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Event Program Coordinator, Executive Education
  • Job Number: 23852
  • Functional Area: Event Planning
  • Department: MIT Sloan Executive Education
  • School Area: Sloan School of Management
  • Employment Type: Full-time (Hybrid)
  • Employment Category: Exempt
  • Visa Sponsorship Available: No
  • Schedule:


Job Description

EVENT PROGRAM COORDINATOR, EXECUTIVE EDUCATION, Sloan School of Management, to manage logistics, including pre, post, and on-site coordination, of full event lifecycle.  Will pivot between the different tasks required for planning on-site and live online program deliveries; organize catering for on-site programs, including dinners and receptions; arrange external program vendors and negotiate contracts and pricing; manage technical aspects of live online program deliveries, including participant troubleshooting, faculty training, platform exploration, and video editing; balance the requirements of numerous programs in varied stages of planning with overlapping schedules and deadlines; participate in cross-functional project teams and proactively engage in continuous improvement of program operations; communicate with participants and clients in addition to providing a high level of support for all program faculty; collect, upload, and maintain all program website information and materials; use complex databases and learning management systems to ensure a superior customer experience; collaborate on the development and management of the program budget; forecast all projected program expenses related to logistics; and reconcile and balance budget post program.

A full job description is available at https://web.mit.edu/sloan-hr/jobs/ExecEDProgramCoordinator.pdf.  

Job Requirements

REQUIRED:  bachelor's degree and at least two years of administrative and/or project/program management experience.  Must be able to provide excellent customer service; lead and deliver complex and challenging programs; build relationships and respond to the needs of clients/customers, faculty, and program director; multitask; and work effectively in a pressured work environment with changing priorities and limited supervision. PREFERRED:  business experience, preferably in executive education or a business requiring comparable skills; experience with program, event, or project management in both live online and in-person settings; and familiarity with MIT Sloan and MIT faculty.  Job #23851-6

Employment is contingent upon the completion of a satisfactory background check.

3/21/24