We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Manhattan Beach, California. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and providing excellent customer service. This position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized atmosphere.<br>• Operate a multi-line phone system, handling inbound calls promptly and directing them appropriately.<br>• Manage a switchboard with 1 to 10 phone lines, ensuring effective call routing.<br>• Maintain accurate records of calls and messages for internal tracking.<br>• Handle general receptionist duties, including scheduling appointments and managing inquiries.<br>• Support part-time receptionist tasks as needed to ensure smooth daily operations.<br>• Coordinate with various departments to facilitate communication and operational needs.<br>• Maintain a clean and organized reception area to reflect a detail-oriented image.<br>• Provide administrative support as required, such as data entry or document preparation.
<p>We are looking for a dedicated and detail-oriented Bilingual Spanish Receptionist to join our team in Torrance, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced manufacturing environment and has a strong commitment to delivering excellent customer service. If you have exceptional organizational skills and enjoy being the first point of contact for a business, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system, handling incoming calls with efficiency and attention to detail.</p><p>• Welcome visitors and clients, ensuring a friendly and positive experience.</p><p>• Maintain and organize files and records to support operational needs.</p><p>• Coordinate schedules and book appointments as required.</p><p>• Perform accurate data entry tasks to update and maintain information.</p><p>• Respond to emails promptly and professionally, addressing inquiries and concerns.</p><p>• Utilize Microsoft Office Suite, including Excel, Outlook, and Word, to complete administrative tasks.</p><p>• Collaborate with team members to ensure smooth office operations.</p><p>• Provide excellent customer service by resolving issues and answering questions.</p><p>• Support other administrative duties as needed to assist the team.</p>
<p>Robert Half is looking for an organized and detail-oriented Receptionist to join our client in Murrieta, California. In this Contract-to-Permanent role, you will play a pivotal part in ensuring smooth daily operations by managing communications, scheduling, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with a diverse team. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule appointments, meetings, and conference calls across various time zones with efficiency and accuracy.</p><p>• Maintain detailed records of calls, messages, and client interactions within the firm's system.</p><p>• Ensure all communications and scheduling are handled with exceptional attention to detail.</p><p>• Manage time-sensitive requests and communications with professionalism and discretion.</p><p>• Handle inbound calls and direct them appropriately.</p><p>• Maintain an organized calendar and assist with scheduling changes as needed.</p><p>• Provide a welcoming and detail-oriented experience for clients and visitors.</p><p>• Support additional administrative tasks as required to ensure operational efficiency.</p>
We are looking for a dedicated and detail-oriented Receptionist to join our team in Santa Monica, California. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming experience while managing a variety of administrative tasks. This is a Contract position, ideal for someone who thrives in a fast-paced environment and enjoys multitasking.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a positive first impression.<br>• Manage a multi-line phone system, directing inbound calls to the appropriate departments.<br>• Handle switchboard operations effectively for phone systems with up to 10 lines.<br>• Provide accurate information to callers and resolve inquiries in a timely manner.<br>• Maintain the reception area, ensuring it remains organized and presentable.<br>• Assist with scheduling and administrative tasks as needed.<br>• Collaborate with team members to ensure smooth daily operations.<br>• Monitor and distribute incoming mail and packages.<br>• Uphold confidentiality and professionalism in all interactions.
<p>Join a specialized neurology practice in <strong>Carlsbad, CA</strong>, as a <strong>Front Desk Medical Receptionist</strong>. This critical role supports the daily operations of the practice, ensuring excellent first-point-of-contact interactions and smooth office workflows.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations, including greeting patients and handling phone calls.</li><li>Schedule appointments and coordinate provider calendars.</li><li>Process patient check-in/check-out and verify insurance information.</li><li>Handle medical documentation, data entry, and electronic medical record maintenance.</li><li>Communicate effectively with patients, providers, and administrative staff.</li></ul>
<p>A community-focused health clinic in Vista, CA is seeking a warm and professional Bilingual Receptionist (Spanish/English) to be the welcoming face of their front office. This role is perfect for someone who enjoys helping others, is comfortable in a clinical setting, and can manage a busy front desk with compassion and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet patients and visitors with professionalism and empathy</li><li>Answer phones, schedule appointments, and manage calendars for providers</li><li>Verify insurance and collect co-pays at check-in</li><li>Maintain patient records and ensure HIPAA compliance</li><li>Assist with intake forms and general administrative support</li><li>Communicate clearly with both English- and Spanish-speaking patients</li></ul>
We are looking for a skilled Receptionist to join our team on a contract basis in Bell Gardens, California. In this role, you will be the first point of contact for visitors and staff, ensuring smooth and efficient front desk operations. This position also includes administrative responsibilities that support various departmental functions.<br><br>Responsibilities:<br>• Welcome clients, visitors, and team members with courtesy and attentiveness.<br>• Oversee day-to-day front desk activities, ensuring the reception area is tidy and well-organized.<br>• Schedule and manage appointments while assisting with visitor check-in and check-out processes.<br>• Handle incoming mail and deliveries, sorting and distributing them appropriately.<br>• Provide general information about available programs and services to the public.<br>• Perform clerical tasks such as photocopying, scanning, and filing to support daily operations.<br>• Offer administrative support to program managers and department leads, including document preparation and maintenance.<br>• Coordinate meeting logistics, prepare agendas, and record minutes for organizational sessions.<br>• Assist in data entry, database updates, and tracking program-related activities.<br>• Maintain confidential client and agency files in compliance with privacy regulations.
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031</p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>We are seeking a <strong>Medical Front Desk Receptionist</strong> to join a growing healthcare practice. As the first point of contact, your professionalism and attention to detail will ensure patients feel welcome while maintaining office efficiency. This is an exciting opportunity to thrive in a team-oriented environment and to make a meaningful impact on patients’ lives through your excellent front office skills.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients and visitors warmly as they arrive, ensuring a positive first impression.</li><li>Answer and direct phone calls in a courteous and timely manner while scheduling appointments using Electronic Medical Records (EMR) systems (Cerner, Epic, or similar platforms).</li><li>Verify and update patient information and insurance details with accuracy during the check-in and checkout processes.</li><li>Coordinate appointments, including sending reminders and monitoring any scheduling changes.</li><li>Process patient payments, copayments, and balances while maintaining accurate financial records.</li><li>Manage daily office tasks, including scanning, filing, faxing, and ensuring the front desk area remains organized and secure.</li><li>Communicate effectively with medical staff, including physicians and nurses, to address patient inquiries and issues.</li></ul><p><br></p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Burbank, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-391-5500.</p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
<p>We are hiring a friendly and professional Service Receptionist to be the first point of contact for customers at a busy automotive dealership in Escondido. This role is perfect for someone who enjoys customer interaction and thrives in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet customers in person and over the phone with a warm, professional demeanor</li><li>Schedule service appointments and confirm bookings</li><li>Communicate service updates and timelines to customers</li><li>Coordinate with service advisors and technicians to ensure smooth workflow</li><li>Maintain a clean and organized front desk area</li><li>Handle basic administrative tasks such as filing, data entry, and payment processing</li></ul>
<p>We’re working with a client in Culver City who are looking for a Front Desk Coordinator to support their team. You’ll provide customer service, answer calls, order supplies, sign for packages and provide clerical support to a small team. This is long term contract role paying between $19-$22 per hour. </p>
<p>A Healthcare Company in Long Beach is in the immediate need of a Medical Front Office Specialist. The Medical Front Office Specialist must have 1 – 2 years of experience in a medical office setting. The Medical Front Office Specialist will be tasked with duties assigned by the Office Manager. </p><p><br></p><p>ESSENTIAL DUTIES AND RESPONSIBILITIES:</p><p>• Welcome patients and visitors in a friendly, professional, and courteous manner both in person and on the telephone.</p><p>• Schedules appointments for all providers to optimize patient satisfaction, provider time, and exam room availability. </p><p>• Utilize a variety of electronic systems to ensure patients are registered and all necessary demographic and/or financial information is entered into the patient record.</p><p>• Assist patients with checking in and registration in new online system answering questions as needed.</p><p>• Update patients' financial information, recording and collecting patient charges, providing patients with transaction receipts.</p><p>• Checks/verifies patient’s insurance eligibility/sliding fee status prior to and at each visit.</p><p>• Communicates appointment changes to patients and staff.</p><p>• Respond to patient inquiries promptly, and follow-up on patient issues and resolutions to ensure quality customer service.</p><p>• Assist patients with patient portal – showing them how to sign up, send messages, have telehealth visits, etc.</p>
We are looking for a motivated Sales Assistant to join our team in Woodland Hills, California. In this long-term contract role, you will play a pivotal part in driving business growth by engaging with clients and supporting the sales process. This position offers an excellent opportunity to build strong, detail-oriented connections and contribute to the success of our organization.<br><br>Responsibilities:<br>• Identify and connect with law firms interested in expanding their business to explore partnership opportunities.<br>• Conduct comprehensive consultations to understand client objectives, challenges, and business needs.<br>• Create and deliver customized presentations and sales pitches that align with client-specific requirements.<br>• Maintain accurate and organized records of interactions and progress using CRM tools.<br>• Cultivate and manage leads through ongoing communication and relationship-building efforts.<br>• Assist in preparing proposals, drafting contracts, and supporting the onboarding of new clients.<br>• Respond promptly to inbound inquiries and provide exceptional customer service.<br>• Collaborate with internal teams to ensure seamless client experiences and satisfaction.
<p>We are looking for a detail-oriented Administrative Assistant to work for our client in the mid-Wilshire area. This Administrative Assistant role position is to primarily support the CEO and his family and is heavily concentrated around private domestic and international travel. This position is on-site Monday through Thursday, and you will work remotely on Fridays. </p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate departments or individuals.</p><p>• Coordinate complex private travel arrangements, including international itineraries and expense tracking, using tools like Concur Travel.</p><p>• Perform data entry tasks with accuracy and maintain organized records.</p><p>• Support office operations by handling receptionist duties and greeting visitors.</p><p>• Schedule meetings, book travel accommodations, and arrange logistics as needed.</p><p>• Assist in preparing reports, presentations, and other documentation.</p><p>• Maintain an efficient filing system for both digital and physical documents.</p><p>• Monitor and replenish office supplies to ensure uninterrupted workflow.</p><p>• Collaborate with team members to address administrative needs and streamline processes.</p>
<p>Robert Half is working with an established law firm in Sherman Oaks looking for a fantastic legal secretary to join its tenured team! This role is ideal for someone with a strong background in civil litigation who thrives in a collaborative and fast-paced environment. The position offers an opportunity to work closely with attorneys while handling key administrative and legal responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Provide direct support to a senior partner and two associates, managing a 3:1 desk setup.</p><p>• Format and prepare legal documents, including Tables of Authorities (TOA) and Tables of Contents (TOC).</p><p>• Handle state and federal court filings, ensuring accuracy and timeliness.</p><p>• Oversee legal calendaring using Microsoft Outlook to manage deadlines and appointments.</p><p>• Enter timesheets into Coyote Analytics for timekeeping and billing purposes.</p><p>• Assist with correspondence and communication, maintaining precise client relations.</p><p>• Cover reception duties during the lunch hour of the receptionist.</p><p>• Utilize Microsoft Office Suite and Google Drive for case management and organizational tasks.</p><p>• Ensure timely and efficient document handling and case updates.</p><p>• Collaborate with attorneys to maintain smooth operations and workflow.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract-to-Permanent basis in Orange, California. In this role, you will provide crucial support to the service department, ensuring the smooth processing of administrative tasks and effective communication between teams and clients. Your organizational skills and ability to handle multiple priorities will be key to the success of ongoing service operations.<br><br>Responsibilities:<br>• Prepare and process service-related billing and invoices with accuracy and timeliness.<br>• Organize and maintain essential service documents, including contracts, reports, and completion sign-offs.<br>• Ensure proper labeling, storage, and retrieval of documentation in digital systems.<br>• Coordinate scheduling, follow-ups, and administrative tasks for service projects.<br>• Monitor job progress and verify completion of tasks to facilitate billing and documentation.<br>• Provide responsive administrative support to incoming requests from the service team.<br>• Collect and manage signed service completion forms and customer approvals.<br>• Serve as a liaison between the service department, clients, and internal teams.<br>• Compile reports, update spreadsheets, and assist with service team projects as needed.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. This role is ideal for someone with strong organizational skills and a proactive approach to managing daily administrative tasks. The position offers an opportunity to support operations through effective scheduling, data entry, and communication.<br><br>Responsibilities:<br>• Manage inbound calls professionally, ensuring prompt and courteous responses.<br>• Organize and maintain schedules to support efficient office operations.<br>• Perform accurate data entry tasks to maintain updated records.<br>• Provide receptionist support, greeting visitors and addressing inquiries.<br>• Assist in general administrative duties, such as filing and document preparation.<br>• Coordinate meetings and appointments to align with team priorities.<br>• Maintain a clean and organized workspace to optimize productivity.<br>• Communicate effectively with internal and external stakeholders to relay information.<br>• Prepare reports and summaries as needed to support decision-making.<br>• Uphold confidentiality and professionalism in handling sensitive information.
<p>We’re working with a tech company in Playa Vista who are looking for an Office Assistant to support their team. You’ll be responsible for ordering and restocking office supplies, reserving and setting up conference rooms and acting as a back up to the receptionist. </p>
<p>The Office Coordinator plays a key role in maintaining a well-functioning, safe, and welcoming workplace. This individual is responsible for managing day-to-day operations of the physical office environment, ensuring compliance with health and safety standards, and supporting both in-office and hybrid work needs. The role involves coordination across vendors, internal teams, and building services to maintain efficiency and comfort for all staff.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Oversee general maintenance, repairs, and the overall upkeep of office and facility areas.</li><li>Coordinate with third-party service providers (e.g., janitorial, HVAC, security, utilities) to ensure high service standards.</li><li>Ensure compliance with local building regulations, safety protocols, and fire codes.</li><li>Plan and execute office moves, layout changes, and minor renovations in collaboration with stakeholders.</li><li>Supervise front desk operations, including mail distribution, supply ordering, and equipment upkeep.</li><li>Manage vendor contracts and relationships in alignment with company's procurement and finance procedures.</li><li>Maintain accurate records and oversee office asset inventory and tracking.</li><li>Monitor budgets related to office supplies, utilities, and facility maintenance.</li><li>Support remote/hybrid team members by facilitating access to necessary equipment and workstations.</li><li>Contribute to a positive office culture by promoting comfort, cleanliness, and operational effectiveness.</li></ul><p><br></p>
<ul><li>Oversee office maintenance, repairs, space planning, and compliance with health, safety, and building codes</li><li>Liaise with vendors for services including cleaning, HVAC, security, and utilities</li><li>Supervise front desk, mail handling, office supplies, and equipment upkeep</li><li>Manage access control, keys, security systems, and visitor logs</li><li>Track office assets and manage budgets for supplies, repairs, and utilities</li><li>Maintain vendor contracts and ensure a clean, organized, and welcoming office environment</li><li>Act as the main point of contact for California office-related employee needs and support hybrid/remote work setups</li><li>Plan and execute logistics for corporate events, trade shows, product launches, conferences, and internal functions</li><li>Develop event schedules and run-of-show documents in collaboration with stakeholders</li><li>Source, negotiate, and manage vendors including venues, caterers, AV, and staffing</li><li>Manage event budgets, track expenses, and identify cost-saving opportunities</li><li>Coordinate invitations, signage, attendee communications, and promotional materials</li><li>Ensure consistent branding across all event touchpoints and manage event flow</li><li>Oversee event setup, execution, and breakdown; manage staff and vendors onsite</li><li>Gather post-event feedback, report metrics and ROI, and recommend future improvements</li></ul><p><br></p>
JOB SUMMARY: Accounts Receivable is responsible for handling all member receivables and related duties. All phone, e-mail and in person billing inquiries. Generates monthly statements and is responsible for all month end billings to members. Other accounting duties as directed by the Controller.<br><br>GENERAL DUTIES:<br><br>Handles daily member receivable billing inquiries in person, email and by phone.<br>Posts daily bank deposits of members’ payments to accounts.<br>Prints and posts online member payments.<br>Generates ACH Transfers for member payments once a month.<br>Prepares and posts all miscellaneous charges.<br>Generates monthly reports on delinquent accounts. Calls or emails members regarding same. Prepares and sends out delinquent and or suspension letters and follows up on each account’s collection.<br>Post finance charges for past due accounts.<br>Maintains accounts receivable database.<br>Prepares month end member paper statements or via email. Ensures that statements are mailed in a timely fashion.<br>Prepares reciprocal fees for other country clubs’ chits. Match all chits to other country club statements. Follow up on payments from reciprocal clubs.<br>Prepare and reconcile house account statements for month end closing.<br>Preparation of various monthly reports for Controller and General Manager.<br>Tracks attendance to club events.<br>Researches and posts all adjustments prior to end of month.<br>Assist with all mailings and serve as back up to Front Desk.<br>Other accounting duties as assigned by Controller.
<p>lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>
We are looking for a meticulous and proactive Administrative Assistant to join our team in Newport Beach, California. This Contract to permanent position offers an exciting opportunity to support our tax department and administrative services while contributing to the overall efficiency of our operations. The ideal candidate will demonstrate organizational expertise and a commitment to maintaining high standards in a dynamic work environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Administrative Services Manager and the tax department.<br>• Coordinate schedules, manage calendars, and organize meetings, ensuring all participants are informed and prepared.<br>• Prepare and distribute precise correspondence, memos, and emails while maintaining confidentiality.<br>• Perform general office tasks such as filing, photocopying, mailing, and handling data entry.<br>• Assist with setting up client accounts in relevant applications and ensure accurate data management.<br>• Monitor tax return workflows, track project statuses, and generate weekly status reports for partners and managers.<br>• Assemble, prepare, and distribute completed tax returns, payment vouchers, and extensions to appropriate personnel and clients.<br>• Oversee electronic filing processes, including managing e-file rejections and ensuring successful submissions.<br>• Support special projects by planning objectives, setting priorities, and ensuring timely deliverables.<br>• Maintain and update records in tax return tracking systems, ensuring consistency and accuracy.
