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PS Outpatient Svcs. Specialist

Announcement

Details

Open Date 02/25/2025
Requisition Number PRN41298B
Job Title PS Outpatient Svcs. Specialist
Working Title PS Outpatient Svcs. Specialist- St George Dental Clinic
Job Grade UGR
FLSA Code Nonexempt
Patient Sensitive Job Code? Yes
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday. Hours may vary depending on clinic needs.
VP Area U of U Health - Academics
Department 01478 - SOD - EDUCATION
Location Other
City St. George, UT
Type of Recruitment External Posting
Pay Rate Range $16.90-20.45
Close Date 05/25/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Outpatient Services Specialist provides exceptional care for our patients and guests by offering them professional service and creating a memorable patient experience. The incumbent accurately and professionally handles all front desk operations including, but not limited to, all phases of the patient registration, scheduling, and payment collection processes. The core responsibilities of this role maximize efficiency through facilitating and ensuring the accuracy of the information flow between patients, dental staff, and other various departments. The Outpatient Services Specialist will work in a fast-paced, team environment.

This position will be stationed at our St. George Dental Clinic.

As a member of the School of Dentistry team, you are expected to form positive and productive relationships with peers, students, and leadership to support the mission, vision, values, and PROMISE standards of the organization. You are expected to encourage and foster a supportive and compassionate environment for all patients, students, faculty, staff, and the communities we serve.
Responsibilities
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Employees may be required to assist in other areas of the clinic as needed.

Essential Functions
1. Acts as a liaison between the student dentists and patients in the coordination of their care.
2. Schedules and registers patients into Epic.
3. Answers phones and triages calls for patient care.
4. Assists in the check-out of patients, collecting payment, and/or insurance information and provides financial estimates to patients in accordance with the No Surprises Act.
5. Provides administrative support as assigned for all administrative and scheduling needs, particularly as related to the collaboration between Utah Tech Dental Hygiene and UUSOD.
6. Provides customer service support for patients related to billing and services provided.
7. Verifies patient benefits and eligibility for financial assistance.
8. Obtains or confirms pre-authorization for procedures. Enters or checks patient registration demographics and makes corrections as needed. Documents insurance coverage and authorization information in patient account notes.
9. Maintains understanding of various grant funding requirements as they pertain to financial support for patients.
10. Maintains tracking system of patients eligible for and supported by School of Dentistry financial aid.
11. Ensures that all related patient appointments for care are secured in a timely manner.
12. Manages patient recalls and follow-up care for the St. George Dental Clinic.
13. Acts to ensure clinic policies and processes are followed.
14. Assists in the orientation, education, and training of dental students on clinic procedures and protocols.
15. Adheres to standards set by OSHA, HIPAA, FERPA, CODA and other standards set by the department.
16. Participates in committees and discussions regarding clinic operations, materials, protocols, and/or quality assurance.

Knowledge / Skills / Abilities:
  • Demonstrated potential ability to perform the essential functions of the job as outlined above.
  • Ability to maintain a professional demeanor in stressful or difficult situations.
  • Ability to provide care appropriate to the patient demographic served.
  • Ability to display active listening and verbalize empathy while developing relationships with patients, guests and coworkers.
  • Ability to assess data regarding the patient’s status and provide care, as detailed in the department’s policies and procedures manual.
  • Demonstrated excellent communication, interpersonal, organizational and follow-through skills.
  • Ability to be highly motivated and pay attention to detail with a passion to provide excellent customer service in a fast paced and evolving environment.
  • Ability to work efficiently and independently.
  • Demonstrated computer skills and an ability and willingness to learn new applications and software, procedures and processes.
  • Ability to assimilate data from various sources.
  • Demonstrated knowledge of HIPAA regulations to ensure that patient information is guarded and respected.
  • Ability to navigate a facility with multiple providers and services.


Problem Solving
This position requires daily problem solving skills and multi-tasking. Must be able to maintain professional demeanor in stressful or difficult situations.
Minimum Qualifications
• One year of office experience, customer
service experience, or equivalency (one year of education can be substituted for two years of related work experience).
• Current, valid Utah driver’s license at
time of hire may be required in some
areas.
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Preferences
Dental office experience preferred
Epic experience preferred
Bilingual in Spanish preferred
Type Benefited Staff
Special Instructions Summary
Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have one year of office experience, customer service experience, or the equivalency?
    • Yes
    • No
  2. * Do you have a valid Utah Driver's License or are you willing to obtain one upon your date of hire?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
  3. Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only