<p>We are offering an employment opportunity for an Accounts Payable Specialist in San Jose, California. Our team is part of an industry that relies heavily on accuracy and efficiency in accounting tasks. In this position, you will be expected to handle a variety of tasks related to accounts payable, as well as serve as a backup for accounts receivable when necessary. </p><p><br></p><p>Responsibilities: </p><p>• Efficiently process credit applications from customers</p><p>• Keep customer credit records up to date and accurate</p><p>• Respond to and resolve customer inquiries in a timely manner</p><p>• Monitor customer accounts and take appropriate action when necessary</p><p>• Handle full cycle accounts payable tasks</p><p>• Conduct weekly check runs</p><p>• Serve as a backup for accounts receivable tasks as needed</p><p>• Utilize Sage 100 for various accounting functions.</p>
<p>Are you an experienced <strong>Accounts Payable Specialist</strong> with expertise in <strong>Sage Intacct</strong>? Robert Half is seeking a detail-oriented and tech-savvy professional to support accounts payable functions for one of our clients. The ideal candidate will have strong proficiency with Sage Intacct, exceptional organizational skills, and a solid understanding of accounting processes. This is an excellent opportunity to work with a growing company in a dynamic and collaborative environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process high-volume invoices in <strong>Sage Intacct</strong>, ensuring accuracy and adherence to company policies.</li><li>Match invoices with purchase orders and resolve any discrepancies in a timely manner.</li><li>Manage vendor relationships, including maintaining accurate vendor records and reconciling vendor statements.</li><li>Generate and process payments via checks, ACH, and wires through <strong>Sage Intacct's Accounts Payable module</strong>.</li><li>Assist with the implementation and optimization of <strong>Sage Intacct</strong> functionalities to improve workflow efficiencies.</li><li>Prepare accounts payable reports, including aging reports, and assist with audit preparation and requests.</li><li>Support month-end and year-end close processes by reconciling accounts payable balances and preparing relevant schedules.</li><li>Ensure compliance with accounting standards and all applicable regulations.</li></ul><p><br></p>
<p>We are seeking an experienced and detail-oriented <strong>Accounts Payable Specialist</strong> in Brentwood, CA to join our clients' team in a dynamic, project-driven environment. This role requires a finance professional with prior full cycle payables experience and strong analytical skills, attention to detail, and the ability to balance multiple priorities effectively. As an Accounts Payable Specialist, you will play a critical role in ensuring timely and accurate processing of invoices, payment transactions, and financial records—contributing to the success of our project-based operations while meeting monthly deadlines. </p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Santa Clara, California. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to both accounts payable and front office administrative functions within a dynamic signage company. The ideal candidate will have experience in construction office environments and possess strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Oversee the full accounts payable process, including invoice coding, approval management, and preparation of payments.<br>• Process vendor payments through checks, credit cards, and other payment systems, ensuring accurate daily updates.<br>• Reconcile monthly statements for payment systems to maintain financial accuracy.<br>• Manage employee expense reports, ensuring proper approvals and timely processing.<br>• Enter vendor purchase orders into the ShopVox system with precision.<br>• Order and maintain office supplies, ensuring inventory is adequately stocked.<br>• Handle the maintenance of office equipment such as copiers, postage meters, and coffee machines.<br>• Coordinate daily outgoing mail and shipments, including FedEx and other couriers.<br>• Assist employees with various administrative tasks as needed to support operations.<br>• Distribute work orders to fabrication departments and manage customer contracts, including approvals, signatures, and filing.
<p><strong>Job Posting: Accounts Payable Clerk </strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 - $ 30 hourly</p><p> </p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in <strong>QuickBooks</strong> and/or <strong>Sage</strong> accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul><p><br></p>
<p> </p><p><strong>Job Posting: Accounts Payable Clerk </strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 - $ 30 hourly</p><p> </p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in <strong>QuickBooks</strong> and/or <strong>Sage</strong> accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul><p><br></p>
<p><strong>Job Posting: Accounts Payable Clerk </strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 - $ 30 hourly</p><p> </p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in <strong>QuickBooks</strong> and/or <strong>Sage</strong> accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis for our Austin client. In this role, you will play a vital part in maintaining smooth and accurate payment processes, ensuring vendors are managed effectively, and supporting overall financial operations. If you are detail-oriented and skilled in handling invoices and payments, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process and accurately code invoices while ensuring timely data entry into the system.</p><p>• Manage the accounts payable inbox by responding to inquiries and maintaining organized communication.</p><p>• Prepare and execute vendor payments, ensuring compliance with company policies.</p><p>• Oversee vendor management, including maintaining accurate records and resolving discrepancies.</p><p>• Collaborate with internal teams to ensure purchase orders are correctly matched and approved.</p><p>• Utilize Microsoft Excel to create reports, analyze data, and support payment-related tasks.</p><p>• Maintain accurate and up-to-date documentation for all accounts payable activities.</p><p>• Provide support during audits by ensuring all financial records are accessible and complete.</p>
We are looking for a dedicated Accounts Payable Specialist to join our team on a contract basis in San Francisco, California. This position focuses on ensuring accurate processing of invoices, reconciliation of accounts, and maintaining streamlined workflow within the Accounts Payable function. The role requires strong attention to detail and proficiency in financial systems to support ongoing projects and operations.<br><br>Responsibilities:<br>• Process a high volume of invoices, including recurring invoices, with efficiency and accuracy.<br>• Manage invoice workflows by scanning, routing for approval, and tracking incoming invoices.<br>• Coordinate weekly check runs and oversee the mailing process for payments.<br>• Maintain vendor records, including tracking and updating 1099 information.<br>• Accurately code invoices and allocate expenses across various programs and contracts.<br>• Perform detailed reconciliations for Accounts Payable, particularly related to capital projects.<br>• Utilize financial systems such as NetSuite and Bill.com to streamline processes.<br>• Collaborate with internal teams to ensure compliance and resolve discrepancies.<br>• Support audits and reporting requirements as needed.
<p>Are you an experienced Accounts Payable Specialist looking for a new opportunity with a growing organization? Robert Half is seeking a detail-oriented professional to support accounts payable functions for one of our clients. The ideal candidate will have impeccable accuracy, excellent organizational skills, and a strong understanding of accounting processes. This role offers room for growth and a chance to work in a fast-paced, team-oriented environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process high-volume invoices, ensuring accuracy and timely payment.</li><li>Match invoices with purchase orders and verify discrepancies for resolution.</li><li>Maintain detailed and organized vendor records and reconcile statements.</li><li>Ensure compliance with company policies and procedures, as well as regulatory guidelines.</li><li>Collaborate with internal and external stakeholders to resolve invoice and payment issues.</li><li>Support month-end and year-end closing activities related to accounts payable.</li><li>Assist in improving workflows and processes for accounts payable efficiencies.</li></ul><p><br></p>
<p><strong>Description of the Position</strong></p><p>We’re currently hiring an <strong>Accounts Payable Specialist</strong> for a contract-to-hire opportunity with a growing company in Mountain View. This role is a great fit for someone who’s detail-oriented, organized, and experienced in high-volume AP environments. You’ll be part of a collaborative finance team responsible for supporting the full accounts payable cycle, vendor relationships, and accurate financial reporting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process a high volume of invoices and ensure proper coding, approvals, and timely payments</li><li>Maintain vendor records and respond to inquiries in a professional and timely manner</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Prepare weekly check runs, ACH payments, and credit card reconciliations</li><li>Assist with month-end close by preparing AP accruals and reports</li><li>Support audits by organizing and providing documentation</li><li>Collaborate with internal departments to improve workflow and maintain internal controls</li><li>Assist with ad hoc finance and administrative tasks as needed</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable specialist to join our team in San Francisco, California. This role is vital to ensuring accurate and efficient processing of invoices, payments, and account reconciliations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to collaborate effectively with cross-functional teams. <strong>For immediate consideration, please contact Daniel Mok directly via Linked-In.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Accurately process and verify vendor invoices with proper approvals</li><li>Execute timely payments via checks, ACH, or wire transfers</li><li>Resolve vendor issues and maintain positive working relationships</li><li>Perform regular reconciliations of accounts payable and vendor statements</li><li>Review employee expense reports for policy compliance</li><li>Assist with accruals and reporting during month-end close</li><li>Follow internal controls and financial compliance guidelines</li><li>Maintain well-organized accounts payable records and documentation</li></ul>
<p>Our Full-Time Engagement Team is hiring a detail-oriented <strong>Accounts Payable Clerk</strong> to manage outgoing payments, process invoices, reconcile vendor accounts, and support accurate financial reporting.</p><p>Support our clients in managing their critical finance and accounting needs. This unique role offers the stability of full-time employment with Robert Half while providing exciting opportunities to work on varied projects for different clients. </p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p>Job Duties:</p><ul><li>Process and verify invoices for accuracy and proper authorization</li><li>Match purchase orders, receipts, and invoices</li><li>Ensure timely and accurate payment of vendor bills</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized and up-to-date financial records</li><li>Assist with month-end closing and reporting</li><li>Communicate with vendors regarding payment status or issues</li><li>Prepare and process electronic transfers and payments</li><li>Support audits by providing necessary documentation</li><li>Follow internal controls and company policies for AP procedures</li></ul>
<p>We are seeking a detail-oriented and customer-service-focused professional to join our team on a temporary basis. This role is crucial in supporting our Accounts Payable, Payroll, and Accounts Receivable functions. This is an excellent opportunity for someone with a strong background in these areas to contribute to a dynamic work environment.</p><p><br></p><p><strong>Key Details:</strong></p><ul><li><strong>Schedule:</strong> Approximately 20 hours per week, spread across 3 days.</li><li><strong>Workload:</strong> High volume, processing approximately 100 transactions per week and 500 transactions per month.</li><li><strong>Location:</strong> 100% onsite at our office location.</li><li><strong>Work Environment:</strong> Professional office setting. Business attire is required (e.g., collared shirts, slacks, and blouses). Please note that the office environment has limited natural light/windows.</li></ul><p><br></p>
<p>Our Full-Time Engagement Team is hiring a detail-oriented <strong>Accounts Payable Clerk</strong> to manage outgoing payments, process invoices, reconcile vendor accounts, and support accurate financial reporting.</p><p>Support our clients in managing their critical finance and accounting needs. This unique role offers the stability of full-time employment with Robert Half while providing exciting opportunities to work on varied projects for different clients. </p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p>Job Duties:</p><ul><li>Process and verify invoices for accuracy and proper authorization</li><li>Match purchase orders, receipts, and invoices</li><li>Ensure timely and accurate payment of vendor bills</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized and up-to-date financial records</li><li>Assist with month-end closing and reporting</li><li>Communicate with vendors regarding payment status or issues</li><li>Prepare and process electronic transfers and payments</li><li>Support audits by providing necessary documentation</li><li>Follow internal controls and company policies for AP procedures</li></ul>
<p>We are looking for a meticulous and detail-oriented Accounts Payable Clerk to join our clients team on a contract basis in Walnut Creek, California. In this role, you will provide essential support to the Accounting Department, ensuring accurate processing of invoices and payments while maintaining strong relationships with vendors. This position is ideal for someone who thrives in a quiet and focused work environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process accounts payable for multiple entities and vendors, ensuring accuracy and timeliness.</p><p>• Audit invoices against purchase orders, investigate discrepancies, and resolve vendor payment issues.</p><p>• Utilize accounting software, including Yardi, to manage accounts payable functions efficiently.</p><p>• Enter payables for various properties and ensure proper coding of invoices.</p><p>• Handle payment processing duties while adhering to organizational procedures and deadlines.</p><p>• Provide assistance to employees, vendors, and clients by answering inquiries related to accounts and processes.</p><p>• Analyze workflow processes to identify opportunities for improvement.</p><p>• Establish and maintain strong relationships with both new and existing vendors.</p><p>• Ensure prompt and accurate payment of bills and payroll in compliance with departmental policies.</p><p>• Perform account maintenance, record accounting entries, and reconcile books to ensure accuracy.</p>
<p>We are offering an exciting opportunity for an Accounting Specialist in Scotts Valley, California. This role is crucial in our team, handling a range of tasks from processing invoices to maintaining accurate credit records for our customers. You'll be a vital part of our team, ensuring our financial operations run smoothly and efficiently.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficient and accurate processing of customer invoices.</p><p>• Maintaining precise records of Accounts Receivable (AR) and Accounts Payable (AP).</p><p>• Handling account reconciliation tasks with a keen eye for detail.</p><p>• Effectively using Microsoft Excel and QuickBooks for various accounting tasks.</p><p>• Conducting data entry tasks as required, ensuring accuracy at all times.</p><p>• Executing billing procedures, ensuring all transactions are recorded correctly.</p><p>• Utilizing ADP - Payroll to manage payroll processes.</p><p>• Ensuring all financial data is up-to-date and accurate, contributing to the overall efficiency of the financial operations.</p><p><br></p><p>Posted by Recruiting Director Scott Moore</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Livermore, California. This long-term contract position offers an excellent opportunity to contribute to the accuracy and efficiency of financial operations. The ideal candidate will have experience in managing accounts payable processes, reconciling accounts, and working collaboratively with other departments to resolve discrepancies.<br><br>Responsibilities:<br>• Process, verify, and post vendor invoices into the accounts payable system with precision and timeliness.<br>• Execute weekly and monthly accounts payable payment runs in alignment with established procedures.<br>• Support the transition from paper-based to automated accounts payable systems by implementing best practices.<br>• Investigate and resolve vendor inquiries, collaborating with other departments to address discrepancies efficiently.<br>• Reconcile vendor statements and coordinate with global affiliates to ensure monthly account balances are accurate.<br>• Analyze exceptions, identify patterns, and propose strategies to prevent recurring issues.<br>• Monitor and clear unvouchered accounts in a timely manner to maintain accurate records.<br>• Prepare and review monthly accounts payable accruals to ensure compliance with financial reporting standards.
We are looking for a highly organized and detail-oriented Accounts Payable Clerk to join our team in Suisun City, California. This is a long-term contract position, ideal for someone with strong computer skills and a passion for accuracy in financial processes. The role involves managing accounts payable tasks, data entry, and supporting some accounts receivable activities.<br><br>Responsibilities:<br>• Process accounts payable transactions with precision and efficiency.<br>• Maintain and organize electronic files related to payment documentation.<br>• Utilize software tools such as Microsoft Excel, Access, Outlook, and other financial systems for daily tasks.<br>• Ensure timely and accurate coding and processing of invoices.<br>• Perform check runs and account reconciliations as needed.<br>• Support accounts receivable functions when required.<br>• Enter data accurately into financial systems and ensure proper record-keeping.<br>• Collaborate with team members to resolve discrepancies and improve workflow efficiencies.
<p>We are in search of a Non-Profit AP Specialist level candidate to become an integral part of our team in the non-profit sector. Based in Daly City, California, the role involves handling both Accounts Payable and Accounts Receivable functions to ensure the smooth operation of financial activities. This successful candidate will have the opportunity to learn more Finance functions down the road.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process and oversee all facets Accounts Payable operations and handle reconciliations of several credit cards.</p><p>• Utilize your skills in QuickBooks to register financial transactions, including the issuance of checks and the processing of ACH payments.</p><p>• Contribute to financial forecasting and grant reporting by supplying precise and prompt financial data.</p><p>• Keep financial records and documentation organized and current.</p><p>• Engage with donors, vendors, and suppliers as necessary to address payment or invoice concerns.</p><p>• Uphold compliance with all pertinent financial regulations and guideline</p>
We are looking for a detail-oriented Accounting Specialist to join our team in San Francisco, California. This long-term contract position offers flexible hours, making it ideal for professionals seeking a dynamic and adaptable work environment. The role involves managing key financial processes, ensuring accurate reporting, and supporting the accounting team with essential tasks.<br><br>Responsibilities:<br>• Process accounts payable invoices and accurately record credit card expenses for corporate and marketing departments.<br>• Review and edit automated invoices related to proposal and marketing fees, ensuring accuracy and compliance.<br>• Monitor daily cash flow and verify referral fees using designated forms, coordinating with the Controller for approvals.<br>• Generate invoices for acceptance fee refunds and create referral fee invoices as needed.<br>• Perform bi-weekly accounts payable check runs, including formatting reports, adding vendor details, and submitting for approval.<br>• Prepare month-end financial documents such as servicing fee invoices, uploading receipts to designated platforms, and updating schedules in QuickBooks.<br>• Collaborate with the accounting team to ensure all financial transactions are properly recorded and reconciled.<br>• Utilize software tools including QuickBooks and bill.com to streamline financial reporting and account management.<br>• Maintain organized records and documentation to support audits and regulatory compliance.
Oversees Finance Department operations, including accounting, accounts payable/receivable, audits, and financial reporting.<br><br>Develops and implements departmental goals, policies, and procedures to improve efficiency, compliance, and service delivery.<br><br>Manages budgeting processes, prepares complex financial reports, and ensures timely completion of financial statements and audits.<br><br>Supervises and evaluates finance staff, handles performance issues, and provides training and guidance.<br><br>Advises on financial policy and compliance, conducts studies, and recommends improvements to systems, operations, and procedures.
<p>We are looking for a meticulous and detail-oriented Payroll Specialist to join our clients team in Castro Valley, California. This Contract to permanent position requires a candidate with a strong understanding of payroll processes, bookkeeping, and light accounts payable/receivable tasks. The ideal candidate will bring hands-on experience with payroll systems and accounting functions, ensuring smooth and accurate financial operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process and manage payroll activities with precision and adherence to company policies.</p><p>• Handle light accounts payable and receivable tasks, ensuring accurate record-keeping and timely transactions.</p><p>• Perform basic bookkeeping duties to support financial reporting and compliance.</p><p>• Utilize payroll and accounting software such as ADP Workforce Now, Ceridian, or Paylocity to manage payroll and benefits administration.</p><p>• Administer 401(k) and other benefits programs, ensuring accurate deductions and compliance.</p><p>• Conduct audits of payroll data to identify and resolve discrepancies.</p><p>• Collaborate with internal teams to ensure proper documentation and process alignment.</p><p>• Maintain up-to-date knowledge of payroll laws and regulations to ensure compliance.</p><p>• Support month-end and year-end financial activities related to payroll and benefits.</p><p>• Address payroll-related inquiries from employees with professionalism and clarity.</p>
<p>We are seeking a detail-oriented Accounts Receivable (AR) Clerk to join our Full-Time Engagement Professionals (FTEP) program at Robert Half. As a full-time employee of Robert Half, you will be deployed to support clients with critical accounting projects or interim work needs. This unique opportunity offers the stability of a full-time position while providing exposure to various clients and industries.</p><p><br></p><p>To apply, please call Tawnia Kirshen at (925)274-5416 of you can find me on LinkedIn and send me your resume directly to my Robert Half email. Thank you! </p><p><br></p><p>Key Responsibilities:</p><p>Process and manage accounts receivable transactions, including posting payments and generating invoices. </p><p>Monitor and maintain customer accounts to ensure timely collections and address any discrepancies. </p><p>Reconcile accounts receivable ledger to ensure accurate reporting and resolving inconsistencies. </p><p>Respond to client inquiries and maintain professional relationships with customers to facilitate payment resolution. </p><p>Assist in preparing financial reports related to receivables and perform analysis as needed. </p><p>Support month-end and year-end close processes for accounts receivable. Support Accounts Payable</p><p><br></p>
Robert Half is working with a law firm client in San Francisco seeking an Office Manager. This person will oversee the Accounting Department, Office Services, IT, Records, Library and Calendaring. Tasks include onboarding new hires, managing employee benefits, facilitating training and development programs, enforcing company policies, handling employee relations, overseeing recruitment of non-attorney staff, ensuring compliance, and focusing on creating a positive work environment and supporting employee growth within the firm. The Office Manager will also work with the Management Committee to drive office engagement and culture, and work collaboratively with office staff and lawyers to provide leadership within the office. Other responsibilities include: • Identify experience in candidates, conduct interviews, and onboarding new employees • Manage and counsel non-attorney staff. Conduct frequent meetings with staff and follow through as necessary • Design and deliver training programs to enhance employee skills and career progression • Setting performance goals, provide feedback and conduct performance reviews • Administer employee benefits packages, assist with tracking Time and Attendance for non-attorney staff and stay updated on compensation trends • Evaluate competitive policies, participate in plan selection and renewal negotiations. Conduct plan open enrollment meetings, benefit orientations and liaise with brokers as necessary • Address employee concerns, resolve conflicts, and maintain a positive workplace culture • Ensure adherence to labor laws, employment regulations, and company policies • Plan firm events (holiday parties, picnic, staff appreciation, anniversary, attorney events) • Oversee all aspects of space management, including landlord relations and landlord-provided services; maintenance and security; working with architects, contractors and subcontractors during space renovations • Maintain the disaster recovery and business continuity plans for SF and DC offices, including the coordination of emergency response plans and emergency communication and response procedures Desired skills for this role include: • BA/BS Degree (or commensurate work experience) • Five to seven years of managerial experience in a legal or detail oriented services firm • Excellent leadership, communication and strong organizational skills with an ability to multitask and prioritize effectively. • Make decisions with limited supervision • Knowledge and understanding of human resources and office operations • Outstanding management and interpersonal skills are required to interact with peers, lawyers and business professionals on a daily basis • Articulate, with excellent writing skills and oral presentation skills; able to convey concepts and ideas clearly and professionally; exhibiting a proactive, adaptable and problem-solving mindset • A positive and proactive attitude with a commitment to fostering a collaborative and supportive work environment
