We are looking for a detail-oriented Receptionist to join our team in Providence, Rhode Island. This long-term contract position requires a motivated individual with strong organizational and interpersonal skills to manage daily administrative tasks and ensure smooth office operations. If you thrive in a welcoming environment and enjoy working independently while building relationships, we encourage you to apply.<br><br>Responsibilities:<br>• Greet visitors and manage appointments with professionalism and warmth.<br>• Open, sort, and distribute incoming mail for both personal and commercial lines.<br>• Process payments via check and communicate updated policies regarding payment methods.<br>• Order office supplies to maintain an organized and efficient workspace.<br>• Perform weekly kitchen cleanup duties to ensure a tidy environment.<br>• Issue Auto ID cards promptly and accurately.<br>• Utilize RingCentral, Microsoft Office Suite (Word, Teams, Outlook), and company-specific database systems for daily tasks.<br>• Coordinate facility-related issues to support operational efficiency.<br>• Answer multi-line phone systems and respond to inquiries with excellent customer service.<br>• Maintain organized files and manage data entry tasks with precision.
We are seeking a =+ years of experience and detail oriented Receptionist to support the front desk operations at a high-profile client site in downtown Boston. The ideal candidate will have strong communication skills, a welcoming demeanor, and the ability to multitask in a fast-paced corporate environment. <br> Key Responsibilities Greet and assist guests and visitors; escort as needed Answer and route incoming calls on a multi-line phone system Handle incoming/outgoing mail, deliveries, and maintain updated phone lists Book conference rooms and manage office hoteling using EMS software Assist with light administrative duties, such as ordering food or office supplies Lift packages or supplies (up to 50 lbs occasionally) Support additional departments and projects as needed Maintain confidentiality and professionalism at all times Communicate effectively with the client and onsite manager regarding tasks and deadlines
We are looking for a detail-oriented Receptionist to join our team in Boston, Massachusetts. This is a long-term contract position ideal for someone who excels at multitasking and providing exceptional support to both staff and clients. The role requires excellent organizational skills and a proactive approach to handling administrative tasks.<br><br>Responsibilities:<br>• Manage incoming calls using a multi-line phone system, ensuring prompt and courteous responses.<br>• Greet visitors and clients, providing a welcoming and positive first impression.<br>• Perform accurate data entry tasks to maintain up-to-date records and documentation.<br>• Coordinate schedules and appointments, ensuring efficient time management.<br>• Handle email correspondence promptly and professionally.<br>• Organize and maintain files, ensuring easy access to information when needed.<br>• Utilize Microsoft Excel, Word, and Outlook for various administrative tasks.<br>• Support team members by performing additional clerical duties as required.<br>• Deliver exceptional customer service, addressing inquiries and resolving issues effectively.
We are looking for a dedicated and personable Weekend Medical Receptionist to join our team in Taunton, Massachusetts. This is a contract position that requires strong customer service skills, attention to detail, and the ability to handle various administrative tasks in a medical setting. Ideal candidates will have prior experience in medical reception and be comfortable working nights and weekends.<br><br>Responsibilities:<br>• Verify patient eligibility and insurance coverage to ensure accurate documentation.<br>• Greet and check in visitors promptly while maintaining a welcoming and detail-focused environment.<br>• Process payments and provide clear explanations regarding billing inquiries.<br>• Utilize relevant systems, including Inovalon, to manage patient information and workflows effectively.<br>• Handle inbound calls, address patient inquiries, and schedule appointments as needed.<br>• Assist with insurance referrals and verifications, including familiarity with Mass Medicaid processes.<br>• Participate in onsite training to enhance familiarity with organizational systems and protocols.<br>• Maintain organized records and ensure compliance with privacy regulations.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Swampscott, Massachusetts. In this role, you will provide essential support to ensure smooth daily operations, including administrative tasks and customer interactions. This position offers free parking and follows a Monday-Friday schedule, with adjusted summer hours until Labor Day.<br><br>Responsibilities:<br>• Perform general administrative tasks, including data entry and document management, to maintain organized office operations.<br>• Answer inbound calls professionally, addressing inquiries and directing calls to the appropriate team members.<br>• Act as the first point of contact for visitors, managing receptionist duties with a welcoming and helpful attitude.<br>• Support internal teams by coordinating schedules and assisting with daily office needs.<br>• Handle correspondence and maintain accurate records to ensure seamless communication within the organization.<br>• Utilize Spanish language skills to assist in communications and provide support to Spanish-speaking clients.<br>• Assist with preparing reports and presentations as required.<br>• Ensure the office environment remains organized and fully equipped for day-to-day operations.<br>• Contribute to creating a positive and efficient workplace atmosphere through proactive problem-solving.
We are looking for a detail-oriented Bilingual Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will provide essential support to ensure smooth office operations while handling administrative tasks and managing communications effectively. This is an excellent opportunity to contribute to a non-profit organization and utilize your bilingual skills in a dynamic work environment.<br><br>Responsibilities:<br>• Provide administrative support by organizing files, scheduling appointments, and maintaining accurate records.<br>• Answer inbound calls promptly and professionally, addressing inquiries and redirecting calls as necessary.<br>• Perform data entry tasks with precision to ensure information is up-to-date and accurate.<br>• Serve as the first point of contact by welcoming visitors and managing receptionist duties.<br>• Coordinate office activities and assist in the preparation of reports and documents.<br>• Communicate effectively in both languages to support bilingual correspondence and interactions.<br>• Assist with general office management tasks, including ordering supplies and maintaining a clean workspace.<br>• Collaborate with team members to ensure seamless workflow and task completion.<br>• Uphold confidentiality and professionalism when handling sensitive information.
We are looking for a dedicated Administrative Assistant to join our team in Milton, Massachusetts. This long-term contract position supports the School of Nursing & Health Sciences and offers an opportunity to work closely with faculty and staff in a dynamic academic environment. The role requires exceptional organizational skills and a commitment to maintaining efficient departmental operations.<br><br>Responsibilities:<br>• Manage front desk reception duties, including greeting visitors and handling inquiries.<br>• Provide administrative support to faculty and staff, ensuring smooth day-to-day operations.<br>• Coordinate departmental communications, including drafting and disseminating updates.<br>• Perform accurate data entry and generate reports as needed.<br>• Collaborate with various administrative offices to facilitate interdepartmental tasks.<br>• Review and approve departmental purchase orders while maintaining receipts for goods and services.<br>• Assist with organizing departmental activities and events.<br>• Handle other clerical tasks to support the needs of the department.
<p><strong>Job Posting: Administrative Assistant in Amherst, MA</strong></p><p><br></p><p>Are you an organized and detail-oriented professional skilled in managing multiple tasks and keeping everything on track? Our client in Amherst, MA, is seeking an Administrative Assistant to join their team. This is a fantastic opportunity to bring your administrative expertise to a dynamic environment and contribute to the success of the organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain schedules, calendars, and appointments, ensuring optimal organization and efficiency.</li><li>Prepare and edit correspondence, reports, and presentations with a keen eye for detail.</li><li>Coordinate meetings, events, and logistics, including travel arrangements if needed.</li><li>Handle phone and email communication professionally, directing inquiries to the appropriate team member.</li><li>Maintain and update records, databases, and files with accuracy and confidentiality.</li><li>Provide general office support, including inventory management and supply orders.</li><li>Collaborate with team members and contribute to special projects as assigned.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Proven experience as an Administrative Assistant or in a similar administrative role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office technology.</li><li>Strong organizational and multitasking skills with high attention to detail.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently while also being a proactive team player.</li><li>Familiarity with scheduling, database management, and office administration best practices.</li><li>High school diploma or equivalent required; an associate's or bachelor’s degree is a plus.</li></ul><p><strong>What’s in It for You?</strong></p><ul><li>Opportunity to work with a reputable organization in the Amherst area.</li><li>Collaborative and supportive work environment.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Fall River, Massachusetts. In this long-term contract position, you will play a vital role in supporting day-to-day operations, ensuring seamless administrative processes, and providing excellent customer service. If you thrive in a fast-paced environment and have strong organizational skills, this role is a great opportunity for you.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support including data entry, scheduling, and handling correspondence.</p><p>• Address minor HR-related inquiries, such as guiding employees on medical insurance issues or directing them to the appropriate department.</p><p>• Triage incoming requests and direct them to the relevant internal teams or departments.</p><p>• Utilize software tools such as Excel, Outlook, and other Microsoft Office Suite applications to maintain accurate records and reports.</p><p>• Assist with manufacturing reporting by compiling and analyzing data as needed.</p><p>• Respond to customer service inquiries, triaging and escalating issues to the proper internal team.</p><p>• Maintain attention to detail in all tasks, ensuring accuracy and efficiency.</p><p>• Foster positive relationships with team members and external contacts to facilitate smooth operations.</p>
<p>Robert Half's client in Franklin MA is looking for a detail-oriented Office Clerk!</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>-Filing and organizing invoices</p><p>-Looking up invoices and filing them</p><p>-Paperless</p><p>-Data entry</p><p>-Email communication through Outlook</p><p>-Internal communication</p><p>-Attention to detail</p><p><br></p><p>Start Date: Asap!</p><p>Duration: Through September (Potential to extend)</p><p>Hours: Monday-Friday 8am-4:30pm</p>
<p>Robert Half’s client in Auburn MA is looking for a detail oriented Administrative Assistant to help support their office!</p><p><br></p><p>Responsibilities include:</p><p>-Customer service</p><p>-Data entry (MS Excel experience)</p><p>-Experience within the property management space</p><p>-Affordable housing/tax credit experience</p><p>-Process applications</p><p>-Work independently</p><p>-Answer resident inquiries</p><p>-Administrative support</p><p><br></p><p>Start date: Asap!</p><p>Duration: 10-12 weeks</p><p>Work type: On-site</p><p>Hours: 8:30 AM-5:00PM | M-F</p><p><br></p><p>**If interested, APPLY now!</p>
We are looking for a Bilingual Administrative Assistant to join our team on a contract basis in Roxbury, Massachusetts. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations. The ideal candidate will bring strong bilingual communication skills and proficiency in office software to manage various tasks efficiently.<br><br>Responsibilities:<br>• Handle inbound and outbound calls, providing excellent customer service and addressing inquiries promptly.<br>• Manage schedules and appointments, coordinating meetings to ensure optimal time management.<br>• Perform data entry tasks with accuracy, maintaining organized and up-to-date records.<br>• Draft and respond to email correspondence professionally, ensuring clear communication.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create documents, presentations, and manage calendars.<br>• Support the team with administrative duties, ensuring seamless workflow and task prioritization.<br>• Assist with property management-related administrative tasks, collaborating with relevant stakeholders.<br>• Maintain confidentiality and professionalism in handling sensitive information.<br>• Provide bilingual support in communications, ensuring clarity for both English and non-English-speaking individuals.
<p>Robert Half is working with a client in Wakefield seeking a Part-Time Office Administrator to join its team. This role would require around 20 hours/week, and would likely be 4 days per week in Wakefield, and 1 day per week in Boston. A standard work week for the Part-Time Office Administrator would be Monday - Friday, 4 hour work days. This opportunity is direct-hire.</p><p><br></p><p>The Part-Time Office Administrator would be supporting day-to-day administrative tasks for 4 team members. Responsibilities will include filing, data entry, calendar management, and some light bookkeeping. The selected candidate need to be organized and accurate. A high level of proficiency in MS Office is required.</p><p><br></p><p>For the right experience our client is looking to offer around $38-42/hour. Benefits are offered too.</p><p><br></p><p>If interested and qualified apply to this listing ASAP, or email Bill.Nichols@roberthalf! Thanks.</p>
<p>Robert Half's client in Wellesley MA is seeking a Volunteer Engagement Specialist!</p><p><br></p><p>Responsibilities:</p><p>- Phone/Email correspondence</p><p>- Support volunteers</p><p>- Customer service</p><p>- Event support (registrations, contribute ideas, etc.)</p><p>- Scheduling meetings</p><p>- Other administrative duties</p><p><br></p><p>*Zoom experience is a plus!</p><p><br></p><p>Start date: Asap!</p><p>Duration: Through end of year</p><p>Hours: M-F | 8:30am-4:30pm</p><p>Work type: Hybrid</p><p><br></p><p>**If interested, apply now!</p>
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to company leadership and ensure the smooth operation of daily administrative tasks. This role is pivotal in managing schedules, coordinating travel arrangements, and preparing essential reports while fostering effective communication across teams and external partners. The ideal candidate thrives in a fast-paced environment and brings exceptional organizational skills and attention to detail to the table. This is a100% IN OFFICE position. </p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executive calendars, ensuring all appointments and meetings are scheduled effectively.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare detailed agendas, reports, and presentations to support leadership and team meetings.</p><p>• Handle expense reports by tracking and reconciling costs accurately.</p><p>• Facilitate communication between internal teams and external stakeholders to ensure seamless collaboration.</p><p>• Manage office operations, including ordering supplies and overseeing vendor relationships.</p><p>• Greet and assist visitors, acting as a reliable liaison for guests and vendors.</p><p>• Plan and coordinate meetings, including logistics, scheduling, and material preparation.</p><p>• Perform data entry tasks with a high degree of accuracy and attention to detail.</p><p>• Utilize Microsoft Excel and Outlook to support administrative and operational needs.</p>
<p>Robert Half's client is looking for a Proposal Coordinator to join their team in Boston, Massachusetts. This is a 40 hour per week long-term contract position, and hybrid (onsite 3 days/week). The Proposal Coordinator will will with managing and gathering information required to develop proposals for a variety of clients. This opportunity is ideal for someone with strong organizational skills and a passion for delivering compelling and effective proposal documents. </p><p><br></p><p><strong>Key Responsibilities </strong></p><ul><li>Assemble proposals using pre-existing templates in MS Word and Excel </li><li>Maintain detailed records and organize proposal data </li><li>Facilitate communication between internal teams </li><li>Manage multiple proposals simultaneously in a high-volume, fast-paced environment</li><li>Uphold quality control standards by reviewing and ensuring accuracy </li></ul><p>If interested and available apply today!</p>
