintaining customer accounts, interacting with members, and reporting to the assistant controller. Responsibilities:• Manage and update customer accounts to ensure accurate records.• Process and reconcile account receivables using various software including Oracle, QuickBooks, SAP, and Microsoft Excel.• Handle cash applications and billing procedures.• Engage with members to address inquiries and resolve account-related issues.• Perform commercial collections and cash collection tasks.• Generate and manage aging reports to track overdue accounts.• Collaborate with the assistant controller to ensure efficient operation of the accounts receivable function.• Maintain strict confidentiality of customer data and financial information.• Contribute to team efforts by accomplishing related results as needed.• Continuously improve accounts receivable processes and procedures. All interested candidates in this Accounts Receivable opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2025-05-23T14:08:55Z

Paralegal

Culpepper, VA
onsite
Permanent
45000.00 - 75000.00 USD / Yearly
Paralegal / Legal Assistant – Civil Litigation (On-Site | Culpeper, VA)Confidential Search | Direct-Hire | Full-Time About the Firm/Role: A respected general practice law firm located in historic Culpeper, Virginia, is seeking a Paralegal or Legal Assistant with 3+ years of civil litigation experience to support its growing Personal Injury and Business Law practice groups. This full-time, on-site opportunity offers meaningful, hands-on experience and the chance to work closely with experienced attorneys in a collaborative environment. The firm represents individuals who have suffered serious bodily injury or wrongful death. With decades of courtroom and trial experience, the attorneys are equipped to handle complex cases from start to finish. While many matters are resolved through skilled negotiation, the firm is prepared to pursue full and fair compensation through litigation when necessary. The paralegal will assist in reviewing medical records, coordinating with experts, preparing demand packages, and supporting trial efforts. The firm also provides full-service counsel to local and regional businesses throughout all phases of the business lifecycle—from formation to dissolution. Services include: Business formation and corporate governance (e.g., bylaws, shareholder agreements); Drafting and reviewing contracts, including real estate and equipment leases, licensing agreements, employment contracts, vendor and customer contracts; Assisting with mergers, acquisitions, and business restructuring; Regulatory compliance and collaboration with outside tax/accounting professionals; Business litigation, including breach of contract, partnership disputes, and risk management strategies. Key Responsibilities:<ul><li>Draft, revise, and file legal documents including pleadings, discovery requests/responses, subpoenas, and correspondence</li><li>Review and summarize medical, billing, and legal records</li><li>Manage case calendars, court filings, and deadlines</li><li>Assist with deposition and trial preparation, including organizing exhibits and trial binders</li><li>Maintain and update case files, both electronic and physical</li><li>Communicate with clients, experts, opposing counsel, and court staff </li></ul>
2025-05-29T12:49:05Z

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