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Requisition ID:  117487

Sightline Sr. Business Systems Analyst – Expense Management

Johns Hopkins Sightline: Unleash Your Impact


The Johns Hopkins Sightline Business Modernization Project is more than just a job - it's a mission. We're tearing down walls to unleash the full potential of our people. Baltimore, ranked a top 2024 destination by the New York Times, is your backdrop as you join a dynamic and entrepreneurial team to reimagine the way Johns Hopkins works. We're not just simplifying processes and transforming technology - we're empowering people to focus on what matters most: research, teaching, patient care and community impact.


Does this sound like you?

  • Thrive in fast-paced environments with daily new challenges and opportunities.
  • Are passionate about simplifying complex systems to change people’s lives.
  • Believe in transformation that empowers, not hinders, the front-line people.
  • Have experience in process improvement, technology implementation, or project management.
  • Enjoy analytical thinking and problem solving.
  • Communicate clearly with a team.
  • Possess a desire to grow and learn.


Joining Sightline means you’ll

  • Work with cutting-edge technology.
  • Join a collaborative team of experts in higher education and healthcare.
  • Build new skills with a team that encourages creativity, innovation, and personal growth.
  • Gain valuable experience and expertise in process improvement, technology implementation, and change management.
  • Enjoy a competitive salary and benefits package that includes health insurance, retirement savings plans, telework options, and generous paid time off.


Become an architect of change and help shape the future of Johns Hopkins University and Medicine alongside a passionate team in Baltimore's vibrant hub.


Sightline is seeking a Sr. Business Systems Analyst – Expense Management who will serve as a business function and system expert for the expense management-related module(s) or sub-module(s) of the new ERP system and travel management systems with Johns Hopkins’s third-party travel management company. The successful candidate will be responsible for collaborating with internal stakeholders to identify and document requirements for business processes, including highly complex processes. The Sr Business Systems Analyst will utilize those requirements to identify appropriate technical solutions and any associated business process enhancements for the future state system. The position will be responsible for contributing to associated testing and training activities, including documentation and execution. The Sr Business Systems Analyst will also be responsible for project management for moderately sized sub-projects within the functional area. As a more experienced analyst, this position will provide ongoing mentorship and guidance to Business Systems Analysts.


Specific Duties & Responsibilities

  • Project Leadership – Lead the implementation of Workday ERP’s Expense Management-related module(s) or sub-module(s). Work collaboratively with Project Sightline team members and users to drive project success.
  • Requirements Gathering. Gather, organize, and document business, user, and functional requirements for business processes, including highly complex processes that include multiple steps or subprocesses and involve multiple systems and stakeholder groups. Conduct stakeholder interviews gather and synthesize business process documentation and other artifacts to understand requirements and inform solutioning.
  • Prioritization. Prioritize requirements based on key metrics as defined by the Lead Business Systems Analyst. Review the analysis conducted by the Business Systems Analysts team to ensure alignment with identified metrics.
  • Designing Future State Processes. Serving as a functional expert, apply system knowledge to translate business requirements into human-centered functional design specifications for highly complex business processes. Redefine future state business processes as needed to ensure alignment and enhance efficiency within the context of the technical solution.
  • Testing. Create and document test scenarios for highly complex functions using the appropriate testing tools to validate and verify functionality. Conduct testing to ensure all delivered solutions work as expected and errors are handled in a meaningful way. Review test scenarios and documented results.
  • Documentation. Create detailed business process and technical specification documentation to accurately reflect and effectively communicate requirements, analysis, and solutioning to diverse stakeholder groups. Including end-users, developers, and business unit and project leaders.
  • End-User Training. Work closely with the Change Management training team to author and maintain end-user training documentation by writing audience-appropriate materials to serve as technical and/or business process references. Assist in end-user training as needed, including leading training for highly complex processes. Troubleshoot and resolve issues that arise during implementation.
  • Project Management. Collaborate with the PMO to develop detailed project plans by analyzing scope and milestones for moderately sized projects. Adhere to the defined task/project timeline and scope to ensure each phase of the project is executed in a timely fashion and delivered in accordance with software lifecycle standards. Document processes, configurations and user guides.
  • Guidance/Supervision. Provide guidance to Business Systems Analysts to support their work across all areas, including requirements gathering, analysis, identifying solutions, and documentation activities.
  • Leadership. Stand in for the Lead Analyst as needed, including attending meetings and providing updates to project leadership. Assist in identifying and escalating risks and concerns to the Lead Business Systems Analyst, seeking guidance when necessary.


Specific Duties & Responsibilities

  • Excellent communication skills, including the ability to listen and effectively synthesize information from subject matter experts; the ability to write and present clearly and concisely; and the ability to facilitate effective meetings and engage participants; and the ability to facilitate effective meetings and engage participants.
  • Ability to create highly effective business analysis and project management artifacts.
  • Ability to understand, analyze and document dependencies and impacts in a highly integrated system or within overlapping business processes.
  • Ability to effectively work with loosely defined or high-level requirements and schedules.
  • Advanced proficiency with Microsoft applications, especially Excel, Visio, and PowerPoint.
  • Ability to function effectively within a structured project management environment.
  • Ability to effectively plan and execute moderately sized projects within the context of a larger more complex project plan.
  • Ability to provide mentorship and guidance to newer analysts.


Additional Information

  • The work hours will primarily be regular day shift office hours. However, there may be times when employees are required to work off hours to respond to project inquiries, adhere to project deadlines and meet the overall needs of a 24/7 health system/university.


Minimum Qualifications
  • Bachelor’s Degree in business administration, HR, finance, supply chain, information systems, computer science, or related field.
  • Requires eight years of progressively responsible experience working in expense management, accounts payable, procurement, ERP systems or related areas.
  • Requires four years of experience as an ERP system user, with the desired skills of scoping, requirements gathering/definition, documentation, testing, training, and support.
  • Requires experience with varied interpersonal and technical skills, along with demonstrated skills in interacting with members from all organizational levels to diagnose problems, develop, and implement that could be process or technically oriented.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Experience working in a higher education, academic medical center, and/or health care setting.
  • Experience with Workday or SAP.

 

 

Classified Title: Sightline Sr. Business Systems Analyst 
Job Posting Title (Working Title): Sightline Sr. Business Systems Analyst – Expense Management   
Role/Level/Range: ATP/04/PF  
Starting Salary Range: $85,500 - $149,800 Annually (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Mon-Fri 8:30am-5:00pm 
FLSA Status: Exempt 
Location: Hybrid/Mount Washington Campus 
Department name: ​​​​​​​Sightline  
Personnel area: University Administration 

 

 

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week

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