We are looking for a dedicated and detail-oriented Receptionist to join our team in Providence, Rhode Island. This is a Contract to permanent opportunity, ideal for someone with strong organizational skills and a passion for providing excellent customer service. The role involves managing front-desk operations, handling communications, and supporting daily office functions.<br><br>Responsibilities:<br>• Manage incoming calls through a multi-line phone system and ensure messages are accurately relayed.<br>• Handle incoming and outgoing mail, coordinate courier services, and maintain detailed records for all mail-related activities.<br>• Provide administrative support to staff as directed by the Office Manager.<br>• Maintain a detail-oriented and welcoming front-desk environment to greet clients and visitors.<br>• Oversee email correspondence and ensure timely responses to inquiries.<br>• Assist in organizing office supplies and maintaining an orderly workspace.<br>• Collaborate with the team to uphold company procedures and quality standards.
We are looking for a dynamic Receptionist to join our team in Burlington, Massachusetts. As this is a Contract to permanent position, it offers an excellent opportunity to showcase your skills in a detail-oriented and engaging environment. This role is fully onsite and involves assisting with front desk responsibilities, event hosting, and maintaining the overall appearance of the office.<br><br>Responsibilities:<br>• Welcome visitors and clients at the front desk, ensuring a positive first impression and managing check-in processes.<br>• Answer and direct calls using a multi-line phone system promptly and effectively.<br>• Assist in hosting events and presentations by preparing meeting spaces, coordinating refreshments, and supporting executives.<br>• Conduct regular walkthroughs of the office to ensure cleanliness, organization, and proper functionality of equipment.<br>• Collaborate with team members to address operational needs across various areas of the building.<br>• Perform administrative tasks such as data entry, file organization, and schedule management.<br>• Monitor and maintain office supplies, ensuring availability for daily operations.<br>• Handle email correspondence effectively, providing timely and accurate responses.<br>• Support other team members with ad hoc tasks as necessary.
We are looking for an organized and personable Receptionist to join our team on a contract basis in Boston, Massachusetts. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This is an excellent opportunity for a detail-oriented individual with strong customer service skills.<br><br>Responsibilities:<br>• Manage a multi-line phone system, directing calls to the appropriate departments and handling inquiries professionally.<br>• Greet and assist visitors, ensuring they feel welcomed and directed to the correct locations.<br>• Perform accurate data entry tasks, maintaining records and updating databases as needed.<br>• Compose and respond to email correspondence in a timely and organized manner.<br>• Organize and maintain files, ensuring easy access and proper documentation.<br>• Schedule appointments and coordinate meeting arrangements for staff and visitors.<br>• Utilize Microsoft Word, Excel, and Outlook to create documents, maintain spreadsheets, and manage email communications.<br>• Collaborate with team members to support daily operations and resolve any administrative challenges.<br>• Demonstrate excellent interpersonal skills when interacting with clients, colleagues, and vendors.
<p>We are looking for a dedicated Receptionist to join our team in Dorchester, Massachusetts, on a contract basis. This role requires someone who is highly organized, excels in multitasking, and delivers exceptional customer service. You will play a key part in ensuring smooth daily operations and maintaining effective communication channels.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system to handle incoming and outgoing calls efficiently</p><p>• Provide outstanding customer service by addressing inquiries and resolving issues promptly</p><p>• Perform accurate data entry to maintain and update records</p><p>• Coordinate and respond to email correspondence in a timely and organized manner</p><p>• Schedule appointments and maintain calendars to ensure smooth operations</p><p>• Organize and maintain filing systems for easy access and retrieval of documents</p><p>• Utilize Microsoft Word, Excel, and Outlook to create, edit, and manage documents and communications</p><p>• Collaborate with team members to ensure seamless day-to-day office functionality</p><p>• Build positive rapport with clients and colleagues through strong interpersonal skills</p>
<p>The Accounts Payable Specialist/Front Desk Receptionist is a dual role that will oversee our outgoing vendor payments and welcome our high value clients seamlessly into our facility.</p><p>A successful candidate will be comfortable with high volume, routine, process driven tasks and the ability to pivot in a dynamic work environment. This candidate will also possess excellent organizational skills, strong communication abilities, a knack for multitasking, and strong attention to detail.</p><p><strong> </strong></p><p><strong>Essential Functions:</strong></p><p><strong> </strong></p><ul><li>Monitor Accounts Payable email for invoices. Enter payables invoices, match accounts payable invoices, receiver reconciliation and monthly vendor statement reconciliation</li><li>Communicate with vendors regarding payment status, invoice requests, and inquiries as needed</li><li>Assist with payment runs</li><li>Track all inbound & outbound freight charges and billings</li><li>Create new Customer/Vendor accounts in Quantum, verify remit to address, confirm W-9 applicability and verification of forms</li><li>Answer incoming calls and connecting callers with proper internal contacts</li><li>Opening and distributing incoming mail</li><li>Inventory and restock refreshments & supplies in Customer Lounge</li><li>Inventory and restock Office Supply closet</li><li>Inventory and restock of Employee Café supplies</li><li>Provide customer service to clients as they arrive</li><li>Other duties and responsibilities as assigned by the Financial Controller</li></ul><p><br></p>
<p>We are looking for an organized and personable Front Desk Coordinator to join our team on a short-term contract basis in Cambridge, Massachusetts. This role offers the opportunity to provide excellent customer service while managing front desk operations and assisting with day-to-day office tasks. The position will run for three days, from Tuesday to Thursday, and requires attention to detail and a focus on quality.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and staff warmly, ensuring a positive first impression</p><p>• Manage incoming phone calls and direct them appropriately</p><p>• Set up, serve, and clean up catered lunches on designated days</p><p>• Maintain cleanliness and organization of the lunch area after meals</p><p>• Handle incoming and outgoing packages with care and efficiency</p><p>• Assist with general administrative tasks as needed</p><p>• Ensure the front desk area remains tidy and well-maintained at all times</p><p>• Provide prompt and courteous customer service to employees and guests</p>
<p>We are looking for a detail-oriented and personable Front Desk Coordinator to join our team in Boston, Massachusetts. In this long-term contract position, you will play a key role in creating a welcoming environment for visitors and ensuring smooth day-to-day operations at the front desk. This role is ideal for someone with strong organizational skills, attention to detail, and a passion for delivering exceptional customer service.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and clients with a friendly and attentive demeanor, ensuring they feel valued and well-assisted</p><p>• Manage a multi-line phone system, directing calls to the appropriate departments or individuals efficiently</p><p>• Handle scheduling, appointments, and other administrative tasks to support office operations</p><p>• Maintain an organized and presentable reception area, ensuring it is clean and welcoming at all times</p><p>• Perform data entry tasks with accuracy, ensuring records and databases are kept up-to-date</p><p>• Provide concierge services by assisting visitors and staff with inquiries and special requests</p><p>• Organize and maintain files, ensuring documents are easily accessible and properly stored</p><p>• Coordinate with other departments to ensure seamless communication and efficient workflow</p><p>• Utilize Microsoft Word, Excel, and Outlook to manage correspondence, schedules, and documentation</p>
<p>We are looking for a front desk receptionist/admin to join our team in Waltham, Massachusetts. In this role, you will be instrumental in managing front desk operations, providing administrative support, and ensuring seamless office coordination. This position is ideal for someone who pays close attention to detail and thrives in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, clients, and vendors with professionalism, ensuring a positive experience from the moment they arrive.</p><p>• Manage incoming calls by providing accurate information or directing inquiries to the appropriate team members.</p><p>• Maintain the reception area to ensure it is clean, organized, and inviting at all times.</p><p>• Provide administrative support by scheduling meetings, coordinating appointments, and managing calendars for leadership team members.</p><p>• Handle tasks such as data entry, filing, and document organization while upholding confidentiality standards.</p><p>• Prepare and distribute correspondence, reports, and other essential documents as requested.</p><p>• Assist with order processing, invoicing, and basic account management duties to support the team's operations.</p><p>• Monitor office supply levels and place orders to ensure the workspace remains functional and well-stocked.</p><p>• Facilitate communication between departments to promote efficient workflows and collaboration.</p><p>• Help plan and organize team meetings, events, and training sessions to enhance team engagement.</p>
<p>We are looking for an organized and adaptable Front Desk Coordinator to join our team in Boston, Massachusetts. This is a contract position lasting approximately 5-6 months, with the potential to extend through February. In this role, you will play a key part in ensuring smooth daily operations by providing administrative support and excellent customer service.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact at the front desk, greeting visitors and answering inquiries in a detail-oriented manner</p><p>• Maintain and organize filing systems to ensure records are easily accessible</p><p>• Learn and assist with managing work orders, ensuring tasks are completed efficiently</p><p>• Provide support for property management tasks as needed</p><p>• Communicate effectively with team members and clients to address questions or concerns</p><p>• Adapt to new responsibilities and processes with a willingness to learn</p><p>• Collaborate with colleagues to ensure office operations run smoothly</p><p>• Handle basic administrative duties to support the overall functionality of the office</p>
<p>Principal Responsibilities:</p><p><br></p><p>· Prepare and distribute invoices to customers</p><p><br></p><p>· Post payments received against appropriate customer accounts</p><p><br></p><p>· Look up and post any adjustments to the proper general ledger account</p><p><br></p><p>· Telephone, fax/email customers to obtain any additional data to support proper cash application, collection activities</p><p><br></p><p>· Participate in inventory record keeping activities.</p><p><br></p><p>· Receive and verify invoices and requisitions for goods and services</p><p><br></p><p>· Process invoices for payment to vendors by preparing and entering them into Accounts Payable system</p><p><br></p><p>· Research and resolve issues related to vendor payments</p><p><br></p><p>· Maintain and post ship-start (order) files into system</p><p><br></p><p>· Confirm and modify pricing, of raw materials & finished goods, as necessary in accordance to policy</p><p><br></p><p>· Participate in period-end close activities as determined by Finance leadership.</p><p><br></p><p>· Participate in financial audits as needed or requested</p><p><br></p><p>· Create and distribute any assigned daily system report(s) to appropriate company personnel</p><p><br></p><p>· Provide front line customer relations support (employees, vendors, customers, etc.)</p><p><br></p><p>· Maintain updated vendor files and correspondence.</p><p><br></p><p>· Provide backup for reception – answering phone calls, directing visitors, distributing mail, ordering office supplies when necessary.</p><p><br></p><p>· All other duties as assigned</p><p><br></p><p><br></p><p>Please send resume to jeremy.tranfaglia@roberthalf</p>
Robert Half's client in Wellesley MA is looking for a detail-oriented individual to help support their office within the property management space!<br><br>Responsibilities include:<br>- Phone/Email correspondence<br>- Calendar management<br>- Front desk duties (Greet customers, direct foot traffic, keep an organized workplace)<br>- Sort/deliver mailings to tenants<br>- Open line of communication with management team<br>- Other administrative tasks as assigned<br><br>Start date: Asap!<br>Duration: ~ 6 months (potential to extend)<br>Hours: 9am-2pm | M-F <br>Work type: On-site<br><br>**If interested, APPLY NOW!
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception.</p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p>
We are looking for a detail-oriented Part-Time Administrative Assistant to join our team on a contract basis in Providence, Rhode Island. This role requires strong organizational skills and the ability to manage a variety of office tasks efficiently. The ideal candidate will be adept at multitasking and possess intermediate technical skills to support daily operations.<br><br>Responsibilities:<br>• Manage office supplies and maintain inventory to ensure smooth operations.<br>• Schedule and coordinate meetings, including setting up conference rooms and preparing necessary materials.<br>• Utilize Microsoft Excel for tasks such as sorting, formatting, and performing vlookups.<br>• Troubleshoot minor technical issues to support team productivity.<br>• Handle inbound and outbound calls, providing excellent customer service.<br>• Perform data entry tasks with a high level of accuracy and attention to detail.<br>• Respond to email correspondence promptly and professionally.<br>• Maintain and update information in SharePoint, if applicable.<br>• Assist with scheduling appointments and managing calendars.
<p>We are looking for a dedicated and detail-oriented Part TimeAdministrative Assistant to join our team on a part-time, contract basis in Norwood, Massachusetts. In this role, you will play a key part in supporting healthcare operations by managing administrative tasks and ensuring smooth communication between clients and prescribers. This is a fully onsite position, requiring 20 hours per week, with the potential for extension beyond the summer.</p><p>Pay: $19/HR</p><p>Responsibilities:</p><p>• Coordinate prescription refills and consultations between clients and prescribers to ensure timely care.</p><p>• Upload and maintain accurate client paperwork within their records.</p><p>• Review and manage incoming faxes, triaging them appropriately.</p><p>• Conduct client check-ins to address questions and provide updates.</p><p>• Make appointment reminder calls to clients to reduce no-shows.</p><p>• Schedule prescriber appointments efficiently and accurately.</p><p>• Answer inbound calls and provide exceptional customer service.</p><p>• Handle email correspondence and respond promptly to inquiries.</p><p>• Manage data entry tasks to ensure records are up-to-date and organized.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will provide vital support by managing daily administrative tasks, ensuring smooth office operations, and maintaining effective communication. This is an excellent opportunity to contribute to a dynamic non-profit organization and make a meaningful impact.<br><br>Responsibilities:<br>• Respond promptly to inbound calls and professionally address inquiries.<br>• Deliver exceptional customer service by assisting clients and resolving issues.<br>• Perform accurate data entry tasks to maintain organized records and databases.<br>• Draft, review, and send email correspondence in a timely manner.<br>• Handle both inbound and outbound calls to support communication needs.<br>• Utilize Microsoft Excel, Word, PowerPoint, and Outlook to complete assignments efficiently.<br>• Schedule and coordinate appointments to ensure optimal time management.<br>• Support the preparation of documents, presentations, and reports as needed.<br>• Maintain a well-organized filing system for easy access to information.<br>• Collaborate with team members to facilitate seamless office operations.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. This role requires strong organizational and communication skills to support daily operations and ensure smooth workflow. The ideal candidate will excel in multitasking and have a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, providing exceptional customer service and addressing inquiries promptly.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle email correspondence professionally, ensuring timely responses and clear communication.<br>• Schedule and coordinate appointments to facilitate efficient time management.<br>• Utilize Microsoft Office tools, including Excel, Word, Outlook, and PowerPoint, to create reports, presentations, and other documents.<br>• Assist in organizing meetings and preparing relevant materials.<br>• Maintain a structured and organized filing system for easy access to documents.<br>• Support team members in administrative tasks to ensure seamless operations.<br>• Monitor and prioritize tasks to meet deadlines effectively.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will play a pivotal part in ensuring smooth office operations by handling administrative tasks, managing communications, and supporting scheduling needs. This position requires a proactive individual with strong organizational and multitasking skills.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct inbound calls while providing excellent customer service</p><p>• Manage email correspondence efficiently and respond to inquiries in a timely manner</p><p>• Perform accurate data entry tasks to maintain and update records</p><p>• Schedule and coordinate appointments, meetings, and other events</p><p>• Handle both inbound and outbound calls as needed to support business operations</p><p>• Prepare, edit, and format documents using Microsoft Word, Excel, and PowerPoint</p><p>• Organize and maintain files and records to ensure easy accessibility</p><p>• Collaborate with team members to address administrative needs and improve workflows</p><p>• Utilize Microsoft Outlook to manage calendars and communications effectively</p>
<p>We are looking for an Administrative Assistant to join our team in Stoneham, Massachusetts. In this role, you will play a vital part in ensuring the smooth operation of our office by managing administrative tasks, organizing workflows, and supporting team members. This is an excellent opportunity for someone with strong organizational skills and proficiency in Microsoft Office and Adobe Acrobat to thrive in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including scheduling appointments, handling correspondence, and coordinating meetings.</p><p>• Utilize Adobe Acrobat to create, edit, and review documents while ensuring accuracy and security.</p><p>• Prepare and format documents with precision using Microsoft Office tools such as Word, Excel, and PowerPoint.</p><p>• Manage both digital and physical filing systems to maintain efficient and accessible records.</p><p>• Assist in preparing and proofreading financial reports, tax documents, and other client-ready materials.</p><p>• Oversee office supply inventory, coordinate orders, and resolve basic IT issues to maintain an organized workspace.</p><p>• Monitor project deadlines, set reminders, and ensure timely completion of tasks.</p><p>• Support the team with various administrative needs, demonstrating flexibility and adaptability.</p><p>• Collaborate with team members to maintain an efficient and organized office environment.</p><p><br></p><p><br></p><p>If interested, please send resumes to jeremy.tranfaglia@roberthalf</p>
We are looking for an experienced HR Generalist to join our team in Woburn, Massachusetts. This role is pivotal in supporting our human resources operations and ensuring that organizational policies and processes align with business objectives. The ideal candidate will thrive in a dynamic environment and demonstrate strong interpersonal and organizational skills.<br><br>Responsibilities:<br>• Oversee recruitment efforts, including posting job openings, screening candidates, and coordinating interviews.<br>• Administer employee onboarding and offboarding processes to ensure a seamless experience.<br>• Maintain and update employee records, ensuring compliance with legal and organizational requirements.<br>• Support the development and implementation of HR policies and procedures.<br>• Manage employee relations by addressing workplace concerns and resolving conflicts.<br>• Coordinate training programs and development initiatives to enhance staff skills.<br>• Assist in payroll processing and benefits administration.<br>• Monitor compliance with labor laws and company guidelines.<br>• Prepare HR reports and analytics to support strategic decision-making.<br>• Collaborate with department heads to align HR functions with organizational goals.
We are looking for an Administrative Assistant to join our team in North Andover, Massachusetts. This long-term contract position offers an excellent opportunity to apply your organizational skills and customer service expertise in a dynamic, onsite environment. The role will involve supporting daily operations, managing administrative tasks, and ensuring seamless office functionality.<br><br>Responsibilities:<br>• Manage billing processes and track invoices to ensure timely payments.<br>• Perform data entry tasks with accuracy, including organizing information into Excel spreadsheets.<br>• Utilize advanced Excel functions such as mail merges and pivot tables to streamline workflows.<br>• Handle inbound and outbound calls while providing exceptional customer service.<br>• Coordinate email correspondence and maintain clear and effective communication.<br>• Schedule appointments and manage meeting calendars effectively.<br>• Assist in general office tasks to support team operations.<br>• Ensure compliance with requirements before onboarding new team members.<br>• Maintain an organized workspace while adhering to the company dress code.<br>• Collaborate with colleagues to achieve department goals and improve workflow efficiency.
<p>Our non-profit client is seeking a motivated and organized <strong>Temporary Administrative Assistant</strong> to join their team and provide vital support for their mission-driven operations. This is an excellent opportunity to contribute to meaningful initiatives while gaining valuable experience in a fast-paced, purpose-driven environment. The role is perfect for individuals with strong administrative skills and a desire to make a difference.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>General Administrative Support</strong>: Perform a wide range of administrative tasks, such as data entry, word processing, and creating/editing documents (Source: SG25 US Administrative and Customer Support.docx).</li><li><strong>Calendar Management</strong>: Coordinate and schedule meetings, appointments, and events for leadership and team members.</li><li><strong>Document Management</strong>: Organize, maintain, and retrieve files, records, and other documents to ensure compliance with non-profit standards and accessibility.</li><li><strong>Correspondence</strong>: Answer phones, respond to emails, and serve as a primary point of contact for internal and external inquiries.</li><li><strong>Database Entry</strong>: Update and manage donor, volunteer, and stakeholder information in CRM systems or other organizational databases (Source: SG25 US Administrative and Customer Support.docx).</li><li><strong>Expense Tracking</strong>: Assist with tracking budgets, expenses, and purchase orders to support financial accountability.</li><li><strong>Event Coordination</strong>: Provide clerical support for virtual or in-person events, outreach campaigns, or fundraisers such as preparing materials, managing attendance, and coordinating logistics.</li><li><strong>Team Assistance</strong>: Collaborate with other departments to streamline daily operations and contribute to the organization’s overall effectiveness.</li></ul><p><strong>Skills and Qualifications:</strong></p><ul><li>Proven experience in an administrative assistant role, ideally in a non-profit or mission-focused organization.</li><li>Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and CRM or database systems like Salesforce (Source: SG25 US Administrative and Customer Support.docx).</li><li>Strong verbal and written communication skills to effectively engage with diverse stakeholders.</li><li>Exceptional organization and time-management skills, including the ability to prioritize tasks and meet tight deadlines.</li><li>Detail-oriented with a high degree of accuracy, especially in data entry and document preparation.</li><li>Friendly and professional demeanor with a customer-focused attitude.</li><li>Ability to work effectively both independently and as part of a team.</li></ul><p><br></p>
