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| Job Listing ID: |
3948072 |
Job Title: |
Executive and Program Assistant |
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| Application Deadline: Open Until Filled |
Job Location: Eugene |
| Date Posted: 02/13/2024 |
Hours Worked Per Week: 40 |
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Shift:
Day Shift
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Duration of Job: Full Time, more than 6 months |
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| Job Summary: |
Position Summary
The Executive and Program Assistant position is pivotal, challenging and multi-focal. This position is jointly supervised by the Executive Director and Senior Program Director and assists with all aspects of their departments, including Human Resources, admin support and special projects. Additionally, the position supports the agency's management in the creation of effective and efficient work teams consisting of staff, volunteers and community members.
Essential Functions and Responsibilities
General Duties
Act as the executive assistant for the Executive Director (ED) and Senior Program Director (SPD) in all facets of agency administration, management, development and community relations
Provide tools and organization to keep development team (ED, Board, Committees, Task Forces) busy and successful.
Coordinate setup of meetings
Assist in development of administrative work plans
Assist ED and SPD with coordination and development of critical agency plans
Assist ED and SPD with reports, special projects and correspondence as necessary
Assist ED and SPD with applicant recruiting, screening and onboarding
Coordinate maintaining official files as designated by the Executive Director
Coordinate execution of contracts and critical documents and ensure proper filing
Coordinate special projects related to administration and management of agency
Research, design and prepare formal and informal presentations
Assist with preparations of Executive Summaries and other memoranda
Represent the agency at various work-related and social functions at the direction of the ED
Maintain sensitive and critical documentation
Other projects and duties that may be assigned
Support ED and SPD led committees including the Employee Advisory Committee
For a complete job description, please visit: https://hivalliance.criterionhcm.com/jobs/51/1/#484
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| Job Classification: Executive Secretaries and Executive Administrative Assistants |
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| Compensation |
| Salary: $21.50 to $24.29
per
Hour Depending on Experience, Depending on Qualifications |
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Benefits Offered:
Medical, Dental, Vision, Vacation, Sick Leave, Life Insurance, Long-Term Disability, Retirement
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| Job Requirements |
| Experience Required: None |
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Education Required: None
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Minimum Age: 18
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Gender: N/A
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Employer Will Perform:
Background Check
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Please remember, to apply for these jobs you must be a U.S. Citizen, a Legal
Permanent Resident, or otherwise authorized to work in the United States.
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