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GRANTS & CONTRACTS PROGRAM MANAGER/SPECIALIST
 

GRANTS & CONTRACTS PROGRAM MANAGER/SPECIALIST
Req #: 233985
Department: DEPARTMENT OF OPHTHALMOLOGY
Job Location: Seattle - South Lake Union
Posting Date: 05/06/2024 
Closing Info: Open Until Filled 
Salary: $7,084 - $8,417 per month 
Other Compensation:  
Shift: First Shift 
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. 

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

The Department of Ophthalmology office has a truly unique position for a 1.0 FTE Grants And Contracts Manager/Specialist (Grants Manager) supporting the Computational Ophthalmology / Lee Lab within Vision Science Center at South Lake Union. The Department of Ophthalmology has an active research program spanning basic, translational, clinical and outcomes research. Please follow this link to read about the Department’s research program https://ophthalmology.washington.edu/research/research-labs.

The Grants Manager will cover all types of research within the Department and are responsible for the post-award financial management of awards received and proposals with a focus on the Computational Ophthalmology Research portfolio under PIs Aaron Lee an Cecilia Lee. The Grants Manager must have a thorough understanding of grant management, in accordance with all applicable rules and regulations, and be able to effectively communicate with principal investigators (PIs), program managers, finance staff and sponsors.  The Grants Manager will work to ensure compliance with all aspects of grant management.  This position reports to the Research Administrator and does not supervise staff at this time, though they may lead projects and initiatives and the grants team, when called upon.

DUTIES AND RESPONSIBILITIES
Post Award Administration (75%)
  • Proactively ensures that assigned research subcontracts are executed in a timely manner, including tracking spending, and processes leading to payment of invoices.
  • Ensures grants and contracts are in compliance with UW and a variety of sponsor policies at all times.
  • Prepare complex and detailed budget forecasting reports for PIs, Vice Chair of Research, Vice Chair of Finance & Administration, and program managers to ensure that all grant funding sources are managed to conform with sponsor, institutional and departmental policies.
  • Plan and project research cost accounting with research PIs, faculty, provide recommendations to faculty PIs, Chair, and Vice Chairs (Research, Finance & Administration).
  • With delegated authority, review and authorize budget expenses.  Monitor budget activity, taking appropriate corrective action as needed. Investigate and resolve complex budget problems.
  • Manage cost share processes for assigned grants/contracts
  • Manage faculty effort certifications and grant & contract certification reports for assigned faculty
  • Initiate and achieve budget revisions/modifications, no cost extensions, supplements, annual renewals, and fiscal reports as required by the sponsor.
  • Accomplish close-out process for grants/contracts to ensure all deliverables have been met; communicating with Grant and Contract Accounting (GCA) and OSP to ensure that the required documentation is on record
  • Manage the research space assignments in the InVision database
  • May serve as a team lead when necessary.

    Administration (15%)
  • Attend meetings related to grant management processes such as GCA lunches and learn, MRAM, RAPN, etc., to stay abreast of changes that may impact daily work.
  • Responsible for bringing change information to the team and others as necessary.
  • Attend meetings for UW Financial Transformation (UWFT); be an active participant in the new Workday Financial system.
  • Assist with records retention compliance in the gathering and storing of grant and contract records.
  • Participate in team meetings to ensure that the team’s processes compliance/audit goals.
  • Review, suggest and initiate process improvement changes in collaboration with grants team

    Pre-Award Unit Administration (10%)
  • Submits grant proposals and other non-award documents via the eGC1 processes when not ABC, the School of Medicine’s Business Center (ABC) resources, are not engaged.  Examples:  Supplemental funding requests, Data Use Agreements (DUA), Confidential Disclosure Agreements (CDA).

    Managing rigorous rules, the Grants Manager will be an individual who enjoys understanding complex systems and ensuring that is the Department’s awarded research grants and contracts use funds appropriately and adhere to guidelines, policies and regulations governing research projects. They must be someone who enjoys managing a myriad of details with precision and accuracy and comfortable with multiple, and often competing deadlines. The Grants Manager must demonstrate strong customer service orientation; they will have substantial interaction with faculty PIs as well as other research staff, advising, answering questions, problem solving and ensuring adherence to policies. The Grants Manager will enjoy reviewing and recommending and implementing process improvements.

    OUR MISSION AND HOW THIS POSITION CONTRIBUTES
    The mission of UW’s Department of Ophthalmology is to alleviate suffering from eye disease.  We do this by providing state-of-the-art, compassionate care to our community, advancing the state-of-the-art through rigorous research, and sharing our knowledge with our trainees and the community. This position contributes to maintaining and enhancing our research mission.

    OUR COMMITMENT TO EQUITY, DIVERSITY, AND INCLUSION
    The Department of Ophthalmology provides equitable eye care to all through an inclusive and diverse team of faculty, residents, and staff. Our faculty are leaders in inclusive and respectful patient care while creating a diverse environment with equitable career opportunities for physicians, trainees and staff.

    MINIMUM REQUIREMENTS
  • Bachelor’s Degree in Business, Finance, Healthcare administration, accounting, or other similar
  • 3 years of experience in finance, accounting or research administration.
  • Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Candidates of non-traditional educational or experiential backgrounds are invited to apply.

    ADDITIONAL REQUIREMENTS
  • Must demonstrate excellent written and oral communication skills.
  • Proficiency in MS Office (Word, Excel, and Outlook)
  • Demonstrated ability to work with faculty and senior staff on major projects with minimal supervision.

    DESIRED QUALIFICATIONS
  • 3 years experience academic research administration
  • Prior experience with UW systems and databases, specifically SAGE, Workday and Awards Portal as well as external systems e.g.  eRA Commons

    CONDITIONS OF EMPLOYMENT
  • This position will be a hybrid in-person/remote work schedule. Office is in Seattle, WA (South Lake Union).

    We hope you will apply and please learn more about our department at https://ophthalmology.washington.edu/ https://ophthalmology.washington.edu/

    Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

    • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.