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27 results for Executive Assistant in Exton, PA

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Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.

Primary Responsibilities

· Oversee office supply inventory

· Process client invoices

· Calendar Management

· Monitor expenses

· Answer incoming phone calls

· Draft email correspondence and create presentations

· POC to outside vendors

· Identify areas for process improvements

· Maintain petty cash

· Provide reports to management

The ideal Executive Administrative Assistant will have a Bachelors degree in Accounting/Finance/Business Administration.

Other requirements for the Executive Administrative Assistant role include and are not limited to:

· 2+ years administrative/executive experience

· Experience supporting executives

· Well versed in Microsoft Office Suite, Strong MS PowerPoint

· Excellent communication and organizational skills

For more information on this Executive Administrative Assistant role and other full time accounting and finance opportunities, please contact us at 302.985.5183 and reference JO#00800-0013143132.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

27 results for Executive Assistant in Exton, PA

Executive Administrative Assistant

Wilmington, DE
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Oversee office supply inventory· Process client invoices· Calendar Management· Monitor expenses· Answer incoming phone calls· Draft email correspondence and create presentations· POC to outside vendors· Identify areas for process improvements· Maintain petty cash· Provide reports to management
2025-07-25T20:54:08Z

Executive Assistant

Fountain Hill, PA
onsite
Contract / Temporary to Hire
23.00 - 27.00 USD / Hourly
Robert Half is seeking an experienced Executive Assistant for a highly regarded organization. In this role, you will serve as a trusted partner to senior executives, providing high-level administrative and operational support. This is an exciting opportunity for someone who excels at multitasking, thrives in fast-paced environments, and is dedicated to making a meaningful impact. Responsibilities:<ul><li>Manage and maintain executives’ calendars, coordinate meetings, and arrange travel itineraries.</li><li>Prepare confidential correspondence, presentations, and detailed reports.</li><li>Act as a liaison between executives and internal/external stakeholders to foster seamless communication.</li><li>Handle meeting logistics, including room bookings, agendas, and minutes preparation.</li><li>Monitor and prioritize emails, memos, and other communications.</li><li>Assist with event planning, from budgeting to execution, for team gatherings and company-wide sessions.</li><li>Perform ad hoc projects and administrative duties as required.</li></ul>
2025-07-11T19:38:54Z

Executive Assistant/Business Manager

Middletown, DE
onsite
Permanent
80000.00 - 90000.00 USD / Yearly
Our client within the academia field seeks a thorough, Executive Assistant/Business Manager with proven experience working in an operations role while supporting C-level executives. In this role, the Executive Assistant/Business Manager will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, assisting with budgets, preparing expense reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Calendar Management· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Record meeting minutes· Credit Card Reconciliations· Special errands as needed
2025-07-25T20:04:08Z

Executive Administrative Assistant

New Castle, DE
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. Responsibilities • Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team. • Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity. • Handle confidential and non-routine information with utmost discretion. • Coordinate company events, working either independently or as part of a team on special or ongoing projects. • Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations. • Ensure general office services and equipment are in order, providing assistance with related issues as needed. • Sort and distribute incoming mail and arrange for outgoing shipments. • Run general office errands as required. • Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites. • Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts. • Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work.
2025-07-25T20:29:17Z

Executive Assistant

Wilmington, DE
onsite
Permanent
65000.00 - 80000.00 USD / Yearly
In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed
2025-06-30T13:53:47Z

Administrative Assistant

Philadelphia, PA
onsite
Contract / Temporary to Hire
19.00 - 20.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to join a dynamic manufacturing team located in the Greater Philadelphia Region. This Contract-to-permanent position for an Administrative Assistant offers an excellent opportunity for individuals who thrive in a fast-paced, collaborative environment. The ideal Administrative Assistant candidate will be organized, personable, and capable of managing diverse tasks with professionalism. What you get to do every single day:• Provide comprehensive administrative support to ensure smooth office operations.• Process and track orders with accuracy and attention to detail.• Respond to customer inquiries promptly while maintaining a high level of service.• Coordinate communication between customers, shipping/receiving, sales, and other internal departments.• Perform data entry tasks efficiently and maintain accurate records.• Manage and update spreadsheets to support various administrative needs.• Prepare invoices and assist with billing-related tasks.• Handle additional projects and administrative duties as required.
2025-07-21T18:54:00Z

Office Administrative Assistant

Philadelphia, PA
onsite
Temporary
17.00 - 18.00 USD / Hourly
We are looking for an organized and detail-oriented Office Administrative Assistant to join our team located in the Greater Philadelphia Region. This is a long-term contract position within the university education sector, where you will provide essential support to program staff and participants. As an Office Administrative Assistant, the role requires a strong ability to multitask and a commitment to delivering outstanding customer service. What you get to do every single day:• Answer and manage incoming phone calls professionally, redirecting inquiries or taking accurate messages as needed.• Deliver exceptional customer service by providing detailed information to program participants and small businesses.• Prepare and assemble training materials for workshops, including copying, updating handouts, and organizing folders.• Compile program data and generate reports using Microsoft Excel.• Draft, edit, and proofread standard documents, including forms, memos, and letters.• Offer administrative and clerical support to program staff, assisting with routine office tasks and special projects.• Maintain and monitor department inventory using established spreadsheets and tracking processes.• Coordinate the scheduling of classrooms and conference rooms for workshops and events.• Record and maintain attendance records and other relevant documentation.
2025-07-24T15:48:49Z

Administrative Assistant

Wilmington Nt, DE
onsite
Permanent
- USD / Yearly
Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Calendar Management· Prepare financial statements and reports· Draft internal/external correspondence· Generate travel arrangements & itineraries · Perform clerical research
2025-07-25T20:29:17Z

Administrative Assistant

Collegeville, PA
onsite
Contract / Temporary to Hire
21.00 - 24.20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Collegeville, Pennsylvania. This is a long-term contract position, offering an excellent opportunity to contribute to organizational efficiency and grow professionally. The ideal candidate will play a pivotal role in managing administrative tasks and supporting both internal operations and customer service needs. Responsibilities:• Handle incoming calls professionally, ensuring inquiries are addressed or routed appropriately.• Coordinate project authorizations and maintain accurate records of approvals.• Organize and upload necessary documentation to internal systems, ensuring all files are up to date.• Provide exceptional customer service by effectively communicating with clients and addressing their concerns.• Monitor and manage leads, ensuring timely follow-up and resolution.• Perform data entry tasks with precision to maintain accurate information across platforms.• Utilize Microsoft Office Suite for daily operations.• Collaborate with team members to ensure smooth workflow and efficient task completion.• Participate in rotating on-call schedules, providing support as needed.• Maintain a well-organized administrative office environment.
2025-07-23T20:48:42Z

Administrative Assistant

Allentown, PA
onsite
Temporary
20.00 - 23.00 USD / Hourly
Are you looking for an opportunity to apply your administrative skills in a fast-paced and professional environment? Do you thrive in a role where organization, attention to detail, and confidentiality are key? Our client, a reputable law firm, is seeking a skilled Administrative Assistant to join their team! Position Overview: As an Administrative Assistant, you will play a critical role in supporting day-to-day operations in the firm. This position requires someone who is detail-oriented, organized, and experienced in administrative tasks specific to legal work. Key Responsibilities<ul><li>Dictation & Document Formatting: Transcribe dictated notes and assist with formatting letters and legal documents, such as court filings, ensuring accuracy and adherence to industry standards.</li><li>Client Intake: Manage client intake processes, including collecting necessary documentation and storing information securely.</li><li>File Management: Maintain organized filing systems, perform regular purging of old files, and ensure the safe storage of sensitive legal documentation.</li><li>E-Filing: Handle electronic filing (e-filing) of court documents with familiarity in common platforms and legal filing procedures.</li><li>General Office Support: Provide administrative assistance as needed, including scheduling, correspondence, and adherence to deadlines.</li></ul>
2025-07-02T15:29:09Z

Admin/Project Assistant

Conshohocken, PA
onsite
Permanent
60000.00 - 68000.00 USD / Yearly
State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail. Responsibilities · Assist with administrative support· Data Entry/Scanning/Phones· Organize office operations and procedures· New Hire Onboarding Preparation· Internal and external office events· Building strong vendor relationships· Maintain internal file/record keeping system· Calendar Management· Handle incoming and outgoing mail/packages· Assist with marketing projects as needed
2025-07-16T19:43:45Z

Administrative Assistant

New Holland, PA
onsite
Temporary
17.00 - 18.50 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in New Holland, Pennsylvania. This long-term contract position offers the opportunity to contribute to a dynamic environment by supporting claims operations and delivering exceptional customer service. The ideal candidate will play a key role in ensuring the smooth handling of administrative tasks and communication with agents, policyholders, and claimants. Responsibilities:<ul><li>Provide accurate and timely responses to customer inquiries regarding claims.</li><li>Organize and process incoming correspondence to ensure a smooth workflow.</li><li>Manage outgoing mail, including checks and other documentation, to meet deadlines.</li><li>Prepare, review, and maintain reports on a daily, monthly, and quarterly basis.</li><li>Transcribe and document statements for cases requiring further legal or arbitration review.</li><li>Process vendor payments with appropriate approvals in place.</li><li>Support team operations by maintaining records and tracking key program details.</li><li>Assign and manage file information for claims, ensuring consistency with policy guidelines.</li><li>Update system codes for specific claims using external vendors.</li></ul>
2025-07-18T14:58:41Z

Administrative Assistant

Nazareth, PA
onsite
Contract / Temporary to Hire
17.00 - 20.00 USD / Hourly
We are seeking an organized and detail-oriented Administrative Assistant with strong communication skills to join a growing team. In this role, you will handle administrative tasks, coordinate schedules, and assist with office management. Ideal candidates are quick learners, proactive, and proficient in tools like Microsoft Office Suite. If you thrive in a professional environment and enjoy contributing to team success, this could be the ideal role for you! Responsibilities:<ul><li>Organize and maintain files, records, and documentation.</li><li>Manage calendars, schedule appointments, and assist with reporting.</li><li>Provide support in drafting correspondence, presentations, and detailed reports.</li><li>Serve as the primary point of contact for internal team members and external stakeholders.</li><li>Assist with expense reporting and invoice processing.</li><li>Perform general office management tasks, such as ordering office supplies and maintaining common spaces.</li></ul>
2025-07-11T19:33:49Z

Corporate Legal Assistant

Philadelphia, PA
onsite
Permanent
80000.00 - 95000.00 USD / Yearly
Our client is seeking for a Corporate Legal Assistant to join an in-house Legal Department in Philadelphia. This role offers a hybrid work schedule, and is instrumental in supporting the company's legal operations and corporate daily matters. Legal Candidates with in-house experience should reach out directly to Kevin Ross w/ Robert Half in Philadelphia for immediate consideration. Responsibilities:• Provide comprehensive administrative support to the Legal Department, including managing schedules, preparing correspondence, and organizing documents.• Assist in drafting, proofreading, and editing a variety of legal documents, such as contracts, corporate filings, and memoranda.• Maintain and update corporate records, entity databases, and board materials to ensure accurate and organized documentation.• Manage legal files in both physical and digital formats, adhering to established protocols and compliance standards.• Monitor critical deadlines, including contract renewals and regulatory filing dates, ensuring timely follow-ups.• Coordinate document execution processes, including notarizations and filings, for legal and business entities.• Serve as a point of contact between the Legal Department and other internal teams or external legal counsel.• Conduct basic legal research and support special projects as directed by in-house counsel.
2025-07-01T20:05:23Z

Accounting Assistant

Catasaqua, PA
onsite
Temporary
21.00 - 23.00 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team on a contract to hire basis in Catasauqua, Pennsylvania. This role offers a dynamic opportunity to support various accounting and administrative functions, requiring strong organizational skills and the ability to multitask effectively. Ideal candidates will be proactive, resourceful, and experienced in handling tools like QuickBooks and Excel. Responsibilities:• Process accounts payable transactions by organizing bills and entering them into the accounting system.• Assist with accounts receivable tasks, including tracking payments and preparing reports.• Conduct bank reconciliations to ensure financial accuracy and resolve discrepancies.• Utilize QuickBooks to upload financial data efficiently, including large batch files.• Review and verify expense reports for compliance and accuracy.• Coordinate travel arrangements, including booking hotels and managing itineraries.• Perform high-level administrative tasks to support organizational needs.• Enter and manage data with precision, ensuring records are updated and error-free.• Collaborate with team members to support accounting and administrative functions across departments.• Multitask effectively to handle various priorities and meet deadlines.
2025-07-21T17:13:46Z

Human Resources (HR) Assistant

Newtown, PA
onsite
Contract / Temporary to Hire
- USD / Hourly
We are seeking a detailed and reliable HR Assistant for a possible temporary to hire opportunity for a dynamic organization in Newtown PA. This position will start immediately. The hours are 8:30am-5pm and is 100% on site. Key Responsibilities: As a Human Resources Assistant, you will play a critical role in supporting the HR department and ensuring smooth day-to-day operations. Your primary tasks will include: • HRIS Management: o Efficiently utilize ADP Workforce Now for employee data management, payroll processing, and reporting. o Maintain the accuracy and integrity of HRIS systems while addressing any system-related inquiries or issues. • Data Entry: o Input and maintain precise employee records within HR systems. o Ensure data is current and error-free for payroll, benefits, and compliance purposes. • Payroll Assistance: o Support payroll preparation and processing tasks. o Verify timecards, resolve discrepancies, and ensure adherence to regulatory and company policies. • Benefits Assistance: o Provide administrative support during open enrollment and benefits audits. o Assist employees with benefits enrollment, changes, and inquiries in a professional and timely manner. • Administrative Support: o Perform general administrative duties such as filing employee documentation, preparing reports, scheduling meetings, and assisting with other HR-related functions. For immediate consideration please call Christine at 215-244-1870, or email your resume to christine.macmahon@roberthalf com Thank you!
2025-07-24T18:34:10Z

Legal Secretary

Woodbury, NJ
onsite
Contract / Temporary to Hire
17.10 - 19.80 USD / Hourly
We are looking for an experienced Legal Secretary to join a dynamic legal office in Woodbury, New Jersey. In this a short term position for the week of August 4, you will play a key role in supporting attorneys and paralegals with document preparation and administrative tasks. This is an excellent opportunity for a detail-oriented individual to contribute to a growing team. Responsibilities:• Prepare and type legal documents, including wills, trusts, deeds, and contracts, with accuracy and efficiency.• Provide administrative support to attorneys and paralegals, ensuring smooth office operations.• Manage appointments and coordinate schedules for legal staff and clients.• Maintain compliance with office safety protocols, including visitor management and hygiene practices.• Handle incoming and outgoing correspondence, ensuring timely and organized communication.• Assist with the filing and organization of legal documents, both physical and digital.• Collaborate with team members to support the expansion of the legal office.• Maintain confidentiality and professionalism in all interactions and tasks
2025-07-22T19:13:46Z

Sales Assistant

Easton, PA
onsite
Temporary
18.00 - 24.00 USD / Hourly
Robert Half is seeking an organized and detail-oriented Sales Assistant to join our client's well-established organization on a temporary basis. This role offers the chance to work with a collaborative team in a corporate office environment while contributing to important operational and sales processes. Key Responsibilities:As a Sales Assistant, you will support the Pricing and Sales teams with critical administrative tasks, including:<ul><li>Assisting with Pricing Agreement maintenance, such as:</li><li>Extending expiration dates in ERP systems.</li><li>Updating pricing forms to reflect revisions.</li><li>Uploading pricing agreements to the company’s database.</li><li>Sending updated pricing agreements to Sales teams via email.</li><li>Collaborating with internal teams to ensure seamless communication and process accuracy.</li></ul>
2025-07-22T20:34:46Z

Accounting Assistant

Exton, PA
onsite
Contract / Temporary to Hire
22.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in Exton, Pennsylvania, on a long-term contract basis. This role is ideal for individuals who thrive in a dynamic environment and have a strong background in accounting processes. You will play a key role in supporting both administrative and accounting tasks to ensure smooth operations. Responsibilities:• Process invoices and input accounting data accurately into the system.• Transfer financial information from QuickBooks to the new system, D365.• Retrieve invoices and other relevant documents from the local post office.• Assist with HR-related projects and other administrative tasks as needed.• Perform accounts payable and accounts receivable duties with precision.• Conduct bank reconciliations to ensure accurate financial reporting.• Collaborate with team members on various accounting and administrative initiatives.• Support coding and classification of invoices for proper financial tracking.
2025-07-09T12:19:23Z

Accounting Assistant

Allentown, PA
onsite
Temporary
15.00 - 17.00 USD / Hourly
We are looking for a motivated and detail-oriented Accounting Assistant to join our team in Allentown, Pennsylvania. This is a long-term contract position, ideal for an entry-level candidate eager to build their skills in a supportive environment. The role focuses on assisting with financial operations and ensuring the smooth execution of various accounting tasks. Responsibilities: • Monitor and manage the finance inbox, ensuring timely responses and accurate record-keeping. • Assist with data entry tasks, maintaining the integrity and accuracy of financial information. • Process and enter invoices into the system, adhering to established procedures. • Support accounts payable (AP) operations by reviewing and verifying invoices and payment requests. • Contribute to accounts receivable (AR) activities, including tracking and recording payments. • Generate and maintain reports to support financial analysis and decision-making. • Coordinate with team members to resolve discrepancies and ensure compliance with financial policies. • Perform general administrative duties to support the accounting department as needed.
2025-07-11T19:33:49Z

Consulting Assistant

Wilmington, DE
onsite
Permanent
60000.00 - 70000.00 USD / Yearly
Robert Half is on the hunt for a Consulting Assistant who can bring a dynamic energy to our dynamic client's team. We value positivity, problem-solving skills and meticulous attention to detail. If you're hard-working, organized and compassionate, looking for an entry-level opportunity where you can make an actual impact in workplaces nationwide, this could be for you. Responsibilities:<ul><li>Provide day-to-day administrative and project support to a team of consultants, ensuring smooth operations.</li><li>Create impactful PowerPoint presentations for executive-level audiences.</li><li>Document detailed notes during client meetings to capture key insights and action items.</li><li>Collaborate with consultants to develop reports, such as focus group summaries, executive summaries, and data analyses.</li><li>Accompany Senior Consultants on client visits, with travel required up to 15% of the time.</li><li>Engage in cross-functional training across departments, including sales, marketing, and consulting, to broaden expertise.</li></ul>
2025-07-16T19:19:20Z

Office Assistant

Wilmington, DE
onsite
Permanent
- USD / Yearly
Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed
2025-07-25T20:54:08Z

Office Assistant

Marlton, NJ
onsite
Permanent
50000.00 - 60000.00 USD / Yearly
Robert Half is looking for a detail-oriented Office Assistant to support our client's team in South Jersey. In this Office Assistant role, you will handle a variety of administrative tasks, coordinate office activities, and ensure efficient daily operations. This position requires excellent organizational skills, strong communication abilities, and a commitment to providing outstanding service to both staff and clients. Responsibilities:<ul><li>Manage daily administrative tasks, including scheduling appointments, organizing files, and maintaining office supplies.</li><li>Coordinate office logistics to ensure smooth operations, including managing mail, deliveries, and vendor relationships.</li><li>Provide exceptional customer service by assisting clients and addressing their inquiries promptly.</li><li>Support staff with document preparation, data entry, and other clerical tasks as needed.</li><li>Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</li><li>Maintain accurate records and ensure compliance with company policies and procedures.</li><li>Assist in the implementation and use of client relationship management systems, such as Salesforce or similar tools.</li><li>Monitor and prioritize multiple tasks to meet deadlines in a fast-paced environment.</li></ul>
2025-06-25T13:08:57Z

Portfolio Assistant

Newark, DE
onsite
Permanent
45000.00 - 50000.00 USD / Yearly
Reputable, financial services firm seeks a Portfolio Assistant with proven expertise handling investments and financial models. This role will involve, overseeing trade transactions, account reconciliations, preparing client annual reviews, managing portfolio performance, leading a team of accounting professionals, managing the month close process, coordinating annual audits, identifying and resolving discrepancies, and interface with regulatory agencies as necessary. The ideal Portfolio Assistant for this role should have excellent analytical skills, great research abilities, and in-depth knowledge of industry trends and compliance updates. Primary Responsibilities· Analyzing financial reports· Monitoring internal/external investments· Account Reconciliation· Portfolio Management· Assist with the annual audit process· Supervise reconciliation of investment portfolios· Gather treasury filings as needed· Technology Utilization· Maintain strong client relationships· Risk Management
2025-07-25T20:29:17Z

Trust Assistant

Hockessin, DE
onsite
Permanent
45000.00 - 55000.00 USD / Yearly
Robert Half is looking for a meticulous and organized Trust Assistant to join our client's team in Delaware. In this Trust Assistant role, you will support trust administration processes by handling accounting tasks, maintaining records, and assisting with investment-related documentation. This position requires a strong attention to detail and the ability to manage multiple responsibilities effectively. Responsibilities:• Establish and maintain new trust accounts by accurately inputting data into accounting and custody systems.• Process a variety of bulk transactions, including fees, appraisals, tax payments, and security litigation settlements.• Record recurring transactions from the custody system into the trust accounting system to ensure accurate shadow posting.• Handle ad-hoc transactions and verify pricing details for accuracy.• Assist in the preparation, distribution, and proper filing of investment subscription and redemption documentation.• Compile and assemble materials for meeting books to support administrative and investment discussions.• Organize and maintain electronic and physical filing systems for the Trust Administration department.• Update and manage trust department databases and logs to ensure accurate and current information.• Support occasional in-office client meetings by managing room setup, ordering supplies, and post-meeting cleanup.
2025-07-16T18:39:07Z

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