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    47 results for Payroll Administrator in Vista, CA

    Payroll Administrator
    • Irvine, CA
    • onsite
    • Permanent
    • 70000.00 - 75000.00 USD / Yearly
    • We are looking for a skilled Payroll Administrator to join our team in Irvine, California. This role is essential in ensuring accurate and timely payroll processing while maintaining compliance with applicable laws and company policies. The ideal candidate will possess strong organizational skills, proficiency in payroll systems, and a commitment to delivering excellent service to employees.<br><br>Responsibilities:<br>• Process payroll data accurately, including calculating wages, deductions, bonuses, and commissions for employees.<br>• Ensure compliance with local, state, and federal regulations related to taxes, wages, and labor laws.<br>• Reconcile payroll reports with accounting records and address any discrepancies promptly.<br>• Prepare and submit payroll tax filings and reports in accordance with regulatory requirements.<br>• Manage and update payroll software systems to maintain accurate employee information.<br>• Respond to employee inquiries regarding payroll, deductions, benefits, and timekeeping in a timely manner.<br>• Generate payroll-related reports for management and accounting teams to support decision-making.<br>• Collaborate with other departments, such as accounting and tax teams, to ensure integrated processes.<br>• Maintain confidentiality and security of sensitive employee payroll data.<br>• Assist with 401k and other benefit administration tasks as needed.
    • 2025-06-16T16:06:29Z
    Payroll Specialist
    • San Diego, CA
    • onsite
    • Temporary
    • 25.00 - 30.00 USD / Hourly
    • <p>Our client, a well-established and growing organization, is seeking a meticulous and analytical Payroll Specialist to join their finance team. If you thrive on ensuring employees are paid accurately and on time while maintaining compliance with payroll regulations, this opportunity is for you. The Payroll Specialist will oversee and process payroll for all employees, ensuring efficiency, accuracy, and compliance. The role includes managing payroll calculations, deductions, benefits, and tax filings while collaborating with HR and other departments to address payroll-related inquiries. The ideal candidate has strong attention to detail, excellent organizational skills, and a firm understanding of payroll systems and practices.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process semi-monthly or bi-weekly payroll for employees, including calculating wages, overtime, bonuses, deductions, and benefits.</li><li>Ensure compliance with federal, state, and local payroll regulations and tax laws.</li><li>Prepare and file payroll tax documents, such as W-2s, 1099s, and quarterly reports.</li><li>Maintain accurate employee payroll records and ensure data integrity in payroll systems.</li><li>Respond to payroll-related inquiries and resolve issues from employees and management.</li><li>Manage garnishments, benefits deductions, and other adjustments as required.</li><li>Collaborate with HR on employee onboarding and changes to payroll information.</li><li>Assist with audits and reporting related to payroll and employee compensation.</li><li>Proactively identify and implement process improvements to enhance payroll efficiency.</li></ul>
    • 2025-07-01T22:43:47Z
    Payroll Coordinator
    • Oceanside, CA
    • onsite
    • Temporary
    • 22.00 - 25.00 USD / Hourly
    • <p>A renowned financial services company in <strong>Oceanside, CA</strong>, is seeking an organized and detail-oriented <strong>Payroll Coordinator</strong> to manage payroll functions with efficiency and precision. This position is essential in ensuring employees are paid accurately and on time while maintaining compliance with company and regulatory requirements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and administer payroll for employees, ensuring timely and accurate calculation of wages and deductions.</li><li>Compile and verify payroll data, including timekeeping records and adjustments.</li><li>Ensure compliance with federal, state, and local payroll regulations.</li><li>Handle payroll tax reporting and ensure proper deductions are processed.</li><li>Maintain up-to-date records of employee compensation, benefits, and additional payroll-related data.</li><li>Provide excellent customer service to employees by addressing payroll-related inquiries.</li><li>Assist with process improvements and workflow efficiency within the payroll system.</li></ul>
    • 2025-07-02T21:54:13Z
    Payroll Specialist
    • San Diego, CA
    • onsite
    • Temporary
    • 24.00 - 28.00 USD / Hourly
    • <p>Our client, a mission-driven nonprofit organization dedicated to making a positive impact in the community, is seeking an experienced Payroll Specialist to support their finance and HR operations. As part of an organization that values integrity, compassion, and teamwork, this role offers a unique opportunity to contribute to meaningful work while ensuring timely and accurate payroll processing for the staff who uphold the nonprofit’s mission.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage end-to-end payroll functions, ensuring timely and accurate processing for staff, including full-time, part-time, and contract employees.</li><li>Handle salary, hourly wages, bonuses, stipends, deductions, tax withholding, garnishments, and other payroll adjustments.</li><li>Ensure payroll practices comply with local, state, and federal regulations, including IRS and Department of Labor guidelines.</li><li>Maintain payroll systems and records accurately, ensuring data integrity and troubleshooting discrepancies.</li><li>Process and submit payroll tax filings such as W-2s and 1099s, and handle related reporting requirements.</li><li>Coordinate payroll functions with benefit plans, including retirement contributions, healthcare deductions, and other related benefits.</li><li>Prepare payroll documentation as needed for internal and external audits and maintain organized payroll records.</li><li>Address employee inquiries regarding payroll, deductions, and tax forms in a timely and professional manner.</li><li>Generate payroll reports as requested to support organizational decision-making and budgeting processes.</li></ul><p><br></p>
    • 2025-07-01T22:43:47Z
    Payroll Supervisor/Manager/Director
    • Carlsbad, CA
    • onsite
    • Permanent
    • 150000.00 - 170000.00 USD / Yearly
    • We are looking for a skilled Payroll Supervisor, Manager, or Director to lead and oversee payroll operations in Carlsbad, California. This role requires a strong grasp of payroll systems, multi-state compliance, and California labor laws to ensure accurate and efficient payroll processing. The ideal candidate will combine technical expertise with exceptional leadership and analytical skills to drive process improvements and maintain compliance.<br><br>Responsibilities:<br>• Oversee all aspects of payroll processing, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations.<br>• Manage payroll operations across multiple states, ensuring adherence to varying tax laws, wage regulations, and reporting requirements.<br>• Apply in-depth knowledge of California labor laws, including wage and hour compliance, overtime rules, and meal/rest break requirements.<br>• Generate detailed payroll reports, identify trends, and provide actionable insights to leadership using strong analytical skills.<br>• Proactively identify and address risks within payroll processes, including compliance issues and inefficiencies.<br>• Serve as the expert on payroll system workflows, troubleshooting issues and optimizing processes for maximum efficiency.<br>• Collaborate with HR, finance, and legal teams to ensure payroll operations align with company policies and objectives.<br>• Conduct regular audits of payroll data to verify accuracy, reconcile accounts, and resolve discrepancies.<br>• Respond to employee payroll inquiries with professionalism and clarity, addressing questions related to deductions, taxes, and benefits.<br>• Continuously evaluate and enhance payroll processes to improve efficiency and scalability.
    • 2025-06-06T15:59:02Z
    HR Generalist
    • San Diego, CA
    • remote
    • Temporary
    • 30.00 - 35.00 USD / Hourly
    • <p><strong>Job Overview:</strong></p><p>Robert Half is partnering with a well-established financial services firm seeking a Human Resources Generalist (hybrid) to support the HR team with a strong focus on employee onboarding, offboarding, and leave of absence (LOA) administration. This hybrid role is ideal for an HR professional who is detail-oriented, compliance-driven, and comfortable supporting HR operations in a regulated industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Onboarding & Offboarding</strong></p><ul><li>Manage the full onboarding process including offer letters, background checks, licensing verification, orientation coordination, and systems access.</li><li>Ensure a smooth offboarding experience, including coordinating final pay, exit interviews, and IT deactivations.</li><li>Collaborate with managers, IT, payroll, and compliance teams to uphold onboarding/offboarding timelines and standards.</li></ul><p><strong>Leave of Absence Administration</strong></p><ul><li>Serve as the primary point of contact for all LOA inquiries and administration (FMLA, CFRA, ADA, STD, LTD, etc.).</li><li>Track leave documentation and ensure compliance with federal and state regulations.</li><li>Partner with third-party administrators and internal payroll to process leave accurately and on time.</li></ul><p><strong>HR Compliance & Support</strong></p><ul><li>Maintain up-to-date and accurate employee records in the HRIS and physical/electronic files in compliance with internal audit and regulatory standards (e.g., FINRA, SEC).</li><li>Assist with internal audits and respond to compliance documentation requests.</li><li>Support various HR initiatives including process improvement, policy implementation, and employee engagement programs.</li></ul><p><br></p>
    • 2025-06-30T23:39:07Z
    Human Resources Assistant
    • Valley Center, CA
    • onsite
    • Temporary
    • 20.50 - 25.50 USD / Hourly
    • <p>Are you passionate about people and processes? Do you consider yourself detail-oriented with a knack for supporting organizational goals while ensuring employees have everything they need to thrive? We are looking for a collaborative, forward-thinking <strong>Human Resources (HR) Assistant</strong> to join our growing HR department and help us take our team’s operations to the next level.</p><p><br></p><p><strong>About the Role:</strong></p><p>As an <strong>HR Assistant</strong>, you will be a key player in supporting the department’s daily operations, including payroll, recruiting, onboarding, and employee relations initiatives. You’ll embody the company’s values while helping to foster a productive and positive work environment for employees across all levels.</p><p><br></p><p><strong>Your Responsibilities Will Include:</strong></p><ul><li>Assisting with recruitment activities, including posting job ads, scheduling interviews, and coordinating communication between candidates and hiring managers.</li><li>Managing employee files and maintaining accurate records for compliance and reporting purposes.</li><li>Supporting the onboarding process by preparing orientation materials and scheduling new hire paperwork sessions.</li><li>Responding to employee inquiries regarding company policies, benefits, and general HR concerns.</li><li>Assisting with payroll processing and ensuring employee compensation matters are handled efficiently and accurately.</li><li>Coordinating HR events like employee morale days, training sessions, and wellness initiatives.</li></ul>
    • 2025-06-25T00:28:44Z
    Accounting Manager
    • Carlsbad, CA
    • onsite
    • Temporary
    • 38.00 - 44.00 USD / Hourly
    • <p>A premiere hospitality company in <strong>Carlsbad, CA</strong>, is seeking an experienced <strong>Accounting Manager</strong> to lead their finance and accounting team. This is an exciting opportunity to work in a dynamic industry, overseeing day-to-day accounting operations and contributing to strategic financial decisions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Supervise daily accounting operations, including accounts payable, accounts receivable, payroll, and general ledger entries.</li><li>Prepare and review monthly financial statements, ensuring all reporting is accurate and timely.</li><li>Oversee the reconciliation of bank and credit card accounts.</li><li>Manage the budgeting and forecasting process, monitoring variance performance.</li><li>Ensure compliance with hospitality tax regulations, revenue recognition, and industry-specific accounting practices.</li><li>Lead, train, and develop a team of accounting staff.</li><li>Collaborate closely with senior leadership to align financial goals with business objectives.</li><li>Handle external audits and ensure compliance with GAAP.</li></ul>
    • 2025-07-01T23:13:46Z
    Accounting Manager - Hospitality
    • Carlsbad, CA
    • onsite
    • Temporary
    • 33.00 - 37.00 USD / Hourly
    • <p>Are you an experienced accounting professional who thrives in a collaborative, fast-paced environment? A well-regarded luxury resort in Carlsbad, CA, is seeking an <strong>Accounting Manager</strong> to oversee financial reporting, ensure compliance, and drive operational efficiency. This is the perfect opportunity for someone who’s enthusiastic about applying their expertise to support the finances of a leisure-focused, high-end hospitality business.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>As the <strong>Accounting Manager</strong>, you’ll own multiple accounting functions, including:</p><ul><li>Managing day-to-day financial operations, including accounts payable, accounts receivable, payroll, and general ledger.</li><li>Producing accurate and timely financial statements, budgets, and forecasts for the resort.</li><li>Generating reporting for leadership, analyzing budget variances, and identifying actionable insights.</li><li>Ensuring compliance with applicable tax regulations, GAAP standards, and internal controls.</li><li>Supervising and mentoring a team of accountants and encouraging professional development.</li><li>Liaising between internal teams (e.g., operations and HR) and external parties (e.g., auditors).</li><li>Driving continuous improvements to processes, systems, and policies to enhance efficiency.</li></ul>
    • 2025-06-28T00:28:57Z
    Accounts Receivable Specialist
    • Del Mar, CA
    • onsite
    • Temporary
    • 25.00 - 29.00 USD / Hourly
    • <p>We are looking for an experienced Accounts Receivable Specialist to join our team in Del Mar, California. This is a long-term contract position that involves managing high-volume cash receipts, reconciliations, and accounts receivable processes. The role offers an exciting opportunity to work in a dynamic environment with seasonal responsibilities tied to sporting events throughout the year. Schedule will include Tuesday - Saturday workdays while certain events are happening. </p><p><br></p><p>Responsibilities:</p><p>• Process and record a variety of cash receipts, including checks, credit cards, and cash transactions, ensuring accurate application to general ledger accounts.</p><p>• Prepare and reconcile daily money room reports, assisting with balance reconciliations and ensuring all transactions are accounted for.</p><p>• Post daily revenue from track commissions with precision and attention to detail.</p><p>• Support seasonal operations, including preparation for high-profile events such as the Breeders’ Cup.</p><p>• Utilize intermediate Excel skills to manage data and ensure proper reporting and reconciliation.</p><p>• Apply deposit slips to specific general ledger accounts, ensuring accuracy in banking processes.</p><p>• Handle full-cycle accounts receivable tasks, including cash applications and payment postings.</p><p>• Assist with bookkeeping functions, ensuring compliance with financial standards and procedures.</p><p>• Collaborate with team members to ensure efficient cash management and reporting processes.</p><p>• Provide training and support for seasonal team members as required.</p>
    • 2025-06-23T22:14:45Z
    Accounting Manager
    • Poway, CA
    • onsite
    • Permanent
    • 110000.00 - 120000.00 USD / Yearly
    • We are looking for an experienced Accounting Manager to join our team in Poway, California. In this role, you will oversee and enhance accounting operations, ensuring compliance with established procedures and delivering accurate financial insights. The ideal candidate will possess strong leadership skills and a deep understanding of accounting principles to manage teams and drive process improvements effectively.<br><br>Responsibilities:<br>• Develop and analyze monthly productivity metrics for the billing team to evaluate processing volumes and accuracy.<br>• Supervise and improve internal accounting procedures and controls to ensure compliance and efficiency.<br>• Coordinate with sales and operations teams to ensure customer accounts are accurately set up and invoiced according to contract terms.<br>• Prepare and oversee journal entries, monthly accounting functions, and balance sheet reconciliations.<br>• Lead monthly financial review meetings to provide insights and updates on performance.<br>• Generate operational performance reports, including job costs and document turnaround times.<br>• Support the preparation of internal and external financial statements and assist with audits conducted by external firms or government agencies.<br>• Audit billing team outputs to ensure accuracy and safeguard revenue.<br>• Manage team schedules, oversee payroll approvals, and ensure adherence to company policies.<br>• Provide leadership and coaching to the accounting team, including performance evaluations, training, and career development support.
    • 2025-06-19T22:33:59Z
    Accounting Manager
    • San Diego, CA
    • onsite
    • Permanent
    • 120000.00 - 140000.00 USD / Yearly
    • We are looking for an experienced Accounting Manager to join our team in San Diego, California. In this role, you will oversee critical financial operations and ensure compliance with accounting standards while driving process improvements. This is an excellent opportunity to contribute to a growing organization by managing key accounting functions and supporting broader financial strategy.<br><br>Responsibilities:<br>• Lead the month-end close process to ensure accurate and timely financial reporting.<br>• Oversee daily accounting operations, including Accounts Payable, Accounts Receivable, and Payroll functions.<br>• Supervise and mentor a staff accountant, fostering growth and development.<br>• Enhance budgeting and forecasting processes by leveraging data to support strategic decision-making.<br>• Prepare annual financial statements in compliance with US GAAP.<br>• Collaborate with external stakeholders, including investors, auditors, and customers, by providing accurate financial information.<br>• Identify opportunities to automate and streamline accounting processes to improve efficiency.<br>• Serve as the primary resource for finance, operations, and other departments seeking accounting insights.<br>• Maintain and review key schedules and reconciliations to support accurate financial reporting.<br>• Ensure robust internal controls and segregation of duties to meet the needs of a growing business.
    • 2025-06-27T21:38:48Z
    Human Resources (HR) Manager
    • Santa Ana, CA
    • onsite
    • Permanent
    • 100000.00 - 150000.00 USD / Yearly
    • We are offering an exciting opportunity for a Human Resources (HR) Manager in the mortgage industry. Based in Santa Ana, California, you will be instrumental in handling a variety of HR-related tasks, with a strong focus on compliance, employee relations, and hiring processes. <br><br>Responsibilities: <br><br>• Manage the use of financial services software, including ADP and Ceridian, to facilitate HR operations<br>• Implement and oversee the Asynchronous Transfer Mode (ATS) for efficient data transfer<br>• Ensure compliance with all relevant regulations and standards within the mortgage industry<br>• Foster strong employee relations, acting as a point of contact for any concerns or disputes<br>• Oversee the hiring process, from candidate selection to onboarding<br>• Utilize HCM to manage and optimize human capital within the organization<br>• Oversee benefits functions to ensure all employees are informed about their entitlements<br>• Maintain clear and effective communication lines within the organization<br>• Use ADP Workforce Now for efficient payroll and HR management<br>• Uphold the highest standards of confidentiality and professionalism at all times.
    • 2025-07-01T21:54:08Z
    Sr. HR Coordinator
    • San Diego, CA
    • remote
    • Temporary
    • 28.00 - 34.00 USD / Hourly
    • <p><strong>Job Overview:</strong></p><p>Robert Half is partnering with an innovative and rapidly growing biotech company to hire a Senior HR Coordinator. This hybrid role will be a key player in the HR operations function, focusing on new hire onboarding, employee offboarding, and leave of absence (LOA) administration. This position is ideal for someone with strong attention to detail, a proactive mindset, and a passion for supporting employee experience in a mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Onboarding & Offboarding</strong></p><ul><li>Own the onboarding process for new hires, including pre-employment paperwork, background checks, orientation coordination, and Day 1 experience.</li><li>Collaborate cross-functionally with IT, Facilities, Payroll, and Hiring Managers to ensure a smooth and compliant onboarding/offboarding process.</li><li>Manage offboarding logistics including termination documentation, exit interviews, and system deactivations.</li></ul><p><strong>Leave of Absence Administration</strong></p><ul><li>Administer and track employee leaves of absence including FMLA, CFRA, ADA, and company-specific leave programs.</li><li>Serve as the point of contact for employees and managers regarding leave eligibility, documentation, and return-to-work processes.</li><li>Coordinate with third-party administrators, benefits, and payroll to ensure accurate leave management and compliance.</li></ul><p><strong>HR Operations Support</strong></p><ul><li>Maintain accurate records in the HRIS and ensure proper documentation for audits and internal reporting.</li><li>Support compliance with labor laws, internal policies, and biotech industry standards.</li><li>Assist with HR projects and initiatives such as employee engagement programs, process improvements, and policy updates.</li></ul><p><br></p>
    • 2025-06-30T23:44:43Z
    Accounts Receivable Specialist
    • San Marcos, CA
    • onsite
    • Temporary
    • 26.00 - 30.00 USD / Hourly
    • <p>A leading <strong>automotive company</strong> is looking to hire an experienced and efficient <strong>Accounts Payable Specialist</strong> to manage high-volume payables and contribute to the smooth financial operations of the company. This is an exciting role for a motivated professional ready to thrive in the automotive industry.</p><p><br></p><p><strong>Primary Duties:</strong></p><p>The AP Specialist will oversee all aspects of the accounts payable process and ensure timely vendor payments. Core responsibilities include:</p><ul><li>Processing and coding <strong>high-volume invoices</strong> accurately into the accounting system.</li><li>Reconciling vendor statements and ensuring all discrepancies are resolved.</li><li>Managing vendor relationships and ensuring timely communication regarding invoices and payments.</li><li>Preparing weekly check runs and coordinating ACH and wire payments.</li><li>Ensuring proper compliance with company policies and tax regulations, including W-9s and 1099 requirements.</li><li>Assisting in month-end and year-end close processes, including preparing AP accruals.</li></ul><p><br></p>
    • 2025-06-24T23:54:31Z
    Accounts Payable Specialist
    • San Marcos, CA
    • onsite
    • Temporary
    • 28.00 - 30.00 USD / Hourly
    • <p>We are seeking a highly skilled and detail-oriented <strong>Accounts Payable (AP) Specialist</strong> to join our team! In this role, you will be responsible for ensuring the accuracy and timeliness of our accounts payable processes while maintaining strong vendor relationships. If you thrive in a fast-paced environment, enjoy working with numbers, and have a keen eye for detail, we encourage you to apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately process a high volume of <strong>vendor invoices</strong>, ensuring compliance with company policies and payment terms.</li><li>Perform <strong>three-way match</strong> (purchase order, invoice, and receiving document) to verify and approve payments.</li><li>Ensure <strong>expense coding</strong> is accurate and properly documented.</li><li>Prepare and schedule weekly and monthly <strong>check runs</strong>, ACH, and wire transfers.</li><li>Respond to vendor inquiries and resolve any discrepancies in a timely and professional manner.</li><li>Reconcile AP subledger to the general ledger and assist with month-end close.</li><li>Maintain vendor records, including W-9s and compliance with 1099 reporting requirements.</li><li>Proactively identify opportunities for process improvement to optimize the AP workflow.</li><li>Collaborate with cross-functional teams, including procurement, accounting, and finance.</li></ul>
    • 2025-06-30T16:59:09Z
    Accounts Receivable Specialist
    • Rancho Santa Margarita, CA
    • onsite
    • Temporary
    • 32.00 - 37.00 USD / Hourly
    • <p>We are looking for an experienced Senior Accounts Receivable Specialist to join our team on a contract basis in Rancho Santa Margarita, California. This role involves managing high-volume accounts receivable tasks, ensuring accurate reconciliations, and maintaining effective communication with customers and team members. The ideal candidate will be detail-oriented, skilled in handling complex data, and adept at addressing challenging situations with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement standard operating procedures (SOPs) to improve efficiency and accuracy in accounts receivable operations.</p><p>• Merge and organize data from accounting systems and Excel spreadsheets for streamlined reporting.</p><p>• Generate customer statements and review aging reports to monitor outstanding balances.</p><p>• Manage collections on high accounts receivable balances while maintaining positive customer relationships.</p><p>• Reconcile accounts to ensure accurate financial records and resolve discrepancies promptly.</p><p>• Create detailed financial reports using accounting software and ERP systems.</p><p>• Oversee the pay-as-you-go program, ensuring compliance and timely payments.</p><p>• Utilize advanced Excel functions, such as pivot tables, to analyze and present financial data.</p><p>• Collaborate with the Accounting Manager and other team members to address operational challenges.</p><p>• Communicate effectively with stakeholders, including addressing difficult personalities when necessary.</p>
    • 2025-07-03T17:28:57Z
    Accounts Receivable Specialist
    • San Diego, CA
    • onsite
    • Temporary
    • 28.00 - 32.00 USD / Hourly
    • <p>Robert Half is partnering with a fast-paced organization seeking an <strong>Accounts Receivable Specialist</strong> to support high-volume, full cycle AR operations through the end of the year. This role is critical to the daily flow of receivables and revenue recognition.</p><p>Key Responsibilities:</p><p><br></p><ul><li>Post high-volume daily cash receipts (lockbox, ACH, wires, checks)</li><li>Apply payments accurately to customer accounts across multiple entities</li><li>Manage invoicing cycles and resolve unapplied payments in real-time</li><li>Reconcile AR subledger to the general ledger regularly</li><li>Monitor customer aging and collaborate with internal teams to resolve discrepancies</li><li>Assist with month-end AR reporting and ensure audit-ready records</li></ul><p><br></p>
    • 2025-07-02T15:18:57Z
    Accounts Payable Specialist
    • San Diego, CA
    • onsite
    • Permanent
    • 31.00 - 33.00 USD / Hourly
    • We are looking for a detail-oriented Accounts Payable Specialist to join our team in San Diego, California. In this role, you will manage critical financial processes, ensuring timely and accurate invoice handling, vendor communication, and reconciliation tasks. This is an excellent opportunity for someone who thrives in a fast-paced environment and has a strong background in accounts payable operations.<br><br>Responsibilities:<br>• Process a high volume of invoices efficiently, ensuring accuracy and adherence to company policies.<br>• Utilize NetSuite to manage invoice indexing, coding, and follow-up activities.<br>• Communicate with vendors to resolve discrepancies and maintain strong relationships.<br>• Perform bank reconciliations and assist with accruals to ensure financial accuracy.<br>• Manage expense reporting and ensure compliance with company guidelines.<br>• Handle prepaids and match invoices to billing modules as needed.<br>• Conduct three-way matches for specific billing scenarios where applicable.<br>• Maintain organized records of all accounts payable transactions.<br>• Collaborate with internal teams to ensure smooth financial operations.<br>• Support month-end closing processes by preparing necessary documentation.
    • 2025-06-09T23:54:30Z
    Accounts Payable Specialist
    • El Cajon, CA
    • onsite
    • Temporary
    • 24.00 - 27.00 USD / Hourly
    • <p>Our client, a highly-regarded organization in El Cajon, CA, is seeking an Accounts Payable Specialist to join their finance team. This is an exciting opportunity to work in a dynamic environment where innovation and excellence drive the company. If you take pride in managing the details and ensuring financial accuracy, this is the role for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage end-to-end accounts payable processes, including review, coding, and posting of invoices for accuracy and compliance.</li><li>Build and maintain vendor relationships, address inquiries, and resolve discrepancies promptly.</li><li> Prepare and process payment runs, including checks, ACH, and wire transfers, ensuring timely payments to vendors.</li><li>Review and ensure approvals are completed for invoices per company policy and compliance guidelines.</li><li>Audit and process employee expense reports in compliance with company policies.</li><li>Reconcile vendor statements, identify discrepancies, and resolve outstanding items.</li><li>Maintain organized and up-to-date accounts payable files and documentation.</li><li>Assist with accounts payable reconciliations, accruals, and other tasks to support accurate financial closing.</li></ul>
    • 2025-07-01T22:39:12Z
    Accounts Payable Specialist
    • La Jolla, CA
    • onsite
    • Temporary
    • 27.00 - 30.00 USD / Hourly
    • <p>Are you ready to advance your career with a groundbreaking organization in the biotech industry? Our client is seeking an Accounts Payable Specialist to join their dynamic team. If you're detail-oriented, organized, and thrive in fast-paced environments, this could be the perfect opportunity for you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process and manage invoices, ensuring accuracy and compliance with company policies </li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Assist with month-end close processes, including AP accruals and journal entries.</li><li>Communicate professionally with vendors and internal stakeholders to address inquiries.</li><li>Maintain vendor records and ensure appropriate documentation is on file.</li><li>Collaborate with cross-functional teams to support vendor payment initiatives.</li><li>Generate reports and assist with audits as needed.</li></ul><p><br></p>
    • 2025-06-19T20:39:08Z
    Accounts Payable Specialist
    • Corona, CA
    • onsite
    • Permanent
    • 60000.00 - 70000.00 USD / Yearly
    • <p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Corona, California. This role requires someone who thrives in fast-paced environments, demonstrates technical proficiency, and takes ownership of their assignments. The ideal candidate will have a collaborative mindset and a commitment to delivering accurate, timely results.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with the Purchasing Department to establish and verify Purchase Orders (POs) for accurate invoice processing.</p><p>• Ensure all invoices have corresponding POs and conduct thorough checks to validate their existence.</p><p>• Enter invoices line by line into an ERP system, maintaining precision and attention to detail.</p><p>• Perform 3-way matching for invoices, ensuring compliance with company policies.</p><p>• Generate proposals for Accounts Payable and submit them for Treasury review and approval.</p><p>• Post payments accurately, ensuring proper alignment with organizational standards.</p><p>• Apply cash once payments are processed, avoiding tasks related to check issuance.</p><p>• Handle invoices with varying complexities, including high-volume and price variance data sets.</p><p>• Utilize advanced Excel functions such as pivot tables and VLOOKUP to streamline data management.</p><p>• Work closely with multiple departments to address inquiries and resolve discrepancies.</p>
    • 2025-06-26T15:18:47Z
    Bookkeeper
    • Oceanside, CA
    • onsite
    • Temporary
    • 26.00 - 28.00 USD / Hourly
    • <p>Are you a proactive and detail-oriented bookkeeping professional looking for the ideal role? A thriving company in Oceanside is searching for a versatile <strong>Bookkeeper/Accountant</strong> to manage its accounting operations. This position offers rewarding challenges, a supportive environment, and room for career growth.</p><p><br></p><p><strong>Your Core Responsibilities</strong></p><p>In this hybrid role, you will oversee essential bookkeeping and accounting functions, including:</p><ul><li>Managing accounts payable and accounts receivable processes.</li><li>Recording transactions, reconciling accounts, and maintaining the general ledger.</li><li>Preparing financial statements and reports for management review.</li><li>Handling payroll processing and complying with local tax regulations.</li><li>Monitoring budgets and preparing financial forecasts as required.</li><li>Assisting with audits and ensuring compliance with accounting principles and regulations.</li><li>Maintaining accurate and up-to-date financial records.</li></ul>
    • 2025-06-26T17:13:48Z
    Bookkeeper
    • Del Mar, CA
    • onsite
    • Temporary
    • 30.00 - 34.00 USD / Hourly
    • <p>Are you a detail-oriented and organized finance professional looking to contribute your skills to an organization making a meaningful impact? Our client in the non-profit industry is seeking a motivated Bookkeeper to join their team. If you’re passionate about numbers and want your work to support a greater purpose, this is the role for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Record and maintain accurate financial transactions, including accounts payable, accounts receivable, and general ledger entries.</li><li>Reconcile bank and credit card accounts on a regular basis to ensure accuracy.</li><li>Monitor and maintain financial data for grants, donations, and program budgets.</li><li>Prepare monthly, quarterly, and annual financial reports for leadership review.</li><li>Process payroll, track employee time sheets, and manage payroll tax filings.</li><li>Assist with audits and ensure compliance with applicable laws, regulations, and non-profit accounting standards.</li><li>Collaborate with cross-functional teams to support budgeting and forecasting efforts.</li></ul><p><br></p>
    • 2025-06-19T20:59:08Z
    Accounting Clerk
    • Carlsbad, CA
    • onsite
    • Temporary
    • 20.00 - 25.00 USD / Hourly
    • <p>A fast-paced <strong>automotive dealership</strong> is on the hunt for an <strong>Accounting Clerk</strong> to handle the day-to-day financial transactions associated with dealership operations. This entry- to mid-level role is a great opportunity for someone who loves numbers, organization, and fast-paced environments while working in the exciting world of automotive sales and service.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><p>The Accounting Clerk will support the finance department in various accounting and administrative tasks focused on accuracy and efficiency:</p><ul><li>Process all <strong>accounts payable (AP)</strong> by coding and entering invoices; ensure timely payment to vendors.</li><li>Assist with <strong>accounts receivable (AR)</strong> by posting payments, issuing invoices, and handling collections.</li><li>Reconcile bank statements and dealership accounts to the general ledger.</li><li>Maintain accurate and accessible documentation for all day-to-day transactions.</li><li>Assist with processing payroll and reconciling commissions.</li><li>Work closely with the sales and service team to monitor inventory and process vehicle purchases.</li></ul>
    • 2025-06-20T23:05:03Z