JOB SUMMARY/ACCOUNTIBILITY:
The Assistant Center Manager is responsible for supporting the center manager in the daily oversight of center operations, including assuring compliance with standards established to assure a high-quality program. This includes a strong commitment to Head Start’s mission of ensuring all children and families are ready for school and schools are ready for our children and families.
POSITION QUALIFICATIONS:
- Bachelor’s or Advanced Degree in early childhood education or child development.
- Bachelor’s or Advanced Degree in a child-related field with 18 hours and equivalent coursework in early childhood education with at least 480 clock hours of experience in an early childhood setting teaching.
- Associate’s degree in early childhood education or child development with 18 hours coursework in early childhood education or child development and 480 clock hours of experience in an early childhood setting.
- Must meet other grantee and licensing requirements.
- A minimum of three years classroom and supervisory experience.
- Effective, supportive supervisory skills, including the ability to assist staff in developing self-direction, and skills to develop a good team and team relationships
GENERAL RESPONSIBILITIES:
- Assists in monitoring the inventory of site materials, supplies, and equipment
- Assures accurate, complete, and confidential maintenance of staff records
- Co- leads bi-weekly staff meetings and monthly one-on- one meetings with the teaching staff
- Conducts staff performance evaluations and professional development plans for the teaching staff
- Assists in organizing the parent committee
- Assists in assuming all center level documentation are complete, up to date and accurate
- Attends all meetings and trainings, as requested, to keep abreast of trends in various areas
- Supports to create and maintain a safe, healthy and nurturing learning environment
- Assists in managing related tasks as required by the program
- Assists in monitoring the planning, writing and implementation of individual lesson plans
- Assists in monitoring the completion of 2 parent-teacher conferences and 2 home visits for each child/family
- Supports the creation and maintenance of a team and strength-based center environment
- Assists in monitoring the completion of anecdotal notes into the COR Advantage system
- Assists in developing a schedule to support the teaching staff during break times
- Monitors classrooms during teaching staff breaks
- Assists in monitoring staff time and attendance
- Reports suspected child abuse or neglect as required by law, in accordance with agency policies and procedures, maintain documentation of reports made on behalf of the center
- Participates in program sponsored activities including community events
- Assists in the recruitment for children in the center and assist to maintain enrollment
- Meets regularly with the Center Manager and the Senior Operations Manager
- Participates in weekly supervisory meetings with the Center Manager
- Supports the completion of developmental screenings, assessments, Individual Education Plans and any other services necessary for the child’s growth and development
- Ensures the operation of the center are following active supervision practices, health & safety rules, licensing, performance standards and agency policies and procedures
- Participates in ongoing professional development
- Coordinates the submission of Incident Reports
- Participates in the monitoring and completion of the Health & Safety Classroom Daily Checklists
- Conducts the Health & Safety Center Daily Checklists
- Completes and submits weekly Center Action Plans
- Supports the submission of work orders for center repairs in a timely manner
- Able to meet deadlines and handle multiple priorities
- Conducts classroom observations
- Conducts disciplinary actions as necessary
- Maintains adequate safeguards for the privacy and confidentiality of information
- Completes required documentation of relevant activities and submit records and reports in a timely and accurate manner.
- Stays abreast of current issues and trends by participation in grantee-sponsored training, center pre-service and in-service trainings, and other continuing education, career and professional development opportunities; read and review regulations and other resources
- Participates in and contribute to all case management, parent education planning, supervisory, management team, and staff meetings. Also, attend interagency meetings, the agency's board meetings, Parent Committee and Policy Committee meetings and other meetings, as appropriate
- Regularly reviews policies and procedures; revises and/or create policies and procedures as necessary
- Gathers data through ongoing monitoring, analyze for corrective and preventive actions, write and present reports; participate in annual Self-Assessment, and use outputs to inform planning and decisions
- Documents data on Child Plus
- Attends monthly center manager meetings
- Must pass requirements for licensing including finger printing, criminal clearance, physical and drug screen
- Performs other related duties as assigned
WORKING AND ENVIRONMENTAL CONDITIONS:
Works in a normal office environment with usual pressures of managing personnel and dealing with time constraints. Because of multiple sites within the department and the need to meet with others within the community, it is common to drive to several locations, sometimes in inclement weather.
CONTINUOUS QUALITY IMPROVEMENT AND ETHICAL CONDUCT:
- All staff will use data to help achieve program goals; apply techniques and strategies that promote a culture of learning; identify and address gaps that continuously improve our programs
- All personnel of Matrix must adhere to the NASW Code of Ethics and incorporate Continuous Quality Improvement efforts into their everyday performance
- All Head Start employees must adhere to the federal regulations and requirements for Head Start operations including the Program Performance Standards, licensing regulations, and the NAEYC Code of Conduct
- Demonstrate and actively promote an understanding and commitment to the mission and values of Matrix Human Services
Matrix Human Services is an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.
Matrix Human Services is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to recruiting@matrixhs.org. Michigan law requires that a person with a disability or handicap requiring accommodation to perform the essential duties of the job must notify the employer in writing within 182 days of the date that the need is known or should have been known.
