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65 results for Administrative Assistant in New York, NY

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We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Fairfield, New Jersey. This role is ideal for someone with excellent communication skills and a strong aptitude for technology, as our operations are entirely paperless. You will play a key role in client interactions and administrative processes, ensuring smooth workflow and organization.

Responsibilities:
• Serve as the first point of contact by managing the front desk and greeting visitors professionally.
• Communicate effectively with clients and team members, adapting to varying styles and needs.
• Upload and organize documents within the company’s online portal, ensuring accuracy and efficiency.
• Assist clients in navigating the portal and completing document submission processes.
• Coordinate assignments by matching clients with appropriate accountants based on their needs.
• Provide administrative support to partners, adjusting to their individual preferences and requirements.
• Handle inbound and outbound calls, offering exceptional customer service.
• Manage schedules and appointments for team members, ensuring timely organization.
• Execute email correspondence and maintain consistent communication with clients and internal teams.
• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for administrative tasks.

• Minimum of 1 year of experience in an administrative role or similar position.
• Exceptional verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to navigate and manage online systems effectively in a paperless environment.
• Strong organizational skills and attention to detail.
• Adaptability to work with diverse personalities and provide tailored support.
• Capability to handle inbound and outbound calls with professionalism.
• Previous experience in scheduling and data entry is preferred.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

65 results for Administrative Assistant in New York, NY

Administrative Assistant

Fairfield, NJ
onsite
Temporary
18.05 - 20.90 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Fairfield, New Jersey. This role is ideal for someone with excellent communication skills and a strong aptitude for technology, as our operations are entirely paperless. You will play a key role in client interactions and administrative processes, ensuring smooth workflow and organization. Responsibilities: • Serve as the first point of contact by managing the front desk and greeting visitors professionally. • Communicate effectively with clients and team members, adapting to varying styles and needs. • Upload and organize documents within the company’s online portal, ensuring accuracy and efficiency. • Assist clients in navigating the portal and completing document submission processes. • Coordinate assignments by matching clients with appropriate accountants based on their needs. • Provide administrative support to partners, adjusting to their individual preferences and requirements. • Handle inbound and outbound calls, offering exceptional customer service. • Manage schedules and appointments for team members, ensuring timely organization. • Execute email correspondence and maintain consistent communication with clients and internal teams. • Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for administrative tasks.
2025-05-27T14:18:47Z

Administrative Assistant

Dover, NJ
onsite
Contract / Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Dover, New Jersey. This Contract-to-permanent position offers a unique opportunity to work closely with warehouse staff and customers, supporting various administrative and operational tasks. With a growing team and potential for advancement, this role is perfect for someone who thrives in a dynamic environment. Responsibilities: • Coordinate communication between the warehouse team and customers to ensure smooth operations. • Respond to customer inquiries and provide updates on orders and deliveries. • Maintain accurate records of orders, schedules, and other documentation using Microsoft Office tools. • Manage email correspondence and handle inbound and outbound phone calls professionally. • Oversee warehouse staff activities and provide support to ensure efficiency. • Assist in scheduling appointments and managing calendars. • Perform data entry tasks to maintain organized and up-to-date information. • Collaborate with vendors and partners to address any order-related concerns. • Support cross-training efforts to ensure seamless team operations. • Contribute to creating a positive and productive work environment.
2025-05-05T16:48:53Z

Administrative Assistant

Belford, NJ
onsite
Temporary
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Belford, New Jersey. This is a long-term contract position, perfect for professionals who excel in providing administrative support and ensuring smooth office operations. The ideal candidate will have strong organizational skills, technical proficiency, and the ability to handle multiple tasks efficiently. Responsibilities: • Respond to inbound calls and provide excellent customer service to address inquiries and concerns. • Perform accurate data entry tasks, ensuring all information is updated and maintained properly. • Manage email correspondence by drafting, sending, and organizing communications effectively. • Schedule and coordinate appointments, ensuring all meetings are organized and conflicts are avoided. • Utilize software tools, including Service Titan, to support daily operations and maintain records. • Assist with creating and editing documents using Microsoft Word, Excel, PowerPoint, and Outlook. • Handle outbound calls when necessary to follow up on inquiries or coordinate with clients. • Maintain an organized filing system for both physical and digital records. • Support office staff with additional administrative tasks as needed to ensure smooth workflows.
2025-05-28T15:34:34Z

Administrative Assistant

Morris Plains, NJ
onsite
Temporary
16.15 - 18.70 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Morris Plains, New Jersey. This is a long-term contract opportunity within the Real Estate & Property industry, ideal for someone with strong organizational and communication skills. The role requires a proactive individual who can manage various administrative tasks while ensuring compliance with state regulations and contributing to operational success. Responsibilities: • Handle routine communication related to daily operations, ensuring clarity and professionalism in all correspondence. • Collaborate with the Director to review weekly assessments and support decision-making processes. • Prepare attendance summaries and rosters for scheduled meetings. • Execute operational plans to maintain customer satisfaction and adhere to state compliance standards. • Organize and distribute necessary materials, ensuring timely updates to information packets and communications. • Assist management with paperwork related to location, curriculum, and licensing renewals. • Develop and analyze monthly reports for management, including mandatory state reporting tasks. • Coordinate scheduling activities such as cancellations, additions, and rescheduling of meetings and trainers. • Support the training and onboarding process by facilitating sessions on systems like Zoom and EasyTestMaker. • Perform additional administrative duties as assigned to ensure smooth operational workflows.
2025-05-21T13:33:50Z

Administrative Assistant

Piscataway, NJ
onsite
Temporary
19.95 - 23.10 USD / Hourly
We are looking for a dedicated Administrative Assistant to join a nonprofit organization in Piscataway, New Jersey. This role involves providing support to clients seeking legal guidance in civil matters. As part of a committed team, you will play a vital role in ensuring efficient operations and exceptional service delivery. This is a long-term contract position, offering an opportunity to contribute meaningfully to the community. Responsibilities:• Deliver exceptional customer service during client interactions, both in person and over the phone.• Facilitate the client intake process by collecting and organizing information.• Obtain medical records from clients to support their applications for Social Security disability.• Assist clients in completing applications for Social Security disability benefits.• Manage and respond to email correspondence promptly and professionally.• Schedule and coordinate appointments to ensure seamless operations.• Handle inbound and outbound calls efficiently, addressing inquiries and providing accurate information.• Perform accurate data entry tasks to maintain organized records.• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to complete administrative tasks effectively.
2025-05-12T17:21:31Z

Executive Secretaries and Administrative Assistants

Brooklyn, NY
remote
Temporary
25.00 - 30.00 USD / Hourly
We are looking for an experienced Executive Secretary or Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position where you will play a key role in supporting executives and ensuring the smooth operation of office procedures. The position offers an exciting opportunity to work closely with leadership, coordinate projects, and maintain effective communication across teams. Responsibilities: • Perform a variety of secretarial tasks, ensuring that executives are well-supported in their daily activities. • Develop and maintain efficient office procedures that align with organizational goals. • Monitor the progress of projects, providing timely follow-ups to ensure deadlines are met. • Serve as the primary liaison between executives, staff, and external stakeholders, fostering clear and effective communication. • Coordinate schedules, meetings, and correspondence for C-suite executives. • Handle sensitive and confidential information with discretion and attention to detail. • Ensure that all office communications remain organized and accessible for team members. • Provide guidance and support to staff regarding office protocols and best practices. • Assist in managing transportation services and other logistical needs for the office. • Maintain a detail-focused and welcoming office environment that supports productivity.
2025-05-07T13:48:38Z

Executive Assistant

Stamford, CT
onsite
Permanent
8000.00 - 90000.00 USD / Yearly
We're looking to hire a detail oriented Executive Assistant for our growing client. The Executive Administrative Assistant serves as a strategic business partner to the Chief Executive Officer, their leadership team, and all internal and external stakeholders. The Executive Assistant will assist with client presentations, identifying and implementing process improvements and researching, analyzing and presenting best practice improvements. Duties and Responsibilities:· Support executives by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.· Manages the executive’s high volume of email traffic, maintain calendar of appointments and book travel as needed· Prepares agendas and minutes in relation to crucial meetings.· Completes expense reports and approves timecards for the executive’s direct reports.· Assists with corporate meetings and events.· Communicates effectively with all levels of the organization and external stakeholders.· Provides direct administrative support as needed, including scheduling appointments, meetings, and events; booking detailed travel itineraries; maintaining file systems; incoming and outgoing mailing and shipping packages.· Manage office supplies, equipment, and inventory, ensuring adequate stock levels and overseeing procurement processes.· Coordinate office logistics such as facility maintenance, vendor relationships, and workspace organization to support a productive and comfortable work environment.
2025-05-01T16:59:06Z

Office Assistant

Hamilton, NJ
onsite
Temporary
23.00 - 25.00 USD / Hourly
We are looking for a dedicated Office Assistant to join our team on a contract basis in Hamilton, New Jersey. The ideal candidate will bring strong organizational skills and attention to detail to support daily administrative tasks. This position offers an opportunity to engage in a variety of clerical and office duties while contributing to the smooth operation of the workplace. Responsibilities: • Respond to incoming phone calls and direct them to the appropriate department or individual. • Perform general clerical tasks, including filing, data entry, and document organization. • Assist in day-to-day office administration to ensure operations run efficiently. • Provide administrative support to team members and management as needed. • Process paperwork accurately and in a timely manner. • Maintain a well-organized and efficient office environment. • Coordinate communication and schedule appointments when necessary. • Handle inquiries with care and resolve basic issues promptly. • Ensure compliance with company policies and procedures in all administrative tasks.
2025-05-02T21:04:11Z

Jr. Administrative Assistant

Whippany, NJ
onsite
Temporary
18.05 - 20.90 USD / Hourly
We are looking for a detail-oriented Jr. Administrative Assistant to join our team on a long-term contract basis in Whippany, New Jersey. In this role, you will play a key part in supporting daily administrative operations and ensuring tasks are completed efficiently. This position offers an excellent opportunity to grow your skills in a dynamic retail environment. Responsibilities: • Prepare and organize purchase orders to support smooth procurement processes. • Use Microsoft Excel to manage data, create reports, and perform necessary calculations. • Assist with billing tasks, ensuring accuracy and timely processing of invoices. • Communicate effectively with clients and internal teams to address inquiries and resolve issues. • Maintain accurate records and documentation for ongoing projects. • Perform general administrative duties to support the team’s daily operations. • Collaborate with other departments to ensure seamless coordination of tasks. • Troubleshoot and resolve minor operational challenges as they arise.
2025-05-27T14:24:15Z

Administrative Assistant

Bergen County, NJ
onsite
Permanent
65000.00 - 70000.00 USD / Yearly
Administrative Assistant – Engineering DepartmentLocation: Bergen County, NJIndustry: Chemical ManufacturingType: Full-Time | Onsite Join a collaborative, employee-friendly work environment at a leading chemical manufacturer in Bergen County, NJ. We’re currently seeking a highly organized, proactive Administrative Assistant to support our dynamic team of engineers. This is a great opportunity for someone who thrives in a fast-paced industrial environment and enjoys taking initiative while providing essential administrative and project-based support. Key Responsibilities:· Provide day-to-day administrative support to a team of approximately 5 engineers.· Assist in the preparation and formatting of technical memos, reports, and project deliverables.· Ensure timely tracking, organization, and transit of project documents and deliverables.· Help update and maintain standard engineering documentation and procedures.· Serve as a liaison with vendors, coordinating communications and managing updates as needed.· Utilize strong organizational skills to support multiple ongoing projects with minimal supervision.· Manage schedules, email communications, and other clerical tasks to support project timelines.
2025-05-21T15:05:28Z

Sr. Administrative Assistant

Piscataway, NJ
onsite
Temporary
25.00 - 30.00 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to join our team in Piscataway, New Jersey. In this role, you will play a vital part in ensuring smooth office operations by managing schedules, coordinating meetings, and overseeing administrative tasks. This is a long-term contract position that requires excellent organizational skills and attention to detail. Responsibilities:• Coordinate and maintain staff schedules, ensuring calendar updates and effective time management.• Take detailed meeting notes and organize them for future reference.• Review and validate monthly invoices to ensure accuracy and compliance before authorization.• Assist in managing routine purchasing tasks and liaise with vendors as required.• Work independently on assigned projects and escalate issues when necessary.• Support conference call setups and virtual meetings using platforms like Cisco Webex.• Maintain a neat and appropriate business casual appearance while adhering to the office dress code.• Ensure proper documentation and communication within the team to facilitate smooth operations.• Utilize tools such as CRM systems to organize and track administrative workflows.
2025-05-12T17:29:26Z

Administrative Assistant

New York, NY
onsite
Permanent
60000.00 - 75000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in New York, New York. This role requires exceptional organizational skills, a strong command of Microsoft Office tools, and the ability to support executives with various administrative and research tasks. The ideal candidate will excel in multitasking and thrive in a fast-paced environment. Responsibilities: • Prepare and process expense reports while ensuring compliance with company policies.• Maintain and update project files, ensuring all matters are current and organized.• Conduct research and provide administrative support as needed.• Create high-quality correspondence, documents, and presentations using Microsoft Office tools such as Word, Excel, and PowerPoint.• Design charts, graphs, tables, and text slides with precision, ensuring formatting consistency and accuracy for time-sensitive documents.• Establish and manage filing systems, sorting and organizing correspondence effectively.• Answer and manage inbound telephone calls, ensuring prompt and clear communication.• Handle other administrative tasks to facilitate smooth office operations.
2025-05-15T21:34:18Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. This long-term contract position is ideal for someone with a strong background in administrative support and excellent organizational skills. The role offers an opportunity to contribute to the smooth operation of daily activities while collaborating with a dynamic team. Responsibilities: • Respond to inbound calls professionally and address inquiries or concerns effectively. • Provide exceptional customer service to internal and external stakeholders. • Perform accurate data entry tasks to maintain and update records. • Manage email correspondence, ensuring timely responses and proper documentation. • Handle both inbound and outbound calls, maintaining clear communication standards. • Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to create and manage documentation. • Arrange and coordinate schedules, including booking and confirming appointments. • Support team members with administrative tasks to ensure seamless workflow. • Maintain organized filing systems and uphold confidentiality standards. • Assist in preparing reports and presentations as needed.
2025-05-27T13:29:10Z

Administrative Assistant

Woodbridge, NJ
onsite
Permanent
40000.00 - 50000.00 USD / Yearly
Robert Half is looking for an Administrative Assistant for a Construction Company in Woodbridge, NJ. This is a great role for someone looking to be a part of a down to earth team and administratively support exciting projects. We are looking for someone who is highly dependable with excellent communication skills that can provide value through their administrative skills. Salary is 40,000-50,000. <ul><li>GREAT Hours. 8:30 – 4:30PM Onsite Mon-Friday </li><li>Medical Benefits provided 90 days after start. </li><li>401k offered after 1 year of employment. </li><li>PTO is 2 weeks and increases with tenure. </li></ul>Responsibilities: <ul><li>Provide professional email communication support </li><li>Communicate with clients, subcontractors, vendors, and other involved parties via email and phone </li><li>File documents and support data management </li><li>Maintain a clean office space </li><li>Fill out required forms per project </li><li>Provide excellent customer service by answering phones and taking messages </li><li>Use computer systems to complete work efficiently</li></ul>
2025-05-27T21:28:47Z

Executive Assistant to VP of Ops

New Brunswick, NJ
onsite
Permanent
70000.00 - 80000.00 USD / Yearly
We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.
2025-05-01T13:14:05Z

Executive Assistant

New York, NY
onsite
Temporary
28.50 - 33.00 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join a non-profit organization in New York, NY on a contract basis. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to supporting executive-level operations. The ideal candidate will excel in administrative functions and demonstrate proficiency in key software tools. Responsibilities: • Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and organizing travel arrangements. • Handle correspondence, draft communications, and maintain accurate records to ensure seamless operations. • Utilize Microsoft Office tools, especially Excel, for reporting and data management tasks. • Manage electronic document signing processes using DocuSign and ensure timely completion of required approvals. • Assist with the use of CRM systems to track and organize stakeholder interactions. • Coordinate conference calls and virtual meetings, ensuring all logistical needs are met using platforms like Cisco Webex. • Maintain and update timekeeping records using Kronos or similar systems. • Oversee calendar management to prioritize and align executive commitments. • Support financial processes by utilizing tools such as ADP and Concur for payroll and expense tracking. • Collaborate with team members to ensure efficient workflow and communication across departments.
2025-05-06T21:24:35Z

Administrative Assistant

Melville, NY
onsite
Permanent
55000.00 - 80000.00 USD / Yearly
Overview:Our client is searching for an Administrative Assistant supporting attorneys and legal staff by ensuring smooth day-to-day operations, organizing legal documents, and managing administrative tasks. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced, professional environment.Key Responsibilities:<ol><li>Administrative Support</li></ol><ul><li>Manage daily office tasks, including scheduling meetings, maintaining attorney calendars, and organizing files.</li><li>Prepare and format legal documents, correspondence, and reports.</li><li>Proofread documents for accuracy, grammar, and compliance with legal standards.</li></ul><ol><li>Client and Stakeholder Communication</li></ol><ul><li>Serve as the first point of contact for client inquiries, either in person, via phone, or email, ensuring exceptional customer service.</li><li>Coordinate with court personnel, external vendors, and other parties as needed.</li></ul><ol><li>Document Management</li></ol><ul><li>Organize, file, and retrieve legal documents, pleadings, and exhibits in accordance with firm and industry standards.</li><li>Maintain client records and case files consistently, ensuring confidentiality and compliance.</li></ul><ol><li>Calendar and Deadline Management</li></ol><ul><li>Track court deadlines, hearing schedules, and filing requirements to ensure timely submission and compliance.</li><li>Manage attorney schedules, keeping them updated on important client meetings and court appearances.</li></ul><ol><li>Technology Support and Office Systems</li></ol><ul><li>Use legal-oriented software (e.g., Clio, PracticePanther, or document management systems) for record keeping and workflow management.</li><li>Assist in troubleshooting minor technology issues and liaise with IT support when necessary.</li></ul><ol><li>Team Collaboration</li></ol><ul><li>Coordinate and communicate effectively with attorneys, paralegals, and other members of the legal team to support casework or client matters.</li><li>Contribute to a positive work environment by demonstrating flexibility and willingness to assist in other areas as needed.</li></ul>
2025-05-08T14:04:02Z

Sr. Administrative Assistant

Chatham, NJ
onsite
Temporary
20.90 - 24.20 USD / Hourly
We are looking for a skilled Senior Administrative Assistant to join our team in Chatham, New Jersey. This long-term contract position involves managing various clerical tasks and ensuring the smooth operation of office functions. The ideal candidate will have a strong attention to detail and the ability to adapt to diverse responsibilities. Responsibilities: • Ensure tenant insurance documentation is current, collect insurance information for new tenants, and handle tenant billing processes. • Maintain accurate and up-to-date lease records and organize related documentation. • Perform banking tasks such as cashing checks and managing transactions as needed. • Provide front desk coverage and assist in other areas of the office during high-demand periods. • Coordinate office celebrations by organizing birthday bagels, fruit, meals, and snacks. • Manage schedules and calendars, ensuring timely communication and coordination. • Facilitate conference calls and virtual meetings using tools such as Cisco Webex. • Support budget processes and ensure accurate tracking of financial details. • Utilize CRM systems to manage and track administrative workflows efficiently. • Handle paper-based administrative tasks in a detail-oriented and organized manner.
2025-05-22T13:09:10Z

Executive Assistant

New York, NY
onsite
Temporary
27.71 - 34.00 USD / Hourly
We are looking for a dedicated and detail-oriented Executive Assistant to support the General Counsel and Legal Department of our organization in New York, New York. This long-term contract position offers an exciting opportunity to contribute across multiple areas, including project coordination, legal assistance, and administrative support. The ideal candidate will thrive in a fast-paced environment, managing diverse tasks with precision and professionalism. Responsibilities: • Coordinate and oversee various projects within the Legal Department, ensuring tasks are tracked, action items are identified, and deadlines are met. • Facilitate communication between the Legal Department and other teams by organizing meetings, preparing agendas, capturing notes, and following up on action items. • Manage the process of obtaining electronic and physical signatures for contracts, including notarization when necessary. • Maintain and update legal templates, ensuring compliance with internal and external standards. • Conduct research on local and international regulations, corporate governance, and document authentication requirements. • Assist with corporate governance activities, such as drafting resolutions and preparing meeting minutes. • Organize and manage the Legal Department’s shared drives and information repositories. • Provide day-to-day administrative support to the General Counsel, including calendar management and travel arrangements. • Coordinate vendor procurement processes and liaise with the Finance team to handle invoices, track expenditures, and manage petty cash. • Organize and maintain paper and electronic filing systems for legal documents and departmental records.
2025-05-09T15:36:12Z

Receptionist

New York, CO
remote
Temporary
18.00 - 19.00 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York City. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. This position requires exceptional communication skills and the ability to manage multiple administrative tasks in a fast-paced environment. Responsibilities:• Greet clients and visitors, ensuring a detail-oriented and friendly experience.• Assist guests in locating and being escorted to designated conference rooms.• Coordinate meeting schedules using the Condeco system and communicate relevant details.• Manage catering requests and orders for scheduled meetings.• Collaborate with administrative and executive staff to ensure smooth operations.• Assign conference rooms to hospitality staff and oversee room availability.• Handle sensitive or confidential documents with discretion.• Perform ad hoc administrative tasks as needed to support daily operations.• Communicate effectively with management and clients regarding deadlines or job-related concerns.• Sort and distribute incoming mail and deliveries to the appropriate recipients.
2025-06-02T19:34:07Z

Legal Administrative Assistant

Brooklyn, NY
onsite
Temporary
23.00 - 23.00 USD / Hourly
We are looking for a Legal Administrative Assistant to join a leading nonprofit organization based in Brooklyn, New York. This contract position offers the opportunity to provide vital legal and administrative support to a team dedicated to community advocacy and empowerment. The ideal candidate will bring a strong background in legal assistance. Responsibilities:• Provide comprehensive administrative support to attorneys, including managing case files, organizing documents, and preparing necessary filings.• Assist with scheduling and calendar management to ensure timely coordination of meetings and deadlines.• Manage data entry and maintain accurate records within legal databases and systems.• Coordinate projects and ad hoc tasks as assigned to support legal team objectives.• Serve as a liaison between attorneys and clients, ensuring efficient communication and resolution of inquiries.• Support attorneys in delivering legal advice to local organizations, including preparing materials and assisting with follow-ups.• Handle typing and document preparation with a high level of accuracy and attention to detail.• Contribute to the smooth operation of the legal department by proactively identifying and addressing administrative needs.
2025-05-21T16:38:45Z

Administrative Assistant

Plainview, NY
onsite
Contract / Temporary to Hire
21.00 - 22.00 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Plainview, New York. This Contract to permanent position offers a dynamic opportunity to support property management operations while contributing to the smooth functioning of daily activities. The ideal candidate will excel in multitasking, communication, and organization within a fast-paced environment. Responsibilities: • Handle incoming calls on a multi-line phone system, ensuring messages are accurately taken, distributed, and forwarded as needed. • Provide administrative support for property management tasks, including assisting with leasing and tenant inquiries. • Maintain and organize schedules by managing calendars and coordinating appointments. • Respond to customer inquiries and resolve issues with attention to detail and in a timely manner. • Utilize property management software to update records, process information, and track property-related activities. • Prepare and edit documents using Microsoft Word, Excel, and Outlook. • Monitor and address equipment repair requests, ensuring timely follow-up and resolution. • Assist in managing account-related inquiries and maintaining accurate records. • Collaborate with the team to support commercial property management operations. • Ensure all administrative tasks are completed efficiently and with attention to detail.
2025-05-23T14:54:19Z

Administrative Assistant

Woodbridge, NJ
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills. Responsibilities:• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.• Assist with the client intake process, including gathering relevant information and documentation.• Obtain and manage medical records from clients as part of case preparation.• Help clients with completing applications for Social Security disability benefits.• Answer inbound and outbound calls, addressing client needs and scheduling appointments.• Maintain accurate records through data entry and document management.• Coordinate and manage email correspondence in a timely and organized manner.• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.• Ensure schedules are organized and appointments are confirmed for clients and staff.
2025-05-29T12:34:04Z

Office Assistant

New York, NY
onsite
Temporary
17.10 - 19.80 USD / Hourly
We are looking for an organized and detail-oriented Office Assistant to support a data entry project on a contract basis. This role involves processing survey data accurately and efficiently using Excel and other basic office tools. The position is based in New York, New York, and requires reliable attention to detail and excellent organizational skills. Responsibilities: • Input survey data from paper forms into Excel spreadsheets with high accuracy. • Ensure all data is correctly formatted and organized according to project requirements. • Collaborate with team members to meet deadlines and project goals. • Utilize Microsoft Excel and Word to complete assigned tasks effectively. • Maintain confidentiality and security of sensitive information throughout the project. • Adapt to working in multiple locations, including the project facility and office environment. • Address any inconsistencies or errors in survey data and resolve them promptly. • Provide updates on progress and complete tasks within the designated timeframe.
2025-06-02T12:39:13Z

Executive Assistant

White Plains, NY
onsite
Permanent
75000.00 - 90000.00 USD / Yearly
We are offering an exciting opportunity for an Executive Assistant in the industry, located in White Plains, New York, 10604, United States. The detail-oriented individual will be an integral part of our team, responsible for supporting a partner to the firm. The Executive Assistant will provide high-level administrative support to senior management within the law firm. This role is vital for ensuring seamless coordination of daily operations, confidential communication, and efficient management of executive schedules. The ideal candidate will possess exceptional organizational skills, discretion, and the ability to handle sensitive information with the utmost confidentiality. Responsibilities: Executive Support: Manage and maintain executive calendars, including scheduling meetings, court appearances, depositions, and travel arrangements (Source: RH Acronym Guide.docx). Draft, review, and prepare executive-level correspondence and legal documents with a focus on confidentiality. Serve as the executive liaison for internal teams and external clients, facilitating smooth communication processes (Source: RH Acronym Guide.docx). Confidential Information Management: Handle sensitive legal and case-related information with discretion and in compliance with firm policies (Source: ESG framework, RH Acronym Guide.docx). Ensure proper documentation and secure storage of confidential files, contracts, and agreements. Administrative Support Tasks: Coordinate logistics for internal and client-facing meetings, including preparing agendas, presentations, and meeting minutes (Source: RH Acronym Guide.docx). Monitor and manage incoming emails, phone calls, and other communications on behalf of the executives. Project Coordination: Assist in the development and tracking of case-related milestones and deadlines using enterprise tools. Support cross-functional collaboration by facilitating task prioritization through Enterprise Project Intake (EPI) workflows (Source: RH Acronym Guide.docx). Legal Research and Reporting: Conduct preliminary research on legal topics and compile reports for executive review. Track case progress and prepare updates and briefings for senior management discussions.
2025-04-30T16:08:47Z

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