<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call 818-391-5500 for more information/immediate consideration.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call 805-496-6443 for more information/immediate consideration.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Los Angeles, California. This position offers an excellent opportunity to grow both professionally and personally in a boutique real estate office environment. The role is part-time, with flexible scheduling, 3-5 days a week, that may include occasional Saturdays.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support and assistant services to staff, including calendar management and appointment scheduling.</p><p>• Coordinate business meetings, restaurant reservations, and property-related engagements.</p><p>• Maintain and organize physical and digital filing systems to ensure efficient record-keeping.</p><p>• Handle special administrative projects with precision and adherence to deadlines.</p><p>• Communicate effectively with investors, vendors, and clients as needed.</p><p>• Assist outside the office when required, including property visits and attending meetings.</p><p>• Perform general office tasks, adapting to the needs of a small, dynamic team.</p>
<p>A finance firm in West LA is hiring an Administrative Assistant on a contract-to-hire basis. This is a fully onsite role, Monday - Friday from 7:30 - 4:30PM. This role is ideal for someone who thrives in a fast-paced environment and has a proven track record of multitasking and problem-solving.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage complex electronic calendars across multiple platforms, ensuring accuracy and prioritization of key meetings.</p><p>• Coordinate and schedule appointments, meetings, and events for senior managers and corporate teams.</p><p>• Handle inbound and outbound calls, providing exceptional customer service and resolving inquiries promptly.</p><p>• Prepare, edit, and format documents using Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook.</p><p>• Organize and execute domestic and international travel arrangements, addressing any complications that may arise.</p><p>• Assist with data entry tasks and maintain accurate records for corporate administration purposes.</p><p>• Draft and respond to email correspondence professionally and in a timely manner.</p><p>• Support special projects led by the Vice President of Corporate Administration, ensuring all deliverables are met.</p><p>• Collaborate with team members to ensure smooth workflow and communicate priorities effectively.</p><p>• Provide backup support to other administrative staff as needed to ensure seamless operations.</p><p><br></p><p>Bachelor's degree is required as well as 2+ years of experience. Salary is based on experience, up to $65-70k.</p>
<p>We are looking for a detail-oriented and reliable Administrative Assistant to join our team in Santa Barbara, California. In this position, you will play a key role in supporting day-to-day office operations and ensuring seamless communication across various platforms. This is a long-term contract opportunity.</p><p>Responsibilities:</p><p>• Manage inbound and outbound calls professionally, providing excellent customer service.</p><p>• Accurately handle data entry tasks to maintain organized and up-to-date records.</p><p>• Coordinate and respond to email correspondence in a timely manner.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to perform administrative tasks.</p><p>• Schedule appointments and maintain calendars to ensure efficient time management.</p><p>• Support survey creation and analysis using platforms like SurveyMonkey.</p><p>• Organize and manage files through Dropbox and other cloud-based systems.</p><p>• Assist with administrative duties related to Power Campus and other education management systems.</p><p>• Collaborate with team members to ensure smooth workflow and communication.</p><p>• Pick up and set up work equipment, such as laptops, as needed.</p>
We are looking for a proactive and adaptable Administrative Assistant to join our team in Aliso Viejo, California. As part of a growing startup, this Contract-to-Permanent position offers an exciting opportunity to contribute directly to the establishment of our first showroom. The ideal candidate will thrive in a dynamic environment, demonstrate exceptional communication skills, and take initiative to support both executive-level tasks and day-to-day operations.<br><br>Responsibilities:<br>• Coordinate and manage the execution of non-disclosure agreements (NDAs) and other essential documents.<br>• Order and maintain supplies necessary for the efficient operation of the showroom.<br>• Utilize monday.com to track and update daily activities and project workflows.<br>• Assist in setting up and organizing the 5,000 square foot showroom, ensuring all logistics are handled effectively.<br>• Provide hands-on support to executive leadership by anticipating needs and offering actionable solutions.<br>• Handle inbound and outbound calls with attention to detail, ensuring excellent customer service.<br>• Schedule appointments and manage calendars to ensure seamless operations.<br>• Conduct email correspondence with clients, vendors, and stakeholders in a timely and meticulous manner.<br>• Perform data entry tasks with accuracy using Microsoft Office Suite tools such as Excel, Word, and PowerPoint.<br>• Act as a reliable point of contact for day-to-day administrative tasks within a hybrid work environment.
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. This position is based in Beaumont, California, and offers an excellent opportunity to support daily operations by performing a variety of administrative tasks. If you have strong organizational skills and enjoy working in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Perform accurate and efficient data entry to maintain organized records.<br>• Operate office equipment such as printers, scanners, and copiers with proficiency.<br>• Utilize Microsoft Word and Excel to create and manage documents and spreadsheets.<br>• Maintain a high level of attention to detail in all assigned tasks to ensure accuracy.<br>• Support document management processes by scanning and filing records appropriately.<br>• Collaborate with team members to ensure smooth office operations.<br>• Work a consistent schedule of four days a week, ten hours per day (Monday through Thursday).
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Beverly Hills. This role supports two IT executives, and we are looking for someone who has excellent time management skills. This long-term contract role requires an individual who can effectively manage diverse administrative tasks, support departmental operations, and maintain excellent communication with internal and external stakeholders. The ideal candidate will bring strong organizational skills and the ability to handle sensitive information with discretion. For the right candidate, you are encouraged to apply for the full-time role. This job requires you to be on site Monday through Friday 8-5.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide comprehensive administrative support to department heads and boards, including preparing agendas, minutes, and reports.</p><p>• Plan, prioritize, and oversee the work of administrative staff to ensure smooth office operations.</p><p>• Serve as a point of contact for the department, addressing inquiries and escalating issues requiring immediate attention.</p><p>• Organize and maintain documentation, including electronic and physical records, while ensuring accuracy and accessibility.</p><p>• Coordinate departmental events, meetings, and training sessions, including scheduling, travel arrangements, and follow-ups.</p><p>• Assist in the development and monitoring of budgets, process invoices, and manage purchases and petty cash.</p><p>• Prepare and review various communications, such as correspondence, social media posts, and official notices.</p><p>• Train and support staff in office procedures, software systems, and departmental protocols.</p><p>• Develop and implement effective office systems and recommend improvements to enhance efficiency.</p><p>• Build and maintain positive relationships with colleagues, stakeholders, and the public, ensuring a high level of customer service.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Orange, California. This is a long-term contract position where you will provide vital support for daily operations, assist with bid proposals, and handle various administrative tasks. The ideal candidate thrives in a fast-paced environment and has a strong background in office administration and scheduling.<br><br>Responsibilities:<br>• Provide administrative support by managing daily office tasks, including data entry and email correspondence.<br>• Assist in drafting, tracking, and processing bid proposals for projects.<br>• Coordinate scheduling for project crews to ensure timely completion of assignments.<br>• Handle inbound calls and deliver exceptional customer service to clients and team members.<br>• Utilize Microsoft Office Suite and Bluebeam Revu to prepare and manage documents.<br>• Support the bid proposal process by organizing relevant materials and maintaining accurate records.<br>• Ensure smooth communication with internal teams and external stakeholders.<br>• Contribute to various administrative projects as needed to support team operations.<br>• Maintain a high level of accuracy and organization in all assigned tasks.
<p>Are you a master multitasker who thrives on keeping teams organized and productive? A leader in the <strong>professional services sector</strong> is in search of a detail-oriented <strong>Administrative Assistant</strong> for their office in San Luis Rey. This position offers the chance to make an immediate impact by supporting daily office operations and assisting key executives. With a variety of responsibilities, no two days will look the same, making this the perfect opportunity for a sharp, motivated professional.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As the <strong>Administrative Assistant</strong>, your day-to-day will include:</p><ul><li>Managing schedules, arranging travel, and coordinating meetings for executives and team members.</li><li>Preparing and editing reports, presentations, and correspondence with professionalism.</li><li>Maintaining electronic and physical filing systems to ensure efficiency and easy accessibility.</li><li>Monitoring and restocking office supplies, liaising with vendors, and handling office invoices.</li><li>Acting as the first point of contact for visitors and phone inquiries, ensuring exceptional customer service.</li><li>Supporting event planning activities, including organizing team meetings, training sessions, or office celebrations.</li><li>Assisting with special projects as assigned, ensuring deadlines are met and tasks are accurately completed.</li></ul>
We are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries.<br>• Perform accurate data entry tasks and maintain records to support organizational efficiency.<br>• Coordinate and schedule appointments, meetings, and events to optimize team calendars.<br>• Draft and respond to email correspondence, maintaining a high level of professionalism.<br>• Provide exceptional customer service by addressing client and team member needs promptly.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations.<br>• Assist in maintaining organized filing systems for easy access to important documents.<br>• Support team members with various administrative tasks as needed to enhance productivity.<br>• Monitor office supplies and coordinate with vendors to ensure availability of essential materials.
We are looking for a detail-oriented Administrative Assistant to join our team in Long Beach, California. In this long-term contract role, you will support daily operations by handling communication, scheduling, and data management with precision and professionalism. This is an excellent opportunity for someone with strong organizational skills and expertise in office software to make a meaningful impact.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Provide exceptional customer service to address inquiries and resolve issues.<br>• Perform accurate data entry to maintain and update records.<br>• Handle email correspondence promptly and ensure clear communication.<br>• Schedule and coordinate appointments, meetings, and travel arrangements.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets.<br>• Draft and edit documents using Microsoft Word and PowerPoint.<br>• Organize and maintain files and records for easy retrieval.<br>• Collaborate with team members to improve administrative processes.<br>• Support the use of Microsoft Outlook for email and calendar management.
<p>We are looking for a dedicated Office Assistant to join our team in Pasadena, California, on a contract basis. In this role, you will focus on efficiently managing storage areas, maintaining accurate inventories, and ensuring the proper organization of office supplies and materials. Collaborating with team members and department heads, you will play a key role in optimizing storage solutions and supporting day-to-day operations. For immediate consideration apply today. </p><p><br></p><p>Responsibilities:</p><p>• Organize and oversee storage areas, including closets, cabinets, shelves, and other designated spaces.</p><p>• Ensure items are properly labeled and stored according to established guidelines and procedures.</p><p>• Conduct regular inventory checks to maintain accurate records of stored items.</p><p>• Update inventory systems to reflect any changes or adjustments.</p><p>• Work with department heads to understand storage needs and implement effective storage plans.</p><p>• Develop solutions for storing items based on size, fragility, and accessibility requirements.</p><p>• Assist in the retrieval of stored items to support team operations.</p><p>• Maintain a clean and organized storage environment.</p><p>• Coordinate with administrative staff to address storage-related challenges.</p>
<p>We are looking for a detail-oriented Administrative Assistant to support the engineering team in Playa Vista, California. In this long-term contract position, you will play a key role in managing administrative tasks, maintaining records, and ensuring smooth operations within the team. The ideal candidate will have a strong commitment to delivering exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls and provide attentive assistance to callers.</p><p>• Manage email communications, ensuring timely and accurate responses.</p><p>• Perform data entry tasks, maintaining accuracy and attention to detail.</p><p>• Schedule and coordinate appointments or meetings for the engineering team.</p><p>• Prepare and edit documents using Microsoft Word, Excel, and PowerPoint.</p><p>• Maintain organized records and files for easy access and reference.</p><p>• Support the team with customer service tasks, addressing inquiries or concerns.</p><p>• Assist with inbound and outbound communication to ensure efficient operations.</p><p>• Monitor and ensure the functionality of building engineering systems.</p>
<p><strong>Office Assistant (Part-Time)</strong></p><p> <em>El Segundo, CA | Onsite | ~$33–$34/hr DOE</em></p><p>A respected architecture and design firm in El Segundo is seeking a reliable and detail-oriented <strong>Office Assistant</strong> to support day-to-day operations and keep the office running smoothly. This is a part-time, onsite opportunity—ideal for someone who thrives in a professional, creative environment and enjoys variety in their workday.</p><p><br></p><p>📍 <strong>Location:</strong></p><p>100% Onsite | El Segundo, CA (Near 2290 E. Maple Ave)</p><p>🕒 <strong>Schedule:</strong></p><p>~8 hours/week (ideally 2 days/week, 4 hours/day)</p><p> Flexible based on workload</p><p>💵 <strong>Pay Rate:</strong></p><p>$20-22/hr DOE (potential flexibility for strong candidates)</p><p><br></p><p>🔧 <strong>What You’ll Do:</strong></p><ul><li>Answer incoming calls (light volume)</li><li>Order and manage office supplies and equipment</li><li>Handle incoming/outgoing mail and deliveries</li><li>Coordinate office lunches, meetings, and occasional events</li><li>Keep the office and kitchen organized and stocked</li><li>Draft basic correspondence and meeting notes; assist with filing</li><li>Place maintenance and service calls as needed</li><li>Help principals with travel scheduling and expense reporting</li><li>Monitor client websites for new project opportunities and RFPs</li></ul>
We are looking for an adaptable Office Assistant to join our dynamic team in Corona, California. This position offers a unique opportunity to contribute to multiple aspects of office operations, including administrative support, accounts payable tasks, and general organizational duties. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and is eager to take on diverse responsibilities while growing professionally.<br><br>Responsibilities:<br>• Provide administrative assistance to various departments, including customer service and logistics, ensuring smooth daily operations.<br>• Perform data entry tasks and coordinate logistics related to customer service requirements.<br>• Handle accounts payable functions such as processing invoices, organizing purchase orders, and maintaining accurate financial records.<br>• Support general office tasks, including filing, document organization, and internal communications.<br>• Communicate with vendors to address billing inquiries and payment statuses.<br>• Prioritize and manage multiple tasks effectively within a small office setting.<br>• Collaborate with team members to ensure timely completion of projects and assignments.<br>• Contribute to maintaining an organized and efficient workspace.
We are looking for a highly organized and proactive Executive Assistant to support the President of a leading hospitality company in Irvine, California. This Contract to permanent position requires an individual with exceptional administrative skills and the ability to manage multiple priorities in a fast-paced environment. The role offers a hybrid work schedule, with onsite requirements two to three days a week.<br><br>Responsibilities:<br>• Coordinate and manage the executive's calendar, ensuring all meetings, appointments, and deadlines are accurately scheduled.<br>• Arrange and oversee travel plans, including booking flights, accommodations, and transportation.<br>• Provide comprehensive administrative support, including preparing documents, reports, and presentations.<br>• Act as a point of contact for internal and external stakeholders, ensuring effective communication.<br>• Assist in organizing and executing special projects as directed by the executive.<br>• Maintain confidentiality while handling sensitive information and materials.<br>• Monitor and prioritize incoming correspondence, responding or delegating as necessary.<br>• Ensure office operations run smoothly by managing supplies and coordinating with vendors.<br>• Prepare agendas and take detailed minutes during executive meetings.<br>• Support the executive in strategic initiatives, acting as a resource for planning and coordination.
<p>Our financial services client are looking for an Executive Assistant to join their team on a contract to hire basis. </p><p>You'll be responsible for assisting with calendar management, scheduling meetings, making travel arrangements, expense reports and creating presentation decks. </p><p>This is an on-site role Mon-Fri 8am-5pm </p>
<p>**** For Faster response on the position, please send a message to Jimmy Escobar on LinkedIn or send an email to Jimmy.Escobar@roberthalf(.com) with your resume. You can also call my office number at 424-270-9193****</p><p><br></p><p>We are offering a new opportunity for a ServiceNow Admin in Los Angeles, California. This role involves supporting the implementation and administration of ServiceNow in an IT environment. The workplace will require onsite presence.</p><p><br></p><p>Responsibilities:</p><p>• Ensure the effective implementation, configuration, and maintenance of the ServiceNow instance.</p><p>• Create and manage workflows, knowledge bases, and system automation within ServiceNow.</p><p>• Provide support for ITSM and assist in the deployment of CMDB.</p><p>• Contribute to the development and rollout of upcoming modules such as HR, SecOps, Asset Management, and Employee Center.</p><p>• Collaborate closely with various teams to enhance automation and integration after the ServiceNow implementation.</p><p>• Leverage your hands-on ServiceNow administration experience to optimize system performance.</p>
We are looking for a highly skilled Executive Assistant to support the President of the International team within a dynamic hospitality organization. This Contract-to-Permanent position is based in Irvine, California, and requires a proactive individual with exceptional organizational and leadership abilities. The ideal candidate will thrive in a fast-paced environment, demonstrate executive presence, and possess the ability to effectively manage competing priorities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the President, including managing complex calendars and scheduling across international teams.<br>• Coordinate and oversee travel arrangements, ensuring seamless logistics for both domestic and international trips.<br>• Serve as a point of guidance for other administrative staff, offering direction and support to four international team members.<br>• Anticipate needs and proactively handle tasks to ensure smooth operations, avoiding reactive approaches.<br>• Facilitate effective communication across cross-functional C-suite environments, addressing conflicts and ensuring alignment.<br>• Demonstrate resilience and professionalism when managing high-pressure situations or conflicting priorities.<br>• Assist with budget tracking and expense management, ensuring alignment with organizational goals.<br>• Utilize advanced knowledge of Office tools to prepare documents, presentations, and reports as needed.<br>• Support the organization’s operational goals by maintaining confidentiality and discretion in all matters.<br>• Collaborate with internal stakeholders to streamline processes and enhance productivity.
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call 805-496-6443 to schedule your interview. </p>
Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call 818-391-5500 to schedule your interview.
