<p>Are you a skilled <strong>Senior Administrative Assistant</strong> looking for your next career opportunity? Do you have a flair for organization and the ability to manage schedules, tasks, and communications with precision? If so, we have a position that could be perfect for you. We are seeking an experienced administrative professional who thrives in fast-paced environments and excels at supporting executives and managers to ensure smooth daily operations.</p><p><br></p><p><strong>What’s in Store for You:</strong></p><p>As a <strong>Senior Administrative Assistant</strong>, you will function as the backbone of the office, coordinating calendars, managing correspondence, and streamlining workflows. Your ability to stay several steps ahead of the team’s needs will make you indispensable in keeping everything running efficiently.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Coordinate, schedule, and maintain senior management calendars, including meetings, appointments, and events.</li><li>Draft and edit correspondence, communications, memorandums, and reports with a high level of accuracy.</li><li>Prepare meeting materials, agendas, presentations, and take meeting minutes for distribution to relevant stakeholders.</li><li>Act as liaison between internal departments, providing exceptional team support and facilitating collaborations.</li><li>Manage travel arrangements, including booking flights, accommodations, and transportation.</li><li>Process invoices, reconcile expense reports, and ensure adherence to internal financial policies.</li><li>Assist in the organization of company-wide events, meetings, and team-building activities.</li></ul><p><br></p><p><br></p>
<p>Are you a skilled administrative professional with a passion for supporting mission-driven organizations? Our client, an established nonprofit organization, is seeking a Senior Administrative Assistant who excels in organization, communication, and multitasking. You’ll play a crucial role in ensuring the smooth operation of the office while providing executive-level support that aligns with the organization’s goals and values.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and preparation of materials.</li><li>Manage incoming communications (email, phone, mail) and prioritize responses for executives and senior leaders.</li><li>Prepare reports, presentations, and correspondence with accuracy and attention to detail.</li><li>Organize and coordinate events such as board meetings, donor presentations, and community outreach initiatives.</li><li>Maintain and update records and filing systems (physical and digital) to support key organizational functions.</li><li>Coordinate travel arrangements, lodging, and itineraries for leadership staff.</li><li>Act as a liaison between internal teams and external stakeholders, ensuring professional and timely communication.</li><li>Assist HR and operations teams with administrative tasks, including onboarding, benefit updates, and community engagement projects as needed.</li></ul><p><br></p>
<p>Our client is seeking a professional, efficient, and detail-oriented Senior Administrative Assistant to provide direct support to management and key department leads. This role requires expertise in administrative operations, including managing schedules, preparing reports, and supporting team initiatives. As a Senior Administrative Assistant, you will play a pivotal role in ensuring operational success by streamlining workflows and fostering an organized, communicative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including complex calendar management, email coordination, and meeting preparation for senior executives.</li><li>Draft, proofread, and edit professional documents, presentations, and spreadsheets with precision.</li><li>Organize and maintain records and filing systems for digital and physical documents, ensuring timely accessibility.</li><li>Coordinate travel logistics for senior leadership, including accommodations and detailed itineraries.</li><li>Prepare expense reports, track budgets, and handle invoices while adhering to company policies.</li><li>Manage communications by acting as a liaison between departments and executives, ensuring smooth information flow.</li><li>Plan and oversee logistics for internal and external meetings, events, and stakeholder engagements.</li><li>Train junior administrative staff as needed and assist with the onboarding process of new hires.</li></ul><p><br></p>
<p>Are you an experienced administrative professional with exceptional organizational skills seeking to elevate your career? Our client is looking for a Senior Administrative Assistant to provide high-level support to executives and teams within their organization. This role requires someone who thrives in a dynamic environment and is comfortable handling complex tasks with precision and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and correspondence preparation.</li><li>Compile and prepare reports, presentations, and information packets for use in meetings or by executives.</li><li>Screen and prioritize incoming communications (email, phone calls, etc.), ensuring messages are relayed appropriately.</li><li>Organize and maintain documentation and records, both in physical and digital formats.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, while preparing itineraries.</li><li>Assist with event planning, team projects, and special assignments as requested by leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Actively identify opportunities to improve administrative processes for enhanced efficiency.</li></ul><p><br></p>
<p>Our client is looking for a highly organized and proactive Senior Administrative Assistant to support key executives and teams. This role is more than just administrative tasks—it’s about being a trusted partner and resource for senior-level staff. As a Senior Administrative Assistant, you’ll handle a variety of responsibilities that require exceptional organizational skills and the ability to prioritize in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives or senior management, assisting with complex calendar management, meeting coordination, and email correspondence.</li><li>Prepare, proofread, and edit documents, presentations, and reports to ensure accuracy and professionalism.</li><li>Plan and execute logistical requirements for meetings, events, or travel arrangements, including itineraries, expense reports, and follow-ups.</li><li>Serve as the first point of contact for internal and external communications, handling matters confidentially and efficiently.</li><li>Manage and maintain records, databases, and filing systems for quick and accurate retrieval of information.</li><li>Assist in compiling data for reports, research, and analysis; prepare summaries and executive-ready presentations.</li><li>Act as a liaison between departments and executives, ensuring smooth communication and the flow of information.</li><li>Support ad hoc projects and initiatives as required, including delegating tasks to other administrative staff when necessary.</li></ul><p><br></p>
<p>Are you a proactive and organized administrative professional with expertise in supporting executive leaders? Our client, a growing company in non-profit Industry, is seeking an Executive Assistant to provide high-level support to senior management. This role is ideal for someone who thrives in a fast-paced environment and takes pride in delivering exceptional service to executive teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for the executive team, handling communications, calendar management, and correspondence.</li><li>Coordinate and schedule meetings, appointments, and events, ensuring all logistics are seamless.</li><li>Prepare and edit executive-level presentations, reports, and documents with accuracy and attention to detail.</li><li>Manage travel arrangements, including booking flights, accommodations, and preparing itineraries.</li><li>Work closely with other departments and external stakeholders to ensure the executive’s priorities are met.</li><li>Organize and maintain confidential files, records, and documentation.</li><li>Support the executive team with personal tasks as required to enhance productivity and efficiency.</li><li>Anticipate the needs of executives and proactively address challenges or opportunities.</li></ul><p><br></p>
<p>Are you a highly organized, detail-oriented professional with experience in providing executive-level administrative support? Our client is looking for an exceptional Executive Assistant to work closely with senior leadership, ensuring their daily operations run smoothly and efficiently. This role requires exceptional time management, discretion, and the ability to anticipate needs while maintaining a high level of professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and manage complex calendars, including scheduling meetings and resolving conflicts.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Book and manage travel arrangements for executives, including accommodations, itineraries, and expense reporting.</li><li>Prepare, proofread, and edit correspondence, presentations, and reports for executive-level meetings.</li><li>Organize and execute events or off-site engagements, including liaising with vendors and overseeing logistics.</li><li>Act as the main point of contact for internal and external communications on behalf of executives.</li><li>Facilitate efficient communication across departments and ensure follow-through on action items.</li><li>Oversee the filing and record-keeping for executive-related documents and projects.</li><li>Support special projects and initiatives as requested by executives, ensuring completion within deadlines.</li></ul><p><br></p>
<p>Are you an experienced administrative professional with exceptional organizational skills seeking to elevate your career? Our client is looking for a Senior Administrative Assistant to provide high-level support to executives and teams within their organization. This role requires someone who thrives in a dynamic environment and is comfortable handling complex tasks with precision and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and correspondence preparation.</li><li>Compile and prepare reports, presentations, and information packets for use in meetings or by executives.</li><li>Screen and prioritize incoming communications (email, phone calls, etc.), ensuring messages are relayed appropriately.</li><li>Organize and maintain documentation and records, both in physical and digital formats.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, while preparing itineraries.</li><li>Assist with event planning, team projects, and special assignments as requested by leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Actively identify opportunities to improve administrative processes for enhanced efficiency.</li></ul><p><br></p>
<p>Our client is seeking a proactive and detail-oriented Administrative Assistant to provide administrative and clerical support to our team. This role is critical to ensuring smooth office operations and productivity by effectively managing timelines, tasks, and workflows. If you’re organized, resourceful, and great at multitasking, this is an exciting opportunity to play a key role in supporting a dynamic office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general office duties such as scheduling meetings, managing calendars, answering phone calls, and responding to emails.</li><li>Create and maintain accurate records, filing systems, reports, and correspondence.</li><li>Assist with preparation of presentations, spreadsheets, and documents for meetings and other engagements.</li><li>Process expense reports, invoices, and purchasing requests within company guidelines.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and itinerary creation when required.</li><li>Order and manage office supplies while maintaining a tidy and organized workspace.</li><li>Manage incoming and outgoing mail, including sorting, distributing, and shipping documents/packages.</li><li>Provide additional administrative or logistical support to teams or departments as needed.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> Robert Half is partnering with an innovative and fast-growing biotech company seeking a detail-oriented Administrative Assistant to support office operations and cross-functional teams. This is an exciting opportunity to contribute to life-changing scientific advancements while working in a collaborative and mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide day-to-day administrative support to department leaders and scientific teams</li><li>Prepare reports, presentations, and internal communications with accuracy and professionalism</li><li>Schedule and coordinate meetings, conference calls, and travel arrangements</li><li>Maintain records, databases, and digital filing systems in compliance with company standards</li><li>Assist with onboarding new employees and coordinating internal events</li><li>Liaise with vendors, facilities, and IT to ensure seamless office operations</li><li>Support regulatory and quality documentation workflows (as needed)</li></ul><p><br></p>
<p>Are you a proactive and detail-oriented professional who enjoys being the backbone of a team? Our client is seeking an Administrative Assistant to provide critical support to their department by handling administrative and organizational tasks. This role is ideal for someone who thrives in a fast-paced environment and is passionate about creating smooth workflows.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative tasks such as preparing correspondence, scheduling meetings, maintaining records, and managing calendars.</li><li>Organize and prioritize activities to meet deadlines efficiently.</li><li>Act as a point of contact for internal and external communications, managing inquiries professionally.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and preparing detailed itineraries.</li><li>Maintain electronic and physical filing systems to ensure accessibility and organization of documentation.</li><li>Create and edit reports, presentations, and spreadsheets as needed.</li><li>Assist with event planning and team coordination efforts.</li><li>Take initiative to identify areas for improvement in administrative processes and implement solutions.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a reputable construction company seeking a highly organized Administrative Assistant to support daily operations and office functions. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys being the backbone of an efficient team.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and office leadership</li><li>Prepare, proofread, and format documents, reports, and correspondence</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming calls and emails in a professional manner</li><li>Maintain physical and digital filing systems</li><li>Assist with invoice processing, timecard tracking, and job costing documentation</li><li>Order and stock office supplies and field materials as needed</li><li>Support general office operations, including mail distribution and recordkeeping</li></ul><p><br></p>
<p>Are you an experienced <strong>Executive Assistant</strong> ready to provide high-level support to executives in a fast-growing energy company? We’re looking for a sharp, resourceful professional to manage complex schedules, communications, and administrative operations in <strong>Solana Beach</strong>.</p><p><br></p><p><strong>Here’s What You’ll Be Handling:</strong></p><p>In this pivotal role, you’ll provide seamless support to senior-level executives, playing a key role in driving strategic initiatives forward. Key responsibilities include:</p><ul><li>Managing complex executive calendars, scheduling appointments, meetings, and travel arrangements.</li><li>Acting as the primary contact for internal and external communications on behalf of the executives.</li><li>Preparing detailed reports, presentations, and correspondences with impeccable accuracy.</li><li>Coordinating and taking minutes during high-level meetings while following up on action items.</li><li>Maintaining confidential and sensitive information with discretion and professionalism.</li><li>Handling expense reporting, invoice processing, and budget tracking.</li><li>Assisting in the organization of company events and team-building activities.</li></ul>
<p>A busy company in Oceanside, CA, is seeking an enthusiastic <strong>Administrative Assistant</strong> eager to jumpstart their career. No prior experience is necessary, but applicants must have a college degree and be ready to learn. This role offers excellent training and growth opportunities for the right candidate.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Handle clerical tasks like filing, data entry, and correspondence processing.</li><li>Assist with scheduling and calendar management.</li><li>Maintain office inventory and order supplies as needed.</li><li>Perform light research and prepare reports for leadership.</li><li>Support departmental projects and tracking, ensuring deadlines are met.</li><li>Uphold confidentiality and professionalism in administrative processes.</li></ul>
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a well-established construction company seeking a highly organized and reliable Office Assistant to support daily administrative operations. This is an excellent opportunity to get your foot in the door with a growing team in a fast-paced, hands-on industry. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple tasks with professionalism and efficiency.</p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative tasks including filing, scanning, and data entry</li><li>Answer and route incoming phone calls; greet and direct visitors</li><li>Assist with scheduling meetings, coordinating appointments, and maintaining calendars</li><li>Support the preparation and distribution of internal documents and reports</li><li>Help maintain office inventory and order supplies as needed</li><li>Coordinate mail, packages, and deliveries</li><li>Assist with project documentation, including organizing blueprints, permits, and purchase orders</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain a clean and organized front office and shared spaces</li><li>Provide backup support to other departments when needed</li></ul><p><br></p>
<p>A prominent business in Solana Beach, CA, is seeking a resourceful, polished, and experienced <strong>Executive Assistant</strong> to support senior-level executives. This role requires advanced organizational and administrative skills, as well as the ability to prioritize tasks in a fast-paced and dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive schedules including calendar management, appointment setting, and travel arrangements.</li><li>Organize and prepare materials for meetings, presentations, and reports with a high degree of accuracy.</li><li>Handle confidential information with discretion and professionalism.</li><li>Coordinate correspondence including emails, calls, and written communication on behalf of executives.</li><li>Act as a liaison between executives and internal/external stakeholders, fostering professional relationships.</li><li>Conduct research for presentations, proposals, and executive decision-making.</li><li>Assist with special projects and events as directed by the executive team.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a mission-driven nonprofit organization seeking a compassionate and organized Administrative Assistant to join their team. This role is ideal for someone who thrives in a purpose-driven environment and enjoys supporting teams that are making a meaningful impact in the community.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to program managers, directors, and executive staff</li><li>Manage calendars, schedule meetings, and coordinate internal and community-facing events</li><li>Draft and edit correspondence, reports, meeting minutes, and grant-related documents</li><li>Maintain accurate digital and paper filing systems, donor databases, and compliance records</li><li>Answer and direct phone calls, greet visitors, and serve as a point of contact for clients and stakeholders</li><li>Assist with data entry, survey collection, and reporting for grants and program metrics</li><li>Support fundraising efforts and special projects as needed</li></ul><p><br></p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in National City, California. In this long-term contract role, you will play a key part in supporting our operations, ensuring accurate data management, and facilitating smooth communication across the company. This position offers a flexible work environment with the majority of tasks being performed remotely.<br><br>Responsibilities:<br>• Maintain and organize company files and data using OneDrive and SharePoint.<br>• Generate and distribute accurate reports throughout the organization.<br>• Perform data entry tasks, including labeling, categorizing, and managing budgets.<br>• Input data manually into Excel and assist with cost-per-square-foot calculations.<br>• Transfer information from Excel spreadsheets into Studio Designer software.<br>• Match invoices with corresponding items and ensure proper documentation.<br>• Support purchasing activities by meticulously entering relevant data.<br>• Communicate effectively with team members to address inquiries and resolve issues.<br>• Schedule appointments and manage email correspondence efficiently.<br>• Utilize Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook to complete administrative tasks.
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a respected construction company seeking a Bilingual Spanish Office Assistant to support daily administrative operations. This is an excellent opportunity for a detail-oriented, organized, and bilingual professional to gain hands-on experience in a dynamic and growing industry. The ideal candidate is proactive, reliable, and capable of communicating effectively in both English and Spanish.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and serve as the first point of contact for clients, vendors, and subcontractors</li><li>Answer and route incoming phone calls and emails in a professional and courteous manner</li><li>Translate verbal and written communications between English and Spanish as needed</li><li>Assist with scheduling meetings, managing calendars, and coordinating appointments</li><li>Support project teams with document preparation, data entry, and filing</li><li>Track and manage purchase orders, invoices, and delivery receipts</li><li>Maintain organized records of project files, contracts, and correspondence</li><li>Assist with internal communications and coordination across job sites and departments</li><li>Provide general office support including ordering supplies, handling mail, and maintaining a clean and functional work environment</li></ul><p><br></p>
<p><strong>About the Organization:</strong></p><p> Our client is a well-established commercial real estate firm based in La Jolla, CA, with a strong reputation for managing a diverse portfolio of office, retail, and mixed-use properties throughout the region. They are currently seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to support their property management team and help ensure smooth day-to-day operations.</p><p><strong>Position Overview:</strong></p><p> The Administrative Assistant will play a key role in supporting Property Managers with administrative tasks, tenant communication, and operational coordination. This is an excellent opportunity for someone with a strong administrative background and interest in commercial real estate.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to property management team, including scheduling, document preparation, and data entry</li><li>Assist with tenant communication and follow-ups regarding maintenance, notices, and inquiries</li><li>Prepare and maintain lease files, vendor contracts, and property-related documentation</li><li>Help process invoices, track expenses, and assist with budget documentation</li><li>Coordinate property inspections, vendor visits, and maintenance requests</li><li>Manage and update internal databases and property management systems</li><li>Support special projects and reporting needs as assigned by the property management team</li><li>Maintain confidentiality and professionalism in handling tenant and property information</li></ul><p><br></p>
<p>Are you an organized professional who thrives in a fast-paced environment? A growing <strong>construction firm</strong> is seeking an <strong>Administrative Coordinator</strong> to manage essential office tasks, support project teams, and ensure the organization runs smoothly. This role is key to maintaining efficient operations while supporting the success of exciting construction projects.</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>As the Administrative Coordinator, you’ll be responsible for a variety of tasks to keep the business operating efficiently:</p><ul><li>Serve as the main point of contact for office administration, fielding calls, emails, and correspondence.</li><li>Assist with project coordination by organizing schedules, tracking timelines, and maintaining project files.</li><li>Prepare and send construction-related documents, including permits, vendor agreements, and compliance forms.</li><li>Oversee office inventory, ordering supplies, and maintaining a tidy work environment.</li><li>Support leadership by scheduling meetings, taking minutes, and preparing reports or presentations.</li><li>Address client inquiries professionally and direct them to the appropriate team member.</li></ul>
<p>A dynamic office in Carlsbad, CA, is seeking an energetic and professional <strong>Front Desk Coordinator</strong> to oversee the front desk operations and provide administrative support. The ideal candidate will have <strong>prior administrative or front desk experience</strong>, demonstrate <strong>strong confidentiality practices</strong>, and possess <strong>excellent communication skills</strong>. This is a fantastic opportunity to join a team that values organization and outstanding client experiences.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the first point of contact, welcoming visitors and clients with professionalism and kindness.</li><li>Manage incoming calls, emails, and correspondence, ensuring accurate message delivery.</li><li>Maintain confidentiality while handling sensitive information and supporting HR or executive teams.</li><li>Schedule appointments and meetings, keeping track of calendars for key personnel.</li><li>Perform administrative tasks such as filing, data entry, and preparing reports.</li><li>Ensure the front desk is presentable at all times, creating a welcoming environment for all visitors.</li></ul>
<p>A high-quality orthodontic practice in Carlsbad, CA, is seeking a personable and organized <strong>Front Office Coordinator</strong> with excellent receptionist skills to join their team. This role requires exceptional attention to detail, multitasking abilities, and a professional demeanor to ensure smooth front office operations while delivering outstanding service to patients.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for all incoming patients, visitors, and phone inquiries.</li><li>Schedule and manage appointments efficiently using dental or orthodontic management software.</li><li>Verify patient insurance eligibility and ensure proper documentation is on file.</li><li>Process patient payments, track accounts receivable, and generate reports as needed.</li><li>Maintain a clean and organized reception area to provide a welcoming environment.</li><li>Communicate patient procedures and treatment information professionally.</li><li>Assist the orthodontic team with administrative duties such as scanning, filing, and data entry.</li></ul>
