Executive Assistant to GM

Be part of something altogether life-changing!

Working at Cytiva means being at the forefront of providing new solutions to transform human health. Our incredible customers undertake life-saving activities ranging from fundamental biological research to developing innovative vaccines, new medicines, and cell and gene therapies.

At Cytiva you will be able to continuously improve yourself and us – working on challenges that truly matter with people that care for each other, our customers, and their patients. With associates across 40+ countries, Cytiva is a place where every day is a learning opportunity – so you can grow your career and expand your skills in the long term.

Forming part of the Biotechnology segment at Danaher, we bring together dedicated technical expertise and talent to develop the next generation of life-changing therapeutics.

The Executive Assistant is responsible for managing General Manager’s schedule, prioritizing tasks, and ensuring seamless coordination of all administrative and operational activities. 

This position is part of the Discovery & Medical OpCo located in Shanghai. At Cytiva, our vision is, to advance future therapeutics from discovery to delivery.

In this role, you will have the opportunity to:

• Schedule Management: Coordinate and maintain the executive leader’s calendar, including but not limited to meetings, appointments, conferences, and travel arrangements. Ensure timely reminders and follow-ups for all scheduled events.
• Meeting Preparation: Prepare meeting agendas, compile relevant materials, and distribute them in advance to participants. Take accurate minutes during meetings and distribute them promptly afterwards.
• Project Coordination: Assist in the planning and execution of special projects, events, and initiatives, ensuring timely completion and adherence to budget and quality standards.
• Stakeholder Relations: Maintain positive relationships with internal stakeholders and external partners, facilitating communication and information flow as needed.
• Sales supporting: Assist in the creation of new clients and preparation of documents required by clients. Keep track of price quote for non-regular PO chopping issue. Daily assist sales to complete the correct and timely system upload, collect system usage issues and cooperate with sales ops to answer questions and communicate information. Actively follow up on customer orders, assist in the preparation of customs clearance documents required by customers and assist finance team in the tracking of past due. Working with customers for after sales quality issue follow-up tracking.
• Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

The essential requirements of the job include:

• Bachelor’s degree in business administration, Office Management, or a related field.
• Minimum 3-5 years of experience as an Executive Assistant or in a similar administrative role supporting senior executives.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong written and verbal communication skills, with the ability to draft professional and concise correspondence.
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
• High level of professionalism, discretion, and integrity.
• Flexibility to work extended hours, including evenings and weekends, as needed.
• Familiarity with travel booking platforms and expense management systems is a plus.

Join our winning team today. Together, we’ll accelerate the real-life impact of tomorrow’s science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.

For more information, visit www.danaher.com.

At Danaher, we value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.