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ASSOCIATE DIRECTOR FOR ADMINISTRATION AND OPERATIONS
 

ASSOCIATE DIRECTOR FOR ADMINISTRATION AND OPERATIONS
Req #: 242565
Department: WASHINGTON NATIONAL PRIMATE CENTER (WaNPRC)
Appointing Department Web Address: https://wanprc.uw.edu/
Job Location: Seattle Campus
Job Location Detail: Hybrid position; but will require weekly in person meetings and activities. 
Posting Date: 01/21/2025 
Closing Info: Open Until Filled 
Salary: $15,000 - $19,279 per month 
Other Compensation:  
Shift: First Shift 
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. 

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. 

POSITION PURPOSE

The primary purpose of the Associate Director for Administration and Operations position is to fulfill the mission of WaNPRC which is to empower the delivery of leading-edge scientific discoveries and to promote the highest standards of care, health, well-being and conservation for primates around the world. In conjunction with our Mission Statement, these values link this position to our purpose as a Center:

  • Commitment to Foundational Research
  • Teamwork
  • Accountability
  • Productivity
  • Clear and Respectful Communication

    POSITION COMPLEXITIES

    The Washington National Primate Research Center (WaNPRC) has an outstanding opportunity for a full-time Associate Director for Administration and Operations. The Washington National Primate Research Center (WaNPRC) is one of seven National Research Centers continuously funded by the National Institutes of health since the 1960s. WaNPRC supports the research enterprise at the University of Washington and partners with others in the Seattle area, across the United States and globally to support their research aimed at improving human health and promoting the highest standards of care, health, well-being and conservation for primates around the world. WaNPRC is a large research organization with 5 units of scientific excellence; neuroscience, infectious disease and translational medicine, gene therapy and regenerative medicine, global conservation, education and outreach and animal and scientific resources. We are seeking a motivated, mission-driven, and talented administrator to strategize and guide the leadership of WaNPRC, ensuing the administrative, operational, and financial stability and vitality of the center and its support of leading edge biomedical and behavioral research.

    POSITION DIMENSIONS AND IMPACT TO THE UNIVERSITY

    The successful candidate will partner with WaNPRC leadership to oversee financial and business operations, research administration, and facilities for both Seattle and Arizona sites in partnership with the Associate Director for Animal Resources, the Associate Director for Research, the Assistant Site Director in Arizona and the Director, and lead strategy and initiatives in partnership with WaNPRC leadership, in support of organizational goals. Reporting to the WaNPRC Director, the successful candidate will partner with WaNPRC leadership to oversee financial and business operations, research administration, and facilities for both Seattle and Arizona sites and ensure exceptional performance of reports to the Director on the performance of the financial, administrative and facilities units within WaNPRC. The successful candidate will participate with and provide guidance to the Director in support of the development of administrative strategic initiatives toward the WaNPRC’s administrative, fiscal, and operational goals. The successful candidate will strive for excellence and be able to handle a high paced sometimes stressful work environment and should be familiar with the working of the University of Washington and the National Institutes of Health sponsored projects and contracts process.

    DUTIES AND RESPONSIBILITIES

    The Associate Director for Administration and Operations must have experience managing a dynamic and complex work environment with national and international partners, overseeing multifaceted programs and a track-record of achieving organizational goals. The successful candidate for the position will provide hands on support, guidance and leadership for the administrative and operational staff to ensure overall success of WaNPRC’s mission and vision and financial and research sustainability and vitality. This position will be responsible for the overall administrative, operational, and financial strategy of WaNPRC and will lead initiatives, along with guiding leadership, in support of our mission and vision.

    The Associate Director for Administration and Operations is responsible for: 

    70% Administrative Operations

  • Together with WaNPRC leadership, devise financial strategies, policies, and innovative approaches for financial management and vitality to meet WaNPRC goals.
  • Provide strategy for research administration, pre and post award grant management, finance, and purchasing, and facilities.
  • Coordinate inter-group activities and delegate responsibilities as appropriate.
  • Manage budgets, hiring and contracting, and business negotiations.

    15% HR Operations

  • Manage, support and supervise the day-to-day operations of various groups, including research administration, pre and post award grants management, finance, purchasing and payroll, accounts receivable, and facilities.

    15% Compliance Operations

  • Ensure all local, state and federal regulations are followed.
  • Analyze audit reports and formulating improvements to Center workings.
  • Compile performance reports for WaNPRC leadership.

    Supervisory Responsibilities

  • Supervise 1 Program Operations Specialist and 2 Assistant Directors.

    MINIMUM REQUIREMENTS

  • Master’s degree in Business, Finance or related field, PLUS 6-8yrs of progressive responsibility overseeing financial, operational and programmatic functions.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    ADDITIONAL REQUIREMENTS

  • Demonstrated leadership and team-building skills in diverse working environments.
  • Demonstrated acumen managing diverse teams in various sites, in-person and remotely, national and international.
  • Excellent financial analysis and information management as it relates to grant and contracts and project cost accounting and reporting, as well as developing innovative approaches.
  • Excellent oral and written/electronic communication skills to include professionalism, tact and discretion at all times as a representative of WaNPRC.
  • Proven decision-making skills in high-pressure environments.
  • Proven ability to interact well with persons of diverse backgrounds and at all levels of an organization, including external entities.
  • Proven effectiveness in a fast-paced, high-stress environment managing multiple projects and deadlines with shifting priorities.
  • Ability to handle sensitive situations and highly confidential information with discretion.
  • Strong technology skills as it relates to financial reporting and presentations.
  • Working knowledge of government regulations.
  • Working knowledge of NIH granting system.
  • Experience with UW operations a plus.

    DESIRED QUALIFICATIONS

  • Master’s degree and 10+ yrs of applicable experience in a university setting.
  • Experience leading change management in complex work environments.
  • Working knowledge of government regulations in a university setting.

    CONDITIONS OF EMPLOYMENT

  • Organization priorities may require accessibility outside normal business hours to achieve operational goals.
  • Position is essential and will be required to report to work and/or continue work obligations during times of suspended operations or as deemed necessary by WaNPRC.
  • Adhere to the WaNPRC Environmental Enhancement Plan requirements for NHPs.

    Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

    • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.