Position Overview:

The AP & Payroll Specialist, reporting to the Controller will be responsible for the Company’s payroll and accounts payable processing.

Job Responsibilities:

• Responsible for processing the company’s domestic and international payroll, as well as responding to employee questions and resolving any issues.
• Responsible for coordinating with the company’s domestic and international payroll providers for establishing all new deductions & earnings codes, as well as researching any new payroll or human resource questions/issues related to the providers.
• Responsible for entering in all accounts payable invoices using NetSuite, as well as coordinating all invoices for payment.
• Responsible for initiating international wire payments.
• Responsible for responding to all vendor inquiries and overseeing vendor management.
• Responsible for reviewing all submitted employee expense reimbursements to ensure proper documentation has been received as well as ensuring company policy is adhered to.
• Provide guidance to all Bullhorn employees regarding the company’s travel and expense policies and procedures. Provide training and resources to all new employees.
• Maintain all vendor listings, ensuring proper vendor classifications, W-9 maintenance and employee addresses
• Prepare year-end 1099 reports
• Prepare monthly use tax returns
• Manage state sales tax registrations and notices from the state
• Responsible for updating the daily cash forecast
• Participates in special projects as needed

Qualifications:

• High-school diploma or equivalent required
• 3-5 years previous experience with payroll processing preferred
• Experience with ADP or similar system required
• Experience with NetSuite or similar Accounts Payable system preferred
• Must be able to multi-task and follow through on all delegated assignments or request, assuring successful completion in a timely manner
• Must have excellent strong people skills and the ability to work within a team-oriented environment
• Must be highly organized, comfortable interacting with employees and vendors in a professional and helpful manner