<p>Our client, a well-respected non-profit organization, is seeking a skilled Executive Assistant on a temp-to-hire basis. This is the perfect opportunity for a resourceful, mission-driven individual who thrives in a dynamic, purpose-driven environment.</p><p><br></p><p>As the Executive Assistant, you will support senior leadership and play a vital role in facilitating the smooth day-to-day operation of the organization. This involves assisting executives while ensuring mission-aligned initiatives are executed effectively. Your exceptional organizational skills and proactive approach will be critical in supporting the impactful work the non-profit accomplishes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide high-level administrative support to the executive leadership team, including managing schedules, coordinating meetings, and creating agendas.</li><li>Oversee travel arrangements, log expenses, and process reimbursements.</li><li>Prepare executive-level correspondence, presentations, and briefing materials.</li><li>Act as liaison between the executives and internal/external stakeholders, ensuring clear communication and follow-ups on critical items.</li><li>Attend and support board meetings, including drafting minutes and preparing materials.</li><li>Handle sensitive information with the utmost professionalism and confidentiality.</li><li>Assist in event planning for mission-related events, fundraisers, or other organizational activities when necessary.</li><li>Provide additional administrative and operational support as needed.</li></ul><p><br></p>
<p>Are you a proactive and highly organized professional with a passion for supporting executive leadership in a fast-paced, dynamic environment? Do you thrive in the ever-evolving tech industry, bringing exceptional organizational, communication, and management skills to the table? If so, we have the perfect role for you!</p><p>Our client is a leading player in the Tech industry is looking for an experienced Executive Assistant to provide high-level administrative support to members of our executive team. This is an exciting opportunity to join a forward-thinking organization at the forefront of innovation in the tech industry.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and prioritize calendars, schedule meetings, and coordinate travel arrangements for executives, ensuring smooth daily operations.</li><li>Prepare and review correspondence, reports, presentations, and other documents with high attention to detail and confidentiality.</li><li>Organize executive meetings, team events, and offsites, including agenda preparation, notetaking, and follow-up on action items.</li><li>Serve as a liaison between executives, employees, clients, and external partners, ensuring clear and efficient communication.</li><li>Assist with tracking and managing departmental projects, deliverables, and deadlines.</li><li>Anticipate executive needs, identify challenges, and provide proactive solutions to streamline workflows.</li><li>Handle expense reporting, invoice tracking, and budget administration related to executive activities.</li></ul><p><br></p>
<p>Our client, a highly respected and innovative organization is seeking a proactive, organized, and highly skilled Executive Assistant to join their team. This is an exceptional opportunity to partner with top-level executives and play a critical role in ensuring operational excellence. If you're detail-oriented, thrive in fast-paced environments, and have a knack for anticipating needs, this position will be a perfect fit for you!</p><p><br></p><p>As an Executive Assistant, your streamlined organizational and communication skills will be instrumental in supporting senior executives to achieve company goals. Key duties include:</p><ul><li>Manage and prioritize the executive’s calendar, schedule meetings, prepare agendas, and coordinate travel arrangements.</li><li>Draft and edit correspondence, emails, and other materials on behalf of the executive.</li><li>Plan, organize, and facilitate internal and external meetings, ensuring all materials and logistics are in place.</li><li>Provide administrative support for special projects, track deadlines, and ensure deliverables are met.</li><li>Serve as a bridge for smooth communication between the executive and internal teams, customers, and external partners.</li><li>Organize, maintain, and retrieve critical files and create presentations and reports as required.</li><li>Handle sensitive information with absolute discretion and execute all duties with maximum professionalism.</li></ul><p><br></p>
<p>Are you a proactive, detail-oriented professional looking to support senior executives in the fast-paced and innovative biotech industry? A leading organization in La Jolla, CA has partnered with Robert Half to find a skilled and adaptable Executive Assistant to join their team. This is a unique opportunity to contribute to a groundbreaking company that is shaping the future of healthcare.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Managing a complex calendar and coordinating meetings, conferences, and travel arrangements.</li><li>Acting as the gatekeeper and liaison between executives, internal teams, and external stakeholders.</li><li>Preparing reports, presentations, and correspondence with a high level of accuracy and professionalism.</li><li>Conducting research and compiling data for special projects.</li><li>Handling confidential information with discretion and integrity.</li><li>Assisting with event planning, budget tracking, and ad hoc administrative tasks.</li><li>Helping to maintain a positive and organized office environment.</li></ul><p><br></p>
<p>Our client, a well-established and fast-paced organization, is looking for a dedicated and detail-oriented Administrative Assistant to join their team. This role is a fantastic opportunity for someone who thrives in a versatile, high-energy environment and is passionate about supporting efficient operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate daily office tasks such as answering phone calls, responding to emails, and handling correspondence with professionalism.</li><li>Create, edit, and organize important documentation, including spreadsheets, presentations, contracts, and other business materials.</li><li> Manage calendars, book meetings, and coordinate travel arrangements while ensuring efficient use of time and resources.</li><li>Accurately input data into systems and generate reports as needed to support management or team decision-making.</li><li>Track office inventory and manage supply orders to keep the workspace fully operational.</li><li>Support various teams or departments with ad hoc projects that range from scheduling events to preparing materials for meetings.</li><li>Serve as a point of contact for internal and external stakeholders when needed, ensuring a high level of customer service.</li></ul><p><br></p>
<p>We are seeking a highly skilled and proactive <strong>Executive Assistant</strong> with <strong>3+ years of experience</strong> and advanced proficiency in <strong>Microsoft Suite</strong> (Teams, Outlook, Excel, Word, PowerPoint, etc.) to support senior leadership in <strong>Solana Beach, CA</strong>. If you are resourceful, tech-savvy, and thrive in a fast-paced, detail-rich environment, this could be the role for you.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, including scheduling meetings, calls, and travel arrangements.</li><li>Prepare high-level presentations, reports, and correspondence with strong attention to detail.</li><li>Serve as the first point of contact for executives; handle calls, emails, and inquiries professionally.</li><li>Plan and coordinate events, including logistics, materials preparation, and follow-ups.</li><li>Handle confidential information with a high level of trust and discretion.</li><li>Support executives with day-to-day administrative tasks, including setting priorities and anticipating needs.</li></ul>
<p>Are you a detail-oriented, resourceful professional who thrives in fast-paced environments? Do you excel at providing top-notch administrative support while acting as the right hand to senior leadership? If so, we invite you to apply for our Executive Assistant position and become part of a dynamic and successful team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Proactively manage executive schedules, including meetings, travel arrangements, and appointments </li><li>Serve as a gatekeeper and central liaison between the executive team, staff, clients, and external stakeholders</li><li>Prepare professional correspondence, presentations, and reports with a keen attention to accuracy and confidentiality.</li><li>Conduct research, organize files, and build materials to support executive decision-making processes </li><li>Handle expense reporting and budget tracking to maintain financial accountability.</li><li>Anticipate and address the needs of executives while ensuring seamless daily operations</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to support the President of a leading hospitality company in Irvine, California. This Contract to permanent position requires an individual with exceptional administrative skills and the ability to manage multiple priorities in a fast-paced environment. The role offers a hybrid work schedule, with onsite requirements two to three days a week.<br><br>Responsibilities:<br>• Coordinate and manage the executive's calendar, ensuring all meetings, appointments, and deadlines are accurately scheduled.<br>• Arrange and oversee travel plans, including booking flights, accommodations, and transportation.<br>• Provide comprehensive administrative support, including preparing documents, reports, and presentations.<br>• Act as a point of contact for internal and external stakeholders, ensuring effective communication.<br>• Assist in organizing and executing special projects as directed by the executive.<br>• Maintain confidentiality while handling sensitive information and materials.<br>• Monitor and prioritize incoming correspondence, responding or delegating as necessary.<br>• Ensure office operations run smoothly by managing supplies and coordinating with vendors.<br>• Prepare agendas and take detailed minutes during executive meetings.<br>• Support the executive in strategic initiatives, acting as a resource for planning and coordination.
We are looking for a highly skilled Executive Assistant to support the President of the International team within a dynamic hospitality organization. This Contract-to-Permanent position is based in Irvine, California, and requires a proactive individual with exceptional organizational and leadership abilities. The ideal candidate will thrive in a fast-paced environment, demonstrate executive presence, and possess the ability to effectively manage competing priorities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the President, including managing complex calendars and scheduling across international teams.<br>• Coordinate and oversee travel arrangements, ensuring seamless logistics for both domestic and international trips.<br>• Serve as a point of guidance for other administrative staff, offering direction and support to four international team members.<br>• Anticipate needs and proactively handle tasks to ensure smooth operations, avoiding reactive approaches.<br>• Facilitate effective communication across cross-functional C-suite environments, addressing conflicts and ensuring alignment.<br>• Demonstrate resilience and professionalism when managing high-pressure situations or conflicting priorities.<br>• Assist with budget tracking and expense management, ensuring alignment with organizational goals.<br>• Utilize advanced knowledge of Office tools to prepare documents, presentations, and reports as needed.<br>• Support the organization’s operational goals by maintaining confidentiality and discretion in all matters.<br>• Collaborate with internal stakeholders to streamline processes and enhance productivity.
<p>We are seeking a proactive and resourceful <strong>Executive Assistant</strong> to provide high-level administrative support to the CEO and executive team at a growing healthcare organization in <strong>Encinitas, CA</strong>. The ideal candidate will be highly detail-oriented, organized, and thrive in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and manage the CEO’s calendar, including scheduling meetings, appointments, and conferences.</li><li>Prepare meeting agendas, presentations, and supporting materials for executive-level discussions.</li><li>Arrange domestic and international travel logistics, ensuring smooth and efficient itineraries.</li><li>Act as a liaison between the executive team and internal/external stakeholders.</li><li>Prepare executive correspondence and communications, including emails, reports, and proposals.</li><li>Maintain confidential records and documents, including contracts, agreements, and financial reports.</li><li>Plan and organize company-wide events, such as leadership retreats and team-building activities.</li><li>Organize and maintain filing systems to ensure quick and easy access to executive documentation.</li></ul>
<p>Are you highly organized, proactive, and detail-oriented? Robert Half is working with a mid-size organization] seeking an Administrative Assistant! This is your chance to join a dynamic team, contribute to the success of the organization, and build your career in a supportive environment.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Managing schedules, including coordinating meetings, appointments, and events.</li><li>Answering and directing phone calls or emails, and serving as the first point of contact for clients and visitors.</li><li>Preparing reports, presentations, and documents with accuracy and professionalism.</li><li>Managing data entry tasks, maintaining accurate records, and running reports as requested.</li><li>Assisting with travel arrangements, expense reports, and purchase orders.</li><li>Maintaining organized filing systems (physical and digital) for documents and correspondence.</li><li>Supporting various administrative projects and providing ad hoc assistance as needed.</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented and proactive Senior Administrative Assistant to provide high-level support to our leadership and teams. This role is ideal for experienced administrative professionals who thrive in fast-paced environments and excel at supporting executives or department leads with complex schedules, correspondence, and project coordination.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate schedules, prioritize appointments, and manage calendars for executives or senior leadership.</li><li>Arrange meetings, conference calls, and travel, ensuring all logistics are handled efficiently.</li><li>Prepare briefing materials for meetings or presentations, as needed.</li><li>Draft, proofread, and format correspondence, reports, and presentations.</li><li>Manage document distribution, ensuring stakeholders receive accurate and timely information.</li><li>Assist with administrative tasks related to organizational projects, including planning, tracking progress, and compiling deliverables.</li><li>Collaborate with cross-functional teams to ensure deadlines are met.</li><li>Maintain office supplies inventory, keep communal areas organized, and support office operation needs.</li><li>Coordinate with IT and facilities teams as needed for office functionality improvements.</li><li>Update databases, generate reports, and maintain project-specific files.</li><li>Compile and analyze administrative data to support decision-making.</li><li>Communicate professionally with clients, vendors, or partners on behalf of executives or the company.</li><li>Handle inquiries and escalate issues as appropriate.</li></ul><p><br></p>
We are looking for a proactive and adaptable Administrative Assistant to join our team in Aliso Viejo, California. As part of a growing startup, this Contract-to-Permanent position offers an exciting opportunity to contribute directly to the establishment of our first showroom. The ideal candidate will thrive in a dynamic environment, demonstrate exceptional communication skills, and take initiative to support both executive-level tasks and day-to-day operations.<br><br>Responsibilities:<br>• Coordinate and manage the execution of non-disclosure agreements (NDAs) and other essential documents.<br>• Order and maintain supplies necessary for the efficient operation of the showroom.<br>• Utilize monday.com to track and update daily activities and project workflows.<br>• Assist in setting up and organizing the 5,000 square foot showroom, ensuring all logistics are handled effectively.<br>• Provide hands-on support to executive leadership by anticipating needs and offering actionable solutions.<br>• Handle inbound and outbound calls with attention to detail, ensuring excellent customer service.<br>• Schedule appointments and manage calendars to ensure seamless operations.<br>• Conduct email correspondence with clients, vendors, and stakeholders in a timely and meticulous manner.<br>• Perform data entry tasks with accuracy using Microsoft Office Suite tools such as Excel, Word, and PowerPoint.<br>• Act as a reliable point of contact for day-to-day administrative tasks within a hybrid work environment.
<p>A reputable construction firm in Vista, CA, is seeking an <strong>Administrative Assistant</strong> on a contract basis to assist their legal team with essential office management tasks. This role is ideal for candidates with excellent organizational skills and a keen interest in administrative roles within a legal setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative operations, including file organization, data entry, and office correspondence.</li><li>Review, proofread, and format documents for accuracy and compliance with firm standards.</li><li>Greet clients and visitors, ensuring a warm and professional experience.</li><li>Handle operational tasks such as ordering office supplies, scanning records, and maintaining a well-organized filing system.</li><li>Coordinate digital communications, such as sending case updates to clients and following up on signature documents.</li></ul>
<p>Are you a seasoned administrative professional passionate about making a meaningful impact? Our client, a mission-driven organization in the nonprofit industry, is seeking a dedicated and detail-oriented Senior Administrative Assistant to support their operations. This is an incredible opportunity to use your organizational and administrative skills to contribute to a cause you can stand behind.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Provide high-level administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other documents for internal and external stakeholders.</li><li>Organize, compile, and maintain sensitive documentation and files, both in physical and digital formats, ensuring confidentiality and compliance.</li><li>Act as a liaison between departments, ensuring seamless communication and collaboration across teams.</li><li>Coordinate logistics for board meetings, volunteer meetings, fundraising events, and other organizational activities.</li><li>Assist with budget tracking, expense reports, and financial documentation to ensure operational efficiency.</li><li>Oversee office operations, including supply management, vendor coordination, and technology troubleshooting.</li><li>Support project management by tracking deadlines, milestones, and deliverables for key initiatives.</li><li>Train and mentor junior administrative staff, fostering a collaborative and professional environment.</li><li>Take on special projects as assigned, ensuring all tasks are completed with precision and within deadlines.</li></ul><p><br></p>
<p>Robert Half is seeking a dedicated and detail-oriented Administrative Assistant for a valued client in the nonprofit sector. Are you a proactive multitasker with a passion for mission-driven work? Do you thrive in a fast-paced environment where your organizational skills and ability to communicate effectively make a meaningful impact? If so, we want to connect with you!</p><p><br></p><p><strong>Your Responsibilities Will Include:</strong></p><ul><li>Providing administrative support to leadership and team members, including calendar management, scheduling, and preparing materials for meetings.</li><li>Handling correspondence, including drafting communications, responding to emails, and serving as the point of contact for internal and external stakeholders.</li><li>Managing and organizing sensitive documents, maintaining filing systems (electronic and physical), and ensuring up-to-date records.</li><li>Coordinating events, arranging travel logistics, and assisting with community outreach initiatives.</li><li>Interfacing with donors, stakeholders, and volunteers professionally and effectively.</li><li>Performing data entry and generating reports to support operational needs.</li><li>Contributing to other administrative tasks as assigned to support the nonprofit’s mission</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries.<br>• Perform accurate data entry tasks and maintain records to support organizational efficiency.<br>• Coordinate and schedule appointments, meetings, and events to optimize team calendars.<br>• Draft and respond to email correspondence, maintaining a high level of professionalism.<br>• Provide exceptional customer service by addressing client and team member needs promptly.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations.<br>• Assist in maintaining organized filing systems for easy access to important documents.<br>• Support team members with various administrative tasks as needed to enhance productivity.<br>• Monitor office supplies and coordinate with vendors to ensure availability of essential materials.
<p>We are seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to join a fast-paced <strong>real estate agency</strong> in San Diego. In this role, you will support senior executives and the broader marketing team by handling administrative tasks, scheduling, and project coordination. The ideal candidate thrives in a creative environment, has exceptional multitasking skills, and is eager to grow within the company.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars and coordinate appointments for the marketing director and senior team members.</li><li>Organize meetings, create agendas, and record and distribute meeting minutes.</li><li>Handle travel arrangements, including booking flights, accommodations, and creating detailed itineraries.</li><li>Assist in preparing marketing reports, presentations, and other business documents.</li><li>Serve as the first point of contact for internal and external stakeholders, ensuring professional communication at all times.</li><li>Maintain and organize electronic and physical files related to marketing projects, vendor contracts, and customer data.</li><li>Provide support for marketing campaigns, including research, organizing materials, and proofreading content.</li></ul>
<p>Are you a master multitasker who thrives on keeping teams organized and productive? A leader in the <strong>professional services sector</strong> is in search of a detail-oriented <strong>Administrative Assistant</strong> for their office in San Luis Rey. This position offers the chance to make an immediate impact by supporting daily office operations and assisting key executives. With a variety of responsibilities, no two days will look the same, making this the perfect opportunity for a sharp, motivated professional.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As the <strong>Administrative Assistant</strong>, your day-to-day will include:</p><ul><li>Managing schedules, arranging travel, and coordinating meetings for executives and team members.</li><li>Preparing and editing reports, presentations, and correspondence with professionalism.</li><li>Maintaining electronic and physical filing systems to ensure efficiency and easy accessibility.</li><li>Monitoring and restocking office supplies, liaising with vendors, and handling office invoices.</li><li>Acting as the first point of contact for visitors and phone inquiries, ensuring exceptional customer service.</li><li>Supporting event planning activities, including organizing team meetings, training sessions, or office celebrations.</li><li>Assisting with special projects as assigned, ensuring deadlines are met and tasks are accurately completed.</li></ul>
<p>We are seeking a highly organized and adaptable <strong>Administrative Assistant</strong> to support the operational team at a stunning resort located in <strong>Carlsbad, CA</strong>. This hybrid work opportunity is ideal for candidates who excel at scheduling, coordinating, and supporting executive leaders in a fast-paced and dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to senior leadership, including Regional VPs and VPs of Resort Operations.</li><li>Manage calendars and coordinate schedules to ensure timely meetings and appointments.</li><li>Prepare agendas, presentations, and supporting documents for meetings and conferences.</li><li>Track deadlines for important reporting cycles and create a yearly calendar of key events and due dates.</li><li>Format and proofread Standard Operating Procedures (SOPs) and upload them to the company intranet.</li><li>Reconcile invoices and expense reports, and submit payments in adherence to company policies.</li><li>Oversee travel arrangements, including booking flights, accommodations, and ground transportation.</li><li>Coordinate meeting logistics, including reserving rooms, arranging food service, and setting up audiovisual equipment as needed.</li><li>Compile and edit team performance metrics, including monthly Guest Service Scores and other critical reports.</li></ul>
<p>Our client is seeking an organized and dependable Office Assistant to support daily operations in our office. In this role, you will provide administrative and clerical support, ensuring the smooth functioning of office tasks while helping team members stay organized. As an integral part of the team, you will contribute to creating a productive work environment in which everyone can focus on achieving their goals.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform general office duties, such as answering phones, taking messages, responding to emails, and managing office supply inventory.</li><li>Coordinate schedules, book meetings, and update calendars for staff or team leads.</li><li>Organize, file, and retrieve documents (physical and digital) for easy access.</li><li>Prepare reports, presentations, and correspondence under the guidance of team members.</li><li>Greet visitors and clients with a professional and personable attitude.</li><li>Assist with incoming inquiries, providing basic information or routing to appropriate staff for follow-up.</li><li>Maintain a neat and organized workspace, including common areas, supply closets, and the reception desk.</li><li>Ensure equipment (printers, copiers, etc.) is functional and coordinate maintenance or repairs.</li><li>Enter data accurately into records and database systems, ensuring no gaps in critical information.</li><li>Update client or vendor information in administrative systems as needed.</li></ul><p><br></p>
<p>Robert Half has partnered with a dynamic and growing company seeking a Administrative Assistant to join their team. As the Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our client's office. You will handle a wide range of administrative tasks while supporting key team members and departments. This position is perfect for someone who is detail-oriented, proactive, and eager to contribute to the success of a collaborative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative duties, including managing correspondence, scheduling meetings, and maintaining organized filing systems.</li><li>Prepare reports, presentations, and other documentation using Microsoft Office Suite or equivalent software.</li><li>Serve as the point of contact for internal and external communications, ensuring prompt responses and high professionalism.</li><li>Support team projects by coordinating logistics, tracking deadlines, and managing follow-ups.</li><li>Monitor inventory levels for office supplies and coordinate orders or replenishment as needed.</li><li>Assist in processing expense reports, invoices, and other financial documents.</li><li>Provide backup support to other administrative roles in times of need or high demand.</li></ul>
<p>Our client, a growing organization in San Diego, CA is seeking a highly organized and detail-oriented Human Resources (HR) Assistant to join their team. This role is perfect for someone looking to develop their career in human resources and gain valuable experience supporting various HR functions in a dynamic and fast-paced environment.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Assist with day-to-day administrative duties, including filing, data entry, scheduling interviews, and managing correspondence.</li><li>Coordinate onboarding processes for new hires, including organizing orientation materials and tracking paperwork.</li><li>Maintain accurate and up-to-date employee files and human resources databases, ensuring compliance with legal standards.</li><li>Provide support during recruitment by posting job openings, screening resumes, and facilitating communication with candidates.</li><li>Assist employees with enrollment in benefits programs and address basic inquiries about benefits options.</li><li>Help plan and execute employee engagement events and training sessions, ensuring all logistics are managed effectively.</li><li>Support Human Resource Managers in delivering updated policies to employees and tracking receipt confirmations.</li></ul><p><br></p>
<p>Are you a skilled multitasker with a passion for keeping things organized? Our client in <strong>San Diego, CA</strong> is on the hunt for an <strong>Administrative Assistant</strong> to provide seamless support for day-to-day office operations. This role is perfect for a detail-oriented individual who excels in both independent and team-oriented settings.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings for leadership and team members.</li><li>Organize and maintain physical and digital filing systems, ensuring accessibility and accuracy.</li><li>Handle correspondence, including drafting emails, letters, and reports.</li><li>Process expense reports, invoices, and other routine financial transactions.</li><li>Assist in preparing materials for meetings, presentations, and special projects.</li><li>Maintain office supplies inventory and liaise with vendors as needed.</li><li>Provide general administrative support as required to ensure smooth office operations.</li></ul>
<p>We are seeking a motivated and highly capable <strong>Department Administrative Assistant</strong> to support the leadership team of a cutting-edge <strong>pharmaceutical company in Carlsbad, CA</strong>. This <strong>hybrid role</strong> combines onsite and remote work flexibility and requires someone who is resourceful, reliable, and proactive in a specialized environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist department leaders with day-to-day tasks, including preparing materials and setting up for meetings, quarterly reviews, and annual planning.</li><li>Schedule and coordinate meetings, conference calls, and events, ensuring all logistics, agendas, and materials are ready ahead of time.</li><li>Coordinate shipment and tracking of compounds, ensuring timely delivery and accurate documentation.</li><li>Manage and maintain highly confidential information with professionalism and discretion.</li><li>Handle team contract needs, tracking deadlines, submission statuses, and approvals.</li><li>Proactively anticipate team and leadership needs and coordinate resources to address priorities.</li><li>Organize and maintain both paper and electronic records, ensuring proper retention and security protocols.</li><li>Ensure leadership is informed of key deadlines, conference dates, and submission timeframes.</li><li>Support the creation of publications, presentations, reports, and other materials as required for business or regulatory submissions.</li></ul>
