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Senior Administrative Associate

UNIVERSITY OF TEXAS AT AUSTIN Occupation: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Location: Austin, TX - 78712-1753 Positions available: 1
Job #: 16777197 Work At Home option: Not Specified
Posted: 10/21/2024 Updated: 10/24/2024 Expires: 11/15/2025
Source: WorkInTexas Site: WorkInTexas Agency Job ID: R_00036126

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Job Requirements and Properties
Full Time (30 Hours or More)

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Job Description
Course Scheduling and Management: Oversee scheduling courses for the department. Work with faculty leadership to resolve disputes and improve course scheduling. Implement college and departmental teaching loads and enrollment requirements. Oversee course inventory management, including updating Faculty and Student Electronic Tracking System (FaSET). Process Authorization to Teach Graduate Course form. Organize and retain student grade changes. Collect course syllabi and faculty CV's each semester and apply them to the UT Registrar site for public viewing. Serve as the administrator of Course Instructor Surveys (CIS/CES), grade reporting for Independent Study courses, Course Flags, Course Inventory Management, and VAPA proposals. Management of Student Employees: Post positions, interview and hire front desk/reception student workers to support the department. Train student workers and implement procedures/expectations within their positions. Ensure concerns are addressed/job duties are being completed. Schedule student worker shifts. Timesheet management. Serve as backup to front desk reception. Provide operational support for the department administrative office. Assistant to the Chair: Calendar management, including booking meetings and tracking various deadlines; travel coordination, as needed; process mail/email and field general phone calls directed to the chair; provide correspondence on behalf of the chair; provide daily opening/closing briefings to the chair; record and distribute meeting agendas and minutes. Room Reservation Management: Manage room reservations for the Department of Theatre and Dance buildings for organized courses. Serve as backup for non-curricular room reservations. Coordinate classroom/rehearsal spaces with Recreational Sports and General Purpose Classrooms using the Registrar website. Accreditation Liaison: Serve as staff liaison and organizer for the Southern Association of Colleges and Schools (SACS) and National Associations of Schools of Dance (NASD) annual accreditation processes.


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UNIVERSITY OF TEXAS AT AUSTIN
Is a State Universities employer with 40 locations

https://utexas.edu

Company Profile:
The University of Texas at Austin is a nationally ranked, tier-one research institution and one of the largest employers in central Texas, offering thousands of career opportunities in a wide variety of fields. UT is located in the heart of Austin, a vibrant city that frequently appears on lists of best cities to live and work. Committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries and benefits, an extensive support network, and above all, an enriching and highly collaborative community that is deeply passionate about our vision for higher education and public service.
10,000+ employees
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Compensation and Benefits
Salary Range: Not Available Not Applicable Benefits Provided: Not Available Other Benefits: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
View what local employers are paying Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
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Job Type and Required Hours
Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular Special Category: Not a Special Category
Day Shift
Evening/Swing Shift
Night/Graveyard Shift
Night/Graveyard Shift
 
Rotating Shift
 
Split Shift
Split Shift
 
Flexible Shift
 
12AM
6
12PM
6
Hours per Week:
Hours Not Specified

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Work Experience
Minimum Experience Required: Not Specified
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Education and Training
Minimum Education Level Required: No Minimum Education Requirement Required License/Certification: No
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Skills Required
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Jobs Available

This section shows the number of job openings advertised online in Travis County, TX for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive and for the related occupational group of Office and Administrative Support Occupations on January 15, 2025 (Jobs De-duplication Level 2).
BRIGHT OUTLOOK NATIONALLY
There were 354 job openings advertised online in Travis County, TX for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive on January 15, 2025. There are also 1,331 job openings advertised online for the related occupation group of Office and Administrative Support Occupations in Travis County, TX on January 15, 2025.
Source: Online advertised jobs data

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