We are looking for a detail-oriented Purchasing Agent to join our team in Miami, Florida. In this Contract-to-Permanent position, you will play a vital role in managing procurement activities, ensuring timely delivery of materials, and maintaining adherence to project budgets.<br><br>Responsibilities:<br>• Monitor and adhere to project budgets to ensure cost-effective purchasing decisions.<br>• Process purchase orders and track their status to ensure timely delivery of materials.<br>• Maintain clear communication with vendors to follow up on outstanding orders and resolve any discrepancies.<br>• Utilize Excel and other tools to manage procurement data and generate reports.<br>• Collaborate with the purchasing department to streamline procurement activities and improve efficiency.<br>• Ensure compliance with company policies and industry standards in all purchasing functions.<br>• Analyze purchasing trends to identify opportunities for cost savings and process improvements.<br>• Coordinate with project teams to understand material requirements and align procurement schedules accordingly.<br>• Develop strong relationships with suppliers to negotiate favorable terms and support long-term partnerships.
We are looking for a detail-oriented Purchasing & Procurement specialist to join our team on a contract basis in Pembroke Pines, Florida. In this role, you will oversee purchasing activities, manage vendor relationships, and ensure compliance with company policies while maintaining cost efficiency. This position offers an opportunity to contribute to the operational success of a dynamic service industry organization.<br><br>Responsibilities:<br>• Coordinate and execute purchasing functions to ensure timely acquisition of materials and supplies.<br>• Manage purchase orders and maintain accurate records using Peachtree Sage accounting software.<br>• Evaluate supplier performance and establish strong vendor relationships to secure favorable terms.<br>• Monitor inventory levels and collaborate with relevant departments to address supply needs.<br>• Develop and enforce purchasing policies to ensure compliance with corporate standards.<br>• Conduct pricing analysis to identify cost-saving opportunities and improve budgeting processes.<br>• Supervise the storage and shipping of purchased goods to maintain operational efficiency.<br>• Provide training and guidance to team members on purchasing procedures and software usage.<br>• Assist in emergency procurement situations by identifying and acquiring critical supplies.<br>• Ensure the sanitation and proper handling of purchased materials in compliance with regulatory standards.
<p><strong>Purchasing Clerk</strong></p><p><strong>Job Description:</strong></p><p> We are seeking a detail-oriented <strong>Purchasing Clerk</strong> to assist with buying materials, supplies, and equipment for the company. The ideal candidate will be responsible for processing purchase orders, maintaining vendor relationships, and ensuring timely deliveries.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Create and process purchase orders</li><li>Track orders and ensure timely delivery of materials</li><li>Communicate with vendors regarding pricing, availability, and delivery schedules</li><li>Maintain accurate purchasing records and files</li><li>Assist with inventory management and stock level monitoring</li><li>Resolve any order issues or discrepancies</li><li>Support the accounting department with invoice matching and payment follow-ups</li></ul><p><br></p>
<p>We are looking for a detail-oriented and organized Purchasing Administrator to join our team in Fort Lauderdale, Florida. In this role, you will play a key part in managing procurement processes, ensuring the timely and accurate acquisition of parts, materials, and equipment. This position requires excellent communication skills and the ability to thrive in a fast-paced, collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Source and procure parts, equipment, and services based on operational requirements.</p><p>• Create and manage purchase orders using internal systems to ensure accuracy and efficiency.</p><p>• Monitor the status of orders and follow up with vendors to guarantee timely delivery.</p><p>• Collaborate with internal teams to identify purchasing needs and address supply chain challenges.</p><p>• Build and maintain strong relationships with vendors, including supporting their onboarding processes.</p><p>• Resolve invoice discrepancies and oversee P-Card transactions to maintain financial accuracy.</p><p>• Contribute to process improvement initiatives and participate in special procurement projects as needed.</p><p>• Ensure compliance with company policies and procedures throughout all purchasing activities.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Miami, Florida. This long-term contract position requires someone who pays close attention to detail and excels in managing full-cycle accounts payable processes, including invoice coding, reconciliation, and payment execution. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Process and manage full-cycle accounts payable functions, including matching, batching, and coding invoices.<br>• Perform account reconciliations to ensure accuracy and resolve discrepancies.<br>• Execute payment runs via Automated Clearing House (ACH) and check payments.<br>• Handle three-way matching of invoices, purchase orders, and receipts.<br>• Collaborate with vendors and internal teams to address and resolve payment-related inquiries.<br>• Maintain accurate records and documentation for audit purposes.<br>• Support audit processes by providing necessary documentation and explanations.<br>• Ensure compliance with company policies and procedures in all accounts payable operations.<br>• Monitor and manage purchase orders to ensure proper alignment with invoices.<br>• Identify opportunities to improve efficiency within the accounts payable workflow.
<p>We are seeking a reliable and detail-oriented <strong>Accounts Payable Specialist</strong> with experience in the <strong>construction industry</strong> to join our accounting team. This role is responsible for the accurate and timely processing of invoices, subcontractor payments, lien waivers, and job cost allocations. The ideal candidate will have a strong understanding of construction accounting practices and vendor compliance requirements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review, code, and process <strong>vendor and subcontractor invoices</strong>, ensuring accuracy and alignment with purchase orders and contracts</li><li>Perform <strong>3-way matching</strong> on purchase orders, delivery receipts, and invoices</li><li>Ensure <strong>proper job costing</strong> by coding expenses to appropriate projects, cost codes, and phases</li><li>Verify and track <strong>lien waivers, certificates of insurance (COIs)</strong>, and compliance documents from subcontractors and vendors</li><li>Process <strong>check runs, ACH payments, and credit card transactions</strong> according to company schedule and policies</li><li>Reconcile vendor statements and respond to inquiries regarding payment status or discrepancies</li><li>Maintain vendor files, W-9s, and ensure proper setup in the accounting system</li><li>Assist with <strong>monthly close</strong> by preparing AP accruals and ensuring accurate reporting</li><li>Support internal and external audits by providing requested documentation</li><li>Collaborate with project managers and procurement to resolve invoice issues</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are a well-established property management group headquartered in Miami, Florida, managing over 35 commercial and residential properties across the region. Our team is growing, and we are looking for a motivated and organized Assistant Project Manager to support ongoing projects from our home office in Coral Gables and work on site, as well as, moving around the area. </p><p><strong>Position Summary:</strong></p><p>The Assistant Project Manager will support the Director of Operations in overseeing various property and facilities-related projects. The ideal candidate will have experience in the property management, construction, or real estate industries, and will be responsible for coordinating vendors, tracking procurement processes, and assisting with permitting and compliance with local municipalities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Support project planning, execution, and closeout across multiple property sites.</li><li>Communicate with vendors and contractors to collect bids, proposals, and project updates.</li><li>Assist in commercial procurement processes by gathering and organizing pricing, contracts, and product information.</li><li>Coordinate with city and municipal offices to obtain necessary permits, inspections, and approvals.</li><li>Maintain project documentation and status reports using Excel and Yardi.</li><li>Track project timelines and update internal stakeholders on progress and roadblocks.</li><li>Collaborate with property managers, maintenance teams, and leadership on operational needs.</li><li>Ensure compliance with safety regulations, zoning laws, and property codes.</li></ul><p><strong>INTERESTED AND QUALIFIED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS at 786-897-7903 </strong></p>
<p><strong>Job Summary:</strong></p><p> We are seeking a detail-oriented and organized <strong>Purchasing Clerk</strong> to support our procurement operations. The ideal candidate will be responsible for processing purchase orders, maintaining accurate records, and communicating with vendors to ensure timely and accurate deliveries. This role requires strong attention to detail, communication skills, and the ability to work efficiently in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Create and process <strong>purchase orders</strong></li><li>Maintain and update <strong>vendor records</strong></li><li>Monitor inventory levels and assist with <strong>restocking supplies</strong></li><li>Communicate with <strong>vendors</strong> regarding order status, pricing, and discrepancies</li><li>Check and respond to emails related to <strong>purchasing activities</strong></li><li>Run and compile <strong>purchasing and inventory reports</strong></li><li>Navigate <strong>vendor websites</strong> to place or track orders</li><li>Support general <strong>administrative duties</strong> as needed</li></ul><p><strong>Requirements:</strong></p>
We are looking for an experienced Contracts Manager to join our team on a contract basis in Miami, Florida. In this role, you will manage and oversee various aspects of commercial contracts, real estate acquisitions, financing, leasing, and corporate governance. This position requires a proactive approach to drafting, negotiating, and reviewing legal agreements while ensuring compliance with applicable regulations.<br><br>Responsibilities:<br>• Draft, negotiate, and manage contracts related to commercial real estate transactions, including purchase, sale, and financing agreements.<br>• Represent clients such as buyers, sellers, and lenders in complex real estate dealings.<br>• Prepare and review lease agreements, license agreements, and other real estate-related documents.<br>• Oversee corporate formation processes and ensure adherence to governance standards.<br>• Conduct detailed reviews of commercial contracts to ensure accuracy and mitigate risks.<br>• Collaborate with stakeholders to facilitate smooth contract execution and administration.<br>• Provide strategic advice on contract negotiations to achieve favorable terms.<br>• Maintain thorough documentation for all contract-related activities and transactions.<br>• Ensure compliance with legal and regulatory requirements in all contractual matters.<br>• Support the team in resolving contract disputes and addressing legal concerns.
<p>• Conduct initial screenings of applicants to assess work history, education, training, </p><p>job skills, and salary expectations.</p><p>• Schedule and conduct interviews via phone, video, and in-person meetings.</p><p>• Coordinate and schedule interviews with hiring managers and relevant staff.</p><p>• Review all applications thoroughly to ensure completeness and accuracy.</p><p>• Post available positions on relevant job boards, strategically targeting specific </p><p>locations to attract suitable candidates.</p><p>• Provide potential candidates with detailed information about available job </p><p>opportunities.</p><p>• Build and maintain a diverse candidate pool to meet future hiring needs.</p><p>• Ensure that all candidates meet the specific requirements for each position before </p><p>hiring.</p><p>• Keep detailed records of talent acquisition activities as required.</p><p>• Prepare and present reports for meetings.</p><p>• Update the applicant tracking system to ensure data accuracy.</p><p>• Administer drug tests for candidates upon receiving job offers.</p><p>• Prepare and extend formal job offers to selected candidates.</p><p>• Collaborate with managers to discuss job vacancies and develop talent acquisition </p><p>strategies.</p><p>• Attend job fairs and career events with relevant staff to attract qualified </p><p>candidates.</p><p>• Promote job openings at job fairs and community events to reach a broader </p><p>audience.</p><p>• Conduct stay interviews with new hires and exit interviews to gather feedback on </p><p>employee retention.</p><p>• Provide recommendations to management based on feedback to improve </p><p>employee attraction and retention strategies.</p><p>JOB REQUIREMENTS:</p><p>• 1+ years of related professional experience.</p><p>• Proficiency in both English and Spanish is required.</p><p>• Familiarity with ATS and HRIS systems is preferred.</p><p>• Experience in hiring for blue-collar or minimum-wage workforce positions is </p><p>preferred.</p><p>• Experience working in the service industry is preferred.</p><p>• Excellent written and verbal communication skills.</p><p>• Strong organizational skills with attention to detail.</p><p>• Exceptional interpersonal skills and the ability to engage effectively with others.</p><p>• Proactive attitude with a strong sense of urgency.</p><p>• Ability to thrive in a fast-paced environment.</p><p>• Creativity in utilizing diverse methods to attract candidates.</p><p>• Strong technical skills, including proficiency in Microsoft Office Suite 365.</p><p>• Schedule Flexibility. Although our standard office hours are from 8:00 a.m. to 5:00 </p><p>p.m., there may be a need to cover different hours as required</p><p>• Reliable transportation and valid Driver’s License.</p><p><br></p><p>PLEASE SEND YOUR RESUME TO: JACQUELINE.MEJIA@ROBERTHALF AND CALL JACQUELINE AT 786-698-7072</p>
<p><strong>Job Summary:</strong></p><p>We are seeking a skilled <strong>Part-Time Accounts Payable Specialist</strong> with hands-on experience using <strong>Yardi</strong> software. The ideal candidate will be detail-oriented and efficient, with the ability to manage vendor payments, invoice processing, and reconciliations in a fast-paced, deadline-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process a high volume of invoices in Yardi, ensuring accuracy and proper coding.</li><li>Match purchase orders and invoices; verify approvals and supporting documentation.</li><li>Prepare and process check runs and ACH payments.</li><li>Maintain vendor records and respond to inquiries in a professional and timely manner.</li><li>Reconcile A/P accounts and assist with month-end close activities.</li><li>Ensure compliance with internal controls and accounting policies.</li><li>Assist with year-end 1099 preparation and reporting.</li></ul><p><br></p>
<p>Robert Half is partnering with a leading aviation and aerospace company seeking a contract manager, contract administrator or corporate paralegal<strong> </strong>to join their legal team in its Miami headquarters. This position reports into the head attorney and has full benefits and long-term growth potential. Company provides: 100% employer-paid dental, vision, life, short & long-term disability, 401(k) with employer contribution, paid holidays + 15 PTO days annually, and education reimbursement. Send resume to Deb Montero on LinkedIn.</p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Manage and track deadlines for aircraft/engine sale, purchase, and lease contracts</li><li>Maintain internal systems with executed agreements and amendments</li><li>Coordinate with legal and compliance on documentation and contract compliance</li><li>Review contract documentation checklists and ensure complete and accurate files</li></ul>