We are looking for a detail-oriented and organized Receptionist to join our team in Providence, Rhode Island. In this long-term contract position, you will serve as the first point of contact for visitors and callers, while providing essential administrative support to ensure smooth office operations. This role is ideal for someone with excellent communication skills and a strong ability to multitask.<br><br>Responsibilities:<br>• Greet and assist visitors promptly and courteously upon arrival.<br>• Manage a multi-line phone system, directing calls to the appropriate departments and taking accurate messages.<br>• Coordinate and schedule appointments while maintaining updated calendars.<br>• Perform data entry tasks with precision and ensure records are consistently up to date.<br>• Respond to email correspondence in a timely and detail-oriented manner.<br>• Organize and maintain physical and digital filing systems for easy access.<br>• Order and manage office supplies to ensure all necessary materials are available.<br>• Collaborate with team members to address administrative needs and resolve issues.<br>• Utilize Microsoft Word, Excel, and Outlook for documentation, reporting, and communication tasks.<br>• Deliver exceptional customer service to internal and external stakeholders.
<p>We are looking for a detail-oriented and organized Receptionist to join our team in Boston, Massachusetts. This is a long-term contract opportunity in the real estate and property industry, offering a chance to provide exceptional front desk and concierge services in a corporate environment. The ideal candidate will excel in customer service, possess strong organizational skills, and thrive in a business-focused setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors at the front desk, ensuring a positive and detail-oriented first impression</p><p>• Verify identification and direct clients to appropriate locations within the office</p><p>• Manage conference room reservations, ensuring smooth scheduling and addressing last-minute requests</p><p>• Provide support for daily office operations, including catering arrangements and distributing daily bulletins</p><p>• Offer assistance with tasks such as organizing coats, storing luggage, and addressing additional client needs</p><p>• Perform multi-line phone system management, ensuring calls are answered and routed effectively</p><p>• Maintain accurate records and provide data entry support as required</p><p>• Collaborate with team members to ensure seamless coordination of office activities</p><p>• Monitor and maintain cleanliness and order at the reception and common areas</p>
We are looking for a dedicated and detail-oriented Receptionist to join our team in Providence, Rhode Island. This is a Contract to permanent opportunity, ideal for someone with strong organizational skills and a passion for providing excellent customer service. The role involves managing front-desk operations, handling communications, and supporting daily office functions.<br><br>Responsibilities:<br>• Manage incoming calls through a multi-line phone system and ensure messages are accurately relayed.<br>• Handle incoming and outgoing mail, coordinate courier services, and maintain detailed records for all mail-related activities.<br>• Provide administrative support to staff as directed by the Office Manager.<br>• Maintain a detail-oriented and welcoming front-desk environment to greet clients and visitors.<br>• Oversee email correspondence and ensure timely responses to inquiries.<br>• Assist in organizing office supplies and maintaining an orderly workspace.<br>• Collaborate with the team to uphold company procedures and quality standards.
We are looking for a meticulous Receptionist to join our team in Rutland, Massachusetts. In this Contract position, you will serve as the first point of contact for visitors and callers, ensuring smooth daily operations and delivering excellent customer service. This role requires strong organizational skills and the ability to manage multiple tasks effectively.<br><br>Responsibilities:<br>• Manage a multi-line phone system, directing calls and responding to inquiries with care and precision.<br>• Welcome visitors and clients, ensuring a positive and efficient check-in experience.<br>• Organize and maintain files, ensuring all documentation is easily accessible and up-to-date.<br>• Coordinate schedules and appointments, ensuring all meetings and commitments are properly arranged.<br>• Perform accurate data entry tasks, maintaining records and databases as required.<br>• Draft and respond to email correspondence in a timely and precise manner.<br>• Utilize Microsoft Excel, Word, and Outlook to support administrative and organizational tasks.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Collaborate with team members to ensure seamless office operations.<br>• Assist with other administrative duties as needed to support the team.
We are actively searching for a Front Desk Coordinator to be a part of our team in Boston, Massachusetts, 02110, United States. This role offers a short term contract employment opportunity where you will be the primary contact for facility service coordination and front desk operations. In this role, you will have the opportunity to utilize your receptionist duties skills to effectively manage our front desk operations and provide excellent customer service.<br><br>Responsibilities:<br><br>• Directing the operations of the front desk to ensure smooth workflow<br>• Coordinating facility services and ensuring the work environment is well-organized<br>• Handling incoming calls and responding to inquiries in a timely and detail oriented manner<br>• Planning and coordinating meetings and events to ensure successful execution<br>• Keeping track of space utilization and making necessary arrangements for optimal usage.
We are looking for a dedicated Part-Time Receptionist to join our team in Charlestown, Massachusetts. This is a contract position where you will play a crucial role in ensuring smooth front-office operations and providing excellent service to visitors and staff. If you are organized, detail oriented, and enjoy interacting with people, this role is an excellent opportunity to showcase your skills.<br><br>Responsibilities:<br>• Manage a multi-line phone system, directing calls efficiently and effectively.<br>• Welcome and assist visitors, ensuring a positive and friendly experience.<br>• Perform accurate data entry tasks and maintain organized digital and physical records.<br>• Handle email correspondence with clarity and attention to detail.<br>• Schedule appointments and coordinate meeting logistics as needed.<br>• Utilize Microsoft Word, Excel, and Outlook to support administrative functions.<br>• Maintain filing systems to ensure easy access and retrieval of documents.<br>• Collaborate with team members to address customer service needs effectively.<br>• Monitor office supplies inventory and assist in procurement when necessary.<br>• Uphold a clean and organized reception area to create a welcoming environment.
We are seeking a Medical Receptionist for our healthcare facility in Stafford, Connecticut. The successful candidate will utilize various healthcare software platforms and play a crucial role in providing top-notch customer service. This role offers a short term contract employment opportunity where you will be responsible for managing inbound calls, verifying insurance referrals, and ensuring the smooth operation of front office activities.<br><br>Responsibilities:<br><br>• Provide prompt and efficient service by answering incoming calls<br>• Accurately verify insurance referrals and confirm appointments for patients<br>• Utilize Dentrix Dental Software, Allscripts, Cerner Technologies, Eaglesoft, and EHR SYSTEM to manage patient records and appointments<br>• Ensure the clinic's reception area is well-stocked and organized for optimal operation<br>• Handle patient check-ins professionally and efficiently<br>• Actively manage and process patient referrals as required
<p>We are looking for a detail-oriented and personable Front Desk Coordinator to join our team in Boston, Massachusetts. In this long-term contract position, you will play a key role in creating a welcoming environment for visitors and ensuring smooth day-to-day operations at the front desk. This role is ideal for someone with strong organizational skills, attention to detail, and a passion for delivering exceptional customer service.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and clients with a friendly and attentive demeanor, ensuring they feel valued and well-assisted</p><p>• Manage a multi-line phone system, directing calls to the appropriate departments or individuals efficiently</p><p>• Handle scheduling, appointments, and other administrative tasks to support office operations</p><p>• Maintain an organized and presentable reception area, ensuring it is clean and welcoming at all times</p><p>• Perform data entry tasks with accuracy, ensuring records and databases are kept up-to-date</p><p>• Provide concierge services by assisting visitors and staff with inquiries and special requests</p><p>• Organize and maintain files, ensuring documents are easily accessible and properly stored</p><p>• Coordinate with other departments to ensure seamless communication and efficient workflow</p><p>• Utilize Microsoft Word, Excel, and Outlook to manage correspondence, schedules, and documentation</p>
<p>We are looking for a skilled and detail-oriented Bilingual Spanish Front Desk Coordinator to join our team in Roxbury, Massachusetts. In this long-term contract role, you will serve as the first point of contact for clients and visitors, ensuring exceptional service and smooth operations. This position requires a dynamic individual who excels in administrative tasks, customer interactions, and maintaining a welcoming environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist clients and visitors, ensuring a positive first impression</p><p>• Answer and manage multi-line phone systems, directing calls to the appropriate departments</p><p>• Coordinate and manage front desk activities, including scheduling and concierge services</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Organize and maintain files and records to ensure easy access and compliance</p><p>• Collaborate with team members to ensure seamless day-to-day operations</p><p>• Utilize Microsoft Word, Excel, and Outlook for various administrative tasks</p><p>• Provide excellent customer service, addressing inquiries and resolving issues promptly</p><p>• Foster a detail-oriented and welcoming atmosphere in the office</p><p>• Handle additional administrative duties as assigned</p>
<p>We are looking for a front desk receptionist/admin to join our team in Waltham, Massachusetts. In this role, you will be instrumental in managing front desk operations, providing administrative support, and ensuring seamless office coordination. This position is ideal for someone who pays close attention to detail and thrives in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, clients, and vendors with professionalism, ensuring a positive experience from the moment they arrive.</p><p>• Manage incoming calls by providing accurate information or directing inquiries to the appropriate team members.</p><p>• Maintain the reception area to ensure it is clean, organized, and inviting at all times.</p><p>• Provide administrative support by scheduling meetings, coordinating appointments, and managing calendars for leadership team members.</p><p>• Handle tasks such as data entry, filing, and document organization while upholding confidentiality standards.</p><p>• Prepare and distribute correspondence, reports, and other essential documents as requested.</p><p>• Assist with order processing, invoicing, and basic account management duties to support the team's operations.</p><p>• Monitor office supply levels and place orders to ensure the workspace remains functional and well-stocked.</p><p>• Facilitate communication between departments to promote efficient workflows and collaboration.</p><p>• Help plan and organize team meetings, events, and training sessions to enhance team engagement.</p>
We are looking for a Bilingual Spanish Front Desk Coordinator to join our team in Dorchester, Massachusetts. In this position, you will play a key role in ensuring smooth and efficient front desk operations while providing excellent service to tenants and visitors. The ideal candidate is organized, customer-focused, and proficient in handling administrative tasks.<br><br>Responsibilities:<br>• Manage switchboard operations, handling incoming calls across 10-30 phone lines with professionalism and accuracy.<br>• Assist tenants with work orders and address requests promptly to ensure satisfaction.<br>• Perform filing and scanning duties to maintain organized and accessible records.<br>• Deliver exceptional customer service to tenants, visitors, and staff, fostering positive interactions.<br>• Coordinate administrative tasks using Microsoft Excel, Word, and Outlook software.<br>• Support front desk operations by maintaining a welcoming and efficient environment.<br>• Address inquiries and resolve issues effectively to ensure tenant needs are met.<br>• Monitor and prioritize tasks to ensure timely completion of administrative duties.
<p>Robert Half is looking for a detail oriented Administrative Assistant. In this role you are responsible for answering phones, answering inquiries, reception, system updates, filing, customer service, scanning invoices, and other administrative duties as assigned. This role is Monday-Friday 8:30am-5pm</p>
<p>Principal Responsibilities:</p><p><br></p><p>· Prepare and distribute invoices to customers</p><p><br></p><p>· Post payments received against appropriate customer accounts</p><p><br></p><p>· Look up and post any adjustments to the proper general ledger account</p><p><br></p><p>· Telephone, fax/email customers to obtain any additional data to support proper cash application, collection activities</p><p><br></p><p>· Participate in inventory record keeping activities.</p><p><br></p><p>· Receive and verify invoices and requisitions for goods and services</p><p><br></p><p>· Process invoices for payment to vendors by preparing and entering them into Accounts Payable system</p><p><br></p><p>· Research and resolve issues related to vendor payments</p><p><br></p><p>· Maintain and post ship-start (order) files into system</p><p><br></p><p>· Confirm and modify pricing, of raw materials & finished goods, as necessary in accordance to policy</p><p><br></p><p>· Participate in period-end close activities as determined by Finance leadership.</p><p><br></p><p>· Participate in financial audits as needed or requested</p><p><br></p><p>· Create and distribute any assigned daily system report(s) to appropriate company personnel</p><p><br></p><p>· Provide front line customer relations support (employees, vendors, customers, etc.)</p><p><br></p><p>· Maintain updated vendor files and correspondence.</p><p><br></p><p>· Provide backup for reception – answering phone calls, directing visitors, distributing mail, ordering office supplies when necessary.</p><p><br></p><p>· All other duties as assigned</p><p><br></p><p><br></p><p>Please send resume to jeremy.tranfaglia@roberthalf</p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception.</p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p>
We are looking for an Office Services Associate to join our team in Boston, Massachusetts, on a contract basis. In this role, you will provide essential back-office support for our clients, including reprographics, mail services, and other administrative functions. This position offers a dynamic environment where attention to detail and excellent customer service are key to success.<br><br>Responsibilities:<br>• Manage reprographics and mail services tasks, ensuring all work is completed accurately and efficiently.<br>• Operate and troubleshoot office equipment, such as copiers and scanners, to maintain smooth workflows.<br>• Maintain accurate logs and documentation for all office services activities.<br>• Communicate effectively with supervisors and clients to address job requirements or resolve deadline issues.<br>• Prioritize and organize tasks to meet contractual deadlines and deliver quality results.<br>• Perform quality assurance checks to ensure standards are met for all completed work.<br>• Load machines with paper, toner, and other supplies to ensure uninterrupted operations.<br>• Adhere to company policies and client site protocols while utilizing equipment and resources in a cost-effective manner.<br>• Lift and transport materials up to 50 pounds regularly as part of daily responsibilities.<br>• Support additional service lines, including reception, hospitality, and concierge duties, as needed.
We are looking for a dedicated Administrative Assistant to join our team in Whitinsville, Massachusetts. In this long-term contract role, you will play a pivotal part in ensuring smooth office operations by managing communication channels, coordinating schedules, and providing high-quality support to team members. This position requires someone with excellent organizational and interpersonal skills.<br><br>Responsibilities:<br>• Handle inbound and outbound calls, ensuring effective communication with clients and team members.<br>• Provide exceptional customer service to address inquiries and resolve issues promptly.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Manage email correspondence, responding to messages in a timely and organized manner.<br>• Schedule appointments and meetings, coordinating across multiple calendars.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare documents and presentations.<br>• Support team members with administrative tasks and ensure deadlines are met.<br>• Maintain confidentiality and uphold a high standard of conduct in all interactions.<br>• Assist in organizing and prioritizing daily tasks to improve efficiency.<br>• Prepare reports and summaries as required by management.
We are looking for an Administrative Assistant to join our team in Hyde Park, Massachusetts. In this long-term contract position, you will play a vital role in ensuring smooth office operations, supporting various tasks, and maintaining organizational efficiency. This is an excellent opportunity for someone who thrives in a dynamic environment and excels in administrative functions.<br><br>Responsibilities:<br>• Manage and organize daily office operations, ensuring all tasks are completed efficiently.<br>• Perform data entry and maintain accurate records using Office applications.<br>• Create and format documents, including mail merge operations, for internal and external communications.<br>• Handle scheduling and coordinate meetings, appointments, and events.<br>• Prepare reports and presentations using tools like Excel to support team objectives.<br>• Respond to emails, phone calls, and inquiries in a timely and organized manner.<br>• Maintain filing systems, both digital and physical, to ensure easy access to important information.<br>• Collaborate with team members to support ongoing projects and administrative needs.<br>• Order office supplies and manage inventory to ensure resources are readily available.<br>• Assist in preparing and distributing correspondence and other important documents.
<p>We are looking for a dedicated and detail-oriented Bilingual Spanish Administrative Assistant to join our team in Roxbury, Massachusetts. This position offers a pathway to a permanent role and is ideal for someone who thrives in a fast-paced environment, enjoys interacting with people, and has exceptional organizational skills. The role involves supporting the management office with administrative tasks while ensuring excellent service is provided to residents and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors and residents at the management office with professionalism and courtesy</p><p>• Answer and manage incoming phone calls, providing accurate information or directing inquiries appropriately</p><p>• Coordinate mail services, including sorting, distributing, and preparing outgoing correspondence</p><p>• Maintain organized filing systems for documents, records, and resident information</p><p>• Support rent collection processes, ensuring accuracy and timely reporting</p><p>• Assist with scheduling and coordinating meetings or events as needed</p><p>• Provide general administrative support to the property management team to ensure smooth operations</p><p>• Monitor office supplies and place orders to maintain stock levels</p><p>• Address resident concerns or inquiries, escalating issues to the appropriate team members when necessary</p>
We are looking for a detail-oriented Bilingual Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will provide essential administrative support by managing communications, organizing schedules, and ensuring the smooth flow of daily operations. Your ability to handle multiple tasks efficiently while maintaining a high standard of work will be key to your success.<br><br>Responsibilities:<br>• Respond to inbound calls and emails, providing timely and attentive assistance.<br>• Manage appointment scheduling and maintain up-to-date calendars.<br>• Perform accurate data entry and ensure the integrity of information.<br>• Coordinate and facilitate effective email correspondence with internal and external stakeholders.<br>• Handle both inbound and outbound calls with a focus on excellent customer service.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents.<br>• Support team members by preparing presentations and reports as needed.<br>• Maintain an organized filing system for quick and efficient document retrieval.<br>• Assist in resolving customer inquiries and escalating issues when necessary.<br>• Contribute to the overall efficiency of administrative processes by identifying and implementing improvements.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will play a pivotal part in ensuring smooth office operations by handling administrative tasks, managing communications, and supporting scheduling needs. This position requires a proactive individual with strong organizational and multitasking skills.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct inbound calls while providing excellent customer service</p><p>• Manage email correspondence efficiently and respond to inquiries in a timely manner</p><p>• Perform accurate data entry tasks to maintain and update records</p><p>• Schedule and coordinate appointments, meetings, and other events</p><p>• Handle both inbound and outbound calls as needed to support business operations</p><p>• Prepare, edit, and format documents using Microsoft Word, Excel, and PowerPoint</p><p>• Organize and maintain files and records to ensure easy accessibility</p><p>• Collaborate with team members to address administrative needs and improve workflows</p><p>• Utilize Microsoft Outlook to manage calendars and communications effectively</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Kingston, Massachusetts. This is a long-term contract position where you'll play a vital role in ensuring the smooth operation of administrative tasks. The role requires a proactive approach and strong organizational skills to support daily functions effectively.<br><br>Responsibilities:<br>• Organize and maintain filing systems to ensure easy access to important documents.<br>• Perform accurate data entry to update records and databases.<br>• Utilize Microsoft Office tools, including Word and Outlook, to manage correspondence and documentation.<br>• Handle inbound and outbound calls with professionalism and efficiency.<br>• Provide exceptional customer service through email and phone communications.<br>• Schedule appointments and coordinate calendars for team members.<br>• Assist with general administrative support tasks as needed to enhance team productivity.
We are seeking a detail-oriented Administrative Assistant for a short term contract employment opportunity in Boston, Massachusetts. This role is based 100% onsite and requires an individual who can efficiently manage a variety of tasks ranging from handling inbound and outbound calls to maintaining office organization. <br><br>Responsibilities <br>• Handling inbound and outbound calls in a courteous manner<br>• Providing excellent customer service to both internal and external stakeholders<br>• Accurately completing data entry tasks and maintaining customer records<br>• Managing email correspondence with clients and team members<br>• Coordinating meetings and scheduling appointments, including conference room bookings<br>• Ordering lunch for meetings and other office events<br>• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook<br>• Filing, scanning, and other administrative duties as needed to support the team<br>• Ensuring office spaces are neat and well-organized.
We are looking for a detail-oriented Administrative Assistant to join our team in Norwell, Massachusetts. This is a long-term contract position, offering an excellent opportunity to support a variety of administrative and HR tasks in a dynamic environment. The role will require strong organizational skills and the ability to maintain accurate records and documentation while assisting with onboarding processes and training initiatives.<br><br>Responsibilities:<br>• Assist the HR Director with administrative tasks, including managing onboarding processes and handling new employee paperwork.<br>• Coordinate the setup of new team members, assign training courses, and upload relevant content to learning platforms.<br>• Monitor and update training documentation such as rosters, sign-in sheets, and other essential forms.<br>• Provide regular feedback on training content and curriculum to ensure accuracy and relevance.<br>• Track and report certification and training statuses to supervisors across various locations.<br>• Maintain and update learning platforms with employee data related to onboarding and departures.<br>• Manage schedules and appointments, ensuring efficient time management.<br>• Respond to inbound calls, emails, and correspondence, delivering excellent customer service.<br>• Perform data entry tasks to maintain accurate records and documentation.<br>• Use Microsoft Office Suite tools, including Word, Excel, Outlook, and PowerPoint, to complete daily assignments.
<p>We are looking for a skilled Office and Field Technician to join our team in Woburn, Massachusetts. This Contract position is ideal for a candidate with strong technical expertise, excellent troubleshooting skills, and a passion for maintaining efficient computer systems and networks. The role involves supporting both office and field operations, ensuring seamless technology functionality for the organization.</p><p><br></p><p>Responsibilities:</p><p>• Monitor, maintain, and upgrade computer systems and networks in collaboration with other IT technicians.</p><p>• Set up and configure workstations, including computers and peripheral devices such as printers and scanners.</p><p>• Install and customize software and system functions according to organizational requirements.</p><p>• Ensure the security and confidentiality of network and computer systems.</p><p>• Diagnose and resolve technical issues by troubleshooting, repairing, or replacing hardware and software components.</p><p>• Maintain detailed records of repairs, system updates, and maintenance activities.</p><p>• Identify shortages in IT equipment and coordinate the procurement process.</p><p>• Manage IT configurations for onboarding new employees and handling termination processes.</p><p>• Provide support for Microsoft products, including installations, updates, and troubleshooting.</p><p>• Assist with hardware installations and provide on-call support as needed.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New Bedford, Massachusetts. In this role, you will handle a variety of administrative tasks that ensure smooth office operations. This position requires strong organizational skills and a customer-focused approach.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized filing systems.<br>• Process vendor invoices by uploading, coding, and verifying amounts for accuracy.<br>• Handle inbound and outbound calls to provide excellent customer service.<br>• Manage email correspondence and ensure timely responses.<br>• Schedule and coordinate appointments efficiently.<br>• Use Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook to complete daily tasks.<br>• Serve as the first point of contact, representing the office with a detail-oriented approach.<br>• Ensure all records and documentation are updated and maintained properly.
