Job Req ID:  113788

Research Program Assistant II

We are seeking a Research Program Assistant II who will support the Adult Advancing Clinical Trials Globally (ACTG) Unit and the HIV Prevention Trials Unit (HPTN) through both administrative/clerical and data activities. The ACTG and HPTN networks largely conduct trials related to HIV but are now also supporting studies in other therapeutic areas. General responsibilities will include data entry/keying of all case report forms, distribution of patient identifiers, scheduling and preparing patients’ study visits, and providing clerical support including, but not limited to, filing and copying. Additionally, this position will participate in quality management activities in accordance with federal and sponsor regulations.


Specific Duties & Responsibilities

  • Schedule patient appointments into the JHMI scheduling system and print/distribute the clinic schedule to appropriate personnel for the next day’s appointments.
  • Prepare all relevant paperwork for patient visits including lab requisitions, specimen tracking forms, special case report forms, etc.
  • File source documents and participant calendars/labels into participants’ protocol charts. File patient charts at the end of each day. File protocol documents in a filing cabinet. Sort, log, and file consent forms and stuff patient charts with amended documents. Xerox materials as requested on a daily basis.
  • Provide telephone coverage.
  • Order supplies; maintain inventory and organization of the supply cabinet. Unpack, inventory and organize data forms.
  • Deliver and pick up documents and other needed study materials as requested.
  • Assist the Data Manager to reconcile monthly delinquent data lists, queries, and warnings within two weeks of receipt.
  • Responsible for transcribing and distributing staff and patient review meeting minutes.
  • Responsible for reconciling ACTG and HPTN invoices from various departments and charging within the appropriate hospital systems.
  • Responsible for maintaining, reconciling, and replenishing the petty cash account. Data entry/keying from source documents, performing quality control procedures, and resolve system-generated queries.
  • Assist with submissions of continuing reviews and updates to the IRB as needed.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Two years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • General knowledge of medical terminology and HIV disease helpful, but not required.
  • Some college courses preferred.


Special Knowledge, Skills & Abilities

  • Organizational abilities are essential.
  • High level of attention to detail and accuracy.
  • Ability to work well with others to solve problems.
  • Ability to work under pressure and within deadlines.
  • Ability to maintain participant confidentiality.

 


 

Classified Title: Research Program Assistant II 
Role/Level/Range: ACRO40/E/02/CC  
Starting Salary Range: $15.50 - $26.00 HRLY ($43,160 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday, 8:30am-5:00pm 
Exempt Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: ​​​​​​​SOM DOM Infectious Disease  
Personnel area: School of Medicine 

 

 


Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

School of Medicine - East Baltimore Campus