Our client is seeking a detail-oriented and proactive Senior Administrative Assistant to provide high-level support to our leadership and teams. This role is ideal for experienced administrative professionals who thrive in fast-paced environments and excel at supporting executives or department leads with complex schedules, correspondence, and project coordination.
Key Responsibilities
- Coordinate schedules, prioritize appointments, and manage calendars for executives or senior leadership.
- Arrange meetings, conference calls, and travel, ensuring all logistics are handled efficiently.
- Prepare briefing materials for meetings or presentations, as needed.
- Draft, proofread, and format correspondence, reports, and presentations.
- Manage document distribution, ensuring stakeholders receive accurate and timely information.
- Assist with administrative tasks related to organizational projects, including planning, tracking progress, and compiling deliverables.
- Collaborate with cross-functional teams to ensure deadlines are met.
- Maintain office supplies inventory, keep communal areas organized, and support office operation needs.
- Coordinate with IT and facilities teams as needed for office functionality improvements.
- Update databases, generate reports, and maintain project-specific files.
- Compile and analyze administrative data to support decision-making.
- Communicate professionally with clients, vendors, or partners on behalf of executives or the company.
- Handle inquiries and escalate issues as appropriate.
- 3–5 years of experience in administrative roles, with at least 1–2 years supporting senior leadership or executives.
- Bachelor’s degree in Business Administration, Communications, or a related field preferred, but equivalent work experience will be considered.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of administrative tools and scheduling software; familiarity with project management tools is a plus (e.g., Asana, Trello, Salesforce).
- Excellent verbal and written communication skills.
- Strong organizational skills, attention to detail, and time management abilities.
- Ability to handle sensitive information with discretion.
- A proactive approach to identifying and resolving issues independently.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.26 results for Sr Administrative Assistant in La Mesa, CA
- Chula Vista, CA
- onsite
- Temporary
- 25.00 - 30.00 USD / Hourly
- <p>Our client is seeking a detail-oriented and proactive Senior Administrative Assistant to provide high-level support to our leadership and teams. This role is ideal for experienced administrative professionals who thrive in fast-paced environments and excel at supporting executives or department leads with complex schedules, correspondence, and project coordination.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate schedules, prioritize appointments, and manage calendars for executives or senior leadership.</li><li>Arrange meetings, conference calls, and travel, ensuring all logistics are handled efficiently.</li><li>Prepare briefing materials for meetings or presentations, as needed.</li><li>Draft, proofread, and format correspondence, reports, and presentations.</li><li>Manage document distribution, ensuring stakeholders receive accurate and timely information.</li><li>Assist with administrative tasks related to organizational projects, including planning, tracking progress, and compiling deliverables.</li><li>Collaborate with cross-functional teams to ensure deadlines are met.</li><li>Maintain office supplies inventory, keep communal areas organized, and support office operation needs.</li><li>Coordinate with IT and facilities teams as needed for office functionality improvements.</li><li>Update databases, generate reports, and maintain project-specific files.</li><li>Compile and analyze administrative data to support decision-making.</li><li>Communicate professionally with clients, vendors, or partners on behalf of executives or the company.</li><li>Handle inquiries and escalate issues as appropriate.</li></ul><p><br></p>
- 2025-05-30T17:43:40Z
- San Diego, CA
- onsite
- Temporary
- 27.50 - 32.00 USD / Hourly
- <p>Robert Half is actively searching for a Senior Administrative Assistant to join one of our client organizations. In this advanced administrative role, you will take charge of more complex responsibilities while providing critical support to leadership and departments. This position requires a proactive professional with exceptional organizational skills, keen attention to detail, and the ability to manage confidential information effectively. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level administrative assistance to senior managers, including scheduling appointments, managing calendars, and preparing correspondence.</li><li>Draft, edit, and proofread internal communications, presentations, reports, and other materials.</li><li>Schedule and organize meetings, prepare agendas, take detailed minutes, and ensure necessary follow-up actions are completed.</li><li>Maintain and organize detailed records, databases, and filing systems to ensure the availability of critical information.</li><li>Manage domestic and international travel, including transportation and accommodations, and prepare detailed itineraries.</li><li>Plan and execute company events, meetings, or team-building activities on behalf of leadership.</li><li>Identify inefficiencies and propose solutions to streamline administrative systems and workflows.</li><li>Handle sensitive information with discretion and professionalism.</li></ul><p><br></p>
- 2025-05-20T21:48:58Z
- La Jolla, CA
- onsite
- Temporary
- 26.00 - 30.00 USD / Hourly
- <p>Our client is seeking a Senior Administrative Assistant to provide high-level support to executives and teams within their organization. This is an exciting opportunity for a seasoned professional to use their expertise and organizational prowess to ensure processes run smoothly. If you thrive in a fast-paced environment and are ready to take on a leadership-oriented administrative role, we’d like to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedules, and meetings for executives, ensuring efficient time management.</li><li>Prepare and proofread reports, presentations, and communications with attention to detail.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Serve as a resource and mentor to junior administrative staff, fostering their development.</li><li>Track and process expense reports while upholding compliance with company policies.</li><li>Act as the primary liaison between executives and teams, facilitating communication and ensuring timely follow-ups.</li><li>Manage confidential information with professionalism and discretion.</li><li>Contribute to special projects or initiatives as assigned by leadership.</li></ul><p><br></p>
- 2025-05-20T21:48:58Z
- National City, CA
- onsite
- Temporary
- 28.00 - 32.00 USD / Hourly
- <p>Are you a seasoned administrative professional passionate about making a meaningful impact? Our client, a mission-driven organization in the nonprofit industry, is seeking a dedicated and detail-oriented Senior Administrative Assistant to support their operations. This is an incredible opportunity to use your organizational and administrative skills to contribute to a cause you can stand behind.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Provide high-level administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other documents for internal and external stakeholders.</li><li>Organize, compile, and maintain sensitive documentation and files, both in physical and digital formats, ensuring confidentiality and compliance.</li><li>Act as a liaison between departments, ensuring seamless communication and collaboration across teams.</li><li>Coordinate logistics for board meetings, volunteer meetings, fundraising events, and other organizational activities.</li><li>Assist with budget tracking, expense reports, and financial documentation to ensure operational efficiency.</li><li>Oversee office operations, including supply management, vendor coordination, and technology troubleshooting.</li><li>Support project management by tracking deadlines, milestones, and deliverables for key initiatives.</li><li>Train and mentor junior administrative staff, fostering a collaborative and professional environment.</li><li>Take on special projects as assigned, ensuring all tasks are completed with precision and within deadlines.</li></ul><p><br></p>
- 2025-05-30T17:48:40Z
- San Diego, CA
- onsite
- Temporary
- 23.00 - 25.00 USD / Hourly
- <p>Our client, a well-established and fast-paced organization, is looking for a dedicated and detail-oriented Administrative Assistant to join their team. This role is a fantastic opportunity for someone who thrives in a versatile, high-energy environment and is passionate about supporting efficient operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate daily office tasks such as answering phone calls, responding to emails, and handling correspondence with professionalism.</li><li>Create, edit, and organize important documentation, including spreadsheets, presentations, contracts, and other business materials.</li><li> Manage calendars, book meetings, and coordinate travel arrangements while ensuring efficient use of time and resources.</li><li>Accurately input data into systems and generate reports as needed to support management or team decision-making.</li><li>Track office inventory and manage supply orders to keep the workspace fully operational.</li><li>Support various teams or departments with ad hoc projects that range from scheduling events to preparing materials for meetings.</li><li>Serve as a point of contact for internal and external stakeholders when needed, ensuring a high level of customer service.</li></ul><p><br></p>
- 2025-05-28T22:24:12Z
- La Mesa, CA
- remote
- Temporary
- 24.00 - 27.00 USD / Hourly
- <p>Are you highly organized, proactive, and detail-oriented? Robert Half is working with a mid-size organization] seeking an Administrative Assistant! This is your chance to join a dynamic team, contribute to the success of the organization, and build your career in a supportive environment.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Managing schedules, including coordinating meetings, appointments, and events.</li><li>Answering and directing phone calls or emails, and serving as the first point of contact for clients and visitors.</li><li>Preparing reports, presentations, and documents with accuracy and professionalism.</li><li>Managing data entry tasks, maintaining accurate records, and running reports as requested.</li><li>Assisting with travel arrangements, expense reports, and purchase orders.</li><li>Maintaining organized filing systems (physical and digital) for documents and correspondence.</li><li>Supporting various administrative projects and providing ad hoc assistance as needed.</li></ul><p><br></p>
- 2025-05-28T22:24:12Z
- San Diego, CA
- onsite
- Temporary
- 39.00 - 45.00 USD / Hourly
- <p>Our client, a well-respected non-profit organization, is seeking a skilled Executive Assistant on a temp-to-hire basis. This is the perfect opportunity for a resourceful, mission-driven individual who thrives in a dynamic, purpose-driven environment.</p><p><br></p><p>As the Executive Assistant, you will support senior leadership and play a vital role in facilitating the smooth day-to-day operation of the organization. This involves assisting executives while ensuring mission-aligned initiatives are executed effectively. Your exceptional organizational skills and proactive approach will be critical in supporting the impactful work the non-profit accomplishes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide high-level administrative support to the executive leadership team, including managing schedules, coordinating meetings, and creating agendas.</li><li>Oversee travel arrangements, log expenses, and process reimbursements.</li><li>Prepare executive-level correspondence, presentations, and briefing materials.</li><li>Act as liaison between the executives and internal/external stakeholders, ensuring clear communication and follow-ups on critical items.</li><li>Attend and support board meetings, including drafting minutes and preparing materials.</li><li>Handle sensitive information with the utmost professionalism and confidentiality.</li><li>Assist in event planning for mission-related events, fundraisers, or other organizational activities when necessary.</li><li>Provide additional administrative and operational support as needed.</li></ul><p><br></p>
- 2025-05-28T22:24:12Z
- San Diego, CA
- onsite
- Temporary
- 25.00 - 28.00 USD / Hourly
- <p>Robert Half is seeking a dedicated and detail-oriented Administrative Assistant for a valued client in the nonprofit sector. Are you a proactive multitasker with a passion for mission-driven work? Do you thrive in a fast-paced environment where your organizational skills and ability to communicate effectively make a meaningful impact? If so, we want to connect with you!</p><p><br></p><p><strong>Your Responsibilities Will Include:</strong></p><ul><li>Providing administrative support to leadership and team members, including calendar management, scheduling, and preparing materials for meetings.</li><li>Handling correspondence, including drafting communications, responding to emails, and serving as the point of contact for internal and external stakeholders.</li><li>Managing and organizing sensitive documents, maintaining filing systems (electronic and physical), and ensuring up-to-date records.</li><li>Coordinating events, arranging travel logistics, and assisting with community outreach initiatives.</li><li>Interfacing with donors, stakeholders, and volunteers professionally and effectively.</li><li>Performing data entry and generating reports to support operational needs.</li><li>Contributing to other administrative tasks as assigned to support the nonprofit’s mission</li></ul><p><br></p>
- 2025-05-27T17:44:05Z
- San Diego, CA
- onsite
- Temporary
- 22.00 - 25.00 USD / Hourly
- <p>Robert Half is looking for a motivated and detail-oriented Administrative Assistant to join one of our client teams. As an Administrative Assistant, you will play a critical role in ensuring office operations run smoothly by providing organizational and clerical support to professionals. If you excel at balancing multiple tasks, enjoy connecting with people, and have an eye for detail, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage day-to-day office operations, including organizing schedules, maintaining supplies, and coordinating logistics.</li><li>Prepare, edit, and distribute documents such as reports, presentations, and correspondence.</li><li>Arrange meetings, appointments, and travel, ensuring efficiency and timely follow-up.</li><li>Act as the first point of contact for phone calls, emails, and inquiries, while ensuring prompt and professional responses.</li><li>Maintain accurate and up-to-date filing systems, databases, and records for easy retrieval.</li><li>Assist with the planning and coordination of meetings, events, or client-related activities.</li><li>Track issues or inquiries and escalate them appropriately, ensuring high-quality outcomes.</li></ul><p><br></p>
- 2025-05-20T21:59:12Z
- San Diego, CA
- onsite
- Temporary
- 23.50 - 26.00 USD / Hourly
- <p>Robert Half has partnered with a dynamic and growing company seeking a Administrative Assistant to join their team. As the Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our client's office. You will handle a wide range of administrative tasks while supporting key team members and departments. This position is perfect for someone who is detail-oriented, proactive, and eager to contribute to the success of a collaborative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative duties, including managing correspondence, scheduling meetings, and maintaining organized filing systems.</li><li>Prepare reports, presentations, and other documentation using Microsoft Office Suite or equivalent software.</li><li>Serve as the point of contact for internal and external communications, ensuring prompt responses and high professionalism.</li><li>Support team projects by coordinating logistics, tracking deadlines, and managing follow-ups.</li><li>Monitor inventory levels for office supplies and coordinate orders or replenishment as needed.</li><li>Assist in processing expense reports, invoices, and other financial documents.</li><li>Provide backup support to other administrative roles in times of need or high demand.</li></ul>
- 2025-05-27T17:44:05Z
- Rancho Santa Fe, CA
- onsite
- Temporary
- 17.00 - 19.00 USD / Hourly
- <p>Are you a skilled multitasker with a passion for keeping things organized? Our client in <strong>San Diego, CA</strong> is on the hunt for an <strong>Administrative Assistant</strong> to provide seamless support for day-to-day office operations. This role is perfect for a detail-oriented individual who excels in both independent and team-oriented settings.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings for leadership and team members.</li><li>Organize and maintain physical and digital filing systems, ensuring accessibility and accuracy.</li><li>Handle correspondence, including drafting emails, letters, and reports.</li><li>Process expense reports, invoices, and other routine financial transactions.</li><li>Assist in preparing materials for meetings, presentations, and special projects.</li><li>Maintain office supplies inventory and liaise with vendors as needed.</li><li>Provide general administrative support as required to ensure smooth office operations.</li></ul>
- 2025-05-29T18:39:23Z
- San Luis Rey, CA
- onsite
- Temporary
- 22.00 - 24.00 USD / Hourly
- <p>Are you a master multitasker who thrives on keeping teams organized and productive? A leader in the <strong>professional services sector</strong> is in search of a detail-oriented <strong>Administrative Assistant</strong> for their office in San Luis Rey. This position offers the chance to make an immediate impact by supporting daily office operations and assisting key executives. With a variety of responsibilities, no two days will look the same, making this the perfect opportunity for a sharp, motivated professional.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As the <strong>Administrative Assistant</strong>, your day-to-day will include:</p><ul><li>Managing schedules, arranging travel, and coordinating meetings for executives and team members.</li><li>Preparing and editing reports, presentations, and correspondence with professionalism.</li><li>Maintaining electronic and physical filing systems to ensure efficiency and easy accessibility.</li><li>Monitoring and restocking office supplies, liaising with vendors, and handling office invoices.</li><li>Acting as the first point of contact for visitors and phone inquiries, ensuring exceptional customer service.</li><li>Supporting event planning activities, including organizing team meetings, training sessions, or office celebrations.</li><li>Assisting with special projects as assigned, ensuring deadlines are met and tasks are accurately completed.</li></ul>
- 2025-05-30T16:59:04Z
- Del Mar, CA
- onsite
- Temporary
- 21.50 - 26.00 USD / Hourly
- <p>Our client, a prominent leader in the property management industry, is seeking a dedicated and proactive Administrative Assistant to join their team. This role is vital to ensuring the seamless day-to-day operations of the office and delivering high-quality support to the property management team. If you thrive in a dynamic and fast-paced environment, this is a fantastic opportunity for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to property managers, including handling correspondence, scheduling meetings, and maintaining calendars.</li><li>Manage and organize documentation related to leases, contracts, and property records.</li><li>Communicate with tenants, vendors, and stakeholders, addressing inquiries and requests promptly and professionally.</li><li>Assist with property inspections and prepare follow-up reports based on findings, as required.</li><li>Coordinate maintenance requests and liaise with vendors for timely resolutions.</li><li>Track and process invoices, payments, and expense reports to ensure accurate financial records.</li><li>Maintain office systems, including filing, record-keeping, and data entry.</li><li>Support special projects or events as assigned by management.</li></ul><p><br></p>
- 2025-05-20T21:59:12Z
- San Diego, CA
- onsite
- Temporary
- 21.00 - 26.00 USD / Hourly
- <p>Do you thrive in a fast-paced, innovative environment and have exceptional organizational skills? Our client, a dynamic and rapidly growing company in the tech industry, is looking for a dedicated Office Assistant to help keep their operations running smoothly. This role provides an exciting opportunity to contribute to the team’s success while expanding your own career in a cutting-edge field.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Perform daily administrative tasks such as managing calendars, scheduling meetings, and organizing office operations to ensure efficiency.</li><li>Serve as a point of contact for visitors, employees, and external partners, creating a professional and welcoming experience.</li><li>Support the team by maintaining office supplies, coordinating shipments, and handling vendor communication.</li><li>Assist with preparing reports, presentations, and correspondences using Microsoft Office and other tools.</li><li>Maintain accurate records and filing systems, both physical and digital, for easy access and compliance purposes.</li><li>Support HR functions such as onboarding coordination, employee assistance programs, and basic benefits inquiries.</li><li>Coordinate execution of office-wide events and team-building activities to promote a collaborative culture.</li><li>Collaborate with leadership and other departments, ensuring seamless communication and task management.</li><li>Perform ad hoc administrative projects and tasks as needed to support operational goals.</li></ul><p><br></p>
- 2025-05-30T17:43:40Z
- San Diego, CA
- onsite
- Temporary
- 31.00 - 35.00 USD / Hourly
- <p>Robert Half is seeking a resourceful and detail-oriented Executive Assistant to support senior leadership at one of our valued client companies. This dynamic role involves managing administrative functions, facilitating communication, and ensuring smooth day-to-day operations. If you thrive in a fast-paced environment and excel at organization, problem-solving, and balancing multiple priorities, you may be the ideal fit for this role!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Schedule and maintain executive calendars, prioritize appointments, and resolve conflicts to ensure efficient time management and availability.</li><li>Arrange domestic and international travel accommodations, including flights, hotels, transportation, and itineraries.</li><li>Organize meetings, prepare agendas and materials, take detailed minutes, and follow up on action items.</li><li>Serve as the primary point of contact for executive communications, including drafting correspondence, handling phone calls, and filtering inquiries.</li><li>Manage sensitive information and documents with discretion and professionalism.</li><li>Lead the coordination of company events, client meetings, and team-building activities.</li><li>Identify and suggest improvements for workflows and administrative efficiencies.</li></ul>
- 2025-05-20T19:04:32Z
- San Diego, CA
- onsite
- Temporary
- 17.00 - 23.00 USD / Hourly
- <p>Our client is seeking an organized and dependable Office Assistant to support daily operations in our office. In this role, you will provide administrative and clerical support, ensuring the smooth functioning of office tasks while helping team members stay organized. As an integral part of the team, you will contribute to creating a productive work environment in which everyone can focus on achieving their goals.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform general office duties, such as answering phones, taking messages, responding to emails, and managing office supply inventory.</li><li>Coordinate schedules, book meetings, and update calendars for staff or team leads.</li><li>Organize, file, and retrieve documents (physical and digital) for easy access.</li><li>Prepare reports, presentations, and correspondence under the guidance of team members.</li><li>Greet visitors and clients with a professional and personable attitude.</li><li>Assist with incoming inquiries, providing basic information or routing to appropriate staff for follow-up.</li><li>Maintain a neat and organized workspace, including common areas, supply closets, and the reception desk.</li><li>Ensure equipment (printers, copiers, etc.) is functional and coordinate maintenance or repairs.</li><li>Enter data accurately into records and database systems, ensuring no gaps in critical information.</li><li>Update client or vendor information in administrative systems as needed.</li></ul><p><br></p>
- 2025-05-30T17:43:40Z
- San Diego, CA
- onsite
- Temporary
- 38.00 - 43.00 USD / Hourly
- <p>Our client, a highly respected and innovative organization is seeking a proactive, organized, and highly skilled Executive Assistant to join their team. This is an exceptional opportunity to partner with top-level executives and play a critical role in ensuring operational excellence. If you're detail-oriented, thrive in fast-paced environments, and have a knack for anticipating needs, this position will be a perfect fit for you!</p><p><br></p><p>As an Executive Assistant, your streamlined organizational and communication skills will be instrumental in supporting senior executives to achieve company goals. Key duties include:</p><ul><li>Manage and prioritize the executive’s calendar, schedule meetings, prepare agendas, and coordinate travel arrangements.</li><li>Draft and edit correspondence, emails, and other materials on behalf of the executive.</li><li>Plan, organize, and facilitate internal and external meetings, ensuring all materials and logistics are in place.</li><li>Provide administrative support for special projects, track deadlines, and ensure deliverables are met.</li><li>Serve as a bridge for smooth communication between the executive and internal teams, customers, and external partners.</li><li>Organize, maintain, and retrieve critical files and create presentations and reports as required.</li><li>Handle sensitive information with absolute discretion and execute all duties with maximum professionalism.</li></ul><p><br></p>
- 2025-05-28T22:24:12Z
- Solana Beach, CA
- onsite
- Temporary
- 27.00 - 33.00 USD / Hourly
- <p>Robert Half is seeking an experienced <strong>Executive Assistant</strong> for a prestigious client in Solana Beach, CA. This role supports <strong>C-suite executives</strong>, managing schedules, projects, and high-level correspondence to ensure effective operations. Ideal candidates are polished professionals who thrive in a fast-paced, high-demand environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to C-suite executives, including managing their schedules, emails, calls, and daily priorities.</li><li>Prepare and edit correspondence, reports, presentations, and other documentation as needed.</li><li>Handle confidential information with a high degree of discretion and professionalism.</li><li>Coordinate travel arrangements, expense reports, and event logistics for executives.</li><li>Proactively manage upcoming deadlines while anticipating and mitigating potential challenges.</li><li>Serve as a liaison between executives and company stakeholders, clients, and staff.</li><li>Support special projects as directed, ensuring prompt and accurate delivery of objectives.</li></ul>
- 2025-05-15T22:59:52Z
- La Jolla, CA
- onsite
- Temporary
- 37.50 - 42.00 USD / Hourly
- <p>Are you a proactive, detail-oriented professional looking to support senior executives in the fast-paced and innovative biotech industry? A leading organization in La Jolla, CA has partnered with Robert Half to find a skilled and adaptable Executive Assistant to join their team. This is a unique opportunity to contribute to a groundbreaking company that is shaping the future of healthcare.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Managing a complex calendar and coordinating meetings, conferences, and travel arrangements.</li><li>Acting as the gatekeeper and liaison between executives, internal teams, and external stakeholders.</li><li>Preparing reports, presentations, and correspondence with a high level of accuracy and professionalism.</li><li>Conducting research and compiling data for special projects.</li><li>Handling confidential information with discretion and integrity.</li><li>Assisting with event planning, budget tracking, and ad hoc administrative tasks.</li><li>Helping to maintain a positive and organized office environment.</li></ul><p><br></p>
- 2025-05-28T22:24:12Z
- San Diego, CA
- onsite
- Temporary
- 32.50 - 36.00 USD / Hourly
- <p>Are you an organized, proactive professional with exceptional communication skills and a strong ability to multitask? Do you excel at anticipating needs and thrive in a fast-paced environment? Our client, a leading property management company, is seeking a highly motivated and detail-oriented Executive Assistant to join their team. This is an exciting opportunity to play a pivotal role in supporting an executive within the dynamic real estate and property management industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, handling correspondence, and maintaining confidentiality.</li><li>Coordinate travel arrangements, prepare itineraries, and ensure smooth logistics for business engagements.</li><li>Assist with the preparation of reports, presentations, and spreadsheets specific to property management operations.</li><li>Act as a liaison between the executive, internal teams, and external stakeholders, fostering clear communication and timely follow-ups.</li><li>Monitor and prioritize incoming emails, phone calls, and requests, ensuring prompt and comprehensive responses.</li><li>Maintain office systems and organize critical documents, records, and files related to real estate transactions and property management projects.</li><li>Support property management tasks such as tracking leases, managing vendor relationships, and coordinating documentation as needed.</li><li>Handle special projects and ad hoc tasks as assigned to support the overall success of the organization.</li></ul><p><br></p>
- 2025-05-20T19:04:32Z
- San Diego, CA
- onsite
- Temporary
- 26.00 - 30.00 USD / Hourly
- <p>Our client is looking to bring on a driven and experienced Senior Human Resources (HR) Assistant to join our team. In this vital role, you’ll contribute to the success of the HR department by providing higher-level administrative support, coordinating HR projects, and addressing employee matters—all while ensuring day-to-day operations truly run smoothly. This position is designed for professionals with previous HR experience who want to take on a leadership-support role within the HR function.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to HR managers, supervisors, and other senior HR personnel.</li><li>Serve as a knowledgeable point of contact for employee inquiries regarding HR policies, benefits, leaves of absence, and compliance matters.</li><li>Ensure HR files and documentation (including I-9s, hiring forms, and personnel records) comply with company policies and legal regulatory requirements.</li><li>Help with more complex recruitment tasks, such as scheduling executive-level interviews, drafting offer letters, and monitoring recruitment metrics.</li><li>Take ownership of onboarding employees, delivering more detailed training sessions, and fostering a strong introduction to company culture.</li><li> Plan HR-related events, such as training seminars, wellness programs, or diversity and inclusion initiatives.</li><li>Compile, analyze, and review HR metrics (e.g., turnover rates, employee engagement surveys) to share actionable insights with leadership.</li><li> Help maintain HRIS systems, update employee data, troubleshoot system issues, and generate reports.</li><li> Support or lead HR projects, such as helping develop new programs, policies, and compliance initiatives</li></ul><p><br></p>
- 2025-05-30T17:29:06Z
- San Diego, CA
- remote
- Temporary
- 43.00 - 46.00 USD / Hourly
- <p><strong>About the Company</strong></p><p>Robert Half is partnering with a premier commercial real estate firm that manages a high-value portfolio of office, retail, and industrial assets. Known for their innovative approach and commitment to operational excellence, our client is seeking a seasoned Senior Commercial Property Manager to lead property operations, mentor junior staff, and drive value across a multi-site portfolio.</p><p><br></p><p><strong>Position Summary</strong></p><p>The Senior Commercial Property Manager will oversee a complex portfolio of commercial properties, ensuring optimal performance, tenant satisfaction, and asset value. This strategic role requires a high level of autonomy, leadership, and expertise in financial and operational management. The ideal candidate has a proven track record in commercial real estate, strong team management skills, and the ability to act as a trusted advisor to ownership groups and stakeholders.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead and manage a portfolio of Class A/B commercial properties, ensuring efficient operations, profitability, and compliance.</li><li>Supervise and mentor a team of property managers, assistant managers, and administrative staff.</li><li>Partner with ownership and asset management teams to develop and execute long-term property strategies.</li><li>Oversee budgeting, forecasting, and financial reporting, including monthly variance analysis and capital planning.</li><li>Negotiate and manage service contracts, ensuring vendor performance meets property standards and budget constraints.</li><li>Maintain strong tenant relationships, oversee lease compliance, and coordinate lease renewals, expansions, and terminations.</li><li>Direct building operations, maintenance, capital improvements, and sustainability initiatives.</li><li>Ensure compliance with all regulatory requirements, safety standards, and risk management protocols.</li><li>Evaluate property performance metrics and recommend improvements to drive value and reduce costs.</li><li>Represent the company in owner meetings, tenant negotiations, and industry events as needed.</li></ul><p><br></p>
- 2025-05-30T20:08:41Z
- El Cajon, CA
- onsite
- Temporary
- 28.00 - 30.00 USD / Hourly
- <p>Are you an experienced HR professional with outstanding organizational skills and a passion for supporting growing teams? Our client, a well-established organization in the property management industry, is seeking a Senior HR Assistant to provide critical support to their Human Resources department. This is an exciting opportunity for someone who thrives in a fast-paced environment and wants to contribute to creating a positive employee experience in a dynamic field.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Act as the primary point of contact for HR inquiries and provide exceptional administrative support to the HR team and leadership.</li><li>Assist in full-cycle recruitment efforts, including posting job ads, scheduling interviews, preparing offer letters, and managing candidate communications.</li><li>Lead employee onboarding efforts to ensure a smooth and welcoming experience for new hires, including orientation and documentation.</li><li>Maintain employee files and records in compliance with company policies and regulations.</li><li>Assist in administering benefits programs, including open enrollment, resolving employee inquiries, and coordinating with benefits vendors.</li><li>Monitor HR policies and procedures to ensure compliance with state and federal regulations, as well as industry best practices.</li><li>Coordinate employee engagement programs, training sessions, and team-building activities to foster a positive workplace culture.</li><li>Support employee relations by addressing basic inquiries, assisting with conflict resolution, and escalating issues when necessary.</li><li>Prepare HR reports and assist with data analysis to drive decisions and improve processes.</li><li>Serve as a liaison between HR leadership and other departments to ensure seamless collaboration on HR-related matters.</li></ul><p><br></p>
- 2025-05-30T17:34:00Z
- San Diego, CA
- onsite
- Temporary
- 21.85 - 25.30 USD / Hourly
- We are looking for a detail-oriented Administrative Coordinator to join our team in San Diego, California, on a long-term contract basis. In this role, you will provide critical support to our Senior Food Program and Nonprofit Services, ensuring smooth operations through accurate documentation, compliance reporting, and logistical coordination. This position is ideal for someone who thrives in a fast-paced nonprofit environment and enjoys working behind the scenes to make a meaningful impact.<br><br>Responsibilities:<br>• Prepare and organize necessary documents for program distributions, including compliance forms, registration materials, and site-specific paperwork.<br>• Collect, scan, and maintain program records such as intake forms and monthly reports to ensure compliance with state regulations.<br>• Compile and format data for state-required reporting on a monthly and quarterly basis.<br>• Manage filing systems and ensure accurate digital storage of program records.<br>• Assist with inventory-related tasks, including tracking supplies, managing distribution orders, and preparing Bills of Materials.<br>• Print, organize, and package large volumes of flyers, handouts, and participant materials for program operations and partner agencies.<br>• Coordinate with other departments to ensure timely delivery of program-related materials.<br>• Track incoming documents from field staff and partners, identifying and addressing any missing or incomplete submissions.<br>• Provide database support by entering and managing data in systems such as Oasis, Primarius, or Excel.<br>• Support preparations for audits, file reviews, and inventory checks as needed.
- 2025-05-30T15:48:40Z
- San Diego, CA
- onsite
- Temporary
- 21.85 - 25.30 USD / Hourly
- <p>Our client is seeking a professional and personable <strong>Front Desk Coordinator</strong> to serve as the welcoming face and voice of the organization. This pivotal role is the first point of contact for clients, guests, and internal team members—making it essential for the candidate to embody a high level of professionalism, warmth, and organizational skill. As a key member of the Administrative Support Team, you’ll help foster a productive and hospitable office environment for all staff, managers, and directors.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative assistance to staff, managers, and directors</li><li>Greet and assist clients, vendors, and visitors in a friendly and professional manner</li><li>Answer incoming phone calls and manage the team’s shared Outlook inbox</li><li>Manage notifications for new client and job creation within internal systems</li><li>Handle scanning, filing, and saving of documentation in software tools</li><li>Reserve and manage conference rooms and shared office spaces</li><li>Coordinate parking access cards, validations, and related communications</li><li>Plan, track, and clean up after food orders for meetings and events</li><li>Process mail and packages, including incoming checks and daily deposit logs</li><li>Coordinate with vendors for kitchen and office supplies</li><li>Maintain inventory of office materials and marketing collateral</li><li>Order and manage business cards, stationery, and printer/copier supplies</li><li>File financial statements as needed (varies by location)</li><li>Maintain internal calendars (e.g., birthday lists, shared group schedules)</li><li>Support onboarding of new hires in collaboration with Human Resources</li><li>Track staff availability, take absence calls, and maintain in/out logs</li><li>Oversee facilities requests and follow up to ensure resolution</li><li>Manage office security procedures for departing employees, including access control</li></ul><p><br></p>
- 2025-05-30T15:48:40Z