Office Assistant
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Announcement
Open Date | 04/09/2024 |
---|---|
Requisition Number | PRN14716N |
Job Title | Office Assistant |
Working Title | Office Assistant-Work Study |
Job Grade | B |
FLSA Code | Nonexempt |
Patient Sensitive Job Code? | No |
Type | Non Benefited Staff / Student |
Temporary? | Yes |
Standard Hours per Week | 19 |
Full Time or Part Time? | Part Time |
Shift | Day |
Work Schedule Summary | On-site work is required, flexible with school schedule. |
Is this a work study job? | No |
VP Area | U of U Health - Academics |
Department | 00251 - Physical Med & Rehab - Oper |
Location | Campus |
City | Salt Lake City, UT |
Type of Recruitment | External Posting |
Pay Rate Range | 10-15/hr |
Close Date | |
Job Summary | Greets and assists visitors/patients in person or over the telephone. Provides support and assists staff with the overall administration and development of specific department programs and projects. |
Responsibilities | 1. Receives, greets and directs visitors to appropriate person or office. 2. Answers telephones, providing assistance and directing customers to the correct person or office. 3. Processes and distributes mail. 4. Creates and maintains files. 5. Schedules appointments and arranges for meetings. 6. Answers questions about the organization and associated activities. 7. Assists with word processing, data entry and internet searches. 8. Maintains office equipment; arranges for service calls as needed. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. |
Minimum Qualifications | High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. |
Preferences | |
Special Instructions Summary | |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. |
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- *
Do you have a High School Diploma, GED, or equivalency?
- Yes
- No
- *
Do you have one or more year(s) of full-time customer service experience or equivalency?
- Yes
- No
- *
Do you have previous work experience in a college/university environment?
- Yes
- No
- *
Are you a current University of Utah student?
- Yes
- No
- *
Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
- Basic
- Intermediate
- Advanced
- *
Have you been awarded and have you accepted a Federal Work-Study Award for the current year? If no, do not submit this application.
- No
- Yes
- *
Have you read and do you agree to follow the work-study information and policy as stated in the Student Work-Study Handbook found on the Financial Aid and Scholarships website? If no, do not submit this application.
- Yes
- No
Applicant Documents
- Resume
- Cover Letter
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission