54 results for Administrative Coordinator in Stockton, CA

Bilingual Administrative Assistant (English/Cantonese) We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.Responsibilities:· Answering and directing phone calls to relevant staff.· Organizing and scheduling appointments with admin software.· Booking meeting rooms and conference facilities.· Data entry and maintaining records and files.· Liaising with staff, suppliers, and clients.· Preparing documents and reports.· Assisting with special projects as needed. This person must be fluent in both English and Cantonese.

Administrative Assistant We are looking for a professional and reliable Administrative Assistant for a contract opportunity in Union City, California. In this role, you will support a public department by managing administrative tasks, coordinating payments, and assisting with reports. This position offers a structured work schedule and the opportunity to gain experience and contribute to a dynamic team. Previous verifiable experience in a similar position is required. This is anticipated to be a 60 day contract position.It is 100% onsite Monday to Friday Responsibilities:• Provide front desk support for the administrative department, handling inquiries and directing calls as needed.• Perform data entry tasks with accuracy and efficiency, ensuring all records are up-to-date.• Scan and process documents, maintaining organized digital and physical filing systems.• Assist with preparing and processing invoices in a timely manner.• Handle email correspondence and schedule appointments to support departmental operations.• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to complete tasks.• Perform receptionist duties, such as greeting visitors and managing incoming and outgoing calls.• Maintain a welcoming and organized environment at the front desk.• Support additional administrative tasks as needed by the Accounting Manager.

Bilingual Sr. Administrative Assistant We are looking for a highly organized and detail-oriented Senior Administrative Assistant to join our team in Alameda, California. In this long-term contract position, you will play a key role in supporting education and childcare providers, ensuring seamless administrative operations and effective communication. This hybrid role offers flexibility with occasional in-office work and requires availability during evenings or weekends as needed. Responsibilities: • Assist education and childcare providers, as well as non-profit organizations, in navigating and applying for grants. • Review grant applications meticulously to ensure accuracy and compliance with eligibility criteria. • Maintain thorough documentation and track records to ensure organized and accessible information. • Coordinate and support training sessions, including scheduling and hosting sessions during evenings or weekends. • Collaborate with internal teams to address and resolve concerns raised by service providers. • Utilize Microsoft Office tools, Teams, Zoom, and other software platforms to manage tasks and communication effectively. • Provide administrative support for budget processes and calendar management. • Handle inbound calls professionally and respond to inquiries promptly. • Travel within the county when needed to support organizational objectives.

Administrative Assistant Responsibilities:<ul><li>Answer and direct phone calls in a polite and professional manner</li><li>Organize and schedule appointments, meetings, and conferences</li><li>Produce and distribute correspondence memos, letters, faxes, and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Order office supplies and maintain inventory</li><li>Book travel arrangements and accommodations</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide comprehensive administrative and office management support to ensure smooth operations within the President’s Office. This position requires exceptional communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Responsibilities: • Serve as the first point of contact for visitors, providing a warm and welcoming reception while directing inquiries appropriately. • Manage incoming calls, screen and route them to the correct personnel, and ensure accurate message-taking with timely follow-ups. • Oversee office supply inventory, purchasing, organization, and maintenance, as well as coordinate equipment repair and upkeep. • Assist with daily office operations such as document preparation, archiving, photocopying, and mail processing. • Schedule and coordinate meetings and events, including room reservations, catering services, and audiovisual support. • Provide executive-level administrative support to the Chief of Staff, including calendar management, meeting preparation, and follow-up tasks. • Prepare, proofread, and format correspondence, reports, and presentation materials, ensuring high-quality output. • Process financial transactions for the President’s Office and maintain accurate records for periodic reporting. • Collaborate with student interns on various projects and tasks as needed. • Support preparations for Board and Executive Committee meetings by assisting with logistics and documentation.

Administrative Assistant The administrative assistant leads conflict mediation, conduct processes, and restorative justice initiatives, promoting a diverse and inclusive community. Responsibilities include training staff, investigating and adjudicating conduct complaints, facilitating conflict resolution, and developing educational programs. The role ensures adherence to the company's rules and provides advisory support to key stakeholders. Key Duties:<ul><li>Oversee conduct training, investigations, and conflict resolution practices.</li><li>Maintain data on conduct trends and outcomes, reporting to stakeholders.</li><li>Advise on policy reform and develop educational materials.</li></ul>

Administrative Assistant Job Title: Administrative Assistant / Front DeskLocation: Santa Clara, CA (Onsite, 5 Days/Week)Schedule: Monday to Friday, 8:00 AM - 5:00 PMStart Date: June 9, 2025Duration: June 9, 2025 – November 21, 2025Job Overview:We are seeking a professional Administrative Assistant/Front Desk Coordinator to support a high-profile office environment. Your role will be integral in managing front desk operations, providing administrative support to executives, and ensuring seamless meeting coordination. This is a temporary position covering maternity leave, with an anticipated end date in November. Key Responsibilities:<ol><li>Front Desk Management:</li></ol><ul><li>Answer incoming calls and act as the main point of contact for visitors, including VIPs such as the President and Chief of Staff.</li><li>Serve as the “first line of entry,” fielding inquiries with professionalism and tact.</li></ul><ol><li>Administrative Support:</li></ol><ul><li>Troubleshoot office equipment such as printers.</li><li>Manage office supplies and handle financial and personnel transactions through Workday.</li><li>Provide scheduling support for the Chief of Staff.</li></ul><ol><li>Meeting Coordination:</li></ol><ul><li>Schedule meeting rooms, set up technology for meetings, and ensure smooth execution.</li><li>Offer exceptional customer service and maintain a “white glove service” standard for the President’s meetings.</li></ul>

Bilingual Front Office Coordinator Robert Half is currently seeking a dynamic and bilingual Front Office Coordinator to join a fast-paced and professional team. The ideal candidate will be fluent in both English and Spanish, with exceptional organizational and communication skills. As the first point of contact for clients, vendors, and staff, this role requires a confident, service-oriented professional to ensure smooth day-to-day operations in the front office. Key Responsibilities:<ul><li>Welcome and assist clients, guests, and vendors in both English and Spanish.</li><li>Manage incoming calls and emails, redirecting inquiries as needed.</li><li>Coordinate meeting schedules, maintain the office calendar, and organize conference rooms.</li><li>Perform data entry, filing, and administrative tasks with accuracy and efficiency.</li><li>Order office supplies and support facility-related needs.</li><li>Provide day-to-day support to staff and management as required.</li></ul>

Legal/Administrative Assistant Are you detail-oriented, tech-savvy, and looking to jumpstart your career in the legal field? A leading plaintiff firm based in Emeryville, CA is seeking a motivated Legal/Administrative Assistant to join their team. This is a contract role with the potential to become permanent for the right candidate! About the Role:As a Legal/Administrative Assistant, you will play a vital role in supporting legal staff with form-based administrative tasks. This position offers a great opportunity to gain hands-on experience working in the legal sector and develop professional skills in a dynamic and collaborative team environment. Responsibilities:<ul><li>Prepare, edit, and process legal forms and other documentation with precision and accuracy.</li><li>Manage and organize files and records while maintaining strict confidentiality.</li><li>Provide administrative support, including scheduling, data entry, email correspondence, and file maintenance.</li><li>Conduct light legal research or assist with the preparation of case-related materials as needed.</li><li>Communicate effectively with team members and assist with general office tasks to ensure smooth operations.</li></ul>

Administrative Assistant (Tech Savvy) We are seeking a highly motivated and detail-oriented individual with strong data analysis skills to join our team on a temp-to-hire basis. The ideal candidate will have experience in data entry, a solid understanding of analytical methodologies, and proficiency in Microsoft Office Suite, especially Excel. Experience with Yardi is a plus but not required. Key Responsibilities:<ul><li>Perform data entry and ensure the accuracy and integrity of data sets.</li><li>Analyze large datasets to identify trends, discrepancies, and actionable insights.</li><li>Use Excel (intermediate level) to create reports, charts, pivot tables, and data visualizations.</li><li>Collaborate with team members to support data-driven decision-making.</li><li>Assist with the preparation of summaries, presentations, and performance reports.</li><li>Maintain confidentiality and security of all data handled.</li></ul>

Administrative Assistant Robert Half's fabrication client is seeking a contract to permanent Administrative Assistant in Antioch, California. This role is 100% onsite. Duties Include:- Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.- Assist with presentation preparation.- Data Entry into Excel for purchase orders- Prepare outgoing mail and correspondence, including e-mails and faxes.- Order office supplies and replenish the kitchen with snacks- Answer the phones If you are interested in this Administrative Assistant role, submit your resume today!

PT Administrative Assistant We are seeking a highly organized and detail-oriented part-time Administrative Assistant to join our team for a 3-month term. Responsibilities:<ul><li>Assist with maintaining, updating and reviewing financial spreadsheets</li><li>Accept and log donations accurately and promptly</li><li>Assist with year end and system support tasks</li><li>Other administrative tasks as required</li></ul>

HR Coordinator Are you someone who’s great at staying organized, loves working with details, and is curious about human resources? If so, we’ve got a great opportunity for you! Robert Half is helping one of our awesome clients find an HR Administrative Assistant to join their team. In this role, you’ll wear lots of hats, juggle different tasks, and play a key part in keeping things running smoothly in a fast-paced HR environment. <ul><li>Helping the HR team by scheduling interviews, putting together onboarding materials, and keeping employee records in order.</li><li>Assisting with hiring efforts by managing job posts, reviewing candidates, and setting up interviews.</li><li>Keeping HR databases and employee files accurate and current.</li><li>Answering employee questions about benefits, policies, and other HR programs in a friendly and timely way.</li><li>Putting together reports, presentations, and written communications for the HR team.</li><li>Pitching in to support team-building activities and company events.</li><li>Helping out with payroll, benefits sign-ups, and other HR-related tasks as needed.</li><li>Taking care of general office duties like drafting emails, ordering supplies, and coordinating team communications.</li></ul>

Receptionist Our client is seeking a Receptionist for a short term role. If you have excellent communication skills, are highly organized, and enjoy delivering great customer service, we’d love to have you on our team!Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct phone calls, emails, and other inquiries to the appropriate departments.</li><li>Assist with scheduling meetings, appointments, and maintaining conference room calendars.</li><li>Monitor and manage front desk activities, including mail distribution, package handling, and office supply inventory.</li><li>Provide information about the company, its services, and policies to clients and guests.</li><li>Maintain a clean, organized, and orderly reception area.</li><li>Assist with administrative tasks, including data entry, filing, and document preparation, as needed.</li><li>Collaborate with other departments to ensure smooth daily operations.</li></ul>

Executive Assistant At Robert Half, an Executive Assistant (EA) plays a pivotal role in supporting senior-level management, including directors, vice presidents, or C-suite executives. The position involves a range of high-level administrative tasks and requires adaptability, professionalism, and excellent organizational skills. Below is a general job description for an Executive Assistant:Key Responsibilities:<ol><li>Executive Support:</li></ol><ul><li>Manage executive calendars, schedule meetings, and coordinate appointments.</li><li>Prepare reports, presentations, and correspondence on behalf of executives.</li><li>Screen and prioritize emails, phone calls, and other communications.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li></ul><ol><li>Meeting Coordination:</li></ol><ul><li>Organize and attend meetings to take minutes or prepare action items as needed.</li><li>Handle logistics for virtual or in-person meetings, such as booking conference rooms and arranging technical support.</li></ul><ol><li>Confidentiality:</li></ol><ul><li>Handle sensitive information with utmost discretion and confidentiality.</li></ul><ol><li>Project Management:</li></ol><ul><li>Assist in planning and executing special projects or company initiatives.</li><li>Collaborate with cross-functional teams to ensure project deadlines are met.</li></ul><ol><li>Administrative Tasks:</li></ol><ul><li>Oversee expenses, invoices, and budgets for executives, ensuring accurate tracking and reporting.</li><li>Maintain organization of files, records, and office supplies.</li></ul><ol><li>Process Improvement:</li></ol><ul><li>Identify opportunities to enhance administrative processes to improve efficiency.</li><li>Act as a point of contact between executives, staff, and external stakeholders.</li></ul>Skills & Qualifications:<ul><li>Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).</li><li>Exceptional organizational and time-management skills.</li><li>Ability to work independently and prioritize multiple responsibilities effectively.</li><li>Excellent written and verbal communication skills.</li><li>A proactive mindset with problem-solving abilities.</li><li>Familiarity with project management tools or systems is a plus.</li></ul> Work Environment:<ul><li>Collaborative, fast-paced, and often deadline-driven.</li><li>Occasionally requires flexibility with working hours to support executive schedules.</li></ul>This description may vary depending on specific executives' needs and the company's industry focus. If you are hiring for this role or applying to one, always tailor the job responsibilities and qualifications to reflect the organization's specific requirements.

Front Desk Coordinator We are looking for a detail-oriented and personable Front Desk Coordinator to join our team on a contract basis in Santa Clara, California. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and organized front office environment. This position requires strong communication skills, attention to detail, and the ability to handle administrative tasks efficiently. Responsibilities: • Greet and assist visitors, clients, and employees with a warm and detail-oriented demeanor. • Answer and direct incoming phone calls, ensuring messages are accurately relayed to the appropriate personnel. • Maintain a clean and organized front desk area to uphold a detail-oriented workplace environment. • Coordinate and schedule appointments, meetings, and conference room bookings. • Handle administrative tasks such as data entry, document management, and correspondence. • Support office operations by ordering supplies and ensuring inventory is well-stocked. • Provide customer service support by addressing inquiries and resolving basic issues. • Collaborate with other departments to ensure seamless communication and workflow across the office. • Utilize software tools such as Microsoft Excel and SAP Business One for data tracking and reporting.

Executive Assistant We are looking for a detail-oriented and highly organized Executive Assistant to provide exceptional administrative support to senior leadership. This is a Contract position based in Sacramento, California, requiring strong communication skills and the ability to manage multiple priorities effectively. The ideal candidate will have a proven track record in administrative roles, with expertise in scheduling, correspondence, and utilizing various office systems. Responsibilities: • Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments. • Organize and facilitate virtual meetings using platforms such as Cisco Webex Meetings. • Prepare, review, and manage correspondence, reports, and presentations for senior leadership. • Oversee travel arrangements and expense reporting through tools like Concur. • Maintain and update records in CRM systems, ensuring data accuracy and accessibility. • Monitor and track employee timekeeping using systems like Kronos and About Time. • Serve as the primary point of contact for internal and external communications. • Plan and execute administrative tasks to ensure efficient office operations. • Assist in organizing company events and handling logistics as needed. • Ensure confidentiality and professionalism in all interactions and document handling.

Project Assistant We are looking for a detail-oriented Project Assistant to join our team on a contract basis in Pleasanton, California. In this role, you will provide essential administrative and operational support to ensure the smooth execution of projects and daily tasks. This position requires strong organizational skills, proficiency in Microsoft Office tools, and a proactive attitude to meet deadlines effectively. Responsibilities: • Perform accurate data entry and maintain organized records. • Provide excellent customer service while responding to inquiries and resolving issues. • Manage project timelines and ensure tasks are completed within set deadlines. • Utilize Microsoft Excel to create spreadsheets, track progress, and analyze data. • Coordinate communications using Microsoft Outlook, including scheduling and email management. • Prepare presentations and documentation using Microsoft PowerPoint and Microsoft Word. • Organize physical and digital files to streamline information access. • Scan documents and ensure proper filing for easy retrieval. • Handle shipping and logistics functions, including labeling and tracking packages.

Property Administrator Are you a detail-oriented professional with a knack for organization and customer service? A growing property management company is seeking a dedicated Property Management Office Assistant to join their team. This role is perfect for someone who thrives in a fast-paced environment, excels in administrative tasks, and has a passion for real estate and tenant relations.Key Responsibilities:<ul><li>Provide administrative support to the property management team, ensuring smooth daily operations.</li><li>Coordinate and schedule appointments, property showings, maintenance requests, and inspections.</li><li>Assist in tenant communications, including responding to inquiries via phone, email, or in person.</li><li>Maintain accurate tenant and property records, both digital and physical, including lease agreements, correspondence, and payment histories.</li><li>Process payments and prepare monthly rent statements.</li><li>Help track and organize maintenance and repair requests while liaising with vendors and service providers.</li><li>Prepare marketing materials for vacant properties, including listings on rental platforms and social media.</li><li>Support lease renewal processes and ensure compliance with local regulations.</li><li>Perform general office duties, such as ordering supplies, managing mail, and maintaining office cleanliness.</li></ul>

Logistics Coordinator We are looking for a Logistics Coordinator to join our team in Santa Clara, California. This Contract-to-permanent position offers the opportunity to manage semiconductor product shipments, ensure compliance with import/export regulations, and support accounting processes. The role is a hybrid position, combining logistics and administrative tasks, and requires a proactive individual with exceptional attention to detail and strong customer service skills. Responsibilities: • Oversee the coordination of semiconductor product shipments to meet customer requirements and timelines. • Prepare and manage critical documentation such as invoices, purchase orders, and shipping records. • Track and monitor delivery schedules, providing customers with regular updates on shipment status. • Ensure compliance with import/export regulations, including verifying import duty rates and maintaining accurate documentation. • Address and resolve customer concerns related to product delivery, billing, or order fulfillment. • Manage accounts receivable and payable processes to ensure accurate and timely financial transactions. • Generate and maintain monthly reports on sales, purchases, and inventory levels. • Monitor inventory to ensure sufficient stock and accurate records are maintained. • Collaborate with cross-functional teams to enhance operational efficiency and customer satisfaction. • Support additional administrative tasks as needed to ensure smooth business operations.

HR Assistant Are you an organized and detail-oriented professional with an interest in human resources? Robert Half is seeking a highly motivated HR Administrative Assistant to join our client’s dynamic team. This role is designed for individuals who excel at multitasking, managing administrative tasks, and supporting HR functions in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support to the HR department, including scheduling interviews, preparing onboarding materials, and maintaining employee records.</li><li>Assist with recruitment efforts by managing job postings, screening candidates, and coordinating interviews.</li><li>Maintain accurate and up-to-date HR databases, employee files, and compliance documentation.</li><li>Respond to employee inquiries regarding benefits, policies, and HR programs in a professional and timely manner.</li><li>Prepare reports, presentations, and correspondence on behalf of the HR team.</li><li>Support the execution of employee engagement initiatives and company events.</li><li>Process payroll, benefits enrollments, and other HR-related transactions as needed.</li><li>Perform general office duties such as drafting correspondence, ordering supplies, and coordinating office communications.</li></ul>

Office Manager We are looking for an experienced Office Manager to join our team in Berkeley, California. This contract position plays a critical role in overseeing administrative and business operations while ensuring efficient resource management and compliance. As a key member of the leadership team, you will work closely with the Program Director and other stakeholders to maintain smooth daily operations and support the center's mission in the higher education sector. Responsibilities:• Collaborate with leadership, including the Program Director and Assistant Program Director, to streamline administrative and business functions.• Oversee resource allocation and schedule adjustments to accommodate rolling admissions, program changes, and unexpected needs.• Serve as the main liaison with the National Finance Office for budgeting, financial operations, and risk management.• Manage relationships with vendors, suppliers, and local property management firms to ensure smooth operations.• Supervise compliance with employment, privacy, and documentation standards, including file management and destruction.• Coordinate student housing and leasing arrangements, ensuring facilities meet quality standards.• Oversee logistics such as procurement, vendor quotes, and transportation maintenance, including center vehicles.• Organize key center events such as experience days, evening programs, and weekend activities.• Assist with employee onboarding and offboarding in collaboration with HR.• Ensure that schedules for students and resources are up-to-date and accurately logged. If you are interested, please apply today and call us at (510) 470-7450

Case Management Assistant Non-Clinical - Administrative We are looking for a dedicated Case Management Assistant to join our team in San Leandro, California. In this long-term contract role, you will play a key administrative support role within the Care Management team, assisting with tasks related to care coordination, discharge planning, and data management. This position is ideal for someone with strong organizational skills and a background in healthcare administration. Responsibilities:• Provide administrative support for care coordination and discharge planning activities.• Maintain accurate records of patient information and assist with data entry and reporting.• Collaborate with case management staff to share clinical information for utilization reviews and service approvals.• Coordinate and document communications with payers, including securing authorizations for admissions and post-discharge services.• Manage and track important documentation such as denial letters, patient choice forms, and other correspondence.• Work closely with the revenue cycle team to ensure inpatient encounters are accurately recorded and reconciled.• Maintain and update databases of referral sources, bed availability, and services offered.• Communicate effectively with internal teams and external stakeholders to facilitate smooth operations.• Support the creation of reports and ensure compliance with organizational policies and procedures. If you are interested in this role please apply to this posting and contact us immediately at (510) 470-7450

Front Desk Coordinator We are looking for an organized and personable Front Desk Coordinator to join our team in Pleasanton, CA. In this long-term contract position, you will serve as the first point of contact for visitors and ensure smooth day-to-day operations within the office. This role is ideal for someone who thrives in a dynamic environment and enjoys interacting with people while managing administrative tasks. Front Desk Coordinator Responsibilities:• Welcome and assist visitors, ensuring a positive first impression.• Manage incoming and outgoing mail, including sorting and distribution.• Answer and direct calls using a multi-line phone system with efficiency and courtesy.• Maintain accurate records and organize files for easy access and retrieval.• Perform data entry tasks with precision and attention to detail.• Coordinate concierge services to support office needs and visitor requirements.• Utilize Microsoft Office tools such as Word, Excel, and Outlook to complete daily tasks.• Provide administrative support to ensure seamless office operations.• Foster strong interpersonal relationships with colleagues and clients to enhance collaboration. If you are interested in this Front Desk Coordinator position, please submit your resume today!

Operations Assistant We are offering a permanent employment opportunity for an Operations Assistant in Santa Clara, California. This role is pivotal in ensuring the smooth functioning of the organization by managing vital operational, administrative, and logistical tasks. Responsibilities • Assist in maintaining a smooth workflow across all departments • Facilitate the setup of conference rooms for meetings • Oversee vendor management, including contracts, agreements, and renewals • Support staff with the preparation of quarterly reports • Manage local office facilities, ensuring cleanliness and presentability • Organize and maintain the CEO’s calendar, including scheduling meetings and travel bookings • Prepare and submit accurate expense reports for the CEO • Assist with general administrative tasks such as filing, data entry, and document management • Coordinate and facilitate weekly sync meetings • Collaborate with team members in creating and maintaining company presentations • Assist in setting up and managing internal events, including logistics and hospitality • Coordinate accommodations for visiting team members and guests, including overseas visitors • Provide support for high-level visitors, including board executives • Update company LinkedIn profiles or pages as needed • Utilize Salesforce to support various internal workflows • Use Microsoft Office Suite, particularly Excel and PowerPoint, to manage data and presentations • Handle and prioritize ad hoc operational projects, working closely with the Director of Finance and other leadership team members.

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