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    9 results for Sr Administrative Assistant in Chicago, IL

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    We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. This role is based in Chicago, Illinois, and will involve supporting various administrative functions, including document management and scheduling. The ideal candidate will have strong communication skills, familiarity with office tools, and a proactive approach to handling tasks.

    Responsibilities:
    • Manage and process contracts, including sending documents for signatures through DocuSign and ensuring timely completion.
    • Activate and update contracts within internal systems efficiently and accurately.
    • Coordinate and schedule meetings, working closely with executive assistants and other team members.
    • Proofread and review documents to ensure accuracy and professionalism.
    • Handle email correspondence and maintain organized records of communications.
    • Provide general administrative support, including data entry and managing inbound and outbound calls.
    • Utilize tools such as Microsoft Outlook, Word, Excel, and Adobe to complete daily tasks.
    • Offer exceptional customer service by responding promptly to inquiries and resolving issues.
    • Assist with the preparation of presentations and reports using Microsoft PowerPoint.
    • At least 1-2 years of experience in an administrative or similar role.
    • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
    • Experience with DocuSign or similar electronic signature tools is preferred.
    • Strong written and verbal communication skills.
    • Excellent organizational and time management abilities.
    • Familiarity with Adobe software and a legal background are advantageous but not required.
    • Ability to work collaboratively and interact professionally with executives and team members.
    • High attention to detail and accuracy in completing tasks.
    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    9 results for Sr Administrative Assistant in Chicago, IL

    Administrative Assistant
    • Chicago, IL
    • onsite
    • Temporary
    • 17.10 - 19.80 USD / Hourly
    • We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. This role is based in Chicago, Illinois, and will involve supporting various administrative functions, including document management and scheduling. The ideal candidate will have strong communication skills, familiarity with office tools, and a proactive approach to handling tasks.<br><br>Responsibilities:<br>• Manage and process contracts, including sending documents for signatures through DocuSign and ensuring timely completion.<br>• Activate and update contracts within internal systems efficiently and accurately.<br>• Coordinate and schedule meetings, working closely with executive assistants and other team members.<br>• Proofread and review documents to ensure accuracy and professionalism.<br>• Handle email correspondence and maintain organized records of communications.<br>• Provide general administrative support, including data entry and managing inbound and outbound calls.<br>• Utilize tools such as Microsoft Outlook, Word, Excel, and Adobe to complete daily tasks.<br>• Offer exceptional customer service by responding promptly to inquiries and resolving issues.<br>• Assist with the preparation of presentations and reports using Microsoft PowerPoint.
    • 2025-05-21T20:04:42Z
    Administrative Assistant
    • Deerfield, IL
    • onsite
    • Permanent
    • 50000.00 - 55000.00 USD / Yearly
    • <p>We are looking for a detail-oriented and proactive Administrative Assistant to join our services team in Deerfield, Illinois. In this role, you will provide essential administrative support to ensure smooth operations and contribute to the overall efficiency of the organization. This is an excellent opportunity for someone with strong organizational skills and a passion for supporting a dynamic team. This position is 100% in-office and pays $50,000-$55,000.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the audit department, including managing schedules and coordinating communications.</p><p>• Prepare and format financial statements, ensuring accuracy and clear presentation.</p><p>• Assist with the preparation and processing of correspondence, such as engagement letters, proposals, and other documents.</p><p>• Organize and assemble tax returns, including scanning and managing tax-related materials.</p><p>• Support the recruitment process by coordinating activities, maintaining social media updates, and assisting with website content.</p><p>• Assist the Office Manager with tasks such as billing, supply management, licensing, and filing.</p><p>• Respond promptly to staff and client inquiries, ensuring timely and effective communication.</p><p>• Contribute to the planning and execution of staff events and activities.</p><p>• Provide general office assistance to address a variety of administrative needs as they arise.</p><p>• Maintain a high level of accuracy and attention to detail in all tasks to support team efficiency.</p>
    • 2025-05-22T13:48:47Z
    Executive Assistant
    • Chicago, IL
    • onsite
    • Temporary
    • 27.55 - 31.90 USD / Hourly
    • We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership within a dynamic financial services environment. This is a Contract position based in Chicago, Illinois, offering the opportunity to work closely with top executives while managing key administrative functions. The ideal candidate will excel at multitasking and thrive in a fast-paced setting.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, ensuring seamless scheduling of meetings and appointments.<br>• Oversee travel arrangements, including booking flights, accommodations, and preparing detailed itineraries.<br>• Manage expense reporting processes and ensure timely submission and accuracy.<br>• Provide administrative support to senior executives, including drafting correspondence and handling confidential information.<br>• Assist with organizing and preparing materials for meetings, presentations, and conferences.<br>• Maintain and update records in systems such as Sage 300 and Procore.<br>• Serve as the primary point of contact for communication between the executives and both internal and external stakeholders.<br>• Support team operations by performing various general administrative tasks as needed.<br>• Monitor and manage email communications, responding promptly and appropriately.<br>• Ensure compliance with company policies and procedures in all administrative functions.
    • 2025-05-13T19:34:42Z
    Administrative Assistant
    • Elmhurst, IL
    • onsite
    • Permanent
    • 59000.00 - 63000.00 USD / Yearly
    • <p>On Behalf of our client we are looking for a detail-oriented Administrative Assistant to join their team near Elmhurst, Illinois. In this role, you will play a key part in supporting our operations by managing insurance related tasks, maintaining databases, and ensuring compliance with company policies and industry regulations. This position requires excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p>Compensation: Hourly Pay Range: $30.77 - $32.31</p><p>37.5 hour work week</p><p>Hybrid role - 3 days onsite 2 days wfh</p><p>Monday-Friday</p><p>Benefits: Medical, dental, vision, PTO, paid holidays, 401k</p><p> </p><p>Responsibilities:</p><p>• Coordinate and process insurance certificate requests, acting as the primary point of contact with brokers, tenants, mortgage servicers, and other stakeholders.</p><p>• Analyze contracts and insurance requirements, collaborating with team members to ensure compliance and accuracy.</p><p>• Monitor and track third-party insurance renewals, updating records in the department database promptly and accurately.</p><p>• Manage and maintain the department database, ensuring all changes to mortgage clauses, pay-offs, and renewals are documented.</p><p>• Oversee vehicle insurance renewals, including adding or canceling coverage, updating driver information, and notifying brokers of changes.</p><p>• Review and verify certificate holder lists provided by brokers before policy renewals to ensure accuracy.</p><p>• Provide updated insurance certificates to lenders or servicers as requested, consulting with brokers as needed.</p><p>• Maintain an up-to-date policy spreadsheet and assist with calendar management for supervisors when required.</p><p>• Support the team with additional administrative tasks and special projects as assigned.</p>
    • 2025-06-02T20:44:12Z
    Administrative Assistant
    • Oak Brook, IL
    • onsite
    • Temporary
    • 21.85 - 25.30 USD / Hourly
    • <p>We are looking for an Administrative Assistant to join our team on a contract basis in Oak Brook, Illinois. In this role, you will provide essential administrative support to ensure seamless coordination of training events and travel arrangements. This position offers an opportunity to work collaboratively within the Hospitality industry.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry to maintain and organize records.</p><p>• Create and print name tags for participants attending training sessions.</p><p>• Arrange travel logistics, including flights, hotels, and car rentals, for staff and participants.</p><p>• Facilitate communication and scheduling using Microsoft Teams.</p><p>• Prepare logistics and provide on-site support for training events.</p><p>• Collaborate closely with the Learning & Development team to ensure smooth operations.</p><p>• Manage email correspondence and respond to inquiries in a timely manner.</p><p>• Schedule appointments and coordinate calendars to optimize efficiency.</p><p><br></p><p>The salary range for this position is $20/hr to $23/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information.</p>
    • 2025-06-03T17:53:43Z
    Executive Assistant to the CEO
    • Chicago, IL
    • onsite
    • Permanent
    • 90000.00 - 120000.00 USD / Yearly
    • <p> </p><p>We are seeking an exceptionally organized, detail-oriented, and highly proactive Executive Assistant to support a CEO and Founder of a medical institute in Chicago. This role goes beyond traditional support—serving as an extension of the CEO, anticipating needs, managing critical projects, and ensuring seamless communication across clinical, research, operational, and family domains. This person will have strengths that complement the Doctor’s visionary leadership style—specifically high conscientiousness, industriousness, and orderliness—and will function as a stabilizing force behind dynamic and high-level medical, scientific, and operational work. This is a hybrid role, pay scale $90k-$120k plus full benefits including medical, dental, vision, healthcare perks, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><strong> </strong></p><p><strong> </strong></p><p><strong>Core Responsibilities:</strong></p><p><strong>1. Executive & Operational Support</strong></p><ul><li>Maintain and optimize complex calendar and priorities.</li><li>Track and organize all ongoing personal and institutional protocols </li><li>Serve as the day-to-day point of organization for tasks, reminders, and commitments—helping the CEO stay focused on strategic goals.</li><li>Act as the gatekeeper for all incoming communication, discerning what requires CEO attention and organizing all other tasks for delegated execution.</li></ul><p><strong>2. Liaison & Communication Management</strong></p><ul><li>Serve as a primary communication conduit between the CEO and Senior team members and Advisor board members </li><li>External collaborators, family stakeholders, and partner organizations</li><li>Organize all inbound and outbound communications, ensuring follow-ups are tracked and executed.</li></ul><p><strong>3. Personal, Family & Project Oversight</strong></p><ul><li>Help coordinate real estate and building projects, household projects, personal travel, and private schedule logistics for </li><li>Track contributions from advisors and collaborators, schedule protocol drafting time, and assist in compiling source materials.</li><li>Coordinate domestic and international travel itineraries and event schedules.</li><li>Assist in planning special events, strategic meetings, or conference appearances.</li><li>Create high-quality presentations for internal and external audiences using Canva, PowerPoint, Keynote, or other platforms.</li></ul><p><strong> </strong></p><p><strong> </strong></p><p><br></p><p><br></p>
    • 2025-05-15T19:56:02Z
    Administrative Coordinator
    • Bloomingdale, IL
    • remote
    • Contract / Temporary to Hire
    • 26.00 - 29.00 USD / Hourly
    • <p>We are looking for a detail-oriented Administrative Coordinator to join our team. This position offers an excellent opportunity to contribute to a dynamic workplace by providing critical support in administrative and organizational tasks. The ideal candidate will possess strong communication skills and a proactive approach to managing daily operations.</p><p><br></p><p><strong><u>Softwares - QuoteWerks and QuickBooks experience is required to be considered for this position!</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to inbound calls, providing accurate information and ensuring customer satisfaction.</p><p>• Assist with budget-related processes, including tracking expenses and preparing reports.</p><p>• Coordinate and maintain calendars to schedule meetings, appointments, and events efficiently.</p><p>• Perform accurate data entry tasks to maintain and update records and databases.</p><p>• Serve as a primary point of contact for internal and external communications.</p><p>• Organize and manage documentation to ensure easy accessibility and adherence to company standards.</p><p>• Support the team by handling various administrative tasks and special projects as needed.</p><p>• Monitor and prioritize tasks to ensure deadlines are consistently met.</p>
    • 2025-05-29T18:34:30Z
    Administrative Coordinator
    • Wimette, IL
    • onsite
    • Permanent
    • 50000.00 - 55000.00 USD / Yearly
    • <p>The Administrative Coordinator is responsible for creating a welcoming office environment, providing administrative and operational support, and assisting team members by ensuring smooth daily operations and training on tools and resources.</p><p><br></p><p>*THIS POSITION IS 100% IN-OFFICE with the hours of 9:00AM-5:00PM*</p><p>This position offers a salary of $50,000-$55,000 annually + full benefits.</p><p><br></p><p>KEY RESPONSIBILITIES:</p><ul><li>Greet visitors and provide refreshments.</li><li>Anticipate and address team needs while maintaining a welcoming environment.</li><li>Train staff on tools and resources offered by the organization.</li><li>Answer and route phone calls.</li><li>Manage mail, deliveries, and documentation.</li><li>Handle supply orders and maintain a tidy office.</li><li>Provide basic IT support for connectivity, devices, and tools.</li><li>Conduct training sessions on company platforms and software.</li><li>Assist with creating and customizing marketing materials.</li><li>Support team members with social media, presentations, and templates.</li></ul><p><br></p>
    • 2025-06-03T14:44:26Z
    Administrative Coordinator
    • Riverwoods, IL
    • onsite
    • Temporary
    • 16.15 - 18.70 USD / Hourly
    • <p>The Reservations/Meeting coordinator, under the direct supervision of the Supervisor/Manager is responsible for managing all aspects of meeting room reservations, including taking initial inquiries, coordinating with clients to understand their needs, booking appropriate spaces, handling cancellations and changes, ensuring accurate room set-up, and communicating details to relevant departments to guarantee smooth meeting execution; essentially acting as the primary point of contact for meeting room bookings while maintaining detailed records and adhering to established policies. </p><p><br></p><p>* Physically setup conference room set-ups for the day, place requested equipment/supplies (flipcahrts, special room configurations, etc.) in the appropriate rooms. </p><p>* Physically reset the tables and chairs according to the floor layout and requested equipment/supplies collected and placed back in storage. </p><p>* Manage and oversee Special Event set-ups to include adhering to the External Catering Policy. </p><p>* Reserve conference rooms for employees. </p><p>* Reserve special event spaces for employees. </p><p>* Answer questions and inquiries about the different rooms and special event spaces through teams, phone and email. </p><p>* Meet with clients in person and virtually to discuss their event needs. </p><p>* Stores and secures all tables, chairs, and equipment in an organized manner. </p><p>* Monitor monthly numbers of activities (set-ups, calls, emails, etc.) </p><p>* Enter tickets for engineering requirements </p><p>* Problem Solve - There might be times when we must be creative and think outside the box to accommodate requests </p><p>* Create room diagrams using Lucid Chart. </p><p>* Edit and Modify PDF layouts. </p><p>* Maintaining Special Events Calendar (excel) and keeping it accessible on Share Point. Be prepared to lead and share upcoming events during the Weekly Status Meeting. </p><p>* Function as liaison between employees and respective teams (Engineering, A/V, Facilities, Catering). </p><p>* Provide excellent customer service. </p><p>* Other duties assigned by supervisor/manager. </p><p>--------------</p><p><br></p>
    • 2025-05-29T15:04:03Z