<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will play a pivotal part in ensuring smooth office operations by handling administrative tasks, managing communications, and supporting scheduling needs. This position requires a proactive individual with strong organizational and multitasking skills.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct inbound calls while providing excellent customer service</p><p>• Manage email correspondence efficiently and respond to inquiries in a timely manner</p><p>• Perform accurate data entry tasks to maintain and update records</p><p>• Schedule and coordinate appointments, meetings, and other events</p><p>• Handle both inbound and outbound calls as needed to support business operations</p><p>• Prepare, edit, and format documents using Microsoft Word, Excel, and PowerPoint</p><p>• Organize and maintain files and records to ensure easy accessibility</p><p>• Collaborate with team members to address administrative needs and improve workflows</p><p>• Utilize Microsoft Outlook to manage calendars and communications effectively</p>
We are looking for an experienced HR Generalist to join our team in Woburn, Massachusetts. This role is pivotal in supporting our human resources operations and ensuring that organizational policies and processes align with business objectives. The ideal candidate will thrive in a dynamic environment and demonstrate strong interpersonal and organizational skills.<br><br>Responsibilities:<br>• Oversee recruitment efforts, including posting job openings, screening candidates, and coordinating interviews.<br>• Administer employee onboarding and offboarding processes to ensure a seamless experience.<br>• Maintain and update employee records, ensuring compliance with legal and organizational requirements.<br>• Support the development and implementation of HR policies and procedures.<br>• Manage employee relations by addressing workplace concerns and resolving conflicts.<br>• Coordinate training programs and development initiatives to enhance staff skills.<br>• Assist in payroll processing and benefits administration.<br>• Monitor compliance with labor laws and company guidelines.<br>• Prepare HR reports and analytics to support strategic decision-making.<br>• Collaborate with department heads to align HR functions with organizational goals.
<p><strong>Robert Half Legal Permanent Placement is seeking a full-time, in-person Legal Administrative Assistant to join our client's team in Boston</strong>. The ideal candidate will bring 2 plus years of litigation experience, a proactive and positive attitude, and enjoy working in a close-knit, collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in preparing and editing pleadings and discovery materials for federal and state court cases, arbitration proceedings, and FINRA matters.</li><li>Navigate Massachusetts Rule 9A procedures adeptly.</li><li>Handle e-filing processes for both Massachusetts state courts and federal courts.</li><li>Proofread legal documents to ensure accuracy and contextual relevance.</li><li>Draft letters and discovery templates in alignment with procedural standards.</li><li>Manage case-related deadlines by maintaining an organized office calendar.</li><li>Create, manage, and store client files utilizing electronic and paper filing systems.</li><li>Conduct research using Westlaw, Pacer, and state court docket systems.</li><li>Compile hearing and trial binders, as well as deposition exhibits with precision.</li><li>Serve as a liaison with courts and litigation vendors, including process servers and couriers.</li><li>Provide general administrative support, such as phone coverage, handling incoming mail, scanning documents, compiling supply lists, and organizing deliveries.</li><li>Archive closed cases efficiently.</li></ul>
We are seeking a detail-oriented Administrative Assistant for a short term contract employment opportunity in Boston, Massachusetts. This role is based 100% onsite and requires an individual who can efficiently manage a variety of tasks ranging from handling inbound and outbound calls to maintaining office organization. <br><br>Responsibilities <br>• Handling inbound and outbound calls in a courteous manner<br>• Providing excellent customer service to both internal and external stakeholders<br>• Accurately completing data entry tasks and maintaining customer records<br>• Managing email correspondence with clients and team members<br>• Coordinating meetings and scheduling appointments, including conference room bookings<br>• Ordering lunch for meetings and other office events<br>• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook<br>• Filing, scanning, and other administrative duties as needed to support the team<br>• Ensuring office spaces are neat and well-organized.
We are looking for a dedicated Administrative Assistant to join our team in Whitinsville, Massachusetts. In this long-term contract role, you will play a pivotal part in ensuring smooth office operations by managing communication channels, coordinating schedules, and providing high-quality support to team members. This position requires someone with excellent organizational and interpersonal skills.<br><br>Responsibilities:<br>• Handle inbound and outbound calls, ensuring effective communication with clients and team members.<br>• Provide exceptional customer service to address inquiries and resolve issues promptly.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Manage email correspondence, responding to messages in a timely and organized manner.<br>• Schedule appointments and meetings, coordinating across multiple calendars.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare documents and presentations.<br>• Support team members with administrative tasks and ensure deadlines are met.<br>• Maintain confidentiality and uphold a high standard of conduct in all interactions.<br>• Assist in organizing and prioritizing daily tasks to improve efficiency.<br>• Prepare reports and summaries as required by management.
We are looking for an Administrative Assistant to join our team in Hyde Park, Massachusetts. In this long-term contract position, you will play a vital role in ensuring smooth office operations, supporting various tasks, and maintaining organizational efficiency. This is an excellent opportunity for someone who thrives in a dynamic environment and excels in administrative functions.<br><br>Responsibilities:<br>• Manage and organize daily office operations, ensuring all tasks are completed efficiently.<br>• Perform data entry and maintain accurate records using Office applications.<br>• Create and format documents, including mail merge operations, for internal and external communications.<br>• Handle scheduling and coordinate meetings, appointments, and events.<br>• Prepare reports and presentations using tools like Excel to support team objectives.<br>• Respond to emails, phone calls, and inquiries in a timely and organized manner.<br>• Maintain filing systems, both digital and physical, to ensure easy access to important information.<br>• Collaborate with team members to support ongoing projects and administrative needs.<br>• Order office supplies and manage inventory to ensure resources are readily available.<br>• Assist in preparing and distributing correspondence and other important documents.
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior executives in a dynamic financial services environment. This is a Contract position based in Boston, Massachusetts, requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The ideal candidate will excel in coordinating schedules, handling sensitive correspondence, and facilitating seamless communication across teams.<br><br>Responsibilities:<br>• Manage complex calendars, including scheduling meetings, conference calls, and appointments for senior executives.<br>• Coordinate travel arrangements using tools like Concur, ensuring accuracy and adherence to company policies.<br>• Prepare, proofread, and manage correspondence, reports, and presentations with a high level of professionalism.<br>• Organize and facilitate virtual meetings using platforms such as Cisco Webex Meetings.<br>• Maintain accurate records and streamline administrative processes within CRM systems.<br>• Oversee timekeeping and payroll submissions using tools like Kronos and About Time.<br>• Act as the primary point of contact for internal and external stakeholders, ensuring clear and timely communication.<br>• Support event planning and logistics for executive-level gatherings and team functions.<br>• Handle confidential information with discretion and maintain a high level of integrity.<br>• Monitor and prioritize incoming emails, calls, and requests to ensure efficient workflow.
<p>Robert Half is working with a respected client in the retail industry seeking an Executive/Personal Assistant to support the company President. This role blends both personal assistance, in addition to supporting day-to-day business operations, but the selected candidate must be comfortable with the personal assistance aspect. 1-2+ years of experience is a similar role is needed. Personality is key!</p><p><br></p><p>The Executive/Personal Assistant role is based in office, in Reading, and the hours are 9 to 6. Budgeted starting base salary is in the $65-75K range + benefits.</p><p><br></p><p>If interested and qualified please apply via this listing, or email Bill.Nichols@roberthalf! Thanks!</p>
We are looking for a detail-oriented Office Administrator to join our team on a contract basis in Baltic, Connecticut. This role is pivotal in ensuring smooth front desk operations, providing exceptional customer service, and supporting administrative tasks with efficiency. If you thrive in a dynamic environment and possess strong organizational skills, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Manage front desk activities, including greeting visitors and handling inquiries professionally.<br>• Operate and manage multi-line phone systems to direct calls efficiently.<br>• Provide concierge services to ensure a positive experience for clients and staff.<br>• Perform accurate data entry tasks to maintain records and databases.<br>• Organize and maintain filing systems for easy access to important documents.<br>• Support team members with administrative assistance, including scheduling and correspondence.<br>• Utilize Microsoft Word, Excel, and Outlook to create and manage documents and communications.<br>• Deliver excellent customer service by addressing concerns and resolving issues promptly.<br>• Coordinate daily office operations to ensure seamless workflow.<br>• Foster positive relationships through effective communication and interpersonal skills.
We are looking for a detail-oriented Legal Assistant to join a mid-sized law firm in Boston, Massachusetts. In this role, you will provide comprehensive support to multiple attorneys across departments, including litigation, ensuring the smooth management of legal processes and administrative tasks. This is an excellent opportunity for someone with a strong background in legal procedures and organizational excellence to contribute to a collaborative and dynamic environment.<br><br>Responsibilities:<br>• Prepare and file pleadings, motions, and other legal documents in state, federal, and appellate courts, including managing filings in various jurisdictions.<br>• Coordinate and manage attorney schedules, deadlines, and case logistics to ensure efficiency and compliance.<br>• Draft, edit, and proofread legal correspondence and documents with precision and attention to detail.<br>• Open new matters, draft engagement letters, and handle administrative tasks such as processing check requests and expense reimbursements.<br>• Assist attorneys with time entry and ensure accurate record-keeping for billing purposes.<br>• Contribute to the preparation of RFPs and ensure adherence to client contract requirements.<br>• Review, edit, and process billing invoices in compliance with firm and client standards.<br>• Organize and maintain electronic filing systems, ensuring all documents are properly categorized and accessible.<br>• Provide proactive support by anticipating needs and offering solutions to streamline workflow.
<p>Robrt Half LEgal Permanent Placement is seeking a highly experienced and dedicated <strong>Full-Time Legal Assistant/Paralegal</strong> with a strong background in <strong>Trusts & Estates</strong> and <strong>tax matters in Boston</strong>. This is an excellent opportunity to work directly with a partner, offering high visibility and impact within our firm. <strong>Fulltime in office, great pay and benefits. </strong></p><p><br></p><p>Responsibilities:</p><ul><li>Work closely with a partner, providing comprehensive support in all aspects of trusts, estates, and tax law.</li><li>Serve as a primary point of contact for clients, communicating effectively in person, over the phone, and via email.</li><li>Draft, proofread, and meticulously file or send a variety of legal documents, including motions and letters of intent.</li><li>Manage administrative duties, such as maintaining lawyers' calendars, scheduling appointments, organizing complex documentation, and making photocopies.</li><li>Create and maintain detailed case files, including producing and editing transcripts.</li><li>Efficiently screen, direct, and prioritize incoming calls and emails for lawyers.</li><li>Conduct thorough legal and background research as requested.</li></ul><p>eSkills and Abilities:</p><ul><li><strong>Must have extensive experience with estate planning.</strong></li><li>Exceptional communication and interpersonal skills, with the ability to interact professionally and empathetically with clients and colleagues.</li><li>Strong organizational skills and meticulous attention to detail.</li><li>Proficiency in legal research techniques and tools.</li><li>Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Proficient in Microsoft Office Suite and legal practice management software.</li></ul>
<p>Publicly traded Medical Device Manufacturing Company with a solid management team in the Burlington area is looking for an Assistant Controller due recent acquisitions and growth demands. This position reports to the Corporate Controller and is primarily responsible for all financial reporting activities, will assist with quarterly consolidations and be involved with technical accounting issues including external reporting, lease accounting and revenue recognition. This position has a strong technical accounting foundation therefore we are seeking candidates with Big4 or top tier with recent public company experience. If you are a CPA with 12+ years in corporate accounting in a publicly traded company and would like to join a fantastic firm experiencing tremendous growth and coming off several years of exceeding expectations - this is a great opportunity. This position also offers growth potential down the road as well. Aggressive bonus plan, strong equity offered along with hybrid work schedule (3 days in office) but flexibility when needed. If interested, reach out to dino.valeri@roberthalf;com or message me thru LinkedIn.</p>
<p>We are offering an exciting opportunity for a Legal Assistant in the legal industry. Located in Boston, Massachusetts, this role encompasses providing secretarial and administrative assistance to attorneys, preparing complex legal documents, and maintaining effective client relations in a team-oriented environment. </p><p><br></p><p>Responsibilities:</p><p>• Draft and process correspondence and memoranda with Microsoft Office, ensuring appropriate formatting, spelling, and grammar.</p><p>• Prepare complex legal documents and revisions as per client requirements.</p><p>• Carry out e-filing of documents as necessary.</p><p>• Manage mail and fax communications, including preparation and processing of outgoing mail and faxes, and coordinating specialized mail or courier services as needed.</p><p>• Maintain and update attorneys' calendars with meetings, appointments, due dates, and client-related activities.</p><p>• Maintain paper and electronic files in compliance with internal policies, perform routine filing, and retrieve files as needed.</p><p>• Offer general administrative support including new matter document processing, phone call screening, message taking, client and visitor direction, and travel arrangement coordination.</p><p>• Communicate effectively and professionally with clients and other firm members, anticipating the business needs of assigned attorneys.</p><p>• Schedule meetings, arrange conference rooms, and coordinate meal provisions.</p><p>• Maintain chronological and administrative files for assigned attorneys.</p>
<p>Our client is a Private Equity firm looking to add to their Boston team. The Tax Operations Assistant role offers a dynamic and rewarding opportunity to support a team of tax professionals managing global tax compliance and structuring processes. </p><p><br></p><p>In this position, you will assist with critical tasks such as annual tax reporting, entity setup, IRS documentation management, and investor tax profile creation, while also providing clerical and administrative support to streamline team operations. The ideal candidate is an organized and resourceful individual, capable of managing multiple priorities in a fast-paced environment with strong attention to detail, clear communication skills, and a proactive mindset. </p><p><br></p><p><br></p>
<p>Our client, a successful mid-sized law firm with offices all over the nation, is seeking a Legal Secretary in their Boston, MA office. </p><p><br></p><p><strong>Location: </strong>Boston, MA</p><p><strong>Role: </strong>Legal Secretary / Assistant</p><p><strong>Salary: </strong>$65k - $75k (DOE) </p><p><strong>Schedule:</strong> In-Office with 1 hour for lunch</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Handling the preparation and processing of outgoing certified mail, subpoenas, and related legal documents.</li><li>Composing and formatting professional correspondence, legal briefs, and documentation.</li><li>Coordinating the scheduling of depositions with relevant stakeholders.</li><li>Facilitating and managing travel arrangements for attorneys and legal team members.</li><li>Recording and overseeing time entry to ensure accurate tracking of billable hours.</li><li>Maintaining and organizing the calendar for meetings, deadlines, hearings, and events.</li><li>Executing electronic filing of motions, pleadings, and other court submissions.</li><li>Maintaining and categorizing discovery materials to ensure accessibility and organization.</li><li>Supporting trial preparation, including assembling materials, briefing witnesses, and logistics planning.</li><li>Managing record processing and ensuring documents are filed and stored appropriately.</li><li>Reviewing and editing billing information for accuracy before submission.</li><li>Administering expense reports and reconciling related documentation.</li><li>Performing general office administration tasks to support daily operations.</li></ul>
We are looking for a highly organized and experienced Legal Assistant to join our team in Boston, Massachusetts. In this role, you will provide essential support to attorneys by managing litigation processes and ensuring the smooth handling of various legal tasks. This position is ideal for a dedicated individual who thrives in a fast-paced environment and has a strong command of legal procedures and documentation.<br><br>Responsibilities:<br>• Assist attorneys in preparing legal documents, including pleadings, motions, subpoenas, and correspondence.<br>• Organize and maintain case files, ensuring timely filing and accurate documentation.<br>• Track case deadlines and ensure compliance with court rules and procedural requirements.<br>• Coordinate and schedule meetings, depositions, hearings, and court appearances.<br>• Communicate with clients, opposing counsel, court personnel, and other stakeholders to facilitate case progress.<br>• Support discovery processes by collecting, organizing, and preparing materials for review.<br>• Monitor eDiscovery processes and collaborate with vendors when necessary.<br>• Maintain billing records, process invoices, and assist attorneys with time entry tasks.<br>• Conduct basic legal research and summarize key documents, such as depositions and trial transcripts, for attorney review.
<p><strong>Robert Half Legal Permanent Placement </strong>is seeking a highly organized and detail-oriented <strong>Paralegal/Legal Assistant</strong> with experience in <strong>family law, probate and divorce cases</strong> to join our legal team. This role will provide comprehensive support to attorneys, manage casework from start to finish, maintain schedules, and ensure seamless communication with clients. The ideal candidate is comfortable handling various aspects of case and docket management, preparation work for depositions, and has excellent interpersonal skills to work directly with clients and attorneys daily.<strong> Fulltime in office daily in Newton.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Case Management:</strong> Oversee the lifecycle of each case, ensuring all deadlines are met and client needs are addressed.</li><li><strong>Document Preparation and Management:</strong> Organize, review, and draft documents related to family law and divorce proceedings.</li><li><strong>Deposition Preparation:</strong> Assist attorneys with preparation for depositions, including gathering and organizing relevant material.</li><li><strong>Docket and Calendar Management:</strong> Maintain and monitor case dockets, schedule meetings, hearings, and deadlines to ensure seamless case progression.</li></ul><p><strong>Communication:</strong></p><ul><li>Act as a liaison between clients and attorneys, handling daily communication and providing updates as needed.</li><li>Participate in phone calls and meetings with attorneys and clients.</li><li>Collaborate with associates and the managing partner on a weekly basis, using these interactions as mentorship opportunities to develop skills.</li></ul>
We are looking for an Office Services Associate to join our team in Boston, Massachusetts, on a contract basis. In this role, you will provide essential back-office support for our clients, including reprographics, mail services, and other administrative functions. This position offers a dynamic environment where attention to detail and excellent customer service are key to success.<br><br>Responsibilities:<br>• Manage reprographics and mail services tasks, ensuring all work is completed accurately and efficiently.<br>• Operate and troubleshoot office equipment, such as copiers and scanners, to maintain smooth workflows.<br>• Maintain accurate logs and documentation for all office services activities.<br>• Communicate effectively with supervisors and clients to address job requirements or resolve deadline issues.<br>• Prioritize and organize tasks to meet contractual deadlines and deliver quality results.<br>• Perform quality assurance checks to ensure standards are met for all completed work.<br>• Load machines with paper, toner, and other supplies to ensure uninterrupted operations.<br>• Adhere to company policies and client site protocols while utilizing equipment and resources in a cost-effective manner.<br>• Lift and transport materials up to 50 pounds regularly as part of daily responsibilities.<br>• Support additional service lines, including reception, hospitality, and concierge duties, as needed.
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception.</p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p>
