We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakland, California. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations and excellent customer service. This position requires strong organizational skills, proficiency in various software tools, and a commitment to maintaining efficiency in a dynamic environment.<br><br>Responsibilities:<br>• Manage incoming and outgoing calls with professionalism, ensuring accurate communication and prompt follow-up.<br>• Respond to customer inquiries via email and phone, delivering exceptional customer service.<br>• Perform data entry tasks with precision, maintaining accurate records and databases.<br>• Coordinate and schedule appointments, ensuring timely organization and communication.<br>• Draft, edit, and format documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Maintain and update schedules, calendars, and other administrative tools.<br>• Assist in organizing and preparing presentations and reports.<br>• Ensure timely correspondence through email and other communication platforms.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.
<p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p><br></p><p>Responsibilities:</p><p>· Answering and directing phone calls to relevant staff.</p><p>· Organizing and scheduling appointments with admin software.</p><p>· Booking meeting rooms and conference facilities.</p><p>· Data entry and maintaining records and files.</p><p>· Liaising with staff, suppliers, and clients.</p><p>· Preparing documents and reports.</p><p>· Assisting with special projects as needed.</p><p><br></p>
<p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with scheduling, calendar management, and meeting coordination.</li><li>Prepare and edit correspondence, documents, reports, and presentations.</li><li>Manage office supplies, maintain records, and organize filing systems.</li><li>Support internal and external communications, serving as a key point of contact.</li><li>Coordinate travel arrangements and manage expense reporting for team members.</li></ul><p><br></p>
<p><strong>Executive Administrative Assistant – Menlo Park, CA</strong></p><p>We are looking for a highly organized and proactive <strong>Executive Administrative Assistant</strong> to provide dedicated support to senior executives at our Menlo Park, CA office. In this role, you will manage critical administrative tasks, streamline operations, and serve as a trusted partner to the leadership team.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, coordinate meetings, and organize travel arrangements.</li><li>Prepare and edit reports, presentations, and communications with accuracy and confidentiality.</li><li>Assist in handling expense reports, invoices, and budget tracking.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Support special projects and contribute to team efficiency and productivity.</li></ul><p><br></p>
<p>We are looking for a highly organized and meticulous Administrative Assistant to join our team in Walnut Creek, CA. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic engineering firm while gaining valuable experience. The role involves providing comprehensive administrative support across various departments, ensuring efficient workflows and maintaining confidentiality at all times.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Deliver administrative support to staff, including project-related tasks and general office duties.</p><p>• Download and input data, generate reports, draft proposals, and complete other administrative tasks as assigned.</p><p>• Maintain and organize company documents, reports, and client data in a systematic manner.</p><p>• Assist with billing processes by utilizing Deltek to pull proposal numbers, convert proposals to projects, and set up project budgets.</p><p>• Coordinate shipping, delivery, and daily mail collection, ensuring timely distribution or scanning to appropriate recipients.</p><p>• Manage office supply inventory, placing orders and ensuring common areas are clean, organized, and well-stocked.</p><p>• Prepare for office meetings by organizing materials and facilitating lunch arrangements as needed.</p><p>• Communicate with property management regarding office concerns and relay updates to staff.</p><p>• Perform data entry tasks with accuracy and efficiency, supporting various operational needs.</p><p>• Provide excellent customer service while adhering to company procedures and maintaining discretion.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>At Robert Half, we specialize in connecting skilled talent with great companies to build successful businesses and rewarding careers. As the world’s largest specialized talent solutions and business consulting firm, we work across industries to meet hiring needs with innovation and strong ethics.</p><p><br></p><p><strong>Position: Executive Assistant</strong></p><p> Are you a highly organized professional with exceptional problem-solving and communication skills? Robert Half is actively recruiting experienced <strong>Executive Assistants</strong> to support our clients across industries. These roles offer a chance to work with top executives and contribute to the efficiency and overall success of dynamic organizations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executives, including managing schedules, calendars, travel arrangements, and emails.</li><li>Prepare reports, presentations, and correspondence on behalf of leadership teams.</li><li>Act as the primary point of contact between executives and internal/external stakeholders.</li><li>Manage confidential information with professionalism and discretion.</li><li>Coordinate logistics for meetings, events, and special projects.</li><li>Monitor and ensure deadlines are met for projects or tasks assigned by executives.</li></ul>
<p><strong>Job Title:</strong> Temporary Verification Specialist (Part-Time)</p><p><strong>Job Type:</strong> Part-Time, Temporary</p><p><strong>Assignment Dates:</strong> July 14 – September 15</p><p><strong>Location:</strong> Oakland, CA (free parking!)</p><p><strong>Job Summary:</strong></p><p>We are seeking a detail-oriented Temporary Verification Specialist to support the benefits process, a federally mandated initiative to confirm household eligibility for summer food benefits. As a key contributor to this time-sensitive project, you will manage and review family application submissions for accuracy, track progress, and collaborate with school site teams to resolve outstanding verifications. This is a great opportunity for someone with strong organizational skills who enjoys process-driven work.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Navigate the organization’s online form collection system to monitor and manage family submission statuses.</li><li>Review submitted applications for completeness, accuracy, and compliance with program requirements.</li><li>Track family progress toward completion and perform follow-up outreach to address missing or incomplete documents or information.</li><li>Communicate professionally with school site teams to resolve pending verifications and collect additional family data when necessary.</li><li>Accurately document updates and ensure the confidentiality of sensitive family information.</li></ul>
<p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will play a pivotal part in managing schedules, facilitating communication, and supporting organizational operations. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent organizational and interpersonal skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate calendars to ensure efficient scheduling for meetings and events.</p><p>• Organize and schedule interviews, ensuring seamless communication between all parties involved.</p><p>• Act as a gatekeeper, providing updates and maintaining awareness of office activities.</p><p>• Set up and manage Zoom calls for team meetings and events.</p><p>• Take detailed notes during team meetings to capture discussions and action items.</p><p>• Collaborate with teams to support event planning and coordination efforts.</p><p>• Utilize Salesforce tools to support administrative tasks and marketing initiatives.</p><p>• Work autonomously while maintaining consistent communication with leadership.</p><p>• Ensure timely and accurate updates to schedules and organizational priorities.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013244455 ** </p>
We are looking for a detail-oriented Administrative Assistant/Office Services specialist to join our team in San Francisco, California. This role involves providing essential front desk support, managing office operations, and assisting with employee and client needs. The ideal candidate will bring strong organizational skills and a customer-focused attitude to ensure the smooth functioning of our office environment.<br><br>Responsibilities:<br>• Manage visitor office requests and coordinate security access, including issuing building security cards.<br>• Handle mail collection, package deliveries, and liaise with vendors such as FedEx.<br>• Perform administrative tasks such as photocopying, scanning, faxing, and filing.<br>• Welcome clients, arrange meetings, and oversee setup for food, beverages, and audiovisual requirements.<br>• Maintain kitchen and snack areas by ordering and stocking food, beverages, and cleaning supplies.<br>• Oversee office supply inventory and place orders as needed to ensure proper stock levels.<br>• Coordinate courier services and arrange shredding services for sensitive documents.<br>• Assist employees with office maintenance requests, access card issues, and workspace moves or departures.<br>• Set up and clean up catering events for on-site meetings and internal office gatherings.<br>• Support building repair requests and collaborate on internal/external office events.
<p>Receptionist. This position provides a comprehensive benefits package. Key responsibilities include answering phone calls, performing data entry tasks, and providing assistance to both our customers and sales team.</p><p>The ideal candidate is personable and friendly in phone interactions and face-to-face with office visitors. An exceptional eye for detail and the ability to remain focused amidst distractions is crucial. We are seeking a spirited individual who thrives when multitasking in a vibrant and energetic environment.</p>
As the Front Desk Administrative Assistant, you will serve as the first point of contact for clients and visitors. Your primary responsibilities will include managing front desk operations, maintaining organization, handling calls and emails, and supporting internal team communication to meet the needs of both clients and cats in our care. This is a fast-paced environment that requires top-tier multitasking, attention to detail, and a genuine passion for client service and cats. <br> Key Responsibilities: Serve as the front-line representative for all client interactions, both in person and over the phone. Manage the front desk including answering calls, greeting guests, and responding to emails. Receive packages, process documents, and scan files into pet profiles. Confirm and schedule appointments, guest stays, and maintain accurate calendar details. Check vaccine records for all incoming cats to ensure compliance. Handle payments, apply them to reservations, and manage basic invoicing tasks. Maintain a clean, organized, and welcoming front desk/reception area. Promote the facility on social media to support ongoing marketing efforts. Open and close the facility according to procedural checklists. Work closely with other team members to ensure client and pet needs are understood and fulfilled. Take initiative, adapt to fast-changing priorities, and handle multiple tasks simultaneously. Receive and apply constructive feedback to grow and enhance performance.
We are looking for an organized and personable Administrative Assistant to join our team on a contract basis in San Mateo, California. This role is integral to ensuring smooth communication and efficient administrative operations within the organization. The position primarily supports the Executive Director/Business Manager while also assisting with general office tasks.<br><br>Responsibilities:<br>• Welcome and assist visitors, including clients and members of the public, in a detail-oriented and friendly manner.<br>• Manage incoming mail by opening, sorting, and preparing payables for accounting processing.<br>• Record receivables using Excel, transferring data accurately to the accounting system.<br>• Provide assistance with various office projects and tasks as assigned.<br>• Maintain clear and effective communication with team members and stakeholders.<br>• Ensure compliance with organizational procedures and policies during daily operations.<br>• Support the Executive Director/Business Manager by managing scheduling, correspondence, and other administrative needs.<br>• Handle receptionist duties, including answering calls and directing inquiries.<br>• Uphold a welcoming and detail-oriented environment for staff and visitors.<br>• Collaborate with team members to streamline administrative processes.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Francisco, California. In this role, you will play a key part in ensuring compliance and accuracy in administrative tasks, contributing to the smooth operation of our processes. This position requires excellent organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Scan and digitize paper documents into the designated software system with precision.</p><p>• Verify and reconcile I-9 forms to ensure all information is accurate and compliant with regulations.</p><p>• Conduct re-verifications of expired I-9 forms according to established guidelines.</p><p>• Manage inbound and outbound calls, providing exceptional customer service and assistance.</p><p>• Respond to email inquiries promptly and maintain clear communication with stakeholders.</p><p>• Perform data entry tasks to update and maintain accurate records.</p><p>• Schedule appointments and coordinate meetings effectively.</p><p>• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to complete various administrative tasks.</p><p>• Ensure all scanning and record-keeping processes adhere to compliance standards.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013246297 **</p>
<p>A leading nonprofit organization is seeking a highly organized and professional <strong>Temporary Executive Assistant</strong> to support its senior leadership team. This position is ideal for candidates with a strong administrative background, excellent communication skills, and a passion for making a difference in the nonprofit sector.</p><p><br></p><p>As an Executive Assistant, you will play a pivotal role in ensuring the efficiency and productivity of the leadership team by handling a variety of administrative, logistical, and project-based tasks. <strong>This is a full-time, temporary role</strong> expected to last 6 months with the possibility of an extension based on organizational needs.</p>
<p>We are seeking a reliable and detail-oriented <strong>Temporary Administrative Assistant</strong> to support our order entry/customer service office. This is a full-time, on-site temporary role expected to last <strong>4 to 5 months</strong>.</p><p>The position includes a comprehensive training period with the outgoing employee through <strong>July 10</strong>, after which the temp will continue working alongside two experienced team members who will provide ongoing support.</p><p><br></p><ul><li>Answer incoming phone calls and direct appropriately</li><li>Perform data entry using proprietary order management software</li><li>Maintain and update basic Excel spreadsheets</li><li>Scan, copy, and file documents as needed</li><li>Sort and organize invoices</li><li>Pick up and deliver documents between bakery departments</li></ul>
<p>We are seeking a highly organized and detail-oriented part-time Administrative Assistant to join our team for a 3-month term. </p><p>Responsibilities:</p><ul><li>Assist with maintaining, updating and reviewing financial spreadsheets</li><li>Accept and log donations accurately and promptly</li><li>Assist with year end and system support tasks</li><li>Other administrative tasks as required</li></ul>
<p>Robert Half's healthcare client in San Ramon is in need of a temporary Administrative Assistant for 2-4 months.</p><p><br></p><p>Administrative Assistant Duties Include:</p><p>-Assist with gathering documentation required for medical staff credentialing, including licenses, certifications, and work history to put together packets to be sent out</p><p>- Track expiration dates for licenses and certifications, issuing reminders and follow-ups as needed to ensure timely renewals.</p><p>-Maintain meticulous records of all credentialing activities in both physical and electronic formats.</p><p>- Prepare agendas, schedule meetings, and other administrative tasks such as scanning and filing</p><p><br></p><p>If you are interested in this healthcare administrative assistant role, submit your resume today!</p>
<p>We are searching for a proficient <strong>Bilingual Administrative Coordinator</strong> with a strong background in the medical field to join our dynamic team. This role requires a detail-oriented individual who can seamlessly manage administrative tasks while communicating effectively in both English and [insert second language, e.g., Spanish, French, etc.]. The ideal candidate will have a deep understanding of medical terminology, healthcare workflows, and patient coordination to support our team and ensure operational efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for bilingual communication with staff, patients, and external stakeholders, ensuring clarity and accuracy in both languages.</li><li>Coordinate and manage administrative tasks, including scheduling appointments, maintaining patient records, and liaising with medical staff.</li><li>Assist in the preparation and translation of medical documents, such as patient correspondence, informational brochures, and procedural instructions.</li><li>Oversee data entry and management of patient information, adhering to healthcare privacy regulations (e.g., HIPAA compliance).</li><li>Act as a liaison between patients and healthcare providers, facilitating smooth communication and addressing inquiries.</li><li>Support the onboarding process for new staff, including the preparation of bilingual training documents and resources.</li><li>Coordinate with internal teams to ensure medical inventory and supplies are maintained and ordered as necessary.</li><li>Assist in maintaining compliance with regulatory requirements and medical staff credentialing processes.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul><p><strong>Skills and Qualifications:</strong></p><ul><li><strong>Bilingual proficiency</strong> (e.g., English and [Insert second language]), with excellent verbal and written communication skills in both languages.</li><li><strong>Medical background</strong> including relevant education (e.g., certification in medical assisting, degree in healthcare administration, or similar) or equivalent work experience in healthcare settings.</li><li>Proficient in medical terminology and understanding of healthcare operations.</li><li>Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.</li><li>Experience with electronic medical record (EMR) systems and data input.</li><li>Familiarity with healthcare privacy laws such as HIPAA and patient confidentiality requirements.</li><li>Detail-oriented with strong problem-solving and decision-making capabilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul><p><br></p>
<p>Robert Half's Healthcare client is in need of a part time healthcare administrative assistant.</p><p><br></p><p>This role is temporary, 3 days a week 8am-4:30pm in San Ramon, CA.</p><p><br></p><p>Administrative Assistant Duties Include:</p><p>- Provide comprehensive administrative assistance to the department, coordinating schedules, sending out invites, preparing meeting materials and taking meeting minutes</p><p>- Organize and maintain department files, including quality assurance documentation, reports, meeting minutes, and compliance records.</p><p>- Prepare and distribute materials for quality committees, patient safety huddles, and other related meetings.</p><p><br></p><p>If you are interested in this part time temporary healthcare administrative assistant role, submit your resume today!</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Stockton, California. In this contract role, you will play a key part in supporting daily operations through effective communication, organization, and multitasking. This position offers an excellent opportunity to apply your administrative skills in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound calls professionally, ensuring clear communication and prompt resolution of inquiries.</p><p>• Provide exceptional customer service by addressing clients' needs and maintaining positive relationships.</p><p>• Perform accurate data entry tasks to maintain organized and up-to-date records.</p><p>• Handle email correspondence by prioritizing messages and responding in a timely manner.</p><p>• Coordinate and schedule appointments while managing calendars efficiently.</p><p>• Utilize Microsoft Excel to create spreadsheets, track data, and analyze information.</p><p>• Prepare presentations using Microsoft PowerPoint to support team objectives.</p><p>• Draft and edit documents in Microsoft Word to ensure high-quality communication. </p><p>Knowledge of Sage is preferred.</p><p>• Organize and manage tasks using Microsoft Outlook to maintain workflow efficiency.</p><p><br></p>
<p>Robert Half is working with a local bakery in South San Francisco. Our client has been in business for over 35 years proudly serving some of the most delicious baked goods one can find in the bay area. This is a 4 month full time contract Monday through Friday. Have to be able to commute to South San Francisco. Please see the details below and if interested, apply now. Do not wait! We are looking to fill this role immediately. Apply now. </p><p><br></p><p><strong>Job Duties:</strong></p><ul><li>Answering the phone</li><li>Doing data on our proprietary software</li><li>Data entry on basic excel spreadsheets</li><li>Making copies</li><li>Scanning documents</li><li>Sorting invoices</li><li>Picking up documents throughout the bakeries</li></ul>
<p>We are looking for a proactive and detail-oriented <strong>Executive Administrative Assistant</strong> to provide high-level administrative support to senior executives at our Mountain View, CA office. The ideal candidate is a self-starter with exceptional organizational and communication skills who thrives in a dynamic, fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate meetings, and arrange travel logistics for executives.</li><li>Prepare and edit correspondence, presentations, and reports with accuracy and confidentiality.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders.</li><li>Handle expense reporting, invoice processing, and budget tracking.</li><li>Support special projects and collaborate across teams to ensure deadlines and goals are met.</li></ul><p><br></p>
<p>Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Office Assistant. This is an on-site position Monday through Friday. The reason this role is open is because the current Office Assistant is getting a promotion. There is most certainly room for growth within the company. We are looking to start someone ASAP! Please find the description below and if interested, please apply immediately. Do not wait! Apply now!</p><p><br></p><p><strong>Job Description</strong></p><ul><li>Greeting Clients and Multi-Line Phone Management</li><li>Preparing financial documents such as invoices and tax filings</li><li>Maintaining files on account receivables and updating records as required.</li><li>Organizing files, invoices, purchase orders and receipts</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Booking travel arrangements for executives</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul>
We are looking for a detail-oriented and organized Office Assistant to join our team on a contract basis in Menlo Park, California. In this role, you will support daily office operations, ensuring tasks are completed efficiently and accurately. This is a fantastic opportunity for someone who thrives in a collaborative environment and excels at multitasking.<br><br>Responsibilities:<br>• Perform general administrative and clerical duties, including filing, data entry, and document management.<br>• Answer and direct inbound phone calls, providing excellent customer service.<br>• Assist with billing and invoicing tasks, ensuring accuracy and timeliness.<br>• Utilize accounting software and other computer programs to support financial and operational processes.<br>• Maintain accurate records and update CRM systems as needed.<br>• Collaborate with team members to ensure office tasks are completed effectively.<br>• Coordinate schedules and appointments to optimize workflow.<br>• Handle incoming and outgoing correspondence, including emails and packages.<br>• Support the preparation of reports and presentations as required.<br>• Ensure the office environment remains organized and efficient.
