We are looking for a professional, highly-organized Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will handle a variety of responsibilities, including managing calendars, coordinating travel, and assisting with administrative duties. This is an excellent opportunity for a detail-oriented and flexible individual who wants to grow their career in a supportive and dynamic environment.
Primary Responsibilities:
• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed.
• Take meeting minutes and distribute them accordingly.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain office supplies by checking inventory and order items as needed.
Qualifications:
• Bachelor’s Degree, or equivalent experience.
• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of MS Office suite.
• High degree of professionalism in dealing with diverse groups of people.
• Excellent written and oral communication skills.
• Ability to manage multiple priorities and deadlines.
• Detail oriented
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.13 results for Executive Assistant in Salem, OR
- Albany, OR
- remote
- Temporary
- 25.00 - 35.00 USD / Hourly
- <p>We are looking for a professional, highly-organized Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will handle a variety of responsibilities, including managing calendars, coordinating travel, and assisting with administrative duties. This is an excellent opportunity for a detail-oriented and flexible individual who wants to grow their career in a supportive and dynamic environment.</p><p>Primary Responsibilities:</p><p>• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.</p><p>• Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed.</p><p>• Take meeting minutes and distribute them accordingly.</p><p>• Prepare and edit correspondence, communications, presentations, and other documents.</p><p>• Maintain office supplies by checking inventory and order items as needed.</p>
- 2025-06-06T22:58:55Z
- Hillsboro, OR
- remote
- Temporary
- 27.00 - 35.00 USD / Hourly
- <p>We are currently looking for a qualified Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion.</p><p>The ideal candidate should possess a Bachelor's Degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeed in this role.</p><p> </p><p><br></p>
- 2025-06-20T15:58:56Z
- Beaverton, OR
- remote
- Temporary
- 23.00 - 27.00 USD / Hourly
- <p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.</p><p> </p>
- 2025-06-20T15:58:56Z
- Salem, OR
- remote
- Temporary
- 18.00 - 22.00 USD / Hourly
- <p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
- 2025-06-06T22:14:10Z
- Albany, OR
- remote
- Temporary
- 24.00 - 38.00 USD / Hourly
- <p>Robert Half is seeking an organized, dependable Office Manager. The ideal candidate will have excellent communication skills and demonstrate the ability to maintain efficiency and productivity in a fast-paced work environment.</p><p>Responsibilities:</p><ul><li>Ensure smooth office operations and efficiency by establishing and scheduling necessary operational procedures</li><li>Prioritize office tasks and delegate responsibilities to office staff</li><li>Manage office supplies inventory and place orders as needed</li><li>Develop, implement, and revise office policies as necessary</li><li>Organize company records and documents</li><li>Assist with preparing reports and budgets</li><li>Handle HR duties, including onboarding new staff and managing employee benefits</li><li>Liaise with team leaders and professionals to create a productive work environment</li></ul><p><br></p>
- 2025-06-06T23:09:19Z
- Portland, OR
- remote
- Temporary
- 22.00 - 24.00 USD / Hourly
- <p>Are you an experienced Medical Administrator with expertise in managing workflows and systems within a healthcare environment? Do you possess strong knowledge of Epic, one of the most widely used electronic medical records (EMR) platforms, along with a proven ability to maintain efficient administrative processes in a fast-paced medical setting?</p><p>Robert Half is seeking skilled professionals for a <strong>Medical Administrator</strong> role at a highly regarded healthcare organization. The ideal candidate will have hands-on experience with Epic and will excel in coordinating administrative tasks, ensuring compliance, and supporting the day-to-day operations of the medical facility.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee and manage front-end administrative operations, including patient scheduling, medical records management, and data entry.</li><li>Utilize <strong>Epic software</strong> to support patient intake, record updates, billing, and reporting processes (Source: SG25 US Healthcare.docx—Engaging skilled contract talent).</li><li>Serve as a liaison between patients, medical staff, and external vendors to ensure seamless communication and service delivery.</li><li>Maintain compliance with HIPAA and other regulatory standards for managing patient information.</li><li>Manage staff schedules and assist with onboarding and training of administrative personnel as needed.</li><li>Handle billing inquiries, insurance claims, and follow-ups with a strong understanding of healthcare reimbursement processes.</li></ul><p><br></p>
- 2025-06-06T23:39:10Z
- Portland, OR
- onsite
- Temporary
- 21.38 - 24.75 USD / Hourly
- <p>Robert Half is looking for a detail-oriented Administrative Assistant to join our client's team in Portland, Oregon. In this contract position, you will play a key role in keeping daily operations running smoothly by handling various administrative and clerical tasks. This is an excellent opportunity for a highly organized individual with strong communication and technical skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service by addressing inquiries and resolving concerns efficiently.</p><p>• Support higher level executives by managing calendar.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Handle email correspondence, including drafting, responding to, and organizing messages.</p><p>• Schedule appointments and maintain calendars for team members.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents.</p><p>• Perform general clerical duties such as filing, photocopying, and organizing documents.</p><p>• Coordinate and manage schedules to ensure smooth daily operations.</p><p>• Support the team with other administrative tasks as required.</p>
- 2025-06-20T20:53:41Z
- Mcminnville, OR
- onsite
- Permanent
- 70000.00 - 85000.00 USD / Yearly
- <p>A multi-state, regional organization is seeking a Legal Executive Assistant/Paralegal to join its McMinnville, OR headquarters. Known for its innovative and client-focused approach, this organization offers tailored services and solutions across Oregon, Washington and Montana.</p><p><em>Key Responsibilities include:</em></p><ul><li>Track and maintain regulatory compliance documents like business licenses and contracts;</li><li>Provide administrative support for contract management and execution;</li><li>Coordinate legal filings and assist with document discovery;</li><li>High-level administrative support, including calendar management and correspondence for senior executives;</li><li>Prepare executive reports, organize legal records, and serve as a liaison between stakeholders.</li></ul><p><em>Salary and Benefits: </em>The salary range for this position is $70,000–$85,000. Benefits available with this position include medical, dental and vision; life and disability insurance; participation in the company's 401(k) plan with employer match and paid vacation, sick, and holidays.</p><p><em>To apply confidentially, please send your resume to Cindy(period)Dovinh(at)RobertHalf(period)com.</em></p>
- 2025-06-10T01:24:25Z
- Corvallis, OR
- remote
- Temporary
- 18.00 - 21.00 USD / Hourly
- <p>This role provides an opportunity for a dedicated individual who aspires to begin a solid career in Human Resources. The successful candidate will bring a range of essential skills that will assist our HR department in maintaining their daily operations.</p><p>Responsibilities:</p><ul><li>Support the HR Department's recruitment process by posting job ads, screening resumes, scheduling interviews, and facilitating the onboarding process for new hires.</li><li>Help maintain and manage the company's HR database and employee records.</li><li>Provide administrative support to the HR team, including scheduling meetings, recording minutes, and preparing reports.</li><li>Process employee requests and provide relevant information.</li><li>Coordinate HR projects, meetings, and training seminars.</li><li>Assist in the organization of company events as needed.</li></ul><p><br></p>
- 2025-06-06T23:04:10Z
- Portland, OR
- remote
- Temporary
- 23.00 - 26.00 USD / Hourly
- <p>This role provides an opportunity for a dedicated individual who aspires to begin a solid career in Human Resources. The successful candidate will bring a range of essential skills that will assist our HR department in maintaining their daily operations.</p><p>Responsibilities:</p><ul><li>Support the HR Department's recruitment process by posting job ads, screening resumes, scheduling interviews, and facilitating the onboarding process for new hires.</li><li>Help maintain and manage the company's HR database and employee records.</li><li>Provide administrative support to the HR team, including scheduling meetings, recording minutes, and preparing reports.</li><li>Process employee requests and provide relevant information.</li><li>Coordinate HR projects, meetings, and training seminars.</li><li>Assist in the organization of company events as needed.</li></ul><p><br></p>
- 2025-06-06T23:28:49Z
- Salem, OR
- onsite
- Temporary
- - USD / Hourly
- We are looking for a detail-oriented and self-motivated Accounting Assistant to join our team in Salem, Oregon. This is a long-term contract to permanent position ideal for someone who excels in managing financial records and supporting accounting operations. You will play a key role in ensuring accurate and efficient processing of financial transactions. <br> Responsibilities: • Process accounts payable and accounts receivable transactions with accuracy and timeliness. • Assist with bank reconciliations to ensure financial records are up-to-date and error-free. • Support the auditing process by preparing and organizing necessary documentation. • Utilize accounting software systems to maintain and update financial records. • Prepare financial reports and summaries as required by the team. • Collaborate with team members to ensure compliance with financial policies and procedures. • Monitor and address discrepancies in financial data, resolving issues promptly. • Input and manage data in tools such as Microsoft Excel to create detailed financial spreadsheets. • Provide administrative support to the accounting team when needed.
- 2025-06-17T21:23:46Z
- Portland, OR
- onsite
- Temporary
- 20.00 - 22.00 USD / Hourly
- Robert Half is seeking a contract Fiscal Assistant to join our client in SW Portland. This contract position offers an exciting opportunity to support financial and administrative processes. If you have a strong background in accounting and enjoy working collaboratively, we encourage you to apply. <br> Responsibilities: • Provide administrative support for processing financial transactions, ensuring accuracy and compliance. • Assist in managing fiscal cash flow and related administrative tasks. • Maintain organized and up-to-date filing systems for financial records. • Prepare, record, and deposit incoming cash, checks, and credit card payments. • Support timely bill payments by creating check requests, obtaining approvals, and processing invoices through Abila software. • Print, distribute, and mail checks weekly, ensuring proper authorization and documentation. • Help with payroll activities such as preparing timesheet templates and delivering paychecks and paystubs. • Organize and update vendor and contractor files to ensure accessibility and accuracy. • Contribute to the development and maintenance of fiscal manuals and templates for team reference. • Assist with year-end IRS Form 1099 preparation and other administrative tasks as needed.
- 2025-06-23T22:53:44Z
- Newberg, OR
- remote
- Temporary
- 23.00 - 26.00 USD / Hourly
- <p>Are you a highly organized and detail-oriented individual with a passion for supporting a successful team? We are seeking an <strong>Office Administrator</strong> who thrives in a fast-paced environment and is looking for our local client's frequent needs. In this role, you’ll be responsible for ensuring day-to-day office operations run smoothly while providing high-quality administrative support to management and staff.</p>
- 2025-06-20T22:24:08Z