Job Description
Hill International is seeking a Billing Coordinator in Columbus, Ohio
Administrative Responsibilities:
Answering phones and routing calls
Maintaining office voicemail system; fax machines, copy machines, and printers
Daily pickup, drop off, and posting of mail
Arranging for courier pickup as needed, and maintaining overnight delivery supplies
Using excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients, etc.
Greet and host all guests and office visitors with courtesy and respect
Ordering, stocking and coordinating delivery of office supplies
Track vehicle assignments, insurance and registration and assist in scheduling of maintenance
Billing Responsibilities:
Able to work with numbers, and check their own work
Take responsibility for the job
Think outside the box when necessary
Communication a must, both in person and other
Not afraid to ask questions when necessary
Work directly with corporate accounting personnel to establish task lines for each individual project
Work directly with corporate accounting personnel to assemble check and transmit monthly invoices for all active projects and any upcoming invoicing
Aid in the monitoring of accounts receivable and accounts payable
Work with subconsultants for timely submission of invoices
Track and file all invoices and supporting documentation
Track subcontractor accruals and forecast
Track and submit accelerated invoicing process, when necessary
File and maintain locally all signed task orders, and contracts and change orders
Facilitate the signing and transmittal of all signed of task orders, and contracts and change orders to Corporate
Track, maintain, and confirm order all charge codes for clients
Assist with development and maintenance of various process and procedures
Document Control Responsibilities:
Work directly with project managers/operations manager to provide document control support; coordinate and maintain files, file structure and database management systems
Performs project specific document control audits during and after project completion; transmit project documents to clients in electronic format
Archives completed projects and office files and records
Maintains active and archived electronic project files
Develops and improves internal and project specific document control processes and procedures
Track insurance certificates are current on all projects
Minimum of 5 years' experience with administrative and accounting/billing at a construction firm
Four year college degree is preferred
Microsoft Outlook and Office Suite skills, including advanced Excel skills
Strong verbal and written communication skills
Strong multi-tasking skills
Depending upon your employment status, Hill's comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.
Hill International, with more than 3,200 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, dispute resolution, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest construction management firms in the United States. For more information on Hill, please visit our website at .
Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.
Hill is a proud member of the Global Infrastructure Solutions, Inc. family of companies. Learn more about GISI at .
Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.
IER Right to Work Poster
Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled
