We are looking for a dedicated and highly organized Administrative Assistant to join our team in Darien, Illinois. This part-time role offers flexibility in hours and the potential to transition into a long-term position through a Contract to Permanent arrangement. You will play a vital role in supporting day-to-day operations and ensuring seamless communication within a growing, dynamic company.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including data entry, recordkeeping, and document preparation.<br>• Manage client accounts by updating payment records and maintaining accuracy in QuickBooks.<br>• Coordinate email correspondence and respond to inquiries in a timely and detail-oriented manner.<br>• Handle inbound and outbound calls, ensuring clear communication and exceptional customer service.<br>• Schedule appointments and manage calendars to optimize workflow efficiency.<br>• Process invoices, approve payments, and accurately record financial transactions.<br>• Deposit checks and maintain proper documentation for financial records.<br>• Assist with local errands and tasks requiring reliable transportation.<br>• Create reports and presentations using Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook.<br>• Ensure all administrative processes run smoothly and contribute to the overall productivity of the team.
<p> </p><p>We are seeking an exceptionally organized, detail-oriented, and highly proactive Executive Assistant to support a CEO and Founder of a medical institute in Chicago. This role goes beyond traditional support—serving as an extension of the CEO, anticipating needs, managing critical projects, and ensuring seamless communication across clinical, research, operational, and family domains. This person will have strengths that complement the Doctor’s visionary leadership style—specifically high conscientiousness, industriousness, and orderliness—and will function as a stabilizing force behind dynamic and high-level medical, scientific, and operational work. This is a hybrid role, pay scale $90k-$120k plus full benefits including medical, dental, vision, healthcare perks, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><strong> </strong></p><p><strong> </strong></p><p><strong>Core Responsibilities:</strong></p><p><strong>1. Executive & Operational Support</strong></p><ul><li>Maintain and optimize complex calendar and priorities.</li><li>Track and organize all ongoing personal and institutional protocols </li><li>Serve as the day-to-day point of organization for tasks, reminders, and commitments—helping the CEO stay focused on strategic goals.</li><li>Act as the gatekeeper for all incoming communication, discerning what requires CEO attention and organizing all other tasks for delegated execution.</li></ul><p><strong>2. Liaison & Communication Management</strong></p><ul><li>Serve as a primary communication conduit between the CEO and Senior team members and Advisor board members </li><li>External collaborators, family stakeholders, and partner organizations</li><li>Organize all inbound and outbound communications, ensuring follow-ups are tracked and executed.</li></ul><p><strong>3. Personal, Family & Project Oversight</strong></p><ul><li>Help coordinate real estate and building projects, household projects, personal travel, and private schedule logistics for </li><li>Track contributions from advisors and collaborators, schedule protocol drafting time, and assist in compiling source materials.</li><li>Coordinate domestic and international travel itineraries and event schedules.</li><li>Assist in planning special events, strategic meetings, or conference appearances.</li><li>Create high-quality presentations for internal and external audiences using Canva, PowerPoint, Keynote, or other platforms.</li></ul><p><strong> </strong></p><p><strong> </strong></p><p><br></p><p><br></p>
We are looking for an experienced Property Administrator to join our team in Chicago, Illinois. In this long-term contract role, you will play a key part in managing leasing activities, conducting property tours, and performing walkthroughs, ensuring seamless operations in the real estate sector. Ideal candidates will possess strong property management expertise and a solid understanding of accounting and management systems.<br><br>Responsibilities:<br>• Coordinate and oversee leasing activities, including marketing properties and assisting prospective tenants.<br>• Conduct property tours and walkthroughs to showcase available spaces and ensure they meet client expectations.<br>• Manage accounts payable and receivable processes, ensuring timely and accurate financial transactions.<br>• Utilize accounting software and CRM systems to maintain records and enhance operational efficiency.<br>• Assist in creating and monitoring budgets, ensuring financial goals align with organizational objectives.<br>• Handle billing functions and resolve discrepancies to maintain accurate financial reporting.<br>• Collaborate with management to streamline processes and improve property management operations.<br>• Provide excellent customer service to tenants, addressing inquiries and resolving issues promptly.<br>• Ensure compliance with property management regulations and company policies.<br>• Monitor and report on property performance metrics to support decision-making.
<p>On Behalf of our client we are looking for a detail-oriented Administrative Assistant to join their team near Elmhurst, Illinois. In this role, you will play a key part in supporting our operations by managing insurance related tasks, maintaining databases, and ensuring compliance with company policies and industry regulations. This position requires excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p>Compensation: Hourly Pay Range: $30.77 - $32.31</p><p>37.5 hour work week</p><p>Hybrid role - 3 days onsite 2 days wfh</p><p>Monday-Friday</p><p>Benefits: Medical, dental, vision, PTO, paid holidays, 401k</p><p> </p><p>Responsibilities:</p><p>• Coordinate and process insurance certificate requests, acting as the primary point of contact with brokers, tenants, mortgage servicers, and other stakeholders.</p><p>• Analyze contracts and insurance requirements, collaborating with team members to ensure compliance and accuracy.</p><p>• Monitor and track third-party insurance renewals, updating records in the department database promptly and accurately.</p><p>• Manage and maintain the department database, ensuring all changes to mortgage clauses, pay-offs, and renewals are documented.</p><p>• Oversee vehicle insurance renewals, including adding or canceling coverage, updating driver information, and notifying brokers of changes.</p><p>• Review and verify certificate holder lists provided by brokers before policy renewals to ensure accuracy.</p><p>• Provide updated insurance certificates to lenders or servicers as requested, consulting with brokers as needed.</p><p>• Maintain an up-to-date policy spreadsheet and assist with calendar management for supervisors when required.</p><p>• Support the team with additional administrative tasks and special projects as assigned.</p>
We are looking for a bilingual Administrative Assistant to join a dynamic team in Villa Park, Illinois. This is a Contract to permanent position that offers the opportunity to grow within a supportive and fast-paced environment. The ideal candidate will bring strong organizational skills, excellent customer service abilities, and fluency in both Spanish and English to ensure seamless communication across all responsibilities.<br><br>Responsibilities:<br>• Provide exceptional customer service by greeting and assisting clients, both in person and over the phone.<br>• Process monthly payments from merchants and coordinate delivery to the bookkeeper.<br>• Maintain and update client records in both physical and digital formats with a high level of accuracy.<br>• Perform general office duties, including sorting, filing, and organizing documentation.<br>• Manage inbound and outbound calls, ensuring attentive and efficient communication.<br>• Schedule appointments and handle email correspondence to support daily operations.<br>• Utilize Microsoft Office tools, such as Outlook and Word, to prepare and manage various documents.<br>• Adapt to evolving tasks and responsibilities in a small-business environment, demonstrating flexibility and resourcefulness.
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Lake Geneva, Wisconsin. This Contract-to-continuing position offers the opportunity to contribute to a well-established office while showcasing your organizational and multitasking skills. The ideal candidate will thrive in a dynamic environment, providing essential administrative support to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Process incoming bills with accuracy and efficiency, ensuring all financial records are up-to-date.<br>• Maintain and update schedules using project management tools like Engagement Plus to ensure timely completion of tasks.<br>• Organize and manage physical and digital filing systems for quick and reliable access to records.<br>• Coordinate with stakeholders to keep team members on track with deadlines and deliverables.<br>• Monitor tax return workflows using software tools, verifying their completeness and status.<br>• Utilize Microsoft Office Suite, including Outlook, Word, and Excel, to perform administrative tasks and maintain activity lists.<br>• Adapt to seasonal work schedule variations, ensuring availability during peak tax season.<br>• Answer inbound calls, manage email correspondence, and provide exceptional customer service.<br>• Schedule appointments and handle both inbound and outbound communications with professionalism.
<p>On Behalf of our client, we are looking for a highly organized, proactive Office Administrator / Executive Assistant to join their team in Chicago near Pilsen. In this role, you’ll wear many hats keeping the day-to-day operations running smoothly, while also providing direct support to a Managing Director. If you thrive in office operations with vendor management and supporting a Managing Director, this role would be a great fit for you!</p><p><br></p><p>Compensation: $62k-$70k Annually</p><p>Benefits: Medical, Dental, Vision, 401k, PTO</p><p>Onsite Monday-Friday</p><p><br></p><ul><li>Manage Vendors</li><li>Handle daily mail</li><li>Maintain and coordinate office space</li><li>Manage front desk duties including greeting visitors</li><li>Order office supplies</li><li>Arrange conference room setups and organize lunches/meetings/events</li><li>Manage calendar, travel arrangements, and expense reports</li></ul><p><br></p>
<p>The Reservations/Meeting coordinator, under the direct supervision of the Supervisor/Manager is responsible for managing all aspects of meeting room reservations, including taking initial inquiries, coordinating with clients to understand their needs, booking appropriate spaces, handling cancellations and changes, ensuring accurate room set-up, and communicating details to relevant departments to guarantee smooth meeting execution; essentially acting as the primary point of contact for meeting room bookings while maintaining detailed records and adhering to established policies. </p><p><br></p><p>* Physically setup conference room set-ups for the day, place requested equipment/supplies (flipcahrts, special room configurations, etc.) in the appropriate rooms. </p><p>* Physically reset the tables and chairs according to the floor layout and requested equipment/supplies collected and placed back in storage. </p><p>* Manage and oversee Special Event set-ups to include adhering to the External Catering Policy. </p><p>* Reserve conference rooms for employees. </p><p>* Reserve special event spaces for employees. </p><p>* Answer questions and inquiries about the different rooms and special event spaces through teams, phone and email. </p><p>* Meet with clients in person and virtually to discuss their event needs. </p><p>* Stores and secures all tables, chairs, and equipment in an organized manner. </p><p>* Monitor monthly numbers of activities (set-ups, calls, emails, etc.) </p><p>* Enter tickets for engineering requirements </p><p>* Problem Solve - There might be times when we must be creative and think outside the box to accommodate requests </p><p>* Create room diagrams using Lucid Chart. </p><p>* Edit and Modify PDF layouts. </p><p>* Maintaining Special Events Calendar (excel) and keeping it accessible on Share Point. Be prepared to lead and share upcoming events during the Weekly Status Meeting. </p><p>* Function as liaison between employees and respective teams (Engineering, A/V, Facilities, Catering). </p><p>* Provide excellent customer service. </p><p>* Other duties assigned by supervisor/manager. </p><p>--------------</p><p><br></p>
We are looking for a dedicated General Office Clerk to join our team in Lombard, Illinois. This role involves performing a range of administrative and clerical tasks to support company operations effectively. As part of a long-term contract position, you will play a pivotal role in ensuring smooth communication and document processing within the organization.<br><br>Responsibilities:<br>• Prepare detailed daily and weekly reports on affidavit submissions and hearing requests, ensuring they are accessible for management review.<br>• Check and respond to work-related emails and communications through company channels on a daily basis.<br>• Scan and process documents originating from Florida, maintaining accuracy and timeliness.<br>• Draft and respond to written correspondence across various departments, ensuring clear and precise communication.<br>• Notify the Mail Operations Supervisor promptly about escalated issues requiring attention.<br>• Support general mail operations and take on responsibilities in the absence of the Mail Operations Supervisor.<br>• Perform additional duties as assigned to meet operational needs.